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Student Organization Funding Student Organization Toolbox
INTRODUCTIONS
Student Organization Financial Account ServicesProcurement – Carruth O’Leary Room [email protected]
Student Senate FundingLine-Item, Block Allocation, Wednesday Night, DEI
General Funding Requests• Student group must be registered with SILC• Group must be open to all students (no academic criteria)• Group cannot require fees for membership• Funds may not be used for academic purposes, including research and travel• Funds cannot be used for the purpose of advertising with the intent to make profit• Officers of organization must be students• The group must not be a vehicle for members to receive any sort of academic credit• Funds cannot be used for social events that do not have a primary educational or
multicultural purpose• Funds may be allocated from student fees to a student organization to indirectly raise
funds for another non-profit organization • Funds cannot be used for specific religious activities or materials. This includes, but is not
limited to, religious texts, worship or devotional services, conversion efforts and salaries for religious officials. Funds can be allocated to organizations whose primary function is religious for traditionally secular activities that may have a religious perspective
• http://studentsenate.ku.edu/rules-regulations
General Funding Requests- Complete an online form Line-Item and Unallocated funding processes:• Student Senate can only fund student groups that are registered through the
Student Involvement and Leadership Center.• Student Senate funding can only go to groups and events that are opened to
ALL students at KU.• Groups seeking funding cannot have academic requirements (enrollment in a
school, GPA requirement, or more)• Groups seeking funding cannot have fees that keep people from participating
in the organization.• Events must have an educational or multicultural value in order to receive
funding.• Senate funding cannot fund: Food, T-Shirts, Travel Expenses for
students, Reimbursements for items, Donations to 3rd Parties, Items worth $50 or more that cannot be kept in a locked location.
General Funding Requests:
For student organizations who have already been allocated funds, whether through the line-item process or during the school year, a purchase order form must be submitted before any funds can be used. This includes all expenditures, including office supplies, honoraria, equipment, advertising, etc.
For a purchase request at Jayhawk Ink, use this form; all other requests should be submitted on this form.
DEI Funding Criteria
Funds from the DEI Fund must be used for events with the purpose of fostering and inclusive and multicultural environment
Funding can be used for: - Conference Expenditures (registration and or travel)- Speaker/Honorarium- Food- Programming Supplies
NOT granted for - Programs that are not a primary multicultural focus - Groups that are not open to all students or registered through SILC - Groups that require academic standards or charge membership dues - Events for which you will receive academic credit - Religious services/ activities or materials that promote spiritual overtones - Political candidacy or lobbying purposes- Granting Scholarships - Give away and walkable items- Reimbursements
DEI Funding Criteria
• Go to the Student Senate website and fill out the DEI Funding form• Get the form to Sabine, Arianna or one of the Treasurers• Arianna will email each group a time and location for their hearing• Present for 15 minutes and the DEI fund committee will contact the group and notify
them of the funding they receive.• Hearings are on Tuesdays the week of committees and run from 5 to 8:30 in the OMA
classroom.• If group is requesting money to travel, they need W-9 forms filled out for traveling
members when they come to the hearing. This can be found on Senate’s website.• Similar to the Wednesday Night Funding Criteriaceptions include
• Travel• Food (if it serves a multicultural food)
• 75% over $1000 rule• If an organization is requesting funds from both the Wednesday Night Funding
and the DEI fund then they can receive up to 75% over $1000.
Pepsi Funding
Student Organization Training
Pepsi Product Overview
• Requests must be submitted a minimum of
10 business days prior to the event
• Product may not be sold
• Typically, you will be approved for up to one
product item per estimated number of
attendance, depending on availability.
PEPSI PRODUCT
LOGISTICS
If awarded, you will receive an email with instructions for pick-
up or delivery.
1-10 CASES
PICK UP
KANSAS/BURGE
UNION EVENT
DELIVERED W/
ICE & COOLERS
11+ CASES
DELIVERY W/
ICE &
COOLERS*
*No delivery, ice, coolers if event is off campus
PEPSI PROGRAM FUNDING
APPLICATION PROCESS
DEADLINE 3 WEEKS
PRIOR TO EVENT
SUBMIT EVENT
DOCUMENTATION FOR
PAYMENT
PRESENT PROPOSAL
Include all budget and
expense information
COMPLETE EVENT
SURVEY
Funds are not for…
• Events and student groups that are not
open to all students.
• Events that charge for KU student
attendance
• Events serving alcohol
• Events for which students will receive
academic credit.
• Conference registration or travel away
from campus.
• Gifts or prizes
PEPSI FUNDS AVAILABLE FOR…
Funds CAN be
used for…
• Speaker fees
• Catering/food
• Supplies
• Other expenses for campus
programs
TIPS FOR SUCCESSFUL FUNDING
APPLY EARLY! SUBMIT ALL
DOCUMENTATION
ASAP
IT’S ALL IN THE
DETAILS
Additional Sources of Funding
• Partnerships with campus departments
• Percentage nights at local restaurants
• KU Athletics – post-game clean up
Crowdfunding
• Identify very specific funding needs with small dollar goals (under $10,000)
• 30-60 day campaigns
• Market project, most often via email and social media
• Utilize peer to peer fundraising by capitalizing on personal and professional networks
• Raise money from a large group of individuals
• Opportunity to communicate to donors about how their money was used
Qualifications to be a LaunchKU Candidate
• Do you have a specific project that tells a compelling story?
• Do you know how much you need?
• Do you have an obvious audience?
• Are you willing to invest the time and effort?
• Do you have approvals and an existing KU Endowment account into which funds raised can be deposited?
How it WorksKU Endowment Provides:
• Platform and training at no cost
• Benchmarks and Best Practices for crowdfunding
• Promotion of projects
• Gift processing – funds already established
Your Responsibilities:
• Application and feasibility meeting
• Project Champion and Ambassadors
• Provide materials (ex: photos, descriptions, dollar goals, outreach plan)
• Advocate for your project
Types of Projects
• Faculty/Staff Retirements
• Memorial funds
• Student Organization projects
• Conference/Competition/ Travel needs
• Sorority/Fraternity needs or anniversaries
• Class projects
• Departmental needs: equipment, facility improvements
• Enhance programs: help more students
• Scholarship/Award support
• Community outreach programs
Student Organizations
Requirements
• Approval of Advisor
• SOFAS account or KU Endowment account
Perks
• Work with SEB members
• Up to $250 incentive money
Success Tips
• Energetic and consistent communication
• Ambassador involvement (boards/students/employees/volunteers)
• Tangible items tied to giving levels
• Email engagement is highly effective
Perks
• Cannot advertise items of monetary value
• Okay to give away experiences, invitations, etc.
Project Examples
QUESTIONS?
Contact Information Student Senate: [email protected] Funding: [email protected]: [email protected]: [email protected]: 785-864-4210