TH E SOU RCE FOR

INTEGRATED MEETING

AN D EVE NT SOLUTION S

Tap into theSource:

the Site Sourcing Experts

at Experient

TO HAVE A SUCCESSFUL EVENTYOU NEED THE RIGHT SITE

Site ResearchReview meeting objectives and organizational goalsAnalyze attendee demographicsReview event budgetAnalyze event historyConsider audience pattern preferencesAnalyze comprehensive event agendaIdentify qualified venuesCheck for best available ratesEvaluate airport liftInitiate RFP

Site SelectionAnalyze RFP responsesConfirm venue capabilities match event needsPrepare comparison matrixMake finalist recommendationsCoordinate site inspections

Contract ManagementSecure desired concessionsIntegrate current “best practices” terms and conditionsConfirm applicable risk mitigation is integrated in final contractConduct quality control and industry expert reviewSubmit final approved contractTrack contractual milestonesComplete post-event analysis, client feedback, room block pickupPrepare recommendations for subsequent event

OUR CHECKLIST:

Choosing the right

venue in the right city

will help you draw

attendees and produce

memorable events well

within your budget.

Experient will find the

perfect location for

your event, whether

your event is for 20 or

20,000. Our staff is

overflowing with proven

techniques and efficient

processes learned in

our more than 35 years

of providing extensive

site selection services.

Infinite SupplyVenue selection is comprehensive, accurate and easy with the extensiveExperient proprietary database of the best event facilities. Our site selectionsystem pinpoints hotels and facilities that fulfill your needs and summarizes all critical criteria in an easy-to-read synopsis. Every detail needed to make aninformed decision is included, so you can find the perfect location for each of your events. The end result is to help you control costs, manage risks andmaximize your time – and please your participants.

Experient has the optimum

solution for each of your offsite

meetings regardless of size.

More than 1,100 corporations,

associations and government clients

rely on our services each year. In 2006

alone, we researched more than 22,000

facilities for 2,700 sourcing projects.

E X P E R I E N T is among the top room producers for

Fairmont, Hilton, Hyatt, InterContinental, Marriott and

Starwood hotels and places more than $875 million

in group room nights annually. Let us integrate your

needs with our collective purchasing power to help

you achieve the optimum combination of rates,

terms and concessions.

V i s i t w w w. e x p e r i e n t - i n c . c o m t o d a y .

Completely EssentialDelivering the best room rate is only part of the job. Experientworks to get you the most extensive package of premiumservices and concessions, comfortable meeting rooms andancillary space. We will also help you get a contract that isfully customized for your organization’s needs, designed to protect your group from potential liabilities and ensureyou have a great event.

Save time and money and get the best results.Put the Site Sourcing Experts from Experient to work for you.

Cool and Refreshing Our broad range of relationships with convention and meeting facilities, hotels

and suppliers around the world allows us to get you the best prices and awesome contracts. Negotiations are streamlined through the use ofExperient's electronically templated,standardized contracts developed inpartnership with most hotel chains.

This exclusive service permits accuratecustomization and significantly speeds

up the negotiation process.

Our experts track hotel prices and resourcesand we use our volume buying power to get you the best room rates, using efficientprocesses, extensive reporting—publicknowledge tools plus our private pool ofessential information, including historicalrates and customer feedback—and excellentbenchmarking practices.

For more information on Site Sourcing or

any of our integrated meeting and event

solutions, please contact your Experient

representative or:

Visit: www.experient-inc.com

Email: mo.mackenzie@experient-inc.com

Phone:905.564.9797 P

UT

TH

E P

OW

ER B E H I N D

YOUR EVENTS

© Experient Inc. 2010 EL04

w w w . e x p e r i e n t - i n c . c o m 119 James Young Dr., Halton Hills, ON L7G 5S1