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Exhibitor Manual CMEF Autumn 2017 (Oct29-Nov1, Kunming, China)

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TABLE of CONTENTS

1. GENERAL INFORMATION

1.1 Introduction

1.2 Exhibition Details

1.3 Show Schedule

1.4 Show Team Contact Details

1.5 Order Forms

1.6 Show Directory and Advertisements

1.7 Exhibits Transportation

1.8 Stand Construction and Recommended Stand Contractors

1.9 Conference and Seminar

1.10 Exhibitor Onsite Registration

1.11 Media Center

1.12 Exhibitor Badge

1.13 Visitor Tickets

1.14 Hotel Reservations

1.15 Exhibition Venue Basic Technical Information

1.16 City Information

1.17 Venue Location Map

1.18 Venue Layout

2. RULES& REGULATIONS

2.1 Important Notes

2.2 Presentation and Demonstration of Exhibits

2.3 Distribution of Materials/Canvassing

2.4 Stand Management

2.5 Admission and Identification

2.6 Build-up Overtime Application

2.7 Stand Construction

2.8 Electrical Supplies and Installation

2.9 Security

2.10 Cleaning

2.11 Use of Dangerous Materials

2.12 Removal of Exhibits & Dismantling of Stands

2.13 Authority on the Premises

2.14 Unforeseen Circumstances

3. SERVICE ORDER FORMS

Check List


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1. GENERAL INFORMATION 1.1 Introduction

Dear Exhibitor,

Thank you for exhibiting with us on the CMEF Autumn 2017, from October 29th to November 1st in Kunming, China.

To serve you better, we have prepared this Exhibitor’s Manual for your convenience.

We strongly recommend you to take a careful review of all the contents. Please kindly respond to all relevant

matters promptly so that your requests can be processed and attended to in a timely manner.

Should you have any questions about CMEF Autumn 2017 which are not addressed in this manual, please direct all

your inquiries to the Reed Exhibitions representatives of your national pavilion (the agent with whom you made your

reservation), or to:

Ms. Cindy Zhu (朱心怡)

Reed Sinopharm Exhibitions Co., Ltd

CMEF Team

15F Tower B, Ping An Intl. Finance Center, 1-3 Xinyuan Rd. South

Chaoyang Dist., Beijing 100027

Tel: + 86-10-84556578

Fax: +86-10-82022922

Email: [email protected]

1.2 Exhibition Details

Venue Information

Dates: October29th–November1st

Venue: Kunming Dianchi Convention & Exhibition Center

Address: East Lake Road, Dianchi Convention and Exhibition Center, Guandu District, Kunming, Yunnan, China

Organized and Managed by:

Reed Sinopharm Exhibitions Co. Ltd

1.3 Show Schedule

Stand Build-up (Raw space) October 26th TO 28th 08:30-18:30

Stand Set-up (Shell scheme) October 27th to 28th 08:30-22:00

Exhibitor Registration October 27th– 28th 08:30-17:00

Show Opening Hours （Exhibitors） October 29th to 31st 08:30-17:00

November 1st 08:30-16:00

Show Opening Hours（Visitors） October 29th to 31st 09:00-16:30

November 1st 09:00-16:00

Removal of Exhibits & Dismantling of Stands From: November 1st16:00 To: November 2nd12:00

mailto:[email protected]


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➢ Please note that no exhibit or stand fitting is removed or dismantled before 16:00 on November 1st, 2017. The

organizer reserves the right NOT to assign any space to Exhibitors for later presentations of CMEF, if the stand

is found not in a presentable state to visitors, or dismantled before the scheduled tear-down time.

1.4 Reed Sinopharm Contacts:

The Company

Reed Sinopharm Exhibitions Co., Ltd

15F Tower B, Ping An Intl. Finance Center, 1-3 Xinyuan Rd. South

Chaoyang Dist., Beijing 100027

Tel: + 86-10-84556606

Fax: +86-10-82022922

CMEF TEAM

Cindy Zhu

International Sales

[email protected]

Tel：86 10 8455 6578

Mobile: 86 18518767803

Jen Qu

International Marketing & Visitor Service

[email protected]

Tel：86 10 8455 6575

Mobile: 86 18519798863

STAND CONSTRUCTION OFFICIAL OVERSEAS FREIGHT FORWARDER

Raw Space Stand Construction Management:

Reed Sinopharm Exhibitions. Co., Ltd

Operations Department （国药励展公司运营部）

Contact: Mr. Xiaopeng WANG（王晓鹏先生）

Tel：86 10 8455 6563

Mobile: 86 13801239506

Fax：86 10 6203 3210

Email：[email protected]

International Zone Standard Shell Scheme

Official Contractor:

Beijing SYMA EXPO Co., Ltd.

（北京华毅司马展览服务有限公司）

Contact: Ms. August Li （李若茵）

Ms. Queenie Xie （谢钦）

Tel: +86 10 65568330 ext. 136/124

Mobile: +86 18811770367

+86 18514472311

Fax: +86 10 65568331

Email: [email protected] Website: www.syma.com.cn

DHL Global Forwarding

DHL 敦豪全球货运（中国）有限公司

Mr. Frank ZHU（祝佳先生）

Tel: (+86) 21 5835 0858-806

Fax: (+86) 21 5835 0929

Mobile: (+86) 177 1737 6625


Ms. Linda ZHANG（章一竹女士）

Tel: (+86) 21 5835 0858-815

Fax: (+86) 21 5835 0929

Mobile: (+86) 159 0176 6833


Show catalogue advertisements and onsite

advertisements sales Meeting Rooms Rental

Beijing Oriental Friendship Advertising Co.,Ltd

（北京东方情缘广告有限公司）

Contact: Ms.Diana ZHAO

Tel: +86 10 84662609

Fax: +86 10 84662538


Reed Sinopharm Exhibitions. Co., Ltd

（国药励展公司器械展览部）

Contact: Ms. Huili LI（李慧丽小姐）

Tel:+86 10 84556629

Fax:+86 10 82022922

Mobile: +86 18611316760

E-mail: [email protected]




http://www.syma.com.cn/




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Add: 9F,2nd Building,No.8 East HuixinSt, Chaoyang

District,Beijing 100029, PRC

HOTEL, INVITATION LETTER, VISA INTERPRETATION SERVICES

Burnaby Solutions China (Previously named Orient

Explorer Beijing)

Contact: Ms. Amanda ZHOU

Tel: +86 10 8460 2478

Fax: +86 10 8460 2480


Website: http://www.burnaby.com.cn/CMEF/

Longwin Information Consultation Co., Ltd

（深圳市朗文信息咨询有限公司）

Contact: Ms. Ke CHEN （陈可小姐）

Tel:+86 755 82908487

Fax:+86 755 82908515





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1.5 Order Forms

The Exhibitor Manual contains a complete set of service order forms.

Please remember to submit the order forms before the respective deadline stated on each form. Please retain

a copy of each order form for your record. We strongly encourage our exhibitors to complete and return the order

forms on time.

1.6 Show Directory and Advertisements

Show Directory Entry

Beijing Oriental Friendship Advertising Co., Ltd is the official vendor appointed by Reed Sinopharm Exhibitions to

produce the official Show Catalogue for CMEF Autumn 2017. The Show Catalogue will contain a complete list of

Exhibitors in alphabetical order, a summarized description of exhibits, and Exhibitors’advertisements. Each and every

exhibitor is entitled to one entryin the Show Catalogue including company details, stand number, and a description of

exhibits in English and Chinese separately. The catalogue entry is a paid service at RMB350/exhibitor. Please note

that if Show Directory Form is not submitted through our online manual system before the deadline, it will be

deemed as the Exhibitor has declined to be listed in the Show Directory even if you paid.

Exhibits Category

Please refer to the Exhibit Category on the online manualfor the purposes of classifying your exhibits.

Advertising in Show Directory and onsite

Exhibitors wishing to advertise in the Show Directory may wish to complete and submit Form 5 by the deadline. If you

have any specific question regarding advertising in the show directory or onsite please contact Beijing Oriental

Friendship Advertising Co.,Ltd

1.7 Exhibits Transportation

All items and exhibits entering the exhibition venue must first be cleared by the General Administration of Customs of

the People’s Republic of China.

We strongly recommend our exhibitors to engage the service of our Official Freight Forwarder to facilitate

your consignments, customs clearance, and other handling needs.

The Organizer has appointed DHL Global Forwarding as the official overseas freight forwarder for CMEF Autumn 2017

which can provide full on-site management and technical services for all transport needs.

DHL Global Forwarding 敦豪全球货运（中国）有限公司

Mr. Frank ZHU（祝佳先生）

Tel: (+86) 21 5835 0858-806

Fax: (+86) 21 5835 0929

Mobile: (+86) 177 1737 6625


Ms. Linda ZHANG（章一竹女士）

Tel: (+86) 21 5835 0858-815

Fax: (+86) 21 5835 0929

Mobile: (+86) 159 0176 6833




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如参展商需要从中国大陆境内向展馆寄送展品，请参考以下指南文件（If an exhibitor needs to send exhibits from

within Mainland China please refer to the instruction in Chinese below：）

尊敬的参展商：

欢迎您参加第 78届中国国际医疗器械博览会,本届展会主办方指定纵连展会物流有限公司昆明分公司作为此

次展会唯一指定物流服务商。我司很荣幸有机会能为您提供专业的服务。

有关本届展览会国内展品进、出馆运输操作指南，为确保展览会的顺利进行，请各位参展商依照本指南的有关

规定作出安排，以免延误展出。请参见如下：

展览会展品运输总代理

展览会展品运输总代理：纵连展会物流有限公司昆明分公司

详细地址：云南省昆明市官渡区环湖东路滇池国际会展中心

邮编：650200

电话：021-5976 2786

联系人：吴德海

手机：13983858453 18109059618

传真：021-5976 2786

E-mail：[email protected]

展品运输安排

( 一 )参展商可将展品自行安排发运至滇池国际会展中心

时间说明：

请于 2017 年 10 月 24 日至 10 月 28 日（具体时间安排最终以主办单位规定为准）将展品运至滇池

国际会展中心外移交我司办理现场卸货、拆箱、搬运等手续.。

操作说明：

如需涉及铲车机力操作的展品或需托运展品至我司仓库，请参展商于 2017 年 10 月 10 日 16:00 前仔

细填写附件展品托运表格（FORMA）并回传至我司，具体项目负责人请参考上述联系方式。

注意事项：

请参展商运输车辆按照既定行车路线进出场馆，现场必须遵守滇池国际会展中心工作人员交通指挥

及进、出馆安排。展品若晚于主办单位规定的布撤展时间到达展馆的，由此产生的场地加班费用由

展商自负。

( 二 ) 参展商亦可将展品自行发运至我司昆明指定集货仓库，由我司在布展期间负责送达展会现场。

时间说明：

展品运至昆明指定集货仓库到货日期：2017 年 10 月 15 日至 10 月 23 日（展品若早于集货日期前到

达, 将会产生额外仓储费及进出仓费，详见服务项目及收费标准）。

操作说明：

展品发运后, 参展商须于发货后 24 小时内仔细填写展品托运表格（FORMA）并回传至我司，具体仓

库地址详见如下：

如需涉及铲车机力操作的展品，建议展商自行安排将展品发运至展馆现场进馆。


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集货仓库地址：昆明市官渡区环湖东路滇池国际会展中心

收货人：纵连展会物流有限公司昆明分公司

联系人：张中德 18080826931

注意事项：

1、展品收货人名称请按上述标准填写,，同时谨记不要将展览会或展馆名称、参展商及主办单位作

为收货人，以免提货困难及延误布展工作进度。

2、所有进仓货物必须贴好唛头，唛头样式如下（A4纸打印）：

唛头

发货人：联系方式：

参展单位：

展会名称：

收货单位：成都纵连展会物流有限公司昆明分公司

收货地址：昆明市官渡区环湖东路滇池国际会展中心

收货人：张中德 18080826931（转）（展商名）

数量：重量：公斤体积立方米

展馆号：展位号：箱号


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（FORMA）

国内展品运输委托单

展会名称：

展会日期：展会地点：

展商名称：展馆号：展位号：

联系人&联系电话：

序号展品名称型号外包装尺寸 cm 重量 kg

合计：

委托单位盖章：

承运现场服务收费标准

按每件展品不超过 300 x 220 x 220厘米或 3000 公斤计算

序号项目收费标准备注

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展馆门口至展台（进馆）

人民币 85.00 元/立方米最低收费

1 立方米/展商/票在展馆指定卸货区接收展品，卸货，在场内分派展品至各

展台，不含拆箱、组装安装及空箱保管服务。

2

展台至展馆指定卸货区装车（出馆）


1 立方米/展商/票展台至展馆指定卸货区装车，不含拆箱、组装安装及空箱

保管服务。

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从纵连昆明仓库至展台


1 立方米/展商/票单证处理，纵连昆明仓库卸车，临时仓储，将展品自仓库

运至展台。

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从昆明市各提货处代办提货手续（1）


2 立方米/展商/票

从昆明火车站、汽车站代办提货手续，送至纵连昆明仓库

卸车，临时仓储，将展品自仓库运至展台不含拆箱、组装

安放及空箱保管服务，如外包装没有损坏，货物内部产生

的任何破损，我方概不负责；机场等提货点产生的费用实

报实销。

从昆明市各提货处代办提货手续（2）


2 立方米/展商/票

从昆明长水机场代办提货手续，送至纵连昆明仓库卸车，

临时仓储，将展品自仓库运至展台不含拆箱、组装安放及

空箱保管服务，如外包装没有损坏，货物内部产生的任何


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1.8 Stand Construction and Recommended Stand Contractors

For Raw Space

No contractor will be allowed to enter the exhibition venue except for contractors permitted by the organizer. Through

a competitive tender system, the organizer has appointed 59 contractors as the official contractors for raw space

exhibitors. The list of official contractors in Chinese can be found at

https://www.cmef.com.cn/Portals/31/Uploads/Files/2017/8-28/78%20CMEF%20ContractorsList(Chinese).pdf

Please fill in Form 4A and submit to the organizer for review before the deadline.

International Zone Standard Shell Scheme:

The Organizer has appointed Beijing SYMA EXPO Co., Ltd. as the official contractor for the CMEF International

Zone Standard Shell Scheme and to provide full on-site management and technical services. If you have chosen your

破损，我方概不负责；机场等提货点产生的费用实报实

销。

5 返程运输：返程段收费与来程相同不含展品托运费

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空箱转费人民币 30.00 元/立方米/

次最低 1 立方米起

空箱保管费人民币 10.00 元/立方米/

天最低 1 立方米起

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租用机力（含司机）收费标准（立起、放到、特殊组装及二次移位）

3T 叉车人民币 160.00 元/2 小时机力最低收费 2 小时，超

过部分不足 2 小时按 2 小

时计算；加班费另议。 5T 叉车人民币 260.00 元/2 小时

吊机组装货装卸费用另计

8 手动液压车现场租赁费人民币 30 元/小时

最低收费 30.00 元/小时；

须持有效证件及押金人民

币 800 元/辆。

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超限展品收费标准

个别包装箱附件费率

长度宽度高度重量超任何一项超任何二项超任何三项

5M 2.3M 2.5M 3T 10% 20% 30%

7M 2.5M 3M 5T 10% 20% 40%

12M 2.5M 3M 10T 另议

10 现场服务费

人民币 50 元/立方米/次最低收费

1 立方米/展商/票协助拆箱/装箱

https://www.cmef.com.cn/Portals/31/Uploads/Files/2017/8-28/78%20CMEF%20ContractorsList(Chinese).pdf


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preferred shell scheme design, please complete and return Form 4B to SYMA before the deadline. For extra furniture

and supplies, please also contact SYMA. If you are following a national pavilion, don’t waste your precious time on this

form.

1.9 Conferences and Seminars

A series of conferences and seminars will be organized concurrently with the exhibition. These sessions will give

participating companies the opportunity to discuss their products and services in technical details and exchange ideas

with the end-users on potential application of their products. Exhibitors interested in CMEF conferences and seminars

please contact :

Ms. Huili LI（李慧丽小姐）

Tel:+86 10 84556629

Fax:+86 10 82022922

Mobile: +86 18611316760


1.10 Exhibitor Onsite Registration

During the build-up days from October 27th to 28th, all Exhibitors are required to register onsite at the Exhibition venue.

1.11 Media Center

The Media Center will be open during show build-up and show days. Please provide the Media Center with any news

articles for inclusion in daily press releases.

1.12 Exhibitor Badge

Exhibitors participating at CMEF Autumn 2017 are required to wear their badges at all times during the exhibition. We

offer 3 exhibitor’s badges for per 9sqm booth. If you need extra badge please order the visitor badge by clicking

http://www.larspring.com/front/exhibitionregister/toExhibitionPage/id0000560203;JSESSIONID=2bdce346-b952-

4ee9-8fdc-8d58c0adf187?sid=0593b6abdf764e0d9ccce3cd5f45848c

1.13 Visitor Tickets

Please note that visitor pre-registration service is available online to facilitate visitors to obtain their badges conveniently

and the web link is

http://www.larspring.com/front/exhibitionregister/toExhibitionPage/id0000560203;JSESSIONID=2bdce346-b952-

4ee9-8fdc-8d58c0adf187?sid=0593b6abdf764e0d9ccce3cd5f45848c

1.14 Hotel Reservations and Visa Letters Application

Should you require assistance for hotel reservations or visa letter applications please contact our appointed travel

agency for the details. As the hotel rooms are limited, we encourage you to reserve your accommodation as soon as

possible and the web link is http://www.burnaby.com.cn/CMEF/

1.15 Exhibition Venue Basic Technical Information

Floor Loading

In the international hall, the floor loading limit is: 1500kg/sqm

For details please refer to the floor plan.

Please note the loading capacity with respect to exhibit delivery, set-up and processing.


http://www.larspring.com/front/exhibitionregister/toExhibitionPage/id0000560203;JSESSIONID=2bdce346-b952-4ee9-8fdc-8d58c0adf187?sid=0593b6abdf764e0d9ccce3cd5f45848c




http://www.burnaby.com.cn/CMEF/


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Stand Height Limit:

(1) Exhibitors with stand size smaller than 36sqm (36sqm is not included) are not allowed to build-up 2 floor

stands.

(2) By considering of security reasons we strongly recommend the exhibitors with raw space to keep the

stand design with height not higher than 4.5m (4.5m is included) and the stand design need to be submitted

to Mr. Wang Xiaopeng from the organizer at [email protected] October 8,

2017.

(3) For the design with height higher than 4.5m (4.5m is not included) and double decker stands the design

with the confirmation of signature and stamp from a registered level 1 structural engineer in PR China

need to be submitted to the main contractor for prior written approval before the contractors starting

building up the stands

(4) All the stand design must be with height not higher than 6m(6m is not included)

Equipment Management

1) Without prior written permission from the organizer, contractors are not allowed to use the facilities in the exhibition

area.

2) Escalators and elevators are not allowed to transport freight, equipment and furniture, unless specified as permissible.

Freight lifts are to be used.

3) Freight Lift Loading

a. Heavy or large exhibits must be transported using the freight lift.

b. The loading for the freight lift is 5 tons.

4) Hall Structure

a. Exhibitors must take good care of and shall not cause, permit or suffer any damage to the exhibition venue or any

part of it.

b. No nails, screws or drills should be used in/on any part of the exhibition halls.

c. The contractors, under any circumstances, shall neither cut into or through any floor covering or wall, nor alter any

booth structure except when authorized in writing by the organizer.

5) Damage

Exhibitors are liable and must pay for any damage caused during the exhibition.

1.16 City Information

Yunnan province covers an area of about 390 thousand square kilometers, accounting for 4.11% of the total area of

China. It’s located in the southwest of China, as an important part of Chinese development strategy “The Belt and Road

Initiative”. Yunnan is directly related to Burma, Laos and Viet Nam. It is the only province in China that can communicate

from land to Southeast Asia and South Asia at the same time and to connect Europe and Africa through the Middle

Ease. Yunnan is the geographic center of Asia.

1.17 Venue Information

The Dianchi Convention & Exhibition Center’s halls cover a floor area of 353,330 square meters, encompassing the

three peninsulas of the Dian Chi Lake (namely, Fubao, Baofeng and Xinghai). The Center, which neighbors the Dianchi

National Tourist Resort, is adjacent to the Wujiatang wetland park in the east and has a panoramic and picturesque



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view of the whole lake and Xishan Scenic Area. The DCEC, designed according to the concept “a dancing peacock

with beautiful tail feathers to bring good luck”, consists of 23 modern and well-equipped halls, which offer space of

about 500,000 square meters for exhibitions, conferences and all kinds of other events. They significantly feature

Yunnan’s cultural diversity and modern glamour.

1.18 Venue Location

Name: Kunming Dianchi Convention & Exhibition Center

Address: East Lake Road, Dianchi Convention and Exhibition Center, Guandu District, Kunming, Yunnan, China

1.19 Venue Layout


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2. RULES AND REGULATIONS

2.1 Important Notes

Each Exhibitor, agent or contractor, must observe the Rules and Regulations of the exhibition, including any

amendments which may be applicable from the date of the exhibition as introduced by the organizer. The organizer

may at any time and from time to time issue further rules and regulations (with immediate effect) in relation to any

aspect of the exhibition. Such rules and regulations will be binding on the exhibitor.

Failure to observe these rules and regulations may result in the organizer ordering the closure and removal from the

exhibition hall/venue of all or part of the stand or exhibits. Under such circumstances, the organizer will not be liable for

any loss or damage thereby suffered by any exhibitor.

2.2 Presentation and Demonstration of Exhibits

2.2.1 Only exhibits, posters, documents and materials relevant to the exhibition as determined by the organizer will

be allowed. The organizer reserves the right to remove from the exhibition halls any exhibit, poster, and articles,

or any item complementary to an exhibit, which in the organizer’s opinion, flouts this regulation.


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2.2.2 Please keep the sound/volume from your stand at an acceptable level to visitors and other exhibitors. The

organizer reserves the right to turn the volume down, or switch off the audio/video equipment. In case of any

dispute, the organizer’s decision is final.

2.2.3 Each exhibitor should ensure their exhibits do not infringe or are likely to infringe any patent, trademark,

copyright and other intellectual property right of any party. In the event of any breach of this regulation, the

organizer reserves the right to terminate the exhibiting license granted to the exhibitor, and the exhibitor shall

indemnify the organizer against any and all costs, claims, demands, losses, liabilities, charges, actions and

expenses including those arising from any third party.

2.2.4 Obstruction of aisles or nearby stands: no part of any stand or exhibit structure including fascia, signs, lighting,

wiring, hanging banners, corner posters or other fittings, shall project into or overhang any aisle or obscure

any signs, especially exit signs. No objects are to be attached to or suspended from the fire sprinklers or light

fixtures on the ceiling.

2.3 Distribution of Materials/Canvassing

The display or distribution of any material, in any form, from any area within the exhibition halls/venue, other than within

the boundary of your stand, is strictly prohibited. This includes the gangways and aisles surrounding your stand among

others.

2.4 Stand Management

All stands must be fully staffed and operational throughout the opening hours of the exhibition. Exhibitors must not

participate in any activity which causes, or is likely to cause, annoyance to visitors or other exhibitors. The organizer

wishes to remind exhibitors that no exhibits or stand fittings are to be removed or dismantled before 16:00 on

November 1st, 2017.

2.5 Admission and Identification

Exhibitors

Exhibitors are required to wear their badges at all times during the exhibition, including build-up, show days, and tear-

down as proof of identification. Entry to the exhibition halls/venue will be denied if the official exhibitor badge is

not shown.

Visitors

Only visitors related to the industry will be permitted to enter the exhibition halls/venue. Professionals, trade and

business visitors need to complete a registration form before the entry. Admittance to the exhibition halls/venue

will be strictly refused if the official visitor badge is not worn or displayed.

Pre-registration online will be free, onsite registration will charge CNY 100 per person. So we strongly encourage

visitors to pre-register online.(Please refer to 1.13 on page 10)

Contractors

All contractors are required to wear their badges at all times during the exhibition, including build-up, the show days,

and tear-down as proof of identification.

Please refer to Form 4A.


15

2.6 Build-up Overtime Application

The build-up time is 08:30-18:00 daily from October 25th to 26th; 08:30-22:00 daily from October 27th to 28th, 2017

If exhibitors are unable to finish their work within the build-up time, they are required to apply for overtime permit at the

Organizer’s Office before 16:00 during the day. Any order received after 16:00 will not be accepted.

An overtime charge will apply: (any overtime which is less than 1 hour will be charged as 1 hour)

Time Charge per SQM per Hour

17:30-22:00 RMB20/SQM /hour

22:00-24:00 RMB22/SQM /hour

2.7 Stand Construction

Floor Loading:

In the International area, the floor loading limit in red line area is: 1500kg/sqm

For details please refer to the floorplan.

Please note the loading capacity with respect to exhibit delivery, set-up and processing.

Stand height limit: please refer to clause 1.15

All materials used in the construction of stand fitting and display must be fireproofed and must conform to local

regulations in all respects.

No part of any structure or exhibit may extend beyond the boundaries of the contracted area. This includes exhibitor’s

name board, logo, light fitting and posters among others.

No fittings, display or self-adhesive stickers/signs may be attached to or suspended from the ceiling or any part of the

exhibition hall, nor may nails or screws be driven/used, nor holes be drilled into the floors, walls, doors or pillars or any

part of the exhibition halls/venue.

For Exhibitors taking up Raw Space

➢ Exhibitors who have chosen raw space must use the official appointed contractors.

➢ Flooring of the stands must be covered in carpet or other suitable materials.

➢ Exhibitors should keep in mind that, in case their stands have part(s) of stand structures, especially the back of

customized stands, exposing an undecorated look over, adjacent to the stands of other exhibitors, the back of any

dividing walls, panels or exhibits must be masked to present a neat and presentable appearance.

➢ Any stand must never block another exhibitor’s stand.

➢ All Exhibitors taking up raw space must submit their stand construction designs to the organizer for

approval before the deadline. Please complete and submit Form 4A. The organizer reserves the right to reject

a design that it deems would affect or diminish the exhibiting effect of surrounding stands.

➢ The organizer reserves the right to request the exhibitor to change, modify, lower or shorten any back-wall or

sidewall proposed in the stand design, if in the opinion of the organizer, such back-wall or sidewall will obstruct

the reasonable exposure of any adjacent stands. The external side of any wall, which faces another exhibitor or

a public area, must also be finished to a quality acceptable to the organizer.

➢ Any painting of displays and exhibition materials is not permitted in the exhibition halls.

➢ The name and stand number of the exhibitor must always be prominently displayed along the guidelines as

stipulated by the organizer.


16

International Zone Shell Scheme Stand

➢ Shell scheme stands will be wholly arranged by the official stand contractor, Beijing SYMA EXPO Co., Ltd. No

alternation or attachment to a shell scheme structure shall be made without the prior written approval of SYMA.

This includes painting or wall papering of its walls. Nailing or drilling is strictly disallowed.

➢ Any change in color or type of fascia and floor covering must be carried out by the official stand contractor, after

approval from the organizer. Any costs involved must be borne by the exhibitor.

2.8 Electrical Supplies and Installation

All electrical installation, wiring and dismantling work at the exhibition must be carried out by the official stand contractor

only without any exceptions. All electrical supplies must be ordered from the organizer or officially appointed contractors.

Each electrical supply provided is intended for one equipment or machine on display. Multipoint socket outlets are not

permitted as an overload may be caused, leading to a trip in the power supply.

Exhibitors who reserved raw space are requested to submit their electricity order form accompanied by a proposed

layout plan. Please refer to Form 4A.

Exhibitors who wish to bring in special lights, lamps and lighting to be used in their stands must receive prior written

approval from the organizer.

The organizer reserves the right to disconnect the electrical supply to any installations, which in the opinion of the

electrical consultants, is deemed dangerous or likely to inconvenient other exhibitors or visitors.

2.9 Security

The Organizer will engage suitable security services to ensure the security and safety of your exhibits in the exhibition

halls. Nevertheless, the organizer is not liable in any way for any loss or damage which may befall any person or

property of the exhibition from any cause whatsoever. Hence, you must be arrange your own insurance to cover all

stages of the event and be particularly careful to pack light, portable and attractive exhibits immediately after the close

of the exhibition. It is at this time that there is the greatest risk of theft. Please be sure to see that your booth is not left

unattended until all portable items have been secured. Please pay attention to the following points:

2.9.1 All Exhibitors are required to wear the exhibitor badge when they enter the halls.

2.9.2 During the exhibition, an official pass is required when all exhibitors/visitors/contractors take portable

equipment or property out of the exhibition halls/venue. This pass needs to be applied from the

Organizer’s Office.

2.9.3 We strongly recommend that any small or attractive items be kept under constant supervision and removed

each evening. Your stand should not be left unattended at any time.

2.9.4 You must arrange your own suitable insurance to cover all aspects of the event for your exhibits

and if need be, personal effects.

2.10 Cleaning

The organizer provides general cleaning of the exhibition halls prior to the opening of the exhibition and daily thereafter.

It is the responsibility of the exhibitors to maintain their stands in a presentable condition at all times. During the buildup,

exhibitors and their contractors are responsible for making all waste materials identifiable in order to assist the cleaning

staff.

2.11 Use of dangerous materials


17

2.11.1 Smoking is strictly prohibited in the halls.

2.11.2 The use of industrial gases of an inflammable or toxic nature for demonstration purposes will not be

permitted within the halls. In addition, there shall be no open flames or use of temporary gas (including

lamps) within the halls.

2.11.3 No explosives, petrol and highly flammable toxic or corrosive substances are allowed in the halls.

2.11.4 All air compressors must be placed outside the halls.

2.11.5 No radioactive materials are to be used in the halls at any time. No toxic materials or waste materials are

allowed in the halls at any time.

2.11.6 On-site inspection by local Security and Fire Safety Bureau will be carried out at 16:00 on Oct 28th, 2017.

The Organizer reserves the right to remove any exhibits/materials which contravenes the regulation.

2.12 Removal of Exhibits & Dismantling of stands

2.12.1 No exhibit or stand fitting is to be removed or dismantled before 16:00 on November 1st, 2017; No stand will be

assigned to the exhibitor for future shows if exhibits are removed early or stand tear -down is found to

have taken place before the official time.

2.12.2 All exhibitors will receive a Breakdown Notice onsite of the exhibition which is very important to your preparation

for your stand tear-down. Exhibitors must abide by the rules and regulations mentioned in the Notice.

2.13 Authority on Premise

In the event of any problems or disputes on-site, the decision of the organizer, being lessee of the premises, is final.

The organizer also reserves the right to amend any earlier decision made in order to solve any unforeseen or prevailing

circumstance for the benefit of the exhibition and concerned parties.

2.14 Unforeseen Circumstances

In the event of any occurrence not foreseen in these “Rules and Regulations,” and the terms of contract stated in the

contract, the decision of the organizer is final.


18

3. SERVICE ORDER FORMS DEADLINESAND ACTION CHECK LIST

Must be

Completed and

Submitted

Form Content

Form 4A Stand Construction (For Raw Space)

Form 4B Stand Construction (For International Zone Shell Scheme)

Optional

Services

Form 4C Furniture Rental (For International Zone Shell Scheme)

Form 5 Show Directory Advertising

Form 6 Interpretation Services

Form 7 Visa Letter Application

Notes:

➢ Please note that respective service forms must be returned to the recipient specified in the header of the

respective forms before the stipulated deadlines.

➢ For forms submitted after the deadline, service will not be guaranteed and surcharge is possible.


19

Form 4A. STAND CONSTRUCTION (FOR RAW SPACE)

Return before October 08, 2017 Contact: Xiaopeng WANG (王晓鹏先生)

Tel: +86-10-8455 6563


公司名称：

COMPANY NAME:

联系人: CONTACT PERSON:

ADDRESS: 地址:

Tel:

Post Code: FAX:

COUNTRY: EMAIL:

Website: STAND NO:

Only the contractors approved by the organizer are allowed to enter the exhibition halls to undertake the

stand construction.

Stand Information

Stand Construction Area（m2）

Stand Height（m）

Contractor’s Information

Contractor Company Name:

Contact: Tel:

Fax: Number of Contractor Badges Needed:

Contractor Badges Fee

50 RMB per Badge

• Please note that raw space stands will NOT be provided with any electricity for machinery (only regular

power consumption is included).

• Please indicate below your main supply and any distribution board required :

Quantity Power

Specifics Price before Oct 8th

Price of On-site Application

Total Price

Temporary Power

700 RMB

380V/15A 1100 RMB

380V/30A 2000 RMB

380V/60A 3600 RMB

380V/100A 7500 RMB

Electricity price will be charged extra 50% by submission after October8th.

Construction Management Fee

SQM Unit Price per m2 Total Price

48 RMB


20

Form 4B. STAND CONSTRUCTION (FOR INTERNATIONAL SHELL SCHEME)

Return before September 30, 2017 Return

to:

Add:


32th Floor, Inspiring Space No. 25 GanluyuanNanli

Chaoyang District, Beijing 100025 P.R.C

Contact:

Email:

Tel：

Mobile：

Fax：

Ms. August Li （李若茵）

Ms. Queenie Xie（谢钦）

[email protected]

+86010-65568330 ext.136/124

+86 18610808453/18811770367

+86-010-65568331

公司名称：

COMPANY NAME:

联系人: CONTACT PERSON:

ADDRESS: 地址:

COUNTRY: EMAIL:

Mob: STAND NO:

1. Floor Covering

The Shell Scheme Package includes blue-colored needle punched carpet.

If we do not receive this form before the deadline, we will use the company name submitted in the Exhibition

Participation Agreement. USD100 will be surcharged for any changes made on site.

2. Fascia Name Board

➢ The Shell Scheme Package includes one set of company name in English and Chinese on the fascia name board

for each Exhibitor.

➢ Please type or write the information below in caps. (The Organizer cannot be held responsible for any mistakes

due to illegible handwriting in the submission of forms.)

Chinese Characters

English Characters



21

International Area Standard Shell Scheme Specification


22

Form 4C. FURNITURE RENTAL

FOR ALL EXHIBITORS DEADLINE: September 30，2017

Return

to:



32th Floor, Inspiring Space No. 25 Ganluyuan Nanli

Chaoyang District, Beijing 100025 P.R.C

Contact: Ms. August Li （李若茵） Ms. Queenie Xie（谢钦）

Add: Mobile:

Tel:

+86 18514472311/18811770367

+86 10 65568330 ext. 136/124

Fax: +86-010-65568331

公司名称:

COMPANY NAME:

联系人：地址:

ADDRESS.: CONTACT PERSON:

COUNTRY： EMAIL：

Mob: STAND NO:

If you wish to order booth equipment in addition to the items which we have already

included in the standard booth package, please fill in the form below and return to

BEIJING SYMA EXPO CO., LTD.

Any order received after the specified deadline will be subjected to a 30%

surcharge. Any order received one week before the opening of the exhibition will

be subjected to a 50%surcharge. You will receive our INVOICE after you send the

order within 2 days. Please pay the order after you receive the INVOICE. Otherwise, the

order will be canceled automatically.

If you Order Electronics (like plasma TV, fax machine, lights, tall glass show case, etc.),

please send us their location floor plan before September30th, or we will install them

according to our standard, and any changes onsite will be subjected to 30% surcharge

of the price.

If you want to order a storeroom, you must order the MS01 and MS04 or MS03 together;

otherwise, we will cancel this item.

Please see the next page for a complete list which we can order(All prices include supply and

set-up).


23


FOR ALL EXHIBITORS

DEADLINE: 2017.9.30

Item Unit Price

（USD） Qty. Total

Stand lighting

EL02 Long arm spotlight, 100 W $50

EL06 Track light $60

EL16 Fluorescent tube, 40 W, 1.2 M $40

EM02 15A220V Socket $70

Furniture

CD01-A Folding chair $12

CD03 Grey office chair $40

CD04 Black leather chair $30

CD19 Bar stool $35

SD10 Single Seater Sofa $100

TB01 Information counter $40

TB02 Square Table $45

TB03 Rectangular table $50

TB04 Glass coffee table $40

TB05 Round Table $45

TB19-W High round table $45

DP01 Lockable cupboard $50

DP02 Low glass showcase $120

DP03 Tall glass showcase $220

DP04 Display cube $30

MS01 Wall panel （use in storeroom) $40

MS02 Curtain $40

MS03 Lockable door（use in storeroom) $100

MS04 Lockable folding door $80

MS06 Movable Clothes Rack $80

MS05 Coat hanger $20

MS07 Shelf rack $80

MS08 Flat Shelf $25

MS09 Slope shelf $25

MS10 A4 literature rack $30


24

MS11 Free standing literature rack $50

Ash-bin $3

Potted plant(800mmh) $30

New color carpet(1 Sq.) $30

Small refrigerator with socket(90L) $120

Large refrigerator with socket(160L) $200

Coffee machine（with cups and beans) $120

Water dispenser(with water) $48

42” Plasma Flat Screen（with the TV rack and USB) $300

Graphic

Sticker logo on fascia board (20cm) $30

Sticker logo on Information counter or panel(50 cm) $45

Digital print painting(1 Sq.) $35

Foam board painting(1 Sq.) $45

Labor

Craftsman per hour charge $15

Distribute of 380V electricity box $100

If you wish to order booth equipment in addition to the items which we have already

included in the standard booth package, please fill in the form below and return to

BEIJING SYMA EXPO CO., LTD.

Any order received after the specified deadline will be subjected to a 30%

surcharge. Any order received one week before the opening of the exhibition will

be subjected to a 50%surcharge. Please pay the order after you receive the INVOICE.

Otherwise, the order will be canceled automatically.

If you Order Electronics (like plasma TV, fax machine, lights, tall glass show case, etc.),

please send us their location floor plan before 11th Mar, or we will install them according

to our standard, and any changes onsite will be subjected to 50% surcharge of the price.

If you want to order a storeroom, you must order the MS01 and MS04 or MS03 together;

otherwise, we will cancel this item.

Please see the next page for a complete list which you can rent (All prices include supply and

set-up).



25

FOR ALL EXHIBITORS

DEADLINE: Sep.30, 2017


26


27

Form 5.SHOW DIRECTORY ADVERTISING

Deadline: September 22th, 2017

* Payment Deadline: September 22th, 2017

Catalogue Register/Contact Company

Beijing Oriental Friendship Advertising Co., Ltd

Address: 9th Floor, Building No. 2 (Design Building)

No. 8 East Huixin Street, Chaoyang District, Beijing

Zip Code: 100029

Phone: 010–8466260984629966(operator)

Fax: 010–8466253884662568

Contact: Diana Zhao

E–mail: [email protected]

Company Name Stand No.

Address Zip Code

Phone Fax Contact

Beneficiary Beijing Oriental Friendship

Advertising Co., Ltd

Beneficiary's

Bank

Bank of Communications

Beijing Branch, East Yuhui

Road Sub-branch

Account No. 110060971018010010447

Items Price(USD) Quantity

Front Cover 6500

Inside Front Cover 3500

Inside Back Cover 3500

Back Cover 4500

Colored Head Page 1500

Colored Insert Page 1200

B/W Manuscript (with pictures) 500

B/W Manuscript 400

Company Logo 100

Special Position Negotiable



28

Form 6. INTERPRETATION SERVICE

Return Shenzhen Longwin Information

Consultation Co., Ltd.

Contact: Andes Gong

to: Room 204, 2F, SZCEC, Shenzhen, China Tel: +86 18718570881

Fax: +86-755-82908515

Web: www.longwinsz.com


COMPANY NAME:

CONTACT PERSON: JOB TITLE:

ADDRESS: Post Code:

Tel:

FAX:

COUNTRY: EMAIL:

Website: STAND NO:

Please fill the form according to your requirements

Staff (minimum 1-day

charge)

Rate

Daily

(RMB)

Move-In Show Time Amount

Remark Oct.

27

Oct.

28

Oct.

29

Oct.

30

Oct.

31

Nov.

1

General Interpreter:

Chinese/ English

600

Experience Interpreter

Chinese/English

1000 For special need,

please email us


Chinese/Japanese

1000


English/Japanese

2400


Chinese/Korean

900


Chinese/Russian

1400


Chinese/French

1400


Chinese/German

1400


Chinese/Spanish

1400


Chinese/Italian

1400

Receptionist/hostess 350 Speak Simple English+Uniform

Total Amount:

N.B. All the language services provided by Longwin will be charged in RMB.


29

Form 7.VISA APPLICATION Form

VISA APPLICATION TO CHINA All foreigners must obtain an entry visa before proceeding to China. Exhibitors & Visitors

are strongly recommended to process the application one month before departure

from the country of origin.

EXHIBITORS & VISITORS WITH INVITATION All the applicants for visas are required to have an Invitation Letter from the Chinese

authority. Our company will coordinate and forward the information of the application to the Chinese authorities for issuing the

Invitation Letter which will be ready within 7 working days and presented to your company by fax or mail.

Upon receipt of this visa authorization, the applicant is required to present his/her passport, a recent photograph, a completed visa

application form (available from local Chinese Embassy) and forward to the local Chinese Embassy or Consulate for completion of the

formalities.

The cost to issue of Invitation Letter for tourism visa application is CNY160.00 per person. ATTENTION: 1) Passports must be valid for at least SIX MONTHS beyond the intended date of entry into China

2) Please make enough copies for each applicant and return the typewritten form to us before the deadline.

Visa Invitation Letter Application Form for Exhibitor Visitor (Please tick)

Surname First Name

(Full name as passport)

Gender( Female/Male) Nationality

Date of Birth Place of Birth

Passport No Passport Expire Date

Entry China

Date(dd/mm/yy)

Exit China

Date(dd/mm/yy)

Company Name

Address in full

Tel (+ ) Fax (+ )

Contact email

Nearest China Embassy or consulate to apply visa

Have you been to China? If yes, please write down the date(dd/mm/yy)

Letter to be sent by (Please tick) fax email

*We understand that our visa invitation will only be processed when we return this form with full payment of the application fee before deadline*

PAYMENT BY CREDIT CARD

I hereby authorize to debit my card (details as follows) for all the above service arranged:

Visa Card Amex Card Master Card

Name of Credit Cardholder: _____________________ Expiry Date (mm/yy): _______________

Credit Card Number: ___________________________________CVV Code______________

Credit Cardholder’s Signature: ________________

This form must be returned before

October 14, 2017


Fax: (86) 10 8460 2480



30

YOUR PERSONAL CHECKLIST:

The most important things to do!

Do you have a valid passport?

Have you applied for a visa?

Have you registered for all on-site staff for Exhibitor badges?

Have you made your travel arrangements? Booked your hotel rooms?

Have you printed Chinese business cards?

Have you printed necessary information in Chinese

(e.g. product / company description)?

Have you checked all the forms and regulations?

Have you applied special permit for importing endangered exhibits in China?

Have you arranged the shipment of your goods?

Have you checked your booth equipment?

Have you ordered an interpreter or booth assistant?

Have you sent your information for show catalogue entry with product groups?

Have you thought about advertising in the show catalogue?

Note: Any inconvenience caused by failure to observe the deadlines and / or to

follow the rules and regulations will not be the responsibility of the organizer.

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