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BRC ISSUE 3: STORAGE & DISTRIBUTION

Storage & Distribution EditionBRC Global Standards

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2 | I S S U E 3 : S T O R A G E & D I S T R I B U T I O N : B R C G l o b a l S t a n d a r d

Disclaimer

This white paper is a general guide only and is not endorsed by the BRC Global Standards.You should visit the BRC Global Standards website for up-to-date information relating to BRC Certification.

The information in this white paper is based on information gained through industry experience and relevant sources where referenced.

Copyright 2016 Nvolve Group Limited™. All rights reserved.

Nvolve Group Limited™Colab, Letterkenny Institute of Technology, Port Road, Letterkenny, Donegal, Ireland

UK: 0844 7743978Ireland: 07491 16000International: +353 7491 16000

[email protected]



Disclaimer 2

Contents 3

Preparing for Issue 3 4

Key Focus 5

Requirements 6

Audit Options 7

Audit Process 8

Grading 9

Helpful Information 10

Resources 11

About BRC Manager™ 12

Sources 13

CONTENTS



PREPARING FOR ISSUE 3

With audits for Issue 3 BRC Global Standard Storage and Distribution set for 1st of February 2017, affected companies are now putting plans in place to help them secure high grades in their BRC audits.

The development of Issue 3 followed a wide consultation to understand stakeholders’ requirements.

The Challenge

A review of emerging issues was also carried out in the logistics industry and the industries it serves.

A review of emerging issues was also carried out in the logistics industry and the industries it serves. The information has been developed and reviewed by a working group composed of stakeholders representing different sectors of the logistics industry, retailers, brand owners, certification bodies and independent technical experts.



KEY FOCUS of ISSUE 3Key focus points.

� Continuing to ensure consistency of the audit process � Grading system to be put in place � Unannounced options – full and 2 part to give even more confidence to customers that

standards are constantly being applied � Greater consistency with the requirements of the other BRC Global Standards � Vehicle and load security � More robust requirements for own-label wholesalers to reduce their exposure to fraud � Increased supplier approval requirements � Focus on companies providing contracted services in areas that have traditionally resulted in

recalls and withdrawals (e.g. label and packing management)

Greater consistency with the requirements of the other BRC Global Standards.



REQUIREMENTSKey updates to requirements.

Vehicle & Load SecurityThe clauses relating to vehicle and load security have been updated for issue 3.

A documented risk assessment is now required to help identify likely risks to the security of the load during transportation. This includes cross-docking and when using drop-offs.

Contracted PackingIssue 3 introduces improvements to label control.

Documented procedures are required to ensure that areas have been appropriately cleared and made ready for the nextpacking process.

Management of Wholesaler Own-label Products & Exclusive BrandsThis module has been updated significantly since issue 2.

A company will now be required to document supplier approval procedures, identifying the process of initial and ongoing approval of suppliers for each product.

A company will now be required to document supplier approval procedures.



AUDIT OPTIONSAnnounced and Unannounced Audits

Announced

The Announced Audit Programme is available to both existing certified and new sites.

Sites are graded AA, A, B, C, or D depending on nonconformities.

Existing certified sites need to have the previous year’s audit available for the auditor.

A typical audit duration is 2-3 days.

Unannounced

The Unannounced Audit programme is split into 2 options, allowing sites to prove the success of their quality systems.

Sites are graded AA+, A+, B+, C+, or D+ depending on nonconfomities.

Sites not currently certified will need to wait up to 1 year from application date for their audit.

The Unannounced Audit programme is split into 2 options, allowing sites to prove the success of their quality systems.



TABLE 1. BRC Audit Process

APPLICATION• Review guidlines from www.brcglobalstandards.com• Select a certification body• Self assessment

AUDITPLANNING

• Select an audit type - Announced, Unnunounced or Global Markets• Select an audit date and provide information to your certification body• Define the audit time based on the BRC calculator

AUDIT

• Opening meeting• Facility and document inspection• Final review by auditor• Closing meeting

NON CONFORMANCE

&CORRECTIVE

ACTION

• Corrective action provided for any non-conformance items• Review by certification body in 14 days

POST AUDIT• Certificate issued• Compliance maintenance and improvement• Schedule next audit date



Grading score

� AA, AA+

� A, A+

� B, B+

� C, C+

� D, D+

� Not Certified

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RISK, COST & WORKLOAD

Non-conformities

5 or less minor

6 - 10 minor

11 - 16 minor1 major 10 or less minor

17 - 24 minor1 major and 11 - 16 minor2 minor and 10 or less minor

25 - 30 minor1 major and 17 - 24 minor2 major and 11 - 16 minor

1 or more critical31 or more minor1 major and 25 or more minor2 major and 17 or more minor3 or more major

Corrective actions

Evidence within 28 days




Revisit within 28 days

Not certified - Re audit needed

GRADINGGrading, non-conformities and corrective actions.

Announced and Unannounced Audits

The BRC audit grading system is related to the number and type of non-conformities with food safety standards. Non-conformities are categorised by minor, major and critical, depending on the nature of the item. The table below outlines the grading score process. The + symbol represents the Unannounced score.

For more information regarding grading, non-conformities and corrective actions, please visit the BRC Global Standards Website.

www.brcmanager.comhttp://www.brcglobalstandards.com/Manufacturers/Issue3StorageDistribution



HELPFUL INFORMATIONResources to help you prepare for a BRC Audit.

IMPORTANT DETAILS

� Exclusion dates: Exclusion days are used for instances where a site may be shut down or under renovation etc. Option 1 audits can have up to 15 days excluded. Option 2 audits up to 10 days can be excluded.

� What is the duration of an unannounced audit? Is it the same as a standard announced audit? This depends on a variety of factors including product range, audit site, number of staff etc. The best place to start is the BRC Audit Duration Calculator: www.brcglobalstandards.com/Portals/0/media/files/download/F038%20%20Audit%20duration%20Calculator%20Final%2030.1.12.pdf

� Costs: Typically, the unannounced audit will cost the same as your current announced audit, however, costs vary between different certified bodies. You will need to discuss with them, their charges for conducting an audit. BRC Storage & Distribution Issue 3 provides details on costs associated with auditing.

� Changing Certification body: You can change certification body within the first 3 months, ensuring you notify the new certification body that you are enrolled in the unannounced programme.

� Failing the audit: A new announced audit can be conducted after 28 days, once the non-conformities raised have been addressed.



RESOURCESResources to help you prepare for a BRC Audit.

Links to helpful resources

� BRC Audit Duration Calculator: www.brcglobalstandards.com/Portals/0/media/files/download/F038%20%20Audit%20duration%20Calculator%20Final%2030.1.12.pdf

� BRC Global Standard Issue 3: Storage and Distribution www.brcglobalstandards.com/Manufacturers/Issue3StorageDistribution

� Packaging World: www.packworld.com/trends-and-issues/validation-compliance-and-documentation/brc-publishes-revised-global-standard

� Preparing for a BRC Audit, Food Safety: http://nvolvegroup.com/blog/preparing-for-a-brc-audit-food-safety/

� BRC Global Standards - Packaging: www.brcglobalstandards.com/Manufacturers/Packaging.aspx#.WDtO_eGLSRs

� BRC Global Standards Twitter Account: www.twitter.com/BRC_Standards

� Official BRC Global Standards LinkedIn Group: www.linkedin.com/groups/4037619

� Nvolve Group™ Blog: http://nvolvegroup.com/blog



ABOUT BRC MANAGER™Learn how BRC Manager™ can help you reduce risk, cost and workload.

Darren HelsbyUK Training Manager, CSM Bakeries

BRC Manager™ allows us to control all our procedures and with appropriate version control. The platform also allows me to view all the information I need when I need it with very little hassle. The operating teams receive reports at the touch of a button which allows them to successfully deploy staff whilst quickly identifying any training requirements and high risk areas.

Be consistently ready for all your BRC and Customer Unannounced Audits

Reduce your Risk, Costs and Workload with one single platform

Fully hosted solution meaning there are no set up costs

Fully Paperless using Tablets for the capture of Corrective Actions and Signatures

Extensive CIEH Endorsed Course Catalogue

BRC Manager™ is a Compliance & Risk Management Solution designed for the global manufacturing, storage and distribution industry, helping organisations to reduce their compliance risk, cost and workload.

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Sources

The information in this document has been sourced from a variety of locations including:

BRC Global Standards | Storage and Distribution:

www.brcglobalstandards.com/Manufacturers/Issue3StorageDistribution

Food Engineering http://www.foodengineeringmag.com/articles/96079-brc-revises-global-standard-for-storage-distribution

SGS - Brc Global Standard For Storage And Distribution http://www.sgs.co.th/en/Local/Thailand/Events/2016/10/BRC-Global-standard-for-Storage-and-Distribution-new-issue-3.asp

Techni-K https://techni-k.co.uk/BRC-storage-distribution-issue-3

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