talenacademie - koning willem i college - ‘s-hertogenbosch...

Talenacademie-KoningWillemICollege-‘s-Hertogenbosch

Reportwriting&NotetakingB2-©[email protected] 1

Reportwriting&NotetakingB2

English



Apracticalreaderhelpingyoutodevelopyourlanguageskillsthroughdiscussion,role-plays,presentations,vocabularydevelopment,languageanalysisandnegotiatingpractice

Thisreaderbelongsto:Name:Class:



Inhoudsopgave

Infoschrijfniveaus

ReportwritingintroductionReportwrtingassignments

Blz.4Blz.5Blz.10



InformatieschrijfniveausvolgenshetEuropeesRaamwerkMVTWatishetERK?ERKisdeafkortingvanEuropeesReferentiekader,inhetEngelsCommonEuropeanFrameworkofReference.HetERKbeschrijftwatjeineenvreemdetaalpreciesmoetkunnenomaantetonendatjedezetaalopeenbepaaldniveaubeheerst.HetERKonderscheidtzesniveaus,diejeinhetvolgendeschemakuntsamenvatten:

Basisgebruiker:

Onafhankelijkegebruiker:

Vaardigegebruiker:

VoordeopleidingMedewerkerMarketingenCommunicatiemoetjeminstensA2halenvoorschrijven.Hetisaltijdmogelijkomexamentedoenopeenhogerniveau,B1ofzelfsB2.Alsjedatniveauhaaltdankrijgjeeenextrataalverklaringbijjediploma.Hiervolgteenkorteuitlegoverdeverschillendeniveau’s.SchrijvenA1:Kannaamadresenanderepersonaliaschrijven.Kaninenkelewoordeneennotitiemakenvoorzichzelf.Kaneenkortetekst(vanenkeleveelvoorkomendezinnen)schrijven.SchrijvenA2:Kankorte,eenvoudigeboodschappenopschrijven.Kaneenzeereenvoudigepersoonlijkeenzakelijkebrief/e-mailschrijven.SchrijvenB1:Kanhelderesamenhangendetekstenschrijvenmeteensimpele,lineaireopbouw,overuiteenlopendevertrouwdeonderwerpenbinnenzijnwerkofopleiding.SchrijvenB2:Kanheldere,gedetailleerdetekstenschrijvenoveruiteenlopendeonderwerpendieverbandhoudenmetzijnofhaarinteressegebied,waarininformatieenargumentenuitverschillendebronnenwordenbijeengevoegdenbeoordeeld.



WritingfocusB2:ReportsShortreportsShortreportsareusedtosummariseinformationthathastobecommunicatedtopeopleinsideoroutsideanorganisation.Theyaredesignedtoprovideanoverview,whichcanbereadandassimilatedquickly.Manydifferentsubjectscanbepresentedinashortreportandsomeofthemostcommontypesofshortreportsareproject/progressreports,businessproposalsandsummariesofresearchorresults.Althoughthelengthofashortreportwillvarydependingontheamountofinformationandcommentarythatitcontains,mostshortreportswillbebetweenoneandsixpageslong.Theyshouldbeclearlystructuredsothatthereadercanfindtherelevantinformationquickly.Shortreportsmayalsoincludegraphicmaterialandareoftenusedasthebasisforanoralpresentation.Example: Electro Mobiles

The best in mobile phone technology

Report on proposed internship programmes Report for: HR manager Introduction The purpose of this report is to consider the advantages and disadvantages of recruiting interns into the company. I have discussed the issue with a number of companies who accept interns and interviewed local colleges and universities who would wish to collaborate with us. Advantages There are several main advantages with regard to recruiting trainees. First of all, the costs of recruitment and the labour costs will be lower, since the programme will probably be popular and the interns will work at a lower salary than regular staff. Secondly we have the opportunity to train highly motivated graduates. Furthermore interns are often younger than our regular staff and we can benefit from fresh, new ideas. Hiring interns will also mean that we establish a pool of potential employees who have demonstrated their abilities in the company already. Finally, there is the aspect of the image of our company, it provides good publicity for our company. Disadvantages Most employers I interviewed agreed that the major disadvantages of an internship programme are that there is an extra workload placed on managers to train and monitor interns. Moreover, some interns lose motivation if they realise there is no prospect of full employment when the programme finishes. Conclusion and recommendation Clearly there are risks attached to setting up an internship programme but on the whole everyone agrees that the benefits would far outweigh the disadvantages and that we should trial a scheme for a limited period. Kate Middleton 11 December 2012



1Readthereportandanswerthefollowingquestions1a)whohascommissionedthisreportandwhy?………………………………………………………………………………………………………………………………………………………..………………………………………………………………………………………………………………………………………………………..1b)whowillreadthereport?…………………………………………………………………………………2Lookatthestructureofthereportandwrite1–4toshowthecorrectorder.CONCLUSION ……TITLE ……MAINSECTION…..INTRODUCTION…..3Underwhichheadingdoesthewritertalkabout

a) Whyinternshipswouldbegoodforthecompany?……………………………..………………b) Theaimsofthereport………………………………………………………………………………….c) Howthebenefitsaregreaterthantherisks?……………………………………………………………….d) Howtheinformationwasobtained?……………………………………………………………………….e) Howinternshipscouldcauseproblemsforthecompany?…………………………………………………….

ThelanguageofreportsThereportshouldbewritteninformalstyle:

- correctgrammarandspelling- useoffullsentences- nocontractionse.g.don’t=donot- formalvocabularyandphrasese.ggot=receive;tell=inform;big=large- thelanguagemustbeclear- trytoavoidusingthepersonalpronoun“I“toomuch.Useneutralphrasinginstead.

Usefulwords&phrasesforreports

Nederlands Engels

1. Hetdoelvanditrapport Theobjectiveofthisreport 2. Ditrapportheeftalsdoel Thisreportaimsto 3. Onzeopdrachtwasomteadviserenover Ourbriefwastoadviseon 4. Ditrapportisgemaaktinopdrachtvan Thisreportwascommissionedby 5. Ditrapportisalsvolgtopgebouwd Thisreporthasbeenstructuredasfollows 6. Hetrapportbestaatuitvijfonderdelen. Thereportconsistsoffivesections. 7. Deel1geefteenoverzichtvan Section1givesanoverviewof 8. Deel2beschrijft Section2describes 9. Deel3gaatoverdeonderwerpen... Section3dealswiththeparticularissuesof..

10. Deel4bevateensamenvattingvan Section4containsasummaryof 11. Deel5introduceerthetbegripvan Section5introducestheconceptof 12. Debelangrijkstevragenzijn Thekeyquestionsare 13. Devraagisof Thequestioniswhether 14. Inhetalgemeen Ingeneral 15. ongeveer approximately 16. conclusies conclusions 17. belangrijksteconclusies majorfindings



Nederlands Engels 18. voorgesteldeoplossing proposedsolution 19. omdekwaliteitteverbeteren,bevelenwijaan toimproveoverallquality,werecommendthat 20. Teneerste Firstly 21. tentweede secondly 22. tenslotte finally 23. bovendien moreover 24. desalniettemin nevertheless 25. daardoor consequently 26. hoewel although 27. samenvattend tosumup 28. hetwordtaanbevolen itisadvised 29. aanbevelingen Recommendations 30. samenvatting summary 31. echter however 32. aangezien as 33. daarom therefore 34. samenvattend insummary 35. Wijzoudenhetvolgendeaanbevelen Wewouldrecommendthefollowing GivingtheobjectivesThepurposeofthisreportisto...Thisreportshows.../describes..../givestheresultsof.....DescribeactivitiesyouhavecarriedoutIhaveintroducedanewsystemfor.....Wehavecontinuedtoworkon......Ihavecompletedworkon......GivefactsSalesincreasedby5percentinJanuary.Accidentshavedecreasedthisyear.GivereasonsProductivityisdownbecause...Thedelaywasdueto......GiveopinionsorcommentsTheresultswerepoor/excellentThisvisithasbeenverysuccessfulGivetheconclusionItisclearthatthereisamajorproblemwith.....andthereforeweneedto........Theresultsofthesurveyshowthat.....MakearecommendationWerecommendthatthedepartmentshouldinvestinnewequipmentfor.....Connectsentencesby

• showingcontrast:However,thisdoesnotnecessarilymeanthat…Ontheotherhand,itistruethat…

Whiletheseresultsmayappearto……



• showingcauseandeffect:

Thishasbeenmainlydueto…Consequently,additionaldatewasobtainedwhichshowedthat…..Asaresultofthis,ithasnotbeenpossibleto…..

• followingonthenextpointthatyouwishtomake:

Moreover,inthisparticularcase….Inadditiontothis,thesurveyincluded…

Formatsamplea) Title

b) Reportfor:...................

c) Introduction

d) headingsection1

text

headingsection2

text

headingsection3

text

etc

e) Conlusion/recommendation

f) Nameoftheauthor,togetherwiththedateofpublication

a) Title–indicatesthesubjectthatisbeingdealtwith,inlargefont.

b) WhorequestedthereportIntroduction-Purposeofreportandbackgroundsituation

c) Mainpartofreportorganisedintosectionswithheadings

Shortparagraphswithspacesbetweenmakesthereporteasytoreadd) Conclusion–presentstheresultofthereport.Thismighttaketheformofarecommendationforfutureaction

ordrawthereader’sattentiontotheproblemsthatneedtobeaddressed.

e) Nameoftheauthortogetherwiththedateofpublication

Planyourwriting1Beforeyouwriteareport,thinkcarefullyaboutitsaim,collectthedataandorganiseitcarefully.2Makenotes:organiseyourinformationintodifferentsections.3Writethefirstdraft–aroughversion–don’tworryaboutdetailsatthisstage.4Checkyourdraft.Doesitmakesense?Didyouincludealltheimportantpoints?Isiteasytoread?5Checkformistakesinlayout,spelling,grammarandstyle.



Spellingandgrammar- Commonspellingerrorsinwriting- There↔Their Thereisaproblem.Theircompanywentbankrupt.- There↔They’re They’redismissed.- Your ↔you’reYourdeskisoverthere.You’rereportingtotheCEO.- Its↔It’s It’s(itis)late.Thedoglostitsowner.- Where↔were Whereistheaccountsdepartment.Wewerelate.- Were↔we’re We’remeetinghimthisafternoon.- Then ↔ThanThenhewenthome.Heissmarterthanhisfriends.- Accept↔except Heshouldaccepttheconsequences.Isellallkindsoffruitexceptbananas.- Affect↔effect Itisgoingtoaffectsales.Whatistheeffectofthis?- To↔too Itistoolatetotakemeasures.

Feedbackwriting/correctionsymbolsSymbol Meaning ExampleerrorS Aspellingerror Theasnwerisobvius.(answerobvious)

Myphoneischeaperthenyours.(than)davidbeckhamisafamousfootballplayer(DavidBeckham)

P Apunctuationmistake DoyoulikeLondon.(...London?)

WO Amistakeinwordorder

Imakealwaysmistakes(Ialwaysmake...)

G Agrammarmistake

Twocompany’swentbankrupt.(companies)Wesoldmuchtickets.(manytickets)

T Wrongverbtense Ihaveseenhimyesterday.(saw)Iworkheresincelastyear.(haveworked)IgotoSpainnextyear.(willgo)

C Concordmistake(e.g.subjectandverbagreement)

Peopleisangry.(are)Johndon’tworkhard.(...doesn’twork...)

∫ Somethinghasbeenleftout.

Marytold∫thatshewassorry.(toldme)

F/I Tooformalorinformal

HiMrFranklin,Thankyouforyourletter...(DearMrFranklin...)Itisprettygood.(rather/very)

WW Wrongword

Iaminterestinginhiphopmusic(interested)

{} Somethingisnotnecessary.

Hewasnot{too}strongenough.

?M Themeaningisunclear

Thatisaverymonologphotograph.(monolog?)

pp Wrongpreposition WewillmeetatMonday(on)



WritingfocusB2-Notetaking

talenacademie - koning willem i college - ‘s-hertogenbosch...

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