strategic framework employment practices and career · pdf filestrategic framework employment...
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STRATEGIC FRAMEWORKSTRATEGIC FRAMEWORK
Employment Practices and Career Employment Practices and Career ManagementManagement
21 June 200721 June 2007Gallagher Estate, Gallagher Estate, MidrandMidrand
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CONTENTSCONTENTS
• Purpose and context• Legal framework• Context in developing the framework• Focus areas of the framework• Strategic framework• Framework for improving/repositioning HR
– Competency framework– Performance indicators for the HR function
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PURPOSE AND CONTEXTPURPOSE AND CONTEXT
• To provide an overview of the conceptual framework that will guide the relationships between different priorities and specific interventions in the area of general employment practices over the next few years
• The framework will provide overall direction for multiple programmes or activities that will extend over more than one year
• Implementing/actioning the framework and associated strategies will typically follow a top down and bottom up approach in the sense that it will not be purely driven by the DPSA, but will also rely on participation from departments
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PURPOSE AND CONTEXT (CONT.)PURPOSE AND CONTEXT (CONT.)
• It is also recognised that people management is not a distinct function to be treated in isolation but a means by which all organisational strategies are implemented
• The framework focuses on the area of employment practices with specific focus on general employment practices, repositioning HR, career management and performance management
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LEGAL FRAMEWORKLEGAL FRAMEWORK
• Constitution of the RSA, 1996• Public Service Act, 1994• Public Service Regulations, 2001• Labour legislation• Applicable collective agreements• Applicable White Papers
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DEVELOPING THE FRAMEWORKDEVELOPING THE FRAMEWORK
In developing the framework the following have been considered:
• Current strengths and weaknesses of the human resource management function in the Public Service
• The need to integrate human resource management practices with business strategies and objectives
• The need and possibility of introducing new technology in the Public Service to enhance human resource management
• Constant need to change and improve current policies and practices
• Changes in workforce• Globalization
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FOCUS AREAS OF THE FRAMEWORKFOCUS AREAS OF THE FRAMEWORK
The development, maintenance and implementation of policy and guidelines on general employment practicesGeneral Employment Practices
The development, maintenance and implementation of policy and guidelines on careermanagement and competency profiling,including the OccClass SystemCareer management
Improving the human resource management function in the Public Service
Repositioning HR
The development, maintenance and implementation of policy and guidelines onemployee performancemanagement Employee Performance Management
Vision: Diverse, competent and well managed workforce
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STRATEGIC FRAMEWORKSTRATEGIC FRAMEWORK
Principles
Legal mandate
Diverse, competent and well-managed workforce
HRM Learning Network
Collaboration with institutions To enhance HRM
Measuring HRM efficiency
Development of policies and guidelines
Develop common norms and standards
Occupational classification system
Competency Frameworks for Specific categories of employees
Development of policies and guidelines
Develop common norms andstandards
Competency Profiling and Career Management
Secondment of employees and Employment of Foreign Nationals
Recruitment and selection
Termination of service
Development of policies and guidelines
Develop common norms and standards
Development of policies andguidelines
Develop common norms and standards
Employee Performance Management
Repositioning HR Management
Monitoring and Evaluation
CORE
General Employment Practices
PM Systems such as SMS and EPMDS
Provide advice and support with implementation
Vision
Strategic Focus Devolved HRM Fairness Professionalism Accountability Efficiency Transparency
Constitution Public Service Act Public ServiceRegulations Labour LegislationApplicable collective
agreementsApplicable White
Papers
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COMPETENCY FRAMEWORK FOR COMPETENCY FRAMEWORK FOR HRMHRM
• Draft framework has been completed• Two main groups of competencies: Generic and
Functional• Desired attributes for the generic competencies• Three proficiency levels for the functional
competencies• Behavioural indicators for each proficiency level
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GENERIC COMPETENCIESGENERIC COMPETENCIES
Competency Competency groupgroup Competency
Emotional and social intelligence
• Self awareness–Emotional self awareness–Self confidence
• Self management–Emotional self control–Trustworthiness–Conscientiousness–Adaptability–Achievement drive–Initiative
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GENERIC COMPETENCIESGENERIC COMPETENCIES
Competency Competency groupgroup Competency
Emotional and social intelligence
• Social and cultural awareness–Empathy–Organizational awareness–Service orientation
• Relationship management–Developing others–Conflict management–Teamwork and collaboration–Communication
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GENERIC COMPETENCIESGENERIC COMPETENCIES
Competency Competency groupgroup Competency
Professional conduct
• People skills–People orientation–Valuing diversity
• Professional ethics–Honesty–Punctuality–Responsiveness–Confidentiality
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FUNCTIONAL COMPETENCIESFUNCTIONAL COMPETENCIESCompetency groupCompetency group Competency area
HR organizational strategy
•Organizational development and design
–Org structure design–Change management–HR planning–HR monitoring, evaluation and reporting–BPR–TQM
•Organizational information systems–HR information management–HR records management
•Diversity management–Gender mainstreaming–Job Access management
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FUNCTIONAL COMPETENCIESFUNCTIONAL COMPETENCIESCompetency groupCompetency group Competency area
HR practices
• Recruitment and employee life cycle management
–Managing Recruitment, selection and deployment–Managing Employee retention–Managing Employee movement–Exit management
•Compensation management and conditions of service
–Managing Job evaluation and determining job worth–Management of Remuneration and allowances–Managing Salary administration–Managing benefits
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FUNCTIONAL COMPETENCIESFUNCTIONAL COMPETENCIES
Competency group Competency area
HR utilization and development
• Human resource development–Managing Orientation and induction–Career management–Managing Training and development–Managing Coaching and mentoring–Skills development facilitation–Leadership pipeline development
•Performance management -Managing performance management systems
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FUNCTIONAL COMPETENCIESFUNCTIONAL COMPETENCIESCompetency group Competency area
Employee Health and Wellness •Quality of work life management and environment management-Managing employee assistance and wellness programmes•Occupational health and safety-Occupational hygiene management-Management of HIV/ AIDS programmes
Labour relations
• Collective bargaining–Managing negotiations–Managing consultations
•Employee relations–Managing grievances and disputes–Managing discipline
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PERFORMANCE INDICATORS FOR PERFORMANCE INDICATORS FOR THE HRM FUNCTIONTHE HRM FUNCTION
• Aim is to enable departments to assess functional efficiency
• Three dimensions of measurement:– Strategic dimension– Technical dimension– Quantitative dimension
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STRATEGIC DIMENSIONSTRATEGIC DIMENSION
Description Focus areas
Strategic partner role
Change agent role
Employee champion
Measures the strategic role and contributions of the HR component in achieving the department’s operational objectives
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TECHNICAL DIMENSIONTECHNICAL DIMENSION
Description Focus areas
Organizational development and design
– HR information management– HR planning– OD– Empowerment– HR policy development– Diversity management– Change management
Measures the efficiency of the core HRM practices
Recruitment and life cycle management
– Recruitment and selection– Staff retention management– Exit management
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TECHNICAL DIMENSION (cont)TECHNICAL DIMENSION (cont)
Description Focus areas
Compensation management and conditions of service
– Job evaluation– Remuneration– Conditions of service
Measures the efficiency of the core HRM practices
Human resource utilization and development
– HRD– Induction– Employee performance
management
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TECHNICAL DIMENSION (cont)TECHNICAL DIMENSION (cont)
Description Focus areas
Work life and environment management
– Employee health and wellness– Occupational health and safety
Measures the efficiency of the core HRM practices Employee relations management
– Collective bargaining– Labour relations
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QUANTITATIVE DIMENSIONQUANTITATIVE DIMENSION
Description Focus areas
General– Staff ratio: HR practitioner/others– Employment cost per employee
Measures the efficiency of the HRM function in financial, time and other terms
Employee engagement– Average employment period – Turnaround time to fill vacancies– Cost of hire per employee– Ratio: Appointment/promotions &
transfers– % employees who-
• Intend to stay• Are satisfied with employment
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QUANTITATIVE DIMENSION (cont)QUANTITATIVE DIMENSION (cont)Description Focus areas
Performance rewards– % employees rewarded– Average reward per employee– % assessments completed on
time– % assessment results disputed
Employee relations– Average employment period– % successful disciplinary actions– % grievances solved
HRD– Average training cost per
employee– Number of days’ training– Ratio: Training costs/skills levy
Measures the efficiency of the HRM function in financial, time or other terms
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