taleo refresher & new learning’s training february 22, 2008 march 4, 2008
TRANSCRIPT
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Taleo Refresher & New Learning’s TrainingFebruary 22, 2008
March 4, 2008
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AGENDA
• Recruiting Placement Database (RPD) Process
• Sending Candidate Offer Letters• Initiating Drug Screen and Background Check• Sending PPHQ• Final Steps• Questions
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Recruiting Placement Database (RPD)
• Engineering & Researcher are both using the RPD this year
• Dedicated RPD Specialist– Abby Johnson.a.38 - Engineering– Surya Medepalli.s – Researcher
• Information Needed– Date contacted– DayVisit date– Offer date– Decision date
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• Look at “Available” Candidates • RPD Report Distribution Timing
– COB Tuesday & Friday - Engineering– COB Wednesday – Researcher
• Candidate Selection– Requests via email ONLY at 9:00am the following day– Only 2 each (2 FT, 2 Intern, 2 Co-op) Per Request– 2 + 2 + 2
• 2 Days to contact to schedule day visit• 2 Weeks to complete day visit• 2 Weeks for candidate decision
Recruiting Placement Database (RPD)
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• Candidate Selection (continued)– Once contact with released candidates is made and
communicated with Talent Supply more candidates can be released
• Pre-empt Candidates – a candidate that is immediately released to a BU. – Only allowed 2 per School Team per function (if accepted)– Make sure to communicate pre-empts to Talent Supply– Does not count against 2 Candidate Request Limit
Recruiting Placement Database (RPD)
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RPD Request Form
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RPD Next Steps
• After submitting Request form, you will receive an email confirming release of the candidate to your organization
• Contact the candidate within two business days to schedule a day visit.
• Inform RPD Co-op of the Day Visit date.
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Offer Letters
• Work Salary with Recruiting Specialist
• Coordinators have access to Taleo to send offer letters via the database
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Taleo Training
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Taleo Training
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Quick Search
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Requisition Tab
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Selecting A Requisition
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Enter Requisition Number
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Selecting a Candidate
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Selecting a Candidate
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Candidate File
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Moving Step/Status of Candidate
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Moving Step/Status of Candidate
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Final Interview (Day-Visit) - Completed
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Offer - Extended
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Choosing Correspondence
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Delivery Method
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Paragraph Options
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Inputting Information
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Preview Offer Letter
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Possible Error Message
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Correcting Errors
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Edit Offer Letter
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Sending Offer Letter
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Offer Letter - Tracking
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Drug Screen Initiation FormHealth Services & Choicepoint
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Choosing Drug Initiation Form
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Drug Screen – Health Services
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Drug Screen – ChoicePoint
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DrugPPHQAccountCodes
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DrugPPHQAccountCodes
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Copying to Health Services/RS/DS
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Copying to Health Services
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Sending Drug Initiation Form
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Background Check Training
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Changing Your Password
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Setting Your Alerts
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Screen Direct
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Adding A New Candidate
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Create Candidate Request
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Create Candidate Request
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Email to Candidate
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Checking Candidate Status
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Checking for Completed Background Check
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Checking for Completed Background Check
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Checking for Completed Background Check
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Checking for Completed Background Check
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Completed Passing Background Checks
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Pending/Non-Passing Background Checks
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Placing Comments in Taleo – Background Check & Drug Screen
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Comment in Taleo
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Comment in Taleo
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PPHQ
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PPHQ
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PPHQ
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PPHQ - Approval
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Ready to Submit
• Inform RS & DS of candidate’s accept or decline
• Efax All IAS forms to DS
• Submit SAP Request Form
• Form is located on LifeCycle.PG.com
• Send to both your RS & DS
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Changing Address
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Reverting Candidates
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Reverting Candidates
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Contacts
• Recruiting Specialist– Salaries– Compensation Level & Code– Dayvisit Questions
• RND/MFG/ENG/CS Co-op– Requests for RPD (Campus) Copy RS– Request for Day Visit (Non-Campus) Copy RS
• Data Specialist– All Interview Forms– SAP Form
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Cautions• Call DS or RS if candidate is not at correct step/status• You can send Drug Initiation form before Day Visit, but
can only Drug Screen if Candidate receives an offer• Nurse cannot make appropriate comment on Req
tracking• Check with RS for correct salary even if you have the
salary sheet• Think – Apply (continue), Done (finished)• IAS forms from DayVisit – added to tracking tab if put
back in RPD• Changes – Via Email
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Taleo Links
• Taleohttps://pg.taleo.net
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UserNames & Passwords
• Taleo– USERNAME:________________________– PASSWORD:________________________
• First Advantage– USERNAME:________________________– PASSWORD:________________________
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•Questions?