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TAMU Jobs Online System UpgradePresented to HR Liaison NetworkFall Meeting 2012

October 31, 2012

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Today’s Presentation

• What is occurring• How it impacts customers• When it will happen

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What it is: Software Upgrade Project

Implemented TAMU Jobs Online System for staff postings

2002

2012 Planning for 2013 software

upgrade for postings, positions and performance

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Improvements for all

• Browser error• No back button• Outdated interface• Approver confusion

Updated user interface

Approver Inbox and Watch List

More detailed search options

Use of the BACK button

Spell check feature

Ability to view details of last edits

Create posting from position description

Performance evaluations for all departments

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Updated System = New Name

For applicants:

JobPATH

For internal users:

PATH: Portal Access for Total HRPostings. Positions. Performance.

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Customer Impact: Applicants

• Many improvements to system for job seekers

• New user account and application will be required

• Messages to be added to applicant page

• Transition dates and information communicated broadly

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Customer Impact: Employees

• More user-friendly for infrequent users• Some terminology changes to learn:

• ”Certify PD” becomes “Review PD”• Non-faculty performance evaluation

transitioned to online • Access to view and update user profile

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Customer Impact: Supervisors

• Expanded functionality with applicant information

• Inbox and watch list features easier to understand

• PD updates will show changes made by employee or other approvers

• Non-faculty performance evaluation transitioned to online

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Performance Evaluations

• Revised online form for non-faculty employees includes ratings applied to duties

• Rating definitions improved• All A&M departments transitioned online • Expanded ability to use “attachments only”

option• Evaluation period April through May• Stay tuned for additional online information

and communications!

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Customer Impact: HR Liaisons

• Ability to specify user role by adloc• Enhanced search and export capabilities• Approver workflow updated• Easier process for adding to all PDs

CHANGE

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Plan Design Build Validate Rollout Adoption

June- Septemb

er2012

October October-Novemb

er

December -

January

January-February

2013

From rollout

Projected Timeline

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Coming Soon: Testing!

• Expect test site to be available in December for postings and position descriptions

• Testing scripted scenarios for: HR Liaisons Hiring Supervisors Employees Applicants

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Considerations for Rollout Stage

• Rollout date(s) to be determined Targeting February 2013

• Transition and cutoff dates• User role confirmation• Other System Members• Frequent updates• Demos and training

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Communications & Training

• Link on HR website with updates• Presentations to campus groups and other

stakeholders• Liaison Network News (LNN) messages• Email blasts to employees announcing

upcoming changes• Watch for announcements— Read them and share them!

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1. The TAMU Jobs Online System is significantly changing in early 2013.

2. HR needs you to be our partner in the project.3. Be alert for all communications, including

testing and training opportunities.

Final Thoughts

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Elizabeth SchwartzDirector of Workforce Management979.845.0357eschwartz@tamu.eduemployees.tamu.edu

How may we help you?

(979) 845-4141 HR-FEEDBACK@TAMU.EDU HTTP://EMPLOYEES.TAMU.EDU

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