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WECA Adult Education Funding Provider Application Form 2019/20

Before completing this application form, please read the WECA Adult Education Funding Guidance: https://www.westofengland-ca.gov.uk/adult-education-budget/ All terminology used in this application form and the allocation process for funding decisions is explained in the above-named document.

Applications must be emailed in Word Format along with Annexes to [email protected] by 11.59pm on the 3rd March 2019.

1. PROVIDER INFORMATION

Provider Name Click or tap here to enter text.

Type of Organisation (If Other please specify) Choose an item. Other: Click or tap here to enter text.

Full Postal Address

Click or tap here to enter text.

Postcode Click or tap here to enter text.

Contact Name Click or tap here to enter text.

Position in the organisation: Click or tap here to enter text.

Telephone Number Click or tap here to enter text.

Email Click or tap here to enter text.

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mailto:[email protected]

https://www.westofengland-ca.gov.uk/adult-education-budget/


2. GATEWAY QUESTIONS*

(i) Please provide your UKPRN Reference Number * Click or tap here to enter text.

Are you currently a registered training provider on the UK Register of Learning Providers? * www.ukrlp.co.uk

Choose an item.

(ii) Did you deliver AEB provision under an Education and Skills Funding Agency contract in 2017/18? *

Choose an item.

Are you a provider with an ESFA Allocation for the academic year 2018/19? *

Choose an item.

(iii) How have the ESFA graded you in your most recent ESFA Financial Health Assessment? *

Please provide evidence, for example a copy of your Financial Provider Risk Assessment (PRA Letter). If you are a new market entrant, please state ‘not yet graded’ and ensure you completed section 12- New Entrants


(iv) Have you got a Management Information System that can produce an Individual Learner Record (ILR) to Education and Skills Funding Agency (ESFA) specification? *

Choose an item. Please state the name of your MI System


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http://www.ukrlp.co.uk/


2. GATEWAY QUESTIONS CONTINUED*

(v) Your State Aid position*

All applicants are advised to seek their own expert independent legal advice on State Aid. The risk of receiving illegal Aid will lie entirely with the recipient of that Aid and penalties will include a requirement to repay any illegal Aid with interest.

I have read Section 16 of the West of England Adult Education Funding Application Guidance 2019/20 and this application should be treated in the following manner:

Please specify by checking one of the following boxes:a) No Aid ☐

b) Support under De Minimis regulation ☐

c) As State Aid under another existing State Aid exemption (applicant to detail below) ☐

If c, please enter details of the exemption below:Click or tap here to enter text.

*Gateway questions are marked with an asterisk and must be answered. Please see SECTION 7: APPRAISAL CRITERIA in the guidance for more information

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3. SUMMARY OF YOUR LEARNING OFFER AND TRACK RECORD

Please set out your learning offer and demonstrate your track record in recruiting learners and delivering successful outcomes in AEB provision since 2017/18 to the present day. (max 800 words)

- Please tell us about your track record in the West of England. - Your key target group (linked to the proposed method for reaching West of England learners in section 3)- Articulate how Careers Advice will be delivered- State how individual support needs will be identified and addressed


Non-Formula Funded Community Learning (Max 200 words)

Tell us about your planned community learning and attached your plan/ prospectus


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3. SUMMARY OF YOUR LEARNING OFFER AND TRACK RECORD (CONTINUED)

Support Funding (Max 200 words)

Expand upon your Support Funding, this includes Learner Support (ILR and EAS) Exceptional Learning and Prince’s Trust (EAS) Learner Support Click or tap here to enter text.

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4. STATUTORY ENTITLEMENT TO EDUCATION AND TRAINING

Please demonstrate how you will meet any Statutory/Legal Entitlement needs that Learners may have. Please use any information relating to historic provision / track record. (Max 200 words) Expand upon any Legal Entitlements. Clarify if your qualifications are in scope and describe how are you going to ensure that you have adequate funding available for statutory entitlement. (You can find more information about these qualifications in the Qualification Eligibility Principles document on GOV.UK and here).


5. ACCESSIBILITY AND GEOGRAPHICAL COVERAGE

Where will you be providing the Learning, and how will you give access to West of England residents?

Clarify where your organisation’s learning facilities are based. Please explain how your intended provision is fully accessible to West of England learners.Expand upon any plans which reach Learners with the characteristics that are protected by the Equality Act 2010.


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http://www.legislation.gov.uk/ukpga/2009/22/part/4/chapter/1/crossheading/education-and-training-for-persons-aged-19-or-over-etc


6. COLLABORATION AND PARTNERSHIP WORKING

Describe any collaboration at a local level you have undertaken to ensure that learners receive the most efficient and coherent offer in the West of England

Please describe your approach to working collaboratively with relevant partners, stakeholders and providers in the area to help shape your learning offer to engage specific groups, reduce duplication of courses and meet the needs of WECA employers and learners. Click or tap here to enter text.

7. PERFORMANCE MANAGEMENT, CAPACITY AND CAPABILITY

Describe how you would deliver and manage your provision in line with the funding and performance management rules. Include a description of the systems, procedures, processes you adopt to ensure the successful delivery of your intended provision.

- Demonstrate that you will have the appropriate resource in place to satisfy the funding requirements, include skilled staff, programme management and delivery processes.

- Describe your organisation’s readiness to meet WECA and the ESFA’s data and information requirements. Click or tap here to enter text.

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If you are in intervention, declining or weakening financial health, under notice of concern or implementing area review outcomes please specify details here Click or tap here to enter text.

8. QUALITY OF PROVISION

Please state the date of your last Osfted Click or tap to enter a date.

Please state your latest “Overall Effectiveness” Ofsted Grade (The inspection must specifically relate to your organisation under the remit of Further Education and Skills)

Choose an item.

Please state your Provider Self-Assessment (SAR) Grade (if applicable) Click or tap here to enter text.

If you do not have an Ofsted grade, please describe how your quality assurance systems and processes are used to inform and underpin improvement in the delivery and management of your provision.


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9. HISTORIC PROVISION TO WEST OF ENGLAND RESIDENTS

This section relates to 2018/19 academic year only. If you have answered no to 6 (a) and have not previously delivered provision in the West of England area, please write N/A and ensure you complete section 7 and 8

What is your estimated Total value of earnt AEB for West of England Residents in 2018/19 and estimated Learner numbers

Value (£) Click or tap here to enter text. Number of Learners Click or tap here to enter text.

Estimated Adult Education Funding Formula Funded Only for WECA Residents in 2018/19


Estimated Non-Formula Funded Delivery – Community Learning Only for WECA Residents in 2018/19


Estimated Statutory Entitlement to Education and Training funding for WECA Residents in 2018/19


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9. HISTORIC PROVISION TO WEST OF ENGLAND RESIDENTS (CONTINUED)

Estimate Support Funding for 2018/19

Learning Support (ILR and EAS) (£) Click or tap here to enter text.

Exceptional Learner Support AND Prince’s Trust (EAS) (£) Click or tap here to enter text.

Learner Support (EAS) (£) Click or tap here to enter text.

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10. REQUEST FOR FUNDING IN 2019/20

This is a summary of funding being requested for delivery to WECA residents undertaking Adult Education Funding activities for the 2019/20 academic year. These figures will be compared against the provisional ESFA publication of provider level delivery data for 2017/18. WECA will not accept requests that exceed 5% of the previous full year’s income earnt from delivering adult education to WECA residents. See page Section 8 of WECA Adult Education Funding Guidance & Appraisal Criteria for further information.

What is your requested total Adult Education Funding value and Learner numbers for WECA Residents in 2019/20


Adult Education Funding Formula Funded Only for WECA Residents in 2019/20


Non-Formula Funded Delivery – Community Learning Only for WECA Residents in 2019/20


Projected Statutory Entitlement to Education and Training for WECA Residents in 2019/20


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https://www.gov.uk/government/publications/provider-level-adult-education-budget-aeb-delivery-2017-to-2018


10. REQUEST FOR FUNDING IN 2019/20 (CONTINUED)

Support Funding

Learning Support (ILR and EAS) Value sought (£)


Exceptional Learner Support AND Prince’s Trust (EAS) Value sought (£)


Learner Support (EAS) Value sought (£)


Proposed Changes

If there is a difference between the amount of AEB earnt in 2017/18 and your 2019/20 Funding Request figure, please briefly summarise why. Include rationale to support any decrease or increase of funding. Otherwise write N/A.Click or tap here to enter text.

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11. PLANNED SUB-CONTRACTING

Do you intend to sub-contract a proportion of the West of England Adult Education funding?

Choose an item.

What is your proposed sub-contracting funding value as a percentage of total requested Adult Education funding requested from WECA?


If you plan to sub-contract, please provide details clearly setting out the fees/costs associated with each layer. If you have multiple Sub-contractors please list these in Annex 2 – Planned Sub-Contracting, this form can be found on the WECA Website https://www.westofengland-ca.gov.uk/adult-education-budget/If you have completed and attached a list of planned sub-contractors in Annex Two – please check this box

Annex Two Attached: ☐

Please specify the following;

a) Who to Click or tap here to enter text.

b) Value (cost) Click or tap here to enter text.

c) How will you top slice the funding that you are sub-contracting (state your management fee (in £ or %)


Please provide the reason and rationale for sub-contracting and describe how you will manage and monitor all of your delivery subcontractors to ensure that high-quality delivery is taking place that meets our funding rules and sub-contracting policy.


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New Entrants please complete Section 12, otherwise please go straight to Section 13 Supporting Information

12.(a) NEW ENTRANTS

Only applicable to those Providers who are new to the West of England area or to the ESFA System.

Please provide your Company registration or Entity Registration


Consent for WECA to conduct a Credit Check for Due Diligence purposes Check this box to give permission and sign the declaration at Section 10

I hereby voluntarily provide consent for a reference check to be carried out on the provider that I represent.

Credit Check: ☐

Indicate your Trading Status

Choose an item.

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12. (b) NEW ENTRANTS (CONTINUED)

Please provide further detail on your proposed methods for reaching West of England Learners and /or Employers. Specify any targeting you will do and your assessment of how your offer meets the needs of West of England area residents. Please attach any investigative reports undertaken to support your new applicationClick or tap here to enter text.

Is there any material pending, threatened litigation or other legal proceedings connected with similar services against your organisation that may affect the award this grant? Choose an item.

Choose an item.If the answer is yes provide an explanatory statement.Click or tap here to enter text.

12. (c) FINANCIAL STATEMENTS/ACCOUNTS

Have you attached your 3 years full filled accounts including P&L, Balance Sheets and notes to the accounts?Choose an item.

Choose an item.If you have been trading for less than 3 years, please attach your full filled accounts including P&L, Balance Sheet and notes to accounts for trading years and management accounts for current accounting period.Choose an item.

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Choose an item.If you are a start-up provider, please provide a business plan including 3 years’ cash flow and assumptions.Choose an item.

Choose an item.If you answer N/A to any of the documents requested above, state why.Click or tap here to enter text.

12. (c) FINANCIAL STATEMENTS/ACCOUNTS (Cont.)

Have any of your directors/partners ever been disqualified from being a company director under the Company Directors Disqualification Act (1986) or ever been the proprietor, partner or director of a business that has been subject to an investigation (completed, current of pending) undertaken under the Companies, Financial Services or Banking Acts?Choose an item.

Choose an item.Have any of your directors/partners ever been declared bankrupt or been subjected to an arrangement with creditors or ever been the proprietor, partner of director of a business subject to any formal insolvency procedure such as receivership, liquidation, or administration, or subject to any arrangement with its creditors?Choose an item.

Choose an item.Have any of your directors/partners ever been the proprietor, partner or director of a business that has been requested to repay a grant under any government scheme?Choose an item.

Choose an item.Please provide details here if you have answered yes to any of the questions in listed aboveClick or tap here to enter text.

12. (d) OTHER INFORMATION

Please provide your Public Liability Policy Insurance Number and certificate Click or tap here to enter text.

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Please provide and attach your Professional Indemnity Insurance Click or tap here to enter text.

Please provide and attach your Business Continuity Plan Click or tap here to enter text.

13. SUPPORTING INFORMATION FOR ALL APPLICANTS

Use this space to detail any other important information in support of your applicationPlease list any additional documents which have been linked or supplied this should include but is not limited to:

Learning Prospectus Health and Safety Policy Safeguarding and Prevent Policy Equality and Diversity Policy Business Continuity Plan

In addition to the list above, New Entrants must provide any investigative reports, their Public Liability Policy and Professional Indemnity Insurance as indicated in section 12 (above).


Please continue to Section 14: Declaration

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14. DECLARATION

I/We certify that the information supplied is accurate to the best of my/our knowledge and I/we have read the West of England Adult Education Funding 2019/2010 Application Guidance.

Signed by a suitably authorised Accountable Officer i.e. Chief Executive/ College Principle/Chief Financial Officer or equivalent.

Signed (to insert a digital signature, click on image and find file OR copy the signature and paste into the box)

Position Click or tap here to enter text.

Name (IN BLOCK CAPITALS) Click or tap here to enter text.

Date dd/mm/yyyyClick or tap to enter a date.

Privacy Notice

This information is being collected on behalf of the West of England Combined Authority and securely stored, anonymised, and shared with the Department of Education, the Education and Skills Funding Agency and regional local authorities; Bath & North East Somerset Council, Bristol City Council and South Gloucestershire Council. The information will be published and used to inform decision making for West of England Adult Education Funding. All data compiled will be stored on a secure system with servers based in the EU. You may request that we remove your data

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at any time prior to publication. For further information about how we hold and use your data and your rights under General Data Protection Regulations please visit www.westofengland-ca.gov.uk/privacy-policy/.

Version Control Changes made DateAnnex 1 v2 No changes to content. Restricted editing applied to allow completion of form fields only. 18/02/2019

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WECA Internal Use Only Date Received Click or tap to enter

a date.Logged by Click or tap here to

enter text.WECA AE Provider Reference


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