tech sessions tips for presenters

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

Tech Sessions Tips for Presenters

Technology Training Services

http://techtraining.stanford.edu

(650) 723-4391

July 2009


04/19/23 Tech Express & Tech Briefings Tips for Presenters page 2

About the Tech Sessions

Technology Training Services (TTS) puts a great deal of effort into producing quality presentations at the Tech Express and Tech Briefing drop-in seminars.

Our clients expect high quality instruction, information, and materials at these sessions -- and they get that!

The keys to delivering quality sessions are marketing and preparation.

TTS is now filming Tech Briefings; if you do not wish your Tech Briefing session to be filmed, please let us know. If you are OK with filming your Tech Briefing, please fill out and electronically sign the release form (http://ucomm.stanford.edu/release).



Marketing the Presentation

TTS announces upcoming sessions to techexpress@lists and techbriefings@lists, through RSS feeds and SU Events.

In addition, presenters often send email to their special interest groups regarding upcoming presentations. They know their potential audience best, and get a good response. TTS has a template that can help you craft a such an email, or we can send it on your behalf if you supply the email text and/or mailing list.

Provide a brief bio that we can use in our marketing and to introduce you.

If there are other ways in which TTS can help presenters market your sessions, call us at 723-4391.



Preparing the Presentation

Plan presentations ahead of time and know what materials and equipment are needed. Let TTS know ONE WEEK in advance for special requests.

Contact TTS for a pre-presentation orientation (walk-through) of the technology in the room, if necessary. To do a “dry-run” in Turing Auditorium before your presentation, contact TTS at least one week ahead.

Create good visual aids. These can be PowerPoint slides or websites.

Handouts are recommended. They may be copies of a PowerPoint presentation, a URL to go to for more information, and/or contact information for the speaker or group.

Arrive at least 15 to 30 minutes before the start of your presentation for setup.

If you haven’t already done so, please fill out and sign the release form so we can publish your talk on the Tech Briefing website (http://ucomm.stanford.edu/release).



During the Presentation

Repeat questions asked by the audience. Depending on the size of your crowd, those in the back may not hear the question clearly. This is particularly important for people who will be viewing the presentation online.

These sessions are interactive. Please allow time at the end of your presentation for Q & A.

If you experience technical problems, please see the TTS contact, or call Tech Training at 723-4391.



After the Presentation

Remind the audience to fill out the paper evaluation provided to them as they signed in, and leave it at the sign-in table.

If possible, provide TTS with a soft copy of your handouts / presentation. TTS will publish your handouts / presentation to the web under the entry for your presentation:

http://techbriefings.stanford.edu



Resources

TTS contact information:• Phone: 650-723-4391• Fax: 650-725-0995• Email: [email protected]

http://techbriefings.stanford.edu

IT Services PowerPoint template:• https://www.stanford.edu/dept/its/group/allstaff/tools/powerpoint.html

Stanford Web Guide, including Templates:• http://webguide.stanford.edu



Sample Email Announcement

Please join us for this Friday's Tech Briefing --

TOPIC: Folding @ Home: An Example of What Distributed Computing Can Do

PRESENTER:Professor Vijay S. Pande, Chemistry and Structural Biology

DESCRIPTION:Using the CPU power and communications abilities of unattended desktop computers

throughout the world, the Folding @ Home project studies protein folding and misfolding. In this method

of computer processing, known as distributed computing, different parts of a computer program run

simultaneously on two or more computers that are communicating with each other over a network.

DATE / TIME: This Friday, April 25, 2:00 - 3:30 p.m.

PLACE: Turing Auditorium, Polya Hall --http://campus-map.stanford.edu/index.cfm?ID=14-160

Tech Briefings are open to everyone - faculty, staff and students. No registration is required for these

free presentations. This is your opportunity to get updates from and ask questions of IT staff/experts.

No fees. No fuss.



Sample Program Handout

tech sessions tips for presenters

Documents