strategic priorities infrastructure planning $ 0 .3

Strategic Priorities

2015 Capital Budget and Financing Plan

The 2015 Strategic Priorities capital budget includes expenditures of $8.9 million. The following table illustrates the total Strategic Priorities budget by program with Parks and Open Space representing the largest program at 4.7 million or 53% of Strategic Priorities.

Strategic Priorities by Program (in millions) 2015

Corporate Initiatives 1.6$

Facilties and Construction Management 0.5$

Information Systems & Solutions 0.3$

Parks and Open Space 4.7$

Recreation and Culture Department 0.3$

Oakville Public Library 0.1$

Infrastructure Maintenance 0.4$

Oakville Transit 0.3$

Infrastructure Planning 0.3$

Environmental Policy 0.1$

Planning Services 0.3$

Dev Eng/Economic Dev 0.1$

Total 8.9$

Page 209



The following table illustrates the highest value projects for Strategic Priorities. The highest value project is the EAB Management program.

Program Project 2015

Parks and Open Space 52271504 EAB Management Program 3.9$

Parks and Open Space 52211528 Sportfields Conversions 0.7$

Facilties and Construction Management 42101518 Accessibility Improvements 0.5$

Corporate Initiatives 42101503 Chisholm School Demolition 0.5$

Corporate Initiatives 21101101 Web Based Services 0.5$

Corporate Initiatives 36100907 ServiceOakville 0.4$

Infrastructure Maintenance 51631502 Street Lights Rehab. & LED Conversion 0.4$

Recreation and Culture Department 46601502 Youth Centre Relocation 0.3$

Highest Value Projects (in millions)

10



The majority of the funding for the Strategic Priorities capital budget is provided from the capital levy which represents 80.3% of the total financing. Other sources include Capital reserves at 10.6% and Gas Tax at 7.7%.

Page 211

Strategic PrioritiesSummary by Program

2015

Budget

Corporate Initiatives21101101 Web Based Services………………………………………………………………………………………………………………………………………….467,000

36100907 ServiceOakville………………………………………………………………………………………………………………………………………….402,000

42101503 Chisholm School Demolition………………………………………………………………………………………………………………………………………….523,000

42101519 Brantwood School Demolition & Sitework………………………………………………………………………………………………………………………………………….30,000

52211505 Charnwood Park expansion………………………………………………………………………………………………………………………………………….85,000

63101403 Brantwood School Studies………………………………………………………………………………………………………………………………………….75,000

Total Corporate Initiatives 1,582,000

Facilties and Construction Management42101518 Accessibility Improvements………………………………………………………………………………………………………………………………………….536,000

Total Facilties and Construction Management 536,000

Information Systems & Solutions36101508 Corporate Document Management………………………………………………………………………………………………………………………………………….181,000

36101509 PCI Certification Project………………………………………………………………………………………………………………………………………….136,000

36101513 Point of Sale Terminals Expansion & Refresh………………………………………………………………………………………………………………………………………….20,000

Total Information Systems & Solutions 337,000

Parks and Open Space52211528 Sportfields Conversions………………………………………………………………………………………………………………………………………….685,000

52221403 Waterfront Parks Goose Management………………………………………………………………………………………………………………………………………….77,000

52271504 EAB Management Program………………………………………………………………………………………………………………………………………….3,939,500

Total Parks and Open Space 4,701,500

Recreation and Culture Department46601404 Recreation Planning Studies………………………………………………………………………………………………………………………………………….50,000

46601502 Youth Centre Relocation………………………………………………………………………………………………………………………………………….288,000

Total Recreation and Culture Department 338,000

Page 213


2015

Budget

Oakville Public Library71101504 Glen Abbey Technology Hub………………………………………………………………………………………………………………………………………….101,000

Total Oakville Public Library 101,000

Infrastructure Maintenance51631502 Street Lights Rehab. & LED Conversion………………………………………………………………………………………………………………………………………….352,000

Total Infrastructure Maintenance 352,000

Oakville Transit54201503 Bike Storage at Terminals………………………………………………………………………………………………………………………………………….15,000

54211502 VMS Upgrade at Oakville GO & Uptown Terminal………………………………………………………………………………………………………………………………………….35,000

54211504 Bus Stop Accessibility Improvements………………………………………………………………………………………………………………………………………….60,000

54421104 Transit Information and Communications S………………………………………………………………………………………………………………………………………….40,000

54421503 Specialized Transit Scheduling Software………………………………………………………………………………………………………………………………………….126,000

54421504 Map Frames (Shelters)………………………………………………………………………………………………………………………………………….5,000

Total Oakville Transit 281,000

Infrastructure Planning53331502 Roadside Safety Program………………………………………………………………………………………………………………………………………….51,000

53411501 PXO Conversion Program………………………………………………………………………………………………………………………………………….66,000

53411502 New Traffic Calming Program………………………………………………………………………………………………………………………………………….153,000

Total Infrastructure Planning 270,000

Environmental Policy22101502 Energy Management System Replacement………………………………………………………………………………………………………………………………………….50,000

Total Environmental Policy 50,000

Page 214


2015

Budget

Planning Services63101401 AMANDA Public Portal………………………………………………………………………………………………………………………………………….251,000

Total Planning Services 251,000

Dev Eng/Economic Dev65101502 Brownfield Redevelopment Study………………………………………………………………………………………………………………………………………….65,000

Total Dev Eng/Economic Dev 65,000

Total Strategic Priorities 8,864,500

Page 215

TOWN OF OAKVILLE

CAPITAL PROJECT DETAIL SHEET

2015 - 2024 CAPITAL FORECAST

Project ID

Department

21101101

General Government

Project Name Web Based Services

Service / Program 2110 - CAO Year of Initiation 2011

Asset Category Communication & Technology

Growth Related No

Growth % 0

Construction Start Date Not Applicable

Year of Completion Not Applicable

PROJECT BUDGETDESCRIPTION LTD Budget 2015 2016 2017 2018 2019 2020 2021 2022 2023+ TOTAL

CAPITAL COSTPersonnel Services & Benefits

Materials, Supplies & Utilities

Capital out of Operations

Purchased Services 1,710,000 467,000 465,000 585,000 465,000 465,000 585,000 4,547,000465,000 465,000 585,000Payments & Grants

Internal Expenses & Transfers to Own Funds

4,547,0001,710,000 467,000 465,000 585,000 465,000 585,000465,000TOTAL CAPITAL COST 465,000 465,000 585,000

FINANCING

PROGRAM SPECIFIC REVENUEDevelopment Charges

Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue

TOTAL PROGRAM SPECIFIC REVENUE

CORPORATE FINANCINGCapital Reserve 1,090,000 585,000 585,000Capital Levy 620,000 467,000 465,000 465,000 465,000 585,000 3,962,000465,000 465,000 585,000Long Term Financing

4,547,0001,710,000 467,000 465,000 585,000 465,000 585,000465,000TOTAL CORPORATE FINANCING 465,000 465,000 585,000

4,547,0001,710,000 467,000 465,000 585,000 465,000 585,000465,000TOTAL FINANCING 465,000 465,000 585,000

PORTION OF PROJECT UNFUNDED(+)

OPERATING IMPACTDESCRIPTION LTD Budget 2015 2016 2017 2018 2019 2020 2021 2022 2023+ TOTAL

EXPECTED OPERATING COSTPersonnel Services & Benefits 83,700 83,700Materials, Supplies & Utilities

Capital Out of Operations

Purchased Services 500 500Payments & Grants

Internal Expenses & Tfrs to Own Funds

84,20084,200TOTAL EXPECTED OPERATING COST

EXPECTED REVENUEExternal Revenue

Internal Revenue & Own Fund Transfers

TOTAL EXPECTED REVENUE

84,20084,200NET OPERATING IMPACT

PROJECT DETAILS

Project Description and Rationale

The majority of work outlined for 2015 includes ongoing enhancements to site functionality and online services with a significant focus on accessibility, calendaring, mobile access and open data. Other major projects include improvements to online documents and forms, application development, and costs associated with hosted solutions, external advisors, staff training and staff backfill. The operating impact in 2015 is for the Web Editor who will continue to enhance the town’s online presence by developing, executing and monitoring social media programs that support the town’s strategic initiatives and branding efforts across the various online communications platforms. This position will be a valuable resource that helps to ensure professionalism and consistency in online communications as the town's social media following has quickly grown to over 20,000.

Page 216

Note: 2016-2024 Capital Forecast has not been finalized, therefore figures shown above are subject to change.

TOWN OF OAKVILLE



Project ID

Department

36100907

General Government

Project Name ServiceOakville


Asset Category N/A

Growth Related No

Growth % 0

Construction Start Date






Purchased Services 2,480,300 402,000 250,000 100,000 100,000 100,000 100,000 1,602,000250,000 100,000 200,000Payments & Grants


1,602,0002,480,300 402,000 250,000 100,000 100,000 100,000100,000TOTAL CAPITAL COST 250,000 100,000 200,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 765,300Capital Levy 1,715,000 402,000 250,000 100,000 100,000 100,000 100,000 1,602,000250,000 100,000 200,000Long Term Financing

1,602,0002,480,300 402,000 250,000 100,000 100,000 100,000100,000TOTAL CORPORATE FINANCING 250,000 100,000 200,000

1,602,0002,480,300 402,000 250,000 100,000 100,000 100,000100,000TOTAL FINANCING 250,000 100,000 200,000



EXPECTED OPERATING COSTPersonnel Services & Benefits



Purchased Services

Payments & Grants


TOTAL EXPECTED OPERATING COST




NET OPERATING IMPACT

PROJECT DETAILS


Provide integrated customer service delivery to make it easier for the public to access information and services through the telephone, in person, e-mail and on the web. The project scope includes establishing a centralized contact centre, capture of department knowledge in a knowledge base tool, and implementation of a CRM to track the life cycle of service requests, and provide analytics to inform and support decision making. Two additional departments will be supported by ServiceOakville in 2015.

Page 217


TOWN OF OAKVILLE



Project ID

Department

42101503

Facilities and Construction Management

Project Name Chisholm School Demolition


Asset Category N/A

Growth Related No

Growth % 0


Year of Completion 2016





Purchased Services 523,000 523,000Payments & Grants


523,000523,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve

Capital Levy 523,000 523,000Long Term Financing

523,000523,000TOTAL CORPORATE FINANCING

523,000523,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


Surplus school sites Linbrook, Chisholm and Brantwood were purchased from the Halton District School Board in 2012. This project includes funding the removal of the Chisholm school building in order to implement the land use concept endorsed by Council as part of the south central land use study. The project includes demolition of the existing building in order to allow for the land to be re-purposed for future residential development. Demolition has been scheduled for 2015. The playground equipment currently located on this parcel of land will be relocated to Charnwood park with additional funding included for this work identified in project 52211505.

Page 218


TOWN OF OAKVILLE



Project ID

Department

42101519


Project Name Brantwood School Demolition & Sitework


Asset Category N/A

Growth Related No

Growth % 0







Purchased Services 30,000 420,000 450,000Payments & Grants


450,00030,000 420,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 30,000 246,800 276,800Capital Levy 173,200 173,200Long Term Financing

450,00030,000 420,000TOTAL CORPORATE FINANCING

450,00030,000 420,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


Surplus school sites Linbrook, Chisholm and Brantwood were purchased from the Halton District School Board in 2012. This project includes funding for the removal of the Brantwood school building as part of the recommendations resulting from the southeast land use study and options for the former surplus school sites.

2015 funding of $30,000 is to complete environmental assessments, engineering and surveys. Demolition is tentatively scheduled for 2016 dependent on the conclusions of the Heritage and Market Feasibility work currently under way.

Page 219


TOWN OF OAKVILLE



Project ID

Department

52211505

Parks and Open Space

Project Name Charnwood Park expansion


Asset Category Land Improvement Class

Growth Related NoGrowth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds 85,000 85,000Operating Reserves

Other Revenue

85,00085,000TOTAL PROGRAM SPECIFIC REVENUE


Capital Levy

Long Term Financing

TOTAL CORPORATE FINANCING







Purchased Services

Payments & Grants







PROJECT DETAILS


This is a recommendation resulting from the southeast land use study and options for the former surplus school sites purchased by the town. This project budget would be used for general park improvements to the expanded park area as facilities located at the Chisholm school site will be removed.

Page 220


TOWN OF OAKVILLE



Project ID

Department

63101403

Planning Services

Project Name Brantwood School Studies


Asset Category N/A

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 50,000 41,100 41,100Capital Levy 25,000 33,900 33,900Long Term Financing


75,00075,000 75,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


Surplus school sites Linbrook, Chisholm and Brantwood were purchased from the Halton District School Board in 2012. This project includes funding for a study which will evaluate the heritage and market feasibility of the project in order to determine the disposal options. External expertise is required to undertake these assessments which will be used to assess future potential permits.

Page 221


TOWN OF OAKVILLE



Project ID

Department

42101518


Project Name Accessibility Improvements

Service / Program 4210 - Facilities and Construction Management Year of Initiation 2015

Asset Category Building Class

Growth Related No

Growth % 0







Purchased Services 536,000 500,000 500,000 500,000 500,000 500,000 5,036,000500,000 500,000 1,000,000Payments & Grants


5,036,000536,000 500,000 500,000 500,000 500,000500,000TOTAL CAPITAL COST 500,000 500,000 1,000,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 536,000 500,000 500,000 500,000 500,000 500,000 5,036,000500,000 500,000 1,000,000Capital Levy

Long Term Financing

5,036,000536,000 500,000 500,000 500,000 500,000500,000TOTAL CORPORATE FINANCING 500,000 500,000 1,000,000

5,036,000536,000 500,000 500,000 500,000 500,000500,000TOTAL FINANCING 500,000 500,000 1,000,000






Purchased Services

Payments & Grants







PROJECT DETAILS


As part of compliance with the Ontarians with Disabilities Act 2001 (ODA) and the Accessibility for Ontarians with Disabilities Act 2005 (AODA), municipalities are required to remove known physical barriers to accessibility throughout their facilities. Facilities and Capital Management conducted an accessibility audit and identified over $13 million of barriers to be removed by December 31, 2024. In order to maximize barrier removals, FCM is tying into the capital replacement cycle for interiors throughout the different facilities. Based on end of life, FCM will renovate interiors incorporating universal design and accessibility while removing barriers. By combining the barrier removals budget with other departments capital budgets, FCM has been able to accelerate the barrier removals program. In 2015, FCM will renovate: the Town Hall washrooms near HR to provide accessible washrooms adjacent to main entrance and public meeting rooms; the River Oaks Fitness Change room entrance and showers, the River Oaks Community Room A and various other barrier removals.

Page 222


TOWN OF OAKVILLE



Project ID

Department

36101508

Information Systems & Solutions

Project Name Corporate Document Management

Service / Program 3610 - Administration - IS&S CH Year of Initiation 2015


Growth Related No

Growth % 0







Purchased Services 181,000 100,000 300,000 200,000 100,000 100,000 1,681,000100,000 300,000 300,000Payments & Grants


1,681,000181,000 100,000 300,000 200,000 100,000100,000TOTAL CAPITAL COST 100,000 300,000 300,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 181,000 100,000 300,000 200,000 100,000 100,000 1,681,000100,000 300,000 300,000Long Term Financing

1,681,000181,000 100,000 300,000 200,000 100,000100,000TOTAL CORPORATE FINANCING 100,000 300,000 300,000

1,681,000181,000 100,000 300,000 200,000 100,000100,000TOTAL FINANCING 100,000 300,000 300,000



EXPECTED OPERATING COSTPersonnel Services & Benefits 89,000 89,000Materials, Supplies & Utilities




112,70023,700 89,000TOTAL EXPECTED OPERATING COST




112,70023,700 89,000NET OPERATING IMPACT

PROJECT DETAILS


Continuation of the Document Management project, based on our existing SharePoint Architecture, in co-operation with the Clerks Department. In 2012, the plan was to start developing and executing a migration plan from some of our non-standard datasets to structured document repositories to enable the corporate wide use of documentation. The need for a centralized document repository is becoming more important as the town continues integrating our core applications into comprehensive datasets and the shared documents between all the applications become more the norm instead of the exception.

Page 223


TOWN OF OAKVILLE



Project ID

Department

36101509


Project Name PCI Certification Project



Growth Related No

Growth % 0







Purchased Services 136,000 40,000 40,000 40,000 40,000 40,000 506,00040,000 40,000 90,000Payments & Grants


506,000136,000 40,000 40,000 40,000 40,00040,000TOTAL CAPITAL COST 40,000 40,000 90,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 136,000 40,000 40,000 40,000 40,000 40,000 506,00040,000 40,000 90,000Long Term Financing

506,000136,000 40,000 40,000 40,000 40,00040,000TOTAL CORPORATE FINANCING 40,000 40,000 90,000

506,000136,000 40,000 40,000 40,000 40,00040,000TOTAL FINANCING 40,000 40,000 90,000



EXPECTED OPERATING COSTPersonnel Services & Benefits 52,900 52,900 105,800Materials, Supplies & Utilities




107,8002,000 52,900 52,900TOTAL EXPECTED OPERATING COST




107,8002,000 52,900 52,900NET OPERATING IMPACT

PROJECT DETAILS


The PCI Data Security Specification is a set of comprehensive requirements for enhancing payment account data security that was developed by the founding payment brands of the PCI Security Standards Council, including AMEX, Discover Financial Services, JCB International, Master Card and Visa Inc. to help facilitate the broad adoption of consistent data security measures. Typical uses of the budget include software / hardware purchases which usually contains a 1st year maintenance component, project analysis consulting, data input and data reporting components, security and display technology hardware / software components, internal / external consulting companies, software development tools and staff and contract training on all the previously listed technologies.

Page 224


TOWN OF OAKVILLE



Project ID

Department

36101513


Project Name Point of Sale Terminals Expansion & Refresh



Growth Related No

Growth % 0






Capital out of Operations 20,000 20,000 20,000 20,000 20,000 160,00020,000 40,000Purchased Services

Payments & Grants


160,00020,000 20,000 20,000 20,00020,000TOTAL CAPITAL COST 20,000 40,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 20,000 20,000 20,000 20,000 140,00020,000 40,000Capital Levy 20,000 20,000Long Term Financing

160,00020,000 20,000 20,000 20,00020,000TOTAL CORPORATE FINANCING 20,000 40,000

160,00020,000 20,000 20,000 20,00020,000TOTAL FINANCING 20,000 40,000






Purchased Services

Payments & Grants







PROJECT DETAILS


The Point of Sale Terminals (POS) Expansion and Refresh is a program of expanding the use of the POS terminals for service payments at various front counters at town facilities. This budget is also used to replace defective or aging POS terminals at existing sites. The typical uses of the capital budget include software and hardware purchases which usually contains a 1st year maintenance component, project and business analysis consulting, data input and data reporting hardware and software components, security and display technology hardware and software components, internal and external consulting companies and contracts, software development tools and to suites and staff and contract training on all the previously listed technologies.

Page 225


TOWN OF OAKVILLE



Project ID

Department

52211528


Project Name Sportfields Conversions

Service / Program 5221 - Park Development Rehab - Year of Initiation 2015


Growth Related No

Growth % 0


Year of Completion





Purchased Services 685,000 739,000 771,000 2,195,000Payments & Grants


2,195,000685,000 739,000 771,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 574,000 771,000 1,345,000Capital Levy 685,000 165,000 850,000Long Term Financing

2,195,000685,000 739,000 771,000TOTAL CORPORATE FINANCING

2,195,000685,000 739,000 771,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


Project entails the conversion of baseball diamonds to soccer fields. With the decline in enrollment in baseball, it appears fields are available for re-purposing to soccer. With the continued growth in soccer, the field conversion would add several new fields. Planned improvements include the following locations: Thornlea Park, Woodhaven Park, Seabrook Park, Morden Park and Oakville Park.

Page 226


TOWN OF OAKVILLE



Project ID

Department

52221403


Project Name Waterfront Parks Goose Management

Service / Program 5222 - Park Development Rehab - Community Year of Initiation 2014


Growth Related No

Growth % 0







Purchased Services 50,000 77,000 75,000 100,000 252,000Payments & Grants


252,00050,000 77,000 75,000 100,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 50,000 77,000 75,000 100,000 252,000Long Term Financing

252,00050,000 77,000 75,000 100,000TOTAL CORPORATE FINANCING

252,00050,000 77,000 75,000 100,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


The town's goose management program will benefit from landscape changes in waterfront parks that will make the parks less attractive to loafing Canada Geese. A biologist has visited all waterfront parks and provided recommendations in the form of additional shrub planting, railing/fencing and conversion of turf areas to shrub plantings. This would be phased over a number of years and may require community consultation. Some will be done in conjunction with master plans already initiated.

Page 227


TOWN OF OAKVILLE



Project ID

Department

52271504


Project Name EAB Management Program

Service / Program 5227 - Forestry Year of Initiation 2015

Asset Category N/A

Growth Related No

Growth % 0







Purchased Services 3,939,500 3,740,000 3,680,000 3,280,000 2,895,000 3,370,000 28,854,5002,965,000 2,735,000 2,250,000Payments & Grants


28,854,5003,939,500 3,740,000 3,680,000 3,280,000 3,370,0002,895,000TOTAL CAPITAL COST 2,965,000 2,735,000 2,250,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 3,939,500 3,740,000 3,680,000 3,280,000 2,895,000 3,370,000 28,854,5002,965,000 2,735,000 2,250,000Long Term Financing

28,854,5003,939,500 3,740,000 3,680,000 3,280,000 3,370,0002,895,000TOTAL CORPORATE FINANCING 2,965,000 2,735,000 2,250,000

28,854,5003,939,500 3,740,000 3,680,000 3,280,000 3,370,0002,895,000TOTAL FINANCING 2,965,000 2,735,000 2,250,000






Purchased Services

Payments & Grants







PROJECT DETAILS


Emerald Ash Borer is a serious invasive pest that is impacting thousands of ash trees in Oakville, across the province and North America. Through several reports to Council staff has advised Council of the severity of the problem. The funds outlined in the capital forecast include continuing the ash tree injection program aimed at preserving ash canopy, removals of dead ash trees and replanting, annual costs associated with consulting and monitoring, and continuation of the public education program. The Emerald Ash Borer municipal problem throughout the town on road allowances, parks and woodlots is expected to run 10-15 years with severity increasing in the middle years of the forecast due to ash tree mortality.

Page 228


TOWN OF OAKVILLE



Project ID

Department

46601404

Recreation and Culture Department

Project Name Recreation Planning Studies

Service / Program 4660 - Community Centres Year of Initiation 2014

Asset Category N/A

Growth Related No

Growth % 0







Purchased Services 50,000 50,000 50,000 50,000 50,000 259,00050,000Payments & Grants


259,00050,000 59,000 50,000 50,000 50,000TOTAL CAPITAL COST 50,000

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 50,000 50,000 50,000 50,000 50,000 259,00050,000Long Term Financing

259,00050,000 50,000 50,000 50,000 50,000TOTAL CORPORATE FINANCING 50,000

259,00050,000 50,000 50,000 50,000 50,000TOTAL FINANCING 50,000






Purchased Services

Payments & Grants







PROJECT DETAILS


Planning studies are undertaken on a regular basis to review or examine current and /or new services, programs and policies to improve services and performance. Studies can include research, options analysis, business case development etc. Funds are also used for peer reviews of proposals from community organizations for facilities and services ( e.g. partnerships). Studies contemplated for 2014 include the development of a Partnership Framework, as recommended in the Parks, Recreation and Library Master Plan.

Page 229


TOWN OF OAKVILLE



Project ID

Department

46601502

Recreation and Culture Department

Project Name Youth Centre Relocation

Service / Program 4660 - Community Centres Year of Initiation 2015

Asset Category Building Class

Growth Related NoGrowth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 137,700 137,700Capital Levy 150,300 150,300Long Term Financing






Materials, Supplies & Utilities 3,300 3,300Capital Out of Operations



47,70015,000 32,700TOTAL EXPECTED OPERATING COST




47,70015,000 32,700NET OPERATING IMPACT

PROJECT DETAILS


The River Oaks community has been identified as a high need area with respect to youth services. The department currently operates a Youth Centre on Cross Avenue in the midtown core. With attendance at that location decreasing, the department intends to relocate the Centre to the River Oaks area at the end of the current lease agreement. The requested funds will be applied to lease holder improvements and furniture, fixtures and equipment purchases at the new Centre.

Page 230


TOWN OF OAKVILLE



Project ID

Department

71101504

Oakville Public Library

Project Name Glen Abbey Technology Hub

Service / Program 7110 - Library Projects Year of Initiation 2015

Asset Category N/A

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 101,000 75,000 176,000Capital Levy

Long Term Financing


176,000101,000 75,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


The OPL Board believes that the future of library content is digital and that library space is collaborative, innovative and flexible. With this concept in mind the library is proposing the creation of a digital hub at the Glen Abbey branch in 2015. This project involves creating two rooms with walls/ windows and accompanying furniture to outfit the digital space. The project also includes acquiring new technology to support the digital hub's program, including computers, tablets, software, media presentation screens, cabling and technology mounts. Accessibility improvements to the information desk are also required. Allowances are included for necessary electrical and mechanical work and floor finishes. Estimates for construction and furniture are based on FCM quote and the estimate for technology needs is based on IS+S quote.

1


TOWN OF OAKVILLE



Project ID

Department

51631502

Infrastructure Maintenance

Project Name Street Lights Rehab. & LED Conversion

Service / Program 5163 - Streetlighting Year of Initiation 2015

Asset Category Road Network

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds 352,000 350,000 370,000 370,000 370,000 390,000 3,780,000390,000 390,000 798,000Operating Reserves

Other Revenue

3,780,000352,000 350,000 370,000 370,000 390,000370,000TOTAL PROGRAM SPECIFIC REVENUE 390,000 390,000 798,000


Capital Levy

Long Term Financing


3,780,000352,000 350,000 370,000 370,000 390,000370,000TOTAL FINANCING 390,000 390,000 798,000




Materials, Supplies & Utilities (2,400) (2,400) (2,400) (2,400) (2,400) (2,400) (21,600)(2,400) (2,400) (2,400)Capital Out of Operations

Purchased Services

Payments & Grants


(21,600)(2,400) (2,400) (2,400) (2,400) (2,400)(2,400)TOTAL EXPECTED OPERATING COST (2,400) (2,400) (2,400)




(21,600)(2,400) (2,400) (2,400) (2,400) (2,400)(2,400)NET OPERATING IMPACT (2,400) (2,400) (2,400)

PROJECT DETAILS


To install new lighting in unlit / in filling areas and to replace / repair street light system deficiencies identified by needs assessment. To replace high intensity discharge street lighting fixtures, i.e. high pressure sodium lights, and other high energy consumption fixtures with LED high energy efficiency technology.

Page 232


TOWN OF OAKVILLE



Project ID

Department

54201503

Oakville Transit

Project Name Bike Storage at Terminals

Service / Program 5420 - Transit Growth Facilities Related to Year of Initiation 2015

Asset Category N/A

Growth Related No

Growth % 0







Purchased Services 15,000 15,000 15,000 45,000Payments & Grants


45,00015,000 15,000 15,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds 15,000 15,000 15,000 45,000Operating Reserves

Other Revenue

45,00015,000 15,000 15,000TOTAL PROGRAM SPECIFIC REVENUE


Capital Levy

Long Term Financing


45,00015,000 15,000 15,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


Installation of secure and contained bicycle storage fixtures at terminals. This project is consistent with environmental initiatives to combine use of alternative modes of transportation (transit and cycling). Timing will coincide with creation of North Oakville Transit Centres.

Page 233


TOWN OF OAKVILLE



Project ID

Department

54211502

Oakville Transit

Project Name VMS Upgrade at Oakville GO & Uptown Terminal

Service / Program 5421 - Transit Studies & Facility Renewal Year of Initiation 2015

Asset Category Equipment Class

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves


Other Revenue



Capital Levy

Long Term Financing








Purchased Services

Payments & Grants







PROJECT DETAILS


The ITS Passenger Information System uses Variable Message Signs (VMS) located at terminals and high traffic locations to inform customers of the actual arrival time of their bus. A lack of information is one of the greatest causes of customer dissatisfaction. Customers often have to stand at a bus stop for extended periods of time waiting for a bus that has been delayed with no indication of the length of the wait. This is particularly beneficial, from a safety and security perspective, for customers travelling alone at night or to any customer during cold or inclement weather. The Oakville Transit ITS will initially be launched with VMS located at the Uptown Core Terminal, Sheridan College, the Bronte GO station and the Oakville GO Station. This specific request is for funds to upgrade the initial VMS at Oakville GO from single side to double side; also to install a second VMS at the Uptown Core Terminal. The terminal's size requires a VMS at both ends.

Page 234


TOWN OF OAKVILLE



Project ID

Department

54211504

Oakville Transit

Project Name Bus Stop Accessibility Improvements

Service / Program 5421 - Transit Studies & Facility Renewal Year of Initiation 2015

Asset Category N/A

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds 60,000 60,000 60,000 60,000 40,000 40,000 480,00040,000 40,000 80,000Operating Reserves

Other Revenue

480,00060,000 60,000 60,000 60,000 40,00040,000TOTAL PROGRAM SPECIFIC REVENUE 40,000 40,000 80,000


Capital Levy

Long Term Financing


480,00060,000 60,000 60,000 60,000 40,00040,000TOTAL FINANCING 40,000 40,000 80,000






Purchased Services

Payments & Grants







PROJECT DETAILS


Installation of accessibility improvements arising from the Annual Accessibility Plan such as landing pads and walkways at service stops leading to improved system accessibility and compliance with legislative requirements. Oakville Transit has developed a five year plan to make all of its routes accessible. This requires additional installations relative to previous year budgets. This project addresses the Strategic Objective to continuously improve our programs and services as well as to have programs and services that are accessible.

Page 235


TOWN OF OAKVILLE



Project ID

Department

54421104

Oakville Transit

Project Name Transit Information and Communications S

Service / Program 5442 - Equipment Year of Initiation 2011


Growth Related No

Growth % 0







Purchased Services 1,928,200 40,000 70,000 50,000 160,000Payments & Grants


160,0001,928,200 40,000 70,000 50,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves 164,700Reserve Funds 1,466,700 40,000 70,000 50,000 160,000Operating Reserves

Other Revenue

160,0001,631,400 40,000 70,000 50,000TOTAL PROGRAM SPECIFIC REVENUE

CORPORATE FINANCINGCapital Reserve 296,800Capital Levy

Long Term Financing

296,800TOTAL CORPORATE FINANCING

160,0001,928,200 40,000 70,000 50,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


This system will combine wireless voice and text communications with AVL tracking of buses relative to location, route and schedule; along with real time customer information capability that will allow for automated next stop announcements, pre-boarding announcements and automated customer information boards at stations, terminals and nodes. This technology is required in order for Oakville to be compliant with direction from the Ontario Human Rights Commission and the AODA Integrated Standards.For the years 2015 to 2018 amounts have been included to allow transit to stock certain ITS components in inventory to mitigate the down time associated with the failure of original components. It is undesirable and inefficient to have buses unavailable for service do to the failure of a system component. Maintaining a reasonable inventory of spare parts will allow us to maintain a state of fleet readiness. The 2015 amount includes funds to allow for external speaker retrofit on 13 Orion VII buses to enable pre-boarding route and destination announcements per AODA Integrated Regulations Section 51 (2) & (3).

Page 236


TOWN OF OAKVILLE



Project ID

Department

54421503

Oakville Transit

Project Name Specialized Transit Scheduling Software



Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves


Other Revenue



Capital Levy

Long Term Financing








Purchased Services

Payments & Grants







PROJECT DETAILS


The specialized-transit scheduling software currently in use by Oakville Transit's care-A-van Coordinators is antiquated to the point of being incompatible with other software in use at Transit and in the Town. It can not be supported by IS&S and cannot be expanded to additional workstations. A new application is required in order to maximize efficiency of care-A-van operations and to allow for necessary expansion of care-A-van support services.New scheduling software will provide a comprehensive real-time scheduling and dispatch system allowing for total integration of customer registration, reservations, scheduling and customer service tasks. This software will allow staff to complete a booking in approximately one minute with confirmation to the customer of the details of their trip and eliminating the requirement to call the customer back with this information.

Page 237


TOWN OF OAKVILLE



Project ID

Department

54421504

Oakville Transit

Project Name Map Frames (Shelters)


Asset Category N/A

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds 5,000 5,000 10,000Operating Reserves

Other Revenue

10,0005,000 5,000TOTAL PROGRAM SPECIFIC REVENUE


Capital Levy 5,000 5,000 5,000 5,000 40,0005,000 5,000 10,000Long Term Financing

40,0005,000 5,000 5,0005,000TOTAL CORPORATE FINANCING 5,000 5,000 10,000

50,0005,000 5,000 5,000 5,000 5,0005,000TOTAL FINANCING 5,000 5,000 10,000






Purchased Services

Payments & Grants







PROJECT DETAILS


These frames are required on shelters in order to display route and schedule information.

Page 238


TOWN OF OAKVILLE



Project ID

Department

53331502

Infrastructure Planning & Improvements

Project Name Roadside Safety Program

Service / Program 5333 - Continuing Programs E&C Year of Initiation 2015


Growth Related No

Growth % 0


Year of Completion








FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 51,000 50,000 50,000 50,000 50,000 50,000 501,00050,000 50,000 100,000Long Term Financing

501,00051,000 50,000 50,000 50,000 50,00050,000TOTAL CORPORATE FINANCING 50,000 50,000 100,000

501,00051,000 50,000 50,000 50,000 50,00050,000TOTAL FINANCING 50,000 50,000 100,000






Purchased Services

Payments & Grants







PROJECT DETAILS


Annual program to replace, repair and install roadside safety devices such as flex beam guide rail, post and wire cable, jersey barrier and end treatments to conform with current standards. These devices are essential in ensuring the safety of our roadway users and proper proactive action plans are necessary to ensure effective operation of these elements.

Page 239


TOWN OF OAKVILLE



Project ID

Department

53411501


Project Name PXO Conversion Program

Service / Program 5341 - Traffic Construction Projects E&C Year of Initiation 2015


Growth Related No

Growth % 0









261,00066,000 65,000 65,000 65,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds 53,000 52,000 52,000 52,000 209,000Operating Reserves

Other Revenue

209,00053,000 52,000 52,000 52,000TOTAL PROGRAM SPECIFIC REVENUE

CORPORATE FINANCINGCapital Reserve 13,000 13,000 13,000 13,000 52,000Capital Levy

Long Term Financing

52,00013,000 13,000 13,000 13,000TOTAL CORPORATE FINANCING

261,00066,000 65,000 65,000 65,000TOTAL FINANCING








13,6003,400 3,400 3,400 3,400TOTAL EXPECTED OPERATING COST




13,6003,400 3,400 3,400 3,400NET OPERATING IMPACT

PROJECT DETAILS


Annual allocation to convert PXO (Pedestrian Cross Over) signals with more advanced IPS (Integrated Pedestrian Signals) signals to improve the safety factor at pedestrian cross over points. Revised project budget reflects an accelerated conversion of PXO signals to IPS signals - 1 per year.

Page 240


TOWN OF OAKVILLE



Project ID

Department

53411502


Project Name New Traffic Calming Program

Service / Program 5341 - Traffic Construction Projects E&C Year of Initiation 2015


Growth Related No

Growth % 0


Year of Completion








FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 153,000 150,000 150,000 150,000 150,000 150,000 1,503,000150,000 150,000 300,000Long Term Financing

1,503,000153,000 150,000 150,000 150,000 150,000150,000TOTAL CORPORATE FINANCING 150,000 150,000 300,000

1,503,000153,000 150,000 150,000 150,000 150,000150,000TOTAL FINANCING 150,000 150,000 300,000






Purchased Services

Payments & Grants







PROJECT DETAILS


Annual allocation to construct new intrusive (physical) and passive (line markings/signs) traffic calming features within areas evidencing unacceptable operating speeds. The Town's Traffic Calming Policy obliges engineering staff to investigate concerns of speeding and if the results are above prescribed threshold limits, then passive treatments are introduced and monitored. Should passive treatments be unsuccessful, intrusive measures are introduced. Significant public engagement is required prior to the introduction of intrusive traffic calming features.

Page 241


TOWN OF OAKVILLE



Project ID

Department

22101502

Environmental Policy

Project Name Energy Management System Replacement

Service / Program 2210 - Environmental Policy Year of Initiation 2015

Asset Category N/A

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue


CORPORATE FINANCINGCapital Reserve 50,000 400,000 450,000Capital Levy

Long Term Financing


450,00050,000 400,000TOTAL FINANCING






Purchased Services

Payments & Grants







PROJECT DETAILS


Oakville's 5-year Energy Conservation and Demand Management (CDM) Plan, prepared under the MOE's Green Energy Act, 2009 (O.Reg 397/11), requires the town to report annually on energy consumption and greenhouse gas emissions and to act to achieve efficiencies/conservation to meet regulatory requirements. The town currently uses a software platform that is being discontinued in Jan. 2015. New software is necessary to enable comprehensive management of energy consumption for town facilities. New software with broad functionality will be needed to monitor, measure and manage corporate energy use, and meet regulatory requirements and identified CDM Plan targets. The 2015 work ($50,000) involves analysis of feasibility and options followed by new software purchase/installation in 2016 (est. $400,000).

Page 242


TOWN OF OAKVILLE



Project ID

Department

63101401

Planning Services

Project Name AMANDA Public Portal

Service / Program 6310 - Planning Administration Year of Initiation 2014


Growth Related No

Growth % 0







Purchased Services 125,000 251,000 125,000 376,000Payments & Grants


376,000125,000 251,000 125,000TOTAL CAPITAL COST

FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue



Capital Levy 125,000 251,000 125,000 376,000Long Term Financing

376,000125,000 251,000 125,000TOTAL CORPORATE FINANCING

376,000125,000 251,000 125,000TOTAL FINANCING








28,20028,200TOTAL EXPECTED OPERATING COST




28,20028,200NET OPERATING IMPACT

PROJECT DETAILS


IS+S has been working with the Community Development Commission and their Business Management consultants in describing their Business needs and the technologies available to enhance & streamline their information processing and documentation processes. Through this consultation, the need for a Web Portal to allow for the Public and Development community to interact with the Commission Departments for information submission, fee payments etc., became evident. This application need has also been identified by the Web Steering Committee as a priority.

Page 243


TOWN OF OAKVILLE



Project ID

Department

65101502

Dev Eng/Economic Dev

Project Name Brownfield Redevelopment Study

Service / Program 6510 - Economic Development Year of Initiation 2015

Asset Category N/A

Growth Related No

Growth % 0










FINANCING


Donations

Grants & Subsidies

Corporate Reserves

Equipment Reserves

Reserve Funds

Operating Reserves

Other Revenue 32,500 32,500


CORPORATE FINANCINGCapital Reserve 32,500 32,500Capital Levy

Long Term Financing








Purchased Services

Payments & Grants







PROJECT DETAILS


Funding is required to initiate a Brownfield Redevelopment Plan for private lands including an inventory, program development, plan preparation, and public consultation. Work would include a town-wide assessment for private lands and analysis to pilot the program in the Midtown Core. The budget request of $65,000 assumes that $30,000 would be received from the Federation of Canadian Municipalities (FCM) Green Municipal Funds therefore the net cost to the town would be $35,000. The work would not be carried out without FCM funding. This work complements staff work to develop a Brownfield Management Strategy for public lands in 2015/2016.

Page 244


strategic priorities infrastructure planning $ 0 .3

Documents