SUPPLY CHAIN MANAGEMENT

REQUEST FOR QUOTATIONS

EXTENSION OF TOWNSHIP BOUNDARY OF OBED MTHOMBENI NKOSI EXTENSION 1 IN TERMS OF SECTION 49 (1)

OF THE LESEDI LOCAL MUNICIPALITY SPATIAL PLANNING AND LAND USE MANAGEMENT BY-LAW, 2015, READ

TOGETHER WITH SECTION 49 OF THE DEEDS REGISTRIES OF 1937 (ACT 47 OF 1937).

REF: 15/3/25

QUOTATIONS TO BE SUBMITTED BY NOT LATER THAN

12H00, 02 AUGUST 2018

SUPPLY CHAIN MANAGEMENT

QUOTATIONS/TENDERS ARE HEREBY REQUESTED IN ACCORDANCE WITH THE SCM REGULATIONS SECTION 18 OF

THE LOCAL GOVERNMENT MUNICIPAL FINANCE MANAGEMENT ACT 56 OF 2003, FOR THE PURCHASE OF ITEM/S

THAT COULD BE ABOVE R30 000.00 FOR REGISTERED TOWN PLANNING COMPANIES TO ASSIST WITH EXTENSION

OF TOWNSHIP BOUNDARY OF OBED “MTHOMBENI” NKOSI EXTENSION 1.

QUOTATIONS MUST BE SUBMITTED IN SEALED ENVELOPES CLEARLY MARKED “PROCLAMATION AND REGISTRATION OF OBED “MTHOMBENI NKOSI EXTENSION 1”TO THE QUOTATION BOX SITUATED AT:

SUPPLY CHAIN MANAGEMENT (LESEDI OFFICES) C/O LOUW AND HF VERWOERD STREET HEIDELBERG 1438 ALL ENQUIRIES SHOULD BE REFERRED TO MR JABU MARWA @016 392 0024 OR SIBULELO NXATHI @016 492 0202

WITH REGARDS TO THE BIDDING PROCEDURE.

DEPARTMENT: LED AND PLANNING

CLOSING DATE: 02 AUGUST 2018 AT 12H00

WORK DESCRIPTION: EXTENSION OF TOWNSHIP BOUNDARY OF OBED “MTHOMBENI” NKOSI EXTENSION 1

The scope of work for the assignment consists of the following:

The amendment of the approved layout plan by consolidating the proposed 23 ‘Urban Agriculture’ properties to form 2 ‘Urban Agriculture’ properties.

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FIGURE 1: EXISTING 23 'URBAN AGRICULTURE' PROPERTIES

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FIGURE 2: PROPOSED CONSOLIDATED 2 'URBAN AGRICULTURE' PROPERTIES

Extension of boundary application approval by the Lesedi Local Municipality in terms of Section 49 (1) (2) (3) (4) (5) (6) and (7) of the Lesedi Local Municipality Spatial Planning and Land Use Management By-Law, 2015 to include the properties earmarked for ‘Urban Agriculture’ and ‘Primary School and Secondary’ as per the below approved layout plan.

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FIGURE 3: EXISTING OBED MTHOMBENI NKOSI EXTENSION 1 BOUNDARY

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FIGURE 4: NEW OBED MTHOMBENI NKOSI EXTENSION 1 BOUNDARY

Registration of extended boundary of Obed Mthombeni Nkosi Extension 1 in the Deeds Office in terms of Section 49 of the Deeds Registry Act 1937 (Act 49 of 1937)

a) Subdivision (including pegging) of a Portion of Remainder of Portion 28 of the Farm Boschfontein 385 IR

(i) Consolidation of subdivided portion into Obed Mthombeni Nkosi Extension 1

b) Subdivision (including pegging) of a Portion of Portion 2 of the Farm Boschfontein 385 IR

(i) Consolidation of subdivided portion into Obed Mthombeni Nkosi Extension 1

c) Registration of these subdivided portions in the Deeds office into erven within the Obed Mthombeni

Extension 1 Township

d) Proclamation in the Government Gazette.

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1. DELIVERABLES & OUTPUTS

In accordance with the relevant standards and procedures for professional practice and contracted scope of work, the

professional service provider will submit and make oral presentation on the following outputs and deliverables:

a) Inception Report

b) Approval of amended layout plan c) Approval of Extension of boundaries in terms of Section 49 of the Lesedi Local Municipality Spatial Planning

and Land Use Management By-Law, 2015 by Local authority d) Proof of Registration of Subdivided portions as erven within Obed Nkosi Extension 1 by the Surveyor General

e) Proof of inclusion as erven in the Obed Nkosi Extension 1 Township in terms of Section 49 of the Deeds Registry

Act 1937 (Act 49 of 1937)

f) Proclamation Notice

2. DURATION

The timeframes for the completion of this project is not anticipated to exceed 3 months from the date of

appointment.

3. TEAM COMPOSITION

The service provider (Professional Town Planner also acting as project manager) is expected to appoint a Professional

Land Surveyor and Conveyancer for the activities mentioned above.

The above professional staff composition is the client’s minimum requirement. The service provider (Professional

Town Planner) is advised to propose their own team composition based on the scope of work as defined in section 1.

SUPPLY CHAIN MANAGEMENT

4. FUNCTIONALITY CRITERIA

CRITERIA SUB-CRITERIA WEIGHTING/POINTS

Company Profile and

individual team members

(CVs)

Qualifications

Town Planner must be registered with SACPLAN (South African Council for Planner) with a minimum of 5 years as a Professional Planner (Proof must be attached) Or any other recognized governing body/Institute

10

Capacity level of experience (Proof must be

attached)

20

Less than 5 years

5-9 years

10 years and more

0

10

20

Qualifications

Land Surveyor must be registered with

SAGC (South African Geomatics

Council) with a minimum of 5 years as a

Professional Land Surveyor (Proof must

be attached) Or any other recognized

governing body/Institute

10

Less than 5 years’ experience

5 years’ experience

Above 5 years

0

5

10

Previous work on:

Subdivisions

Consolidations

Framing of Diagrams for the Surveyor

General Lodgment

30

Previously completed less than 5 projects

Previously completed 5-10 projects

Previously completed more than 10 projects

10

20

30

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Approach and

methodology

Demonstration of clear understanding of the requirements, timeframes and time schedules must be provided.

Must provide a clear method of project approach.

15

15

Total 100

Failure to provide proof will result in 0 point allocation. Only bidders that score 70 points or more will be further evaluated on price.

Bidders are required to submit an official quote on the company letterhead.

Name of Company: ________________________Contact Person____________________________

Telephone No : _________________________Fax/E-mail ____________________________

The following information must be submitted with the quotation, failure in submitting these documents will result in

a quotation being disqualified:

Original tax clearance certificate/Pin Provided by Sars

MBD Forms listed below

Latest municipal account

CSD Registration report

Bidders who did not submit an original or certified copy of their B-BBEE Certificate will not be allocated preference

points.

Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement policy framework

Act no 5 of 2000, for this purpose the MBD 2, MBD 4, MBD 6.1 MBD 8, MBD 9 and Clearance for water and lights forms

are obtainable at no cost from Ms Sibulelo Nxathi (016)492 0202 @ Procurement office should be scrutinized,

completed and submitted together with your quotation. All objections and complaints must be lodged within 14 days

and in writing to the municipal’s manager’s office.

SUPPLY CHAIN MANAGEMENT

Designated Group: An EME or QSE which is last 51% owned by: EME QSE

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

Black people who are military veterans

All bidders must ensure that they are registered on the National Treasury Central Supplier Database via following

link:business.support@csd.gov.za. No business will conducted with any person who is not registered on this

database.

ANY BIDDERS WHO ARE INTERESTED TO ATTEND THE OPENING ARE WELCOME TO DO SO.