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Year 2020 Version 5 – 25/11/2020 ECHO/AM/BUD/2020/91000 1 TECHNICAL ANNEX Latin America and Caribbean FINANCIAL, ADMINISTRATIVE AND OPERATIONAL INFORMATION The provisions of the financing decision ECHO/WWD/BUD/2020/01000 and the General Conditions of the Agreement with the European Commission shall take precedence over the provisions in this document. The activities proposed hereafter are subject to any terms and conditions that may be included in the related Humanitarian Implementation Plan (HIP). 1. CONTACTS Operational Unit in charge DG ECHO 1 /D4 Contact persons at HQ: Team Leader LAC Nicolas Cuesta Santiago Nicolas.CUESTA- [email protected] Central America Martina Ghelarducci [email protected] Caribbean Greta Hopkins [email protected] South America Nicolas Cuesta Santiago Nicolas.CUESTA- [email protected] Contact persons in the field: Colombia Thomas Dehermann [email protected] Venezuela Pablo Torrealba [email protected] Caribbean Nicolas Louis [email protected] Haiti Giuseppe Scollo [email protected] Central America Liesbeth Schockaert [email protected] South America Vicente Palacios [email protected] 2. FINANCIAL INFO Indicative Allocation 2 : EUR 99 900 000 of which an indicative amount of EUR 8 300 000 for Education in Emergencies. 1 Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO)

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  • Year 2020

    Version 5 – 25/11/2020

    ECHO/AM/BUD/2020/91000 1

    TECHNICAL ANNEX

    Latin America and Caribbean

    FINANCIAL, ADMINISTRATIVE AND OPERATIONAL INFORMATION

    The provisions of the financing decision ECHO/WWD/BUD/2020/01000 and the

    General Conditions of the Agreement with the European Commission shall take

    precedence over the provisions in this document.

    The activities proposed hereafter are subject to any terms and conditions that may be

    included in the related Humanitarian Implementation Plan (HIP).

    1. CONTACTS

    Operational Unit in charge DG ECHO1/D4

    Contact persons at HQ:

    Team Leader LAC – Nicolas Cuesta

    Santiago

    Nicolas.CUESTA-

    [email protected]

    Central America – Martina Ghelarducci

    [email protected]

    Caribbean – Greta Hopkins

    [email protected]

    South America – Nicolas Cuesta

    Santiago

    Nicolas.CUESTA-

    [email protected]

    Contact persons in the field:

    Colombia – Thomas Dehermann

    [email protected]

    Venezuela – Pablo Torrealba

    [email protected]

    Caribbean – Nicolas Louis

    [email protected]

    Haiti – Giuseppe Scollo

    [email protected]

    Central America – Liesbeth Schockaert

    [email protected]

    South America – Vicente Palacios

    [email protected]

    2. FINANCIAL INFO

    Indicative Allocation2: EUR 99 900 000 of which an indicative amount of EUR 8 300

    000 for Education in Emergencies.

    1 Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO)

    mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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    Breakdown per Actions as per Worldwide Decision (in euros):

    Country/Region Action (a)

    Man-made

    crises and

    natural

    disasters

    Action (b)

    Initial

    emergency

    response/

    small -

    scale/

    epidemics

    Action (c)

    Disaster

    Preparedness

    Actions (d) to

    (h)

    Transport /

    Complementary

    activities

    TOTAL

    Venezuela 63 100 000 63 100 000

    Colombia 4 000 000 1 000 000 5 000 000

    Central

    America

    5 300 000 4 000 000 9 300 000

    Haiti 8 000 000 3 000 000 11 000 000

    Caribbean 500 000 2 000 000 2 500 000

    South America 3 500 000 5 500 000 9 000 000

    3. PROPOSAL ASSESSMENT

    Under the EU Financial Regulation, grants must involve co-financing; as a result, the

    resources necessary to carry out the action must not be provided entirely by the grant.

    An action may only be financed in full by the grant where this is essential for it to be

    carried out. In such a case, justification must be provided in the Single Form (section

    10.4).

    3.1. Administrative info

    Allocation round 1 - Venezuela

    a) Indicative amount: up to EUR 10 100 000

    - Support to interventions addressing the humanitarian consequences of complex crises in Venezuela and in the region (up to EUR 6 800 000);

    - Education in Emergencies (up to EUR 3 300 000).

    2 The Commission reserves the right not to award all or part of the funds made or to be made

    available under the HIP to which this Annex relates.

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    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the

    specific guidelines under section 3.2.2.

    c) Costs will be eligible from 1 January 2020.3

    d) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    e) Potential partners4: All DG ECHO Partners

    f) Information to be provided: Single Form5

    g) Indicative date for receipt of the above requested information: by 10 February 2020.

    6

    3 The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    4 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    5 Single Forms will be submitted to DG ECHO using APPEL.

    6 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

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    Allocation round 2 - Colombia

    b) Indicative amount: up to EUR 5 000 000

    - Support to interventions addressing the humanitarian consequences of man-made crises in Colombia and in the region (up to EUR 3 000 000);

    - Education in Emergencies (up to EUR 1 000 000); - Disaster Preparedness/resilience interventions (up to EUR 1 000 000).

    c) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the

    specific guidelines under section 3.2.2.

    d) Costs will be eligible from 1 January 2020.7

    e) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    f) Potential partners8: All DG ECHO Partners

    g) Information to be provided: Single Form9

    h) Indicative date for receipt of the above requested information: by 10 February 2020.

    10

    Allocation round 3 – Central America

    a) Indicative amount: up to EUR 7 000 000

    - Disaster Preparedness/resilience interventions: up to EUR 4 000 000 - Support to interventions addressing the humanitarian consequences of

    OSV and food insecurity: up to EUR 3 000 000

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the

    specific guidelines under section 3.2.2.

    7 The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    8 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    9 Single Forms will be submitted to DG ECHO using APPEL.

    10 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

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    c) Costs will be eligible from 1 January 2020.11

    d) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    e) Potential partners12: All DG ECHO Partners

    f) Information to be provided: Single Form13

    g) Indicative date for receipt of the above requested information: by 10 February 2020.

    14

    Allocation round 4 – Haiti

    a) Indicative amount: up to EUR 5 000 000

    - Disaster Preparedness/resilience interventions: up to EUR 3 000 000 - Support to interventions addressing the humanitarian consequences of

    the crisis in Haiti: up to EUR 2 000 000

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the

    specific guidelines under section 3.2.2.

    c) Costs will be eligible from 1 January 2020.15

    d) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    11

    The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    12 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    13 Single Forms will be submitted to DG ECHO using APPEL.

    14 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

    15

    The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

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    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    e) Potential partners16: All DG ECHO Partners

    f) Information to be provided: Single Form17

    g) Indicative date for receipt of the above requested information: by 10 February 2020.

    18

    Allocation round 5 – Caribbean

    a) Indicative amount: up to EUR 2 500 000

    - Disaster Preparedness/resilience interventions: up to EUR 2 000 000 - Education in Emergencies: up to EUR 500 000

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the

    specific guidelines under section 3.2.2.

    c) Costs will be eligible from 1 January 2020.19

    d) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    e) Potential partners20: All DG ECHO Partners

    16

    For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    17 Single Forms will be submitted to DG ECHO using APPEL.

    18 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

    19 The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    20 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

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    f) Information to be provided: Single Form21

    g) Indicative date for receipt of the above requested information: by 10 February 2020.

    22

    Allocation round 6 – South America

    a) Indicative amount: up to EUR 9 000 000

    - Disaster Preparedness/resilience interventions: up to EUR 5 500 000 - Education in Emergencies: up to EUR 3 500 000

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the

    specific guidelines under section 3.2.2.

    c) Costs will be eligible from 1 January 2020.23

    d) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    e) Potential partners24: All DG ECHO Partners

    f) Information to be provided: Single Form25

    g) Indicative date for receipt of the above requested information: by 10 February 2020.

    26

    Allocation round 7 - Venezuela

    21

    Single Forms will be submitted to DG ECHO using APPEL.

    22 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

    23 The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    24 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    25 Single Forms will be submitted to DG ECHO using APPEL.

    26 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

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    a) Indicative amount: up to EUR 50 000 000

    - Support to interventions addressing the humanitarian consequences of complex crises in Venezuela and in the region.

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 0 of the HIP and to the specific

    guidelines under section 3.2.2.

    c) Costs will be eligible from 1 January 2020.27

    d) The initial duration for the Action may be up to 24 months, including for Actions on Education in Emergencies and Disaster Preparedness.

    Follow-up actions, which continue/extend ongoing operations, can be

    submitted as modification requests for the ongoing action with a time

    extension of up to 24 months and a total duration of the modified action of

    up to 48 months.

    e) Potential partners28: DG ECHO Partners having submitted proposals under assessment round 1 of this HIP pre-selected as a priority and not yet

    funded.

    f) Information to be provided: Single Form29

    Allocation round 8 – Venezuelan crisis/Covid-19

    a) Indicative amount: up to EUR 3 000 000

    - Support to interventions addressing the humanitarian consequences of Covid-19 on the populations affected by the complex crisis in

    Venezuela

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 0 of the HIP and to the specific

    guidelines under section 3.2.2.

    c) Costs will be eligible from 11 March 2020.30

    27

    The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    28 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    29 Single Forms will be submitted to DG ECHO using APPEL.

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    d) The initial duration for the Action may be up to 12 months.

    e) Potential partners31: All DG ECHO Partners fulfilling the general and specific criteria spelled out in section 3.2.1 and 3.2.2. of this document.

    f) Information to be provided: Single Form32

    g) Indicative date for receipt of the above requested information: by 15 June 2020.

    33

    Allocation round 9 – Haiti food crisis

    a) Indicative amount: up to EUR 6 million.

    - Support to Food Assistance/Nutrition interventions: EUR 6 000 000

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 0 of the HIP and to the specific guidelines under

    section 3.2.2.

    c) Costs will be eligible from 1 August 202034.

    d) The initial duration for the Action may be up to 12 months.

    e) Potential partners35: All DG ECHO partners that can demonstrate to have:

    a. expertise and past track record in food security/nutrition in Haiti;

    b. operational presence in target areas with highest IPC4 prevalence;

    c. the possibility to ensure linkages between the concerned activities and longer-term development interventions (humanitarian/development

    nexus);

    30

    The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    31 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    32 Single Forms will be submitted to DG ECHO using APPEL.

    33 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

    34 The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    35 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

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    d. where relevant: projects that are approaching or have just reached the end-date, with a view to avoid response gaps.

    f) Information to be provided: Single Form36

    g) Indicative date for receipt of the above requested information: by 4 September 2020

    37.

    Allocation round 10 – Central America - Food Crisis

    a) Indicative amount: at least EUR 2 300 000.

    b) Description of the humanitarian aid interventions relating to this assessment round: please refer to section 3.4 of the HIP and to the specific guidelines

    under section 3.2.2.

    c) Costs will be eligible from 1 November 2020.38

    d) The initial duration for the Action may be up to 12 months.

    e) Potential partners39: Pre-identified partners with presence/access to the affected areas and already active in the response.

    f) Information to be provided: Single Form40.

    g) Indicative date for receipt of the above requested information: by 6 December 2020.

    41

    3.2 Operational requirements

    3.2.1 Assessment criteria:

    1) Relevance

    36

    Single Forms will be submitted to DG ECHO using APPEL.

    37 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

    38 The eligibility date of the Action is not linked to the date of receipt of the Single Form. It is either

    the eligibility date set in the Single form or the eligibility date of the HIP, whatever occurs latest.

    39 For UK Partners: Please be aware that following the entry into force of the EU-UK Withdrawal

    Agreement (*) on 1 February 2020 and in particular Articles 127(6), 137and 138, the references to

    natural or legal persons residing or established in a Member State of the European Union are to be

    understood as including natural or legal persons residing or established in the United Kingdom.

    UK entities are therefore eligible to participate under this HIP.

    (*) Agreement on the withdrawal of the United Kingdom of Great Britain and Northern Ireland

    from the European Union and the European Atomic Energy Community.

    40 Single Forms will be submitted to DG ECHO using APPEL.

    41 The Commission reserves the right to consider Single Forms transmitted after this date, especially

    in case certain needs/ priorities are not covered by the received Single Forms.

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    − How relevant is the proposed intervention and its compliance with the objectives of the HIP?

    − Has the joint needs assessment been used for the proposed intervention (if existing)?

    − Has the proposed intervention been coordinated with other relevant humanitarian actors?

    2) Capacity and expertise

    − Does the partner, with its implementing partners, have sufficient expertise (country / region and / or technical)?

    − How good is the partner’s local capacity / ability to develop local capacity?

    3) Methodology and feasibility

    − Quality of the proposed response strategy, including intervention logic / logframe, output & outcome indicators, risks and challenges.

    − Feasibility, including security and access constraints.

    − Quality of the monitoring arrangements.

    4) Coordination and relevant post-intervention elements

    − Extent to which the proposed intervention is to be implemented in coordination with other humanitarian actors and actions (including,

    where relevant, the use of single interoperable registries of

    beneficiaries).

    − Extent to which the proposed intervention contribute to resilience and sustainability.

    5) Cost-effectiveness/efficiency/transparency

    − Does the proposed intervention display an appropriate relationship between the resources to employed, the activities to be undertaken and

    the objectives to be achieved?

    − Is the breakdown of costs sufficiently documented/explained?42

    In case of actions ongoing in the field, where DG ECHO is requested to fund the

    continuation thereof, a field visit may be conducted by DG ECHO field expert (TA) to

    determine the feasibility and quality of the follow-up action proposed.

    3.2.2 Specific operational guidelines and operational assessment criteria:

    This section outlines the specific operational guidelines that DG ECHO partners need

    to take into account in the design of humanitarian operations supported by DG ECHO.

    It also lists and explains the assessment criteria – based on those outlined in section

    42

    In accordance with the relevant section of the Single Form guidelines (section10)

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    3.2.1 - that DG ECHO will apply when assessing proposals in the specific context of

    the HIP to which this Technical Annex relates.

    General requirements

    Project proposals submitted under the HIP LAC 2020 must include a recent needs

    assessment based on primary data collection and a risk analysis.

    Information management and coordination activities shall be duly integrated in the

    logical framework of proposals. Partners are recommended to implement relevant

    measures to standardise the criteria for information management. Initiatives should be

    properly coordinated with already existing platforms in order to maximise their

    impact.

    All information and products generated within DG-ECHO funded actions shall be

    made available to the humanitarian community, ensuring confidentiality of sensitive

    data (such as protection and health information).

    DG ECHO welcomes the creation of consortia if they contribute to improved

    coordination and a more integrated multi-sectoral humanitarian response as well as

    cost-efficiency.

    In a context of competing priorities and increased needs, cost-efficiency is a top

    priority for DG ECHO. Specific attention will be paid to the ratio between programme

    costs and support costs.

    Disaster Preparedness (DP)

    DG ECHO funded DRR/DP actions should contribute to the Regional Action Plan for

    the Implementation of the Sendai Framework for Disaster Risk Reduction 2015 –

    2030 in the Americas and, in particular, Priority 4: Enhancing disaster preparedness

    for effective response. They should connect with emergency response and Civil

    Protection systems to serve earlier response and take account of risks for building

    more efficient responses.

    DG ECHO 2020 DP strategy aims at strengthening regional and national disaster

    management systems’ contingency planning and surge models (Emergency response

    Mechanisms), including collaboration with the Civil Protection Mechanism, to better

    respond to sudden onset and ongoing crisis and to foster exchange of best practices.

    Synergies with mandated international organisations are encouraged, particularly in

    the case of regional projects when contributing to international and regional

    campaigns such as Resilient Cities, Safe Hospitals and Schools.

    Climate change adaptation (CCA) cannot be the sole focus of a specific and ad hoc

    DP targeted action. However, DG ECHO considers CCA concepts an integral

    component of DP. In this context, although climate change cannot be the entry point

    of a DP targeted action, risk analysis, tools and methodologies should integrate CCA

    concepts when relevant and feasible.

    In line with the EU Resilience Action Plan, DG ECHO and other EU services will

    share joint analyses, common priorities, coordinated planning, and a multi-sector

    approach that will eventually lead to phase-out and handover of EU funded projects

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    either to the target community/institution, the relevant authorities, or to an appropriate

    longer-term funding instrument.

    In their proposals, partners must demonstrate a clearly defined overall intervention

    strategy including, when feasible, links with development and environment/climate

    change initiatives to extend the possibilities of dissemination, adoption of good

    practices, handover and phase out. Links should also be made with existing

    mechanisms to access public funds beyond the duration of the proposed project.

    Multi-country and regional actions are favoured. They should consider the

    consolidation of previous experiences, coupled with a scaling up and communication

    strategy. Comprehensive approaches towards improving resilience and linking relief

    with rehabilitation and development (LRRD) should clearly demonstrate the

    consolidation of local capacities and strengthening at institutional level.

    Applicants should provide details of the existing coordination mechanisms both at

    local, sub-national, national and regional levels, taking into account links with other

    ongoing initiatives funded by other actors (including Governments) and the proposed

    coordination modalities.

    Applicants must systematically consider the capitalisation of experiences (lessons

    learned, documentation processes) and their dissemination. These activities should be

    explicitly envisaged under the activities and in the work plan of each proposal.

    Coordination between applicants is essential to promote joint efforts towards a

    common result. Collaborative strategic formulation and planning between partners is

    encouraged, and can take the form of consortia or alliances. Similarly, the

    development of joint monitoring and evaluation mechanisms is recommended.

    Education in emergencies (EiE)

    Education is not only a fundamental right but also a basic need of children caught up

    in emergencies and therefore a key component of humanitarian action as it provides

    immediate physical, psychosocial and cognitive protection during crises, and it

    contributes to individual and community resilience. Hence, the overall aim of

    assistance to education in emergencies is to restore and maintain access to safe and

    quality education during humanitarian crises and to support out-of-school children to

    quickly enter or return to quality learning opportunities. Wherever possible, EiE

    interventions will coordinate with and support Ministries of Education and other

    authorities responsible for education.

    In line with international standards and principles, actions are required to increase

    access to education services for vulnerable girls and boys affected by humanitarian

    crises in Latin America and Caribbean region, to promote quality education, and to

    strengthen the capacities of humanitarian actors and their coordination system. In

    addition, initiatives will be supported that allow certification, mobility, accreditation,

    recognition and transition of displaced children and young people between education

    systems.

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    Integrated approaches with child protection activities will be prioritised in order to

    enable the provision of appropriate physical, psychosocial and cognitive support to

    girls and boys, as well as the strengthening of child safeguarding frameworks.

    Education in Emergency is crucial for both the protection and socio-emotional

    development of girls and boys affected by crises. Actions that integrate assistance to

    girls and boys victims of violence, abuse, exploitation (including gender-based

    violence), and forced displacement to regain a sense of normality and overcome the

    trauma will be considered eligible.

    EiE responses may include both non-formal and formal education to prevent and

    reduce disruptions in education for crisis-affected school-aged children, and to

    support authorities to resume education services during or after a crisis. Actions

    should focus EiE support on those levels of education that are already covered by

    State commitments to free and compulsory basic education - usually primary, lower

    and upper secondary levels of education. Early Childhood Education will be

    considered in specific circumstances, where it is already established in formal initial

    education.

    Particularly in South America, priority will be given to the actions that successfully

    present the coordination and complementarity with the First Window Response

    interventions currently funded by Education Cannot Wait (ECW) in Venezuela,

    Colombia, Ecuador, Peru, Brazil, and as regional response in Panama.

    Protection Mainstreaming and Inclusion

    Protection Mainstreaming remains of paramount importance for actions funded by

    DG ECHO as cross-cutting issue, which incorporate protection principles within all

    sectoral actions. Protection mainstreaming widens to prioritizing safety and dignity,

    meaningful access to services, participation of affected children/communities, and

    accountability. A risk analysis should support the identification of protection threats,

    vulnerabilities and capacities of specific communities (if possible, the risk equation

    model as analytical tool). The analysis should bring out external and internal threats,

    as well as the coping strategies already adopted to counteract these threats, as well as

    specific vulnerabilities. Protection principles should be mainstreamed throughout the

    project cycle, and risk analysis should be systematically conducted to ensure the

    mitigation of any unintentional harm, the reinforcement of accountability and

    feedback mechanisms, the meaningful access with no discrimination to services and

    opportunities, as well as the active participation of affected populations and relevant

    stakeholders to the action.

    All actions must integrate comprehensive Gender and Age considerations, as well as

    meaningful inclusion of disability, and other vulnerable and minority groups. When it

    comes to disability inclusion, risks should also integrate specific barriers faced and

    enablers that persons with disabilities can rely on. In humanitarian settings and for the

    purpose of this guidance, barriers include physical, communication, attitudinal,

    economic, legal and policy obstacles.

    Meaningful inclusion in humanitarian action is based on a series of core principles.

    Among them are the principles of dignity and non-discrimination that are largely

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    linked with the humanitarian principles of humanity, impartiality, neutrality and

    independence.

    Indicator at specific objective level should include disaggregation by gender, age and

    disability.

    Cash transfers

    Where assistance is to be delivered in the form of cash transfers, particular attention

    will be paid to the principles laid down in DG ECHO's cash guidance note, which will

    form the basis for the assessment and selection of partners, in particular in the case of

    large scale transfers. Partners will be expected to demonstrate a satisfactory efficiency

    ratio and, to the extent possible and taking into account the operational context, will

    be assessed on their ability to work on the basis of common targeting criteria, single

    or interoperable beneficiary registries, a single payment mechanism, a common

    feedback mechanism and a common results framework. In line with the cash guidance

    note, DG ECHO will expect partners to strive for segregation of duties and full

    transparency on the costs of implementation. For the delivery of smaller-scale cash

    transfers, DG ECHO will assess proposals paying particular attention the Guidance

    note's principles of coordination, harmonisation and multi-partner approach. A good

    efficiency ratio will also be expected for small-scale projects. Actions will be oriented

    towards the relief of the most vulnerable and most impacted by the crises across the

    region.

    Flexibility embedded into the actions

    Whenever relevant, partners should introduce flexibility to mobilise resources from

    ongoing actions and swiftly respond to any new emerging shocks occurring in the area

    of their operations (a crisis within a crisis). Flexibility measures can be triggered to

    provide initial lifesaving multipurpose response in the aftermath of a rapid onset

    crisis; the two main scenarios are:

    i) to fill the time gap while waiting for additional resources;

    ii) to respond to small-scale humanitarian needs which would otherwise remain

    unattended.

    The application of flexibility measures should be based on a multi-risk analysis and

    the development of worst and most likely scenarios. Partners should develop a

    detailed plan considering prepositioning of stocks, surge staff, triggers and sectors of

    intervention.

    Flexibility measures enable to bridge the time gap between the shock and the time

    needed to mobilise ad-hoc resources. Timeliness of response is a key element for

    effectiveness of flexibility measures. Partners should adopt indicators to measure the

    timeframe required to deliver the first assistance (e.g. lifesaving response for xxx

    persons, and/or need assessment within xxx days from the

    displacement/disaster/alert/exceeded triggers).

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    Enhanced flexibility can be achieved through the use of Crisis Modifiers. In the

    framework of DG ECHO-supported interventions, the term “Crisis Modifier” refers to

    a separate result to enhance responsiveness to a new event or change in context.

    Rapid response mechanisms (RRMs) are stand-alone actions pooling capacities of

    different partners for improved and more coordinated preparedness and early response

    guided by early warning and contingency plans. RRMs are designed to provide initial

    lifesaving multipurpose assistance when other response mechanisms are not yet in

    place. In the framework of a RRM action, the priority sectors are in particular those of

    food assistance and non-food items / shelters. Assessment, coordination and

    integration of all humanitarian sectors are paramount for a comprehensive response to

    multiple needs. Coordination/synergies amongst partners and pooling of resources are

    encouraged.

    Timeliness is a key feature of RRMs. Partners should strive to minimise the time lapse

    between the alert and the response.

    Venezuela

    In-country operations

    Target population: Actions will be oriented towards the relief of the population

    most vulnerable and most impacted by the economic, political and social crisis in

    Venezuela. Through people’s centred actions, partners should focus on children

    under five and abandoned children, pregnant and lactating women, elderly, people

    with disabilities, most vulnerable internal migrants as well as indigenous

    population in remote areas affected by epidemics and violence. Other clearly

    identified vulnerable groups can also be supported.

    Geographical coverage: Except for the health and the protection sectors, DG

    ECHO recommends working mainly in urban and peri-urban settlements.

    Sector prioritisation: DG ECHO-funded interventions will prioritise nutrition,

    supporting the monitoring and evolution of the situation as well as tackling acute

    malnutrition in children, women and elder people. In terms of health, priority

    should be given to support the emergency services of local structures, strengthen

    sexual and reproductive health, and provide psychosocial support. When possible,

    interventions should combine support for WASH in health facilities. In the water,

    sanitation and hygiene sector, focus is on providing access to potable water and

    hygiene items by families and communities, while reducing health risks due to lack

    of sanitation. In the education sector, partners should develop an integral response

    including school feeding, protection, support to wash and education in emergency

    programs, in order to maintain access to education for children and young people

    and reduce school drop-out. To address food insecurity, activities aiming at

    facilitating access to food by families and vulnerable populations through direct

    provision, cash transfers or production support will be prioritised, with targeting

    methodologies ensuring there is no political, religious or gender based

    discrimination.

    Given the complex context in terms of violence and tensions provoked by political

    and social instability and scarcity, protection and psychosocial support to people

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    affected by the crisis is considered as a priority, especially for children and elderly

    left behind in Venezuela by family members who have fled the country. In this

    sense, the provision of information (legal procedures of host countries, living

    conditions, availability of services, risks, etc.) to people forced to flee their home is

    a way to increase their protection during their subsequent displacement. Actions

    focusing on internal displacement and addressing the increase in gender-based

    violence as well as human trafficking and exploitation in border areas will also be

    prioritised.

    Finally, coordination of the humanitarian response is of paramount importance to

    avoid duplication, eliminate any form of politisation of humanitarian aid and

    encourage integral response by multiple actors. In this sense, actions should look at

    strengthening the existing cluster coordination system in Caracas and its

    implementation in the different regions. This should be supported by inclusion and

    strengthening of the local organisations to better integrate all response efforts

    through principled actions, and by facilitating the standardisation of responses in

    all sectors.

    Horizontal issues: Given the still limited number of local civil society

    organisations able to fulfil the role of implementing partners in humanitarian

    projects, attention should be paid not to overwhelm local partners and all

    operations should include a component to reinforce their operational capacities,

    notably in terms of skills and equipment necessary for the operations.

    Each action should preferably focus on one or two sectors to be able to provide

    standardised response, with activities responding to immediate needs, but also

    facilitating the early recovery of beneficiaries’ lives and livelihoods when possible.

    Working to restore local markets and local provision of assistance should be

    envisaged in all cases, taking all necessary do-no-harm and precautionary measures

    in particular as regard the risk of fuelling illegal activities and groups.

    If deemed necessary to preserve access to population, the safety of aid workers,

    and/or the respect of the humanitarian principles, visibility and communication

    standards can be subject to derogations. Partners will assess whether it is pertinent

    to communicate on their activities or share other information, always with the view

    of protecting the beneficiaries and the intervention space for all humanitarian

    stakeholders in the country. In case of sudden change in context, these derogations

    could be lifted and, in such case, all partners will be informed.

    To take account of the administrative and logistics constraints faced by

    humanitarian organisations in Venezuela, DG ECHO has prepared a guidance note

    concerning the application of flexibility measures to operations in Venezuela,

    including specific derogations applicable to all partners inside the country. In this

    framework, , Single Forms must include a proper risk analysis together with the

    mitigation measures envisaged to avoid the risk of resource diversion and to

    guarantee an impartial and timely aid delivery to the final beneficiaries.

    Regional migration crisis

    Assistance provided must be adapted to the specific needs of the vulnerable cases

    identified, and can include shelter, primary health, provision of food or non-food

    items, education in emergencies, protection against violence, child recruitment,

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    human trafficking, legal and psychosocial assistance and provision of relevant

    information in terms of rights, available services and risks linked to the

    displacement.

    The response to the Venezuelan migration crisis in the region does not only lie in

    the hands of humanitarian actors. The priorities highlighted by host governments

    are part of a large structural response plan. DG ECHO-funded actions in host

    countries should be exclusively of a humanitarian nature and based on sound needs

    assessment with primary data collection, with strong prioritisation and

    vulnerability criteria.

    Geographical coverage: Border areas have been identified as extremely

    vulnerable areas requiring specific attention due to the ongoing influx of people

    and their higher vulnerability. These areas, usually underdeveloped across the

    region, are the first ones to receive arrivals of refugees and migrants

    When responding to the needs of newly settled migrants and refugees in peri-urban

    settings, actions in support of vulnerable host communities could be considered,

    e.g. through the provision of community services or the rehabilitation/installation

    of first response infrastructure.

    Target population: People in transit, more specifically caminantes, with

    limited/no resources have been identified as extremely vulnerable and will be

    primary target for DG ECHO.

    Sector prioritisation: Health (including maternal and sexual-reproductive health)

    has been identified as a top priority by DG ECHO and its partners, due to the scale

    of needs and the funding deficit in this sector. DG ECHO will support health

    operations in line with DG ECHO policy and operational recommendations.

    Protection: legal assistance and access to documentation are considered a priority.

    Actions aiming at reducing the impact and the consequences of human trafficking

    could also be considered (case management of severe protection issues, GBV,

    unaccompanied or separated minors, exploitation, etc.).

    Education in Emergencies: EiE is a DG ECHO priority and should systematically

    be linked to protection programming.

    Livelihood support: DG ECHO funded actions will focus on life-saving activities.

    Actions related to livelihood should demonstrate rapid impact on urgent needs

    highlighted by beneficiaries. Long-term livelihood interventions will not be

    supported.

    Coordination and Information Management: DG ECHO may also support the

    consolidation of coordination and unified information management systems at

    local, country and regional levels. In this respect, partners are encouraged to

    coordinate their actions through the mechanisms created for that purpose.

    In the context of evidence-based programming and advocacy, DG ECHO will pay

    specific attention to any initiative aiming at producing comprehensive data

    collection and management of information.

    DG ECHO is interested in streamlined information management for easy analysis

    and may consider financing dedicated information management and coordination

    staff.

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    Actions should contribute to the implementation of the Regional Refugee and

    Migrant Response Plan (RMRP) defined by the regional platform led by IOM and

    UNHCR. DG ECHO partners are requested to coordinate their actions with the

    relevant coordination mechanisms established at local, national and regional levels.

    Colombia

    Response to the consequences of armed conflicts

    DG ECHO-supported interventions will primarily focus on covering gaps left by

    public assistance and will aim at ensuring:

    - Comprehensive humanitarian assistance and protection for the victims of Colombian armed conflicts in situations of extreme vulnerability;

    - Information management and coordination.

    Geographical coverage: Targeted areas should be those most affected by armed

    conflict with the worst humanitarian consequences on the population. The Pacific

    coast, Bajo Cauca/South Cordoba, Catatumbo, Arauca, Cauca, Meta, Guaviare and

    Putumayo are areas of specific concern. DG ECHO is particularly interested in

    actions that mitigate the effect of the armed conflicts in remote rural areas of

    Colombia. DG ECHO could also consider interventions that propose to mitigate

    the risks linked with conflict and violence in urban settings.

    Target population: People affected by recent forced displacement both

    community and individual, confinement or other severe restrictions to mobility and

    access to basic services. Specific attention will be given to victims of double or

    multiple affectations and ethnic groups. Migrants and refugees in conflict affected

    areas should be targeted.

    Sector prioritisation: Protection: Considering that human safety, integrity and

    dignity are at high risk in conflict-affected areas, protection is the overarching

    sector of intervention. All actions supported by DG ECHO must aim at improving

    the protection of the beneficiaries, either through specific activities or by

    integrating protection in other sectors of intervention (protection mainstreaming).

    Proposals are expected to include a proper risk analysis of the targeted area,

    describing clearly the protection threats, vulnerabilities and existing capacities to

    deal with armed violence. Actions will aim to reduce the risks and support the

    victims of violence. Examples of specific protection activities that could be

    supported include: legal assistance for identification & documentation of displaced

    and refugees, psychosocial support, mine risk education, promotion of IHL,

    response to GBV.

    Protection mainstreaming remains of paramount importance for actions funded by

    DG ECHO as cross-cutting theme, which incorporates protection principles within

    traditional program assistance (such as EiE). Closely linked to the “do no harm”

    principle, regardless the sector of focus, it widens it to prioritising safety and

    dignity, meaningful access to services, participation of affected

    children/communities and accountability. A risk analysis should support the

    identification of protection threats, vulnerabilities and capacities of specific

    communities (if possible the risk equation model as a tool for this analysis). The

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    analysis should bring out external and internal threats, as well as the coping

    strategies adopted to counteract these threats.

    Education in Emergency: EiE is a DG ECHO priority and should systematically be

    linked to protection programming.

    Health: The structural shortfall of health services in various parts of the country

    affected by the conflict makes the health sector a priority.

    Clear points of entry should be defined for a health intervention. The decision to

    intervene in a crisis should be defined based on mortality and morbidity data, the

    current level of access to care, health and nutritional indicators, local capacity and

    willingness to act, and support provided by other actors. During the planning

    phase, partners must identify the gaps in the provision of health services justifying

    the need for a humanitarian intervention.

    Direct involvement of humanitarian organisations in the provision of health care is

    mandatory. The role of the partner may not be reduced to administrative and

    financial follow-up or technical supervision. This is essential both for the quality of

    care and project monitoring, and for reasons of proximity (better understanding of

    the context). Quality of care and medical services must at least meet international

    standards (Sphere or other). Quality of services in referral structures must also be

    assessed and ensured by partner.

    Health interventions will systematically include appropriate care for victims of

    sexual violence. It is essential that medical care is provided to GBV victims (men,

    women and children) within 72 hours, whenever possible. The provision of post-

    rape kits shall be ensured for the duration of the action. Awareness raising is

    crucial to ensure that information on the availability and confidentiality of services

    is widely disseminated. Medical and psychosocial support must be provided by

    qualified staff and in accordance with internationally recognised protocols.

    The intervention criteria for nutrition are established based on the emergency

    thresholds for global acute malnutrition (in excess of 15 %, or of 10% where there

    are aggravating factors). It is also possible to launch operations to tackle acute

    malnutrition if there is a high probability that these levels will be exceeded in the

    short term.

    Food Security and Livelihoods: Actions to ensure food security, especially food

    distributions, must respond to specific needs identified through primary data

    collection. FSA should be systematically conducted and/or FCS should be used as

    a key indicator. Coordination with other actors must be ensured. Risks associated

    with beneficiaries’ dependence on humanitarian assistance should be analysed and

    avoided. DG ECHO priorities will focus on lifesaving activities in the context of

    armed conflict. Therefore, actions related to livelihoods should demonstrate rapid

    impact on urgent needs. Long term livelihoods interventions shall not be

    prioritised.

    WASH and shelter: Interventions in these sectors can be funded under rapid

    response mechanisms or with a clear link with protection, not as standalone

    activities.

    Information management: There is a structural deficit of information related to the

    Colombian crisis. In order to facilitate evidence-based programming and advocacy,

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    specific attention will be paid to any initiative aiming at producing comprehensive

    data collection and management of information. DG ECHO is interested in

    streamlined information management for easy analysis and will consider financing

    dedicated information management and coordination staff.

    Horizontal issues: Partners should attempt to formulate innovative and flexible

    responses to humanitarian emergencies caused by the Colombian armed conflicts.

    Colombia is characterised by recurrent waves of medium-small size displacements;

    their occurrence is highly probable but it is difficult to anticipate the location.

    Partners are encouraged to consider two models for strengthened response capacity

    in this context:

    a) Emergency / Rapid Response Mechanisms (RRM) as stand-alone actions.

    b) Crisis Modifiers (CM).

    In a context of forced displacement and confinement, assistance to new IDPs

    should be delivered within the first two weeks after the event and for a specific

    period of time, to be defined according to sector and context specificities.

    Nexus: Linkages with development and peace building initiatives in Colombia are

    encouraged in order to promote long-lasting solutions and resilience for victims of

    the armed conflict and facilitate a proper transition in places where the

    improvement of the situation allows it. Partners are expected to incorporate

    coordination activities in their proposals. DG ECHO strongly encourages partners

    to continue providing complete information on their projects to OCHA, the

    Humanitarian Country Team and clusters as well as public institutions (in

    particular UARIV). At local level, partners are expected to coordinate with LCTs,

    local authorities, and humanitarian organisations implementing activities in the

    same geographical area.

    All proposals should include advocacy, visibility and communication activities

    aimed at raising awareness about the humanitarian consequences of this forgotten

    crisis.

    All interventions in Colombia should be designed and implemented under the

    assumption that the State bears primary responsibility to provide protection and

    humanitarian assistance to the populations affected by the conflict. Direct

    assistance provided by humanitarian actors is only justified when local and

    national mechanisms fail to respond to the humanitarian needs. Relation with key

    stakeholders should include advocacy actions oriented to engage local and national

    authorities to the fulfilment of their responsibilities.

    Central America

    Other Situations of Violence (OSV)

    OSV encompasses all situations of violence that cause significant humanitarian

    needs and exposure to risks, although for one reason or another they are not

    officially qualified as armed conflicts, and fall therefore outside classical

    International Humanitarian Law (IHL). The range of risks present in such contexts

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    being extremely wide, a comprehensive response approach is required to ensure the

    safety and dignity of affected populations.

    DG ECHO-funded actions will primarily focus on responding to the humanitarian

    consequences of pervasive violence as well as civil unrest, enhancing access to basic services, reducing risks related to forced displacements, and mitigating the

    need to resort to negative coping strategies to meet essential needs.

    DG ECHO’s response strategy will focus on three complementary pillars:

    1. Assistance: Innovative and effective actions to meet the most urgent relief and protection needs of the victims are critically needed. Actions must be based on

    a consolidated risk analysis, using the protection risk equation tool and its different

    components. Needs-based and integrated approaches, which enhance the impact of

    both preventive and responsive actions, and comprehensively respond to the

    identified needs, will be prioritised. Among others, interventions should: reinforce

    the promotion of humanitarian access and the protection of civilian populations in

    confined areas, supporting national and regional frameworks to ensure

    international protection to IDPs, asylum seekers and refugees; address case

    management of the most vulnerable victims and survivors; ensure psychosocial

    support, provision of emergency shelter and alternative care, meaningful access to

    basic services (including health, education, legal assistance); pursue reintegration

    of those formerly associated to armed groups, and access to livelihoods

    opportunities. Existing or expected coordination frameworks and protocols,

    including child safeguarding policies when applicable, to ensure that the highest

    requirements are met, must be presented and defined. Actions should be

    coordinated among partners in line with the HNO and HRP process for Central

    America.

    2. Information Management: In order to enable evidence-informed actions, it is imperative to enhance the quality of data and information collected, analysed,

    shared and managed on OSV and its consequences on civilian populations. Once

    undertaken a secondary data review, the need of complementary information

    should be identified and clearly defined, in order to design the system,

    methodology, and tools to be used. In particular, given the sensitive and often

    personal nature of protection information, data and information activities must

    serve specific information needs and purposes, and adhere to international law and

    standards of data protection and data security. Actions to enhance the humanitarian

    community’s capacities and expertise on Protection Information Management

    (PIM) can be considered.

    3. Humanitarian evidence-based advocacy: Awareness building actions should aim at generating a proper and wider understanding of the challenges,

    opportunities and needs inherent to OSV and any action addressing the

    phenomenon. The ultimate goal is to trigger action by those with relevant mandate,

    as well as an added value to act on the long-term solutions. Possible future

    scenarios regarding the impact and consequences of the international agreements

    with the Northern Triangle countries and Mexico should be elaborated in order to

    ensure adequate response to the needs of the affected populations.

    Geographical coverage: OSV-affected countries in Central America and Mexico;

    Nicaragua (all territory) and Costa Rica (Greater Metropolitan Area of San José

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    and Northern territories as Upala and Los Chiles). Preference will be given to areas

    with most acute unmet needs.

    Target population: Most vulnerable people suffering from OSV and civil unrest

    as described in the HIP, both for internally displaced populations and those seeking

    international protection. Actions aiming at reinforcing existing assistance and

    protection systems at local, national and regional level are eligible as well.

    Sector prioritisation: In accordance with international and global standards and

    principles, protection and access to life-saving basic services, notably access to

    health services (including for GBV survivors), education in emergencies (EiE),

    livelihoods and emergency shelter are the main sectors identified. Targeted "pilot"

    actions in the main identified sectors that could illustrate and support the advocacy

    objectives can be supported.

    Food insecurity crisis in the dry corridor

    In view of the severity and recurrence of recent adverse impacts, compounded by

    man-made crises where applicable, interventions related to food assistance will be

    considered in the so-called “Dry Corridor” of Central America.

    First priority is to improve households’ food consumption, unconditional and time-

    bound to the lean season or in anticipation of it. The choice of the most adapted

    distribution modality and mechanism will be made based on the analysis of all

    options available locally. Partners must calibrate the assistance based on the actual

    households’ needs and adjust it to the number of family members. Assessment and

    monitoring of local food markets is essential for cash-based interventions. Post-

    distribution monitoring will enable real-time adjustment of interventions.

    Short to medium term recovery of livelihood capacities can be considered in

    contexts where the prospects of long-term support from resilience building

    programs to the same target households are uncertain, and must be based on

    lessons learnt from similar experiences.

    Geographical coverage: Guatemala, Honduras, El Salvador and Nicaragua. Areas

    with highest humanitarian needs as per IPC classification will be targeted in

    priority. The ranking of communities according to their vulnerability to food

    insecurity and malnutrition must be explicit. Geographical targeting should be

    based on remoteness, lack of basic infrastructure and on the level of relief

    assistance provided during the past lean seasons.

    Target population: in priority, food assistance interventions will aim to target

    households categorized in IPC phase 4 and households in IPC phase 3 with

    additional constraints (in particular: households with poor food-consumption and

    asset base, high number of dependents, absence of remittances, presence of

    individuals at risk of and/or affected by acute malnutrition). The definition of

    criteria adapted to local characteristics of households is encouraged.

    Horizontal issues: Most of the Dry Corridor presents low acute and high chronic

    malnutrition prevalence rates, where humanitarian food assistance interventions

    should be nutrition-sensitive. Activities that protect the nutritional status of

    individuals at risk are relevant such as direct handouts, adequate trainings and

    sensitization, and increased surveillance, monitoring and treatment of acute cases.

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    The generalized lack of reliable and updated information on the food and nutrition

    security situation of households gives sufficient evidence for DG ECHO partners

    to continue strengthening the early warning and response systems in their areas of

    intervention. Synergies with targeted DRR actions and other on-going

    humanitarian actions are sought. Efforts must be made to increase the quality of

    local and national situation analysis and dissemination of information should be

    made with the objective to increase the visibility and the funding of the response to

    the crisis.

    DG ECHO encourages articulation and coordination among humanitarian

    operations in Central America and expects partners to contribute to joint efforts for

    needs assessment (HNO), programming (HRP) and monitoring (4W).

    Disaster Preparedness

    DG ECHO 2020 DP strategy will aim at supporting national DP systems in

    strengthening contingency planning and surge models in key national services

    (health, food security/nutrition), based on lessons learned from recent disasters

    (e.g. Volcan de Fuego, forest fires), predictable and ongoing crisis

    (drought/ENSO), and exacerbating violence in the region.

    Protection mainstreaming principles and risks analysis should be embedded in each

    DP action, and support is envisaged in line with the following regional strategies:

    1. Improve capacities for rapid response and early action based on lesson learnt from recent disasters. Support targeted DP, integrating shock responsiveness

    and early recovery into social protection mechanisms.

    2. Enhance urban preparedness in DP. Support targeted actions to address critical urban preparedness gaps, including through public-private partnerships,

    with emphasis on megacities and large urban agglomerations.

    3. Respond to post-crisis displacement and mitigate the exposure to risks of pervasive violence. With emphasis on ongoing crises or situations of fragility,

    support Disaster Risk Management systems, developing emergency and

    contingency plans to enhance communities’ resilience to OSV and forced

    displacement.

    4. Support coordination to develop mechanisms to integrate multi-hazard risks, displacements (migrants/IDPs), protection into DP and facilitation of

    collaboration with UCPM mechanisms.

    Geographical coverage: Guatemala, Honduras, El Salvador, Nicaragua, Costa

    Rica, Panama and Mexico can be integrated in regional proposals.

    Target population: Priority will be given to those communities with the highest

    risk indicators and the lowest coping capacities, most exposed to natural hazards,

    pervasive violence, post-crisis displacements and food insecurity, and to regional

    and national institutions responsible for DRM in need of technical support.

    Horizontal issues: All DP actions have to be aligned to the respective national and

    regional DRR frameworks (Central America Integral Risk Management Policy -

    PCGIR). This includes policies, strategies, legislation and planning at various

    levels. A key interface in the development of DP/DRR strategies is represented by

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    national disaster management institutions, which are responsible for the

    articulation of a national risk reduction policy. However, this does not preclude a

    multi-ministerial planning/programming dialogue.

    Where relevant and feasible, with the aim of strengthening on-going coordination

    mechanisms and increasing capacities of national DRR systems, cooperation with

    European UCPM mechanism will be incorporated, including the possibility of

    establishing pre-agreements at regional or national level CPM – CEPREDENAC.

    Synergies between targeted DP actions, DG ECHO-funded food assistance

    response and DEVCO-funded PROGRESAN programme should be sought to

    increase the availability of reliable primary data on the food security situation,

    leading to more robust IPC analysis that are owned by local technical services.

    Subsequent dissemination and advocacy at national and international levels will be

    instrumental to secure increased funding and scale up the food assistance response

    in the Dry Corridor of Central America in 2020 and beyond.

    Applicants should take into full account the impact of organised violence and other

    man-made disasters, as a key element of increased vulnerability of the affected

    population, extremely weakened access to basic services, and diminished

    capacities to fully enjoy human rights. Proposed operations should thus include this

    variable in the risk analysis of vulnerabilities and capacities, allowing a more

    comprehensive approach to strengthening communities’ resilience and mitigate the

    impact of identified threats.

    Proposed operations should, when appropriate, take into account the integration of

    preparedness towards the risk of epidemics in their planning as part of a

    comprehensive risk approach. In this sense, where appropriate, local and municipal

    multi-hazard approach plans should include epidemiologic outbreak protocols and

    the related coordination with institutions leading the national response in this type

    of threats.

    Systematic integration of technical, specific and scientific institutions (national and

    regional) and of the academic sector should be sought, as well as collaborations

    with the private sector. Proposed actions should also seek synergies with

    institutions in charge of municipal development, in order to contribute to

    institutionalisation processes.

    Haiti

    DG ECHO will support actions responding to the unaddressed humanitarian needs

    caused by civil unrest and violence, the drastic reduction of access to basic

    services, drought and food insecurity, forced displacements.

    Food insecurity and nutrition crisis

    Considering the severe degradation of the food security situation following the

    effects of the drought and the deepening socio economic crisis underscored by the

    recent IPC, DG ECHO will support emergency food and cash assistance, food

    security and nutrition response for the most affected areas both in rural and urban

    areas. Proposed activities should demonstrate rapid impact and preferably

    contribute to beneficiaries’ increased resilience. Mid-term activities can be

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    considered when linking with long-term development interventions and clear

    synergies are demonstrated.

    Protection issues

    To address the needs generated by the recent increase in political and gang-related

    violence as well as forced displacement and survival migration, DG ECHO will

    follow a twin track approach targeting the most vulnerable (women, children and

    survivors of massacres, forcefully repatriated migrants), comprising:

    - Targeted protection activities and emergency multi-sectorial response and advocacy;

    - Protection risks analysis and mainstreaming.

    Disaster Preparedness

    ECHO 2020 DP strategy will aim at strengthening emergency preparedness and

    response to multi-hazard risks including drought and violence, forced

    displacements and outbreaks, and support collaboration with European Civil

    Protection. Protection mainstreaming and risks analysis should be embedded in all

    proposed actions.

    DG ECHO recommends partners to develop synergies and pooling resources for a

    more comprehensive approach. In line with the Nexus commitment and the EU

    Resilience Framework for Haiti, DG ECHO encourages coordination, joint

    analysis and planning with government services and development donors. The

    strategy focuses on the following priorities:

    - Synergies between targeted DP actions, DG ECHO-funded food assistance response and DEVCO-funded SAN program to optimize nexus synergies,

    increase the availability of reliable data on the food security and nutrition

    situation for better-informed programming.

    - Consolidation of ongoing efforts to strengthen contingency planning including outbreak control, emergency response and coordination capacities. Indicative

    activities may include: information management, early warning; emergency

    logistic preparedness and supply chain management (stock prepositioning and

    replenishment, development of standard operating procedures and protocols);

    preparedness initiatives on assistance modalities including cash-based

    programming and social protection schemes; new technologies and emergency

    telecommunications.

    - Various models to strengthen emergency response capacity including the use of Crisis Modifiers (CM) and the development of Emergency Response

    Mechanisms (ERM) including robust protection components and possibly legal

    support, food, non-food items and shelter assistance.

    Geographical coverage: Priority areas present high levels of risk and vulnerability

    and recurrent humanitarian needs; in particular areas identified by the last IPC

    mapping (North West and Grand Anse Departments) as well as situations

    anticipated to deteriorate towards critical food insecurity.

    Target population: Vulnerable communities exposed to violence, natural hazards

    and drought. Displaced people (including forcibly repatriated), people with specific

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    vulnerabilities; national institutions responsible for Disaster Risk Management,

    local preparedness and response, as well as food security and nutrition and

    outbreak control.

    Horizontal issues: Partners must demonstrate a clearly defined overall

    intervention strategy, supporting activities that facilitate or strengthen cooperation

    mechanisms, including phase-out, scaling up and handover processes. A

    comprehensive risk analysis should support the identification of protection threats,

    including the impact of violence and other manmade disasters, increased exposure

    and specific vulnerabilities as well as the capacities of specific communities.

    Awareness raising and advocacy activities to raise international attention on the

    humanitarian situation in Haiti are encouraged.

    Localisation: Partnerships with local and national associations and engagement

    with local authorities are strongly encouraged.

    Nexus: Linkages with development initiatives are encouraged in order to promote

    long-lasting solutions and resilience for the most vulnerable exposed and affected

    populations and facilitate a proper transition where possible.

    Caribbean

    Disaster Preparedness

    DG ECHO 2020 Disaster Preparedness and Resilience strategy aims at covering

    gaps in terms of preparedness and response capacities to respond to disasters to

    create better resilient communities as well as local, national and regional

    institutions. Supporting the Caribbean Comprehensive Disaster Management

    strategy and correlated national institutions, it also aims at further progress in

    regards of the joint EU Disaster Risk Reduction (DRR) strategy, in close relation

    with EU Delegations and the Civil Protection Mechanism, and coordination with

    other donors. Proposed Actions should contribute to improving preparedness and

    response with a particular attention to protection and inclusiveness. The strategy

    focuses on three priorities:

    1. Improve capacities for rapid response, early action and recovery.

    Ongoing efforts to strengthen emergency response and coordination capacities,

    information management, including on drought and food insecurity, displacement

    trends, early warning and logistic preparedness should be sustained and

    consolidated.

    Similarly, social protection systems require greater preparedness for improved

    “shock responsiveness” in: information management and targeting; delivery

    mechanisms; coordination and financing; linking social protection schemes to

    forecast-based financing and insurance facilities.

    Indicative activities may include: Emergency Response Mechanisms; emergency

    information systems; emergency logistic preparedness including supply chain

    management & stock prepositioning/ replenishment and development of standard

    operating procedures and protocols for supply chain management; preparedness

    initiatives on assistance modalities including cash-based programming and social

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    protection schemes; promotion of new technologies and emergency

    telecommunications.

    2. Ensure involvement of and protection measures for most vulnerable people and

    a more inclusive approach integrating and addressing forced displacement and

    migrations in planning and responses.

    Latest emergencies have demonstrated the need to ensure better protection for the

    most vulnerable people during disasters and for a more inclusive approach. In

    particular, people with disabilities (PWD) should be systematically included in

    preparedness processes.

    As displacements have dramatically increased in the region (refugees from

    Venezuela, forcibly repatriated Haitian migrants, other crisis-affected people…),

    national preparedness and responses protocols should better integrate displacement

    patterns.

    Indicative activities may include: protection measures integrated into preparedness

    plans for the most vulnerable people to be rightly attended during crisis and

    dissemination of existing good practices at regional level; displacement trends and

    tracking integrated in preparedness planning and emergency plans and responses;

    improve capacities to develop protocols and mechanisms to integrate post-crisis

    displacements (migrants/IDPs/refugees).

    3. Enhance urban preparedness with emphasis on large agglomerations

    All major cities in the Caribbean are exposed to critical hazards with very high

    risks of major human and economic loss. Multi-hazard preparedness must include

    reactive and preventative measures. Health structures must be ready to cater for

    mass casualties. The promotion of adequate safe behaviours by the education

    systems still need to be strengthened (and, in some countries, be integrated in the

    official curricula). Safer housing good practices and the existing comprehensive

    framework should be supported. Proposed Actions should be linked with longer-

    term strategies and funding, also considering alliances with the private sector.

    Indicative activities may include: Contribution to the Caribbean Safe School

    Initiative (including at policy level), Safe Hospitals capacitated for mass casualty

    management, SIMEX, Enhancing of the response capacity in urban settings,

    dissemination of building back better experiences and integration in the region in

    emergency response and preparedness planning with a monitoring system on

    rebuilding after disasters.

    Geographical coverage: Priority areas present high levels of risk and vulnerability

    and recurrent humanitarian needs, with insufficient capacities to reduce risk or

    respond effectively.

    Target population: Regional and national institutions responsible for Disaster

    Risks Management, local preparedness and response. Vulnerable displaced people

    and communities most exposed to natural hazards, drought and food insecurity.

    Horizontal issues: Partners must demonstrate a clearly defined overall

    intervention strategy, supporting activities that facilitate or strengthen cooperation

    mechanisms, including phase-out, scaling up and handover processes. A risk

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    analysis should support the identification of protection threats, vulnerabilities and

    capacities of specific communities.

    Actions, preferably multi-country or regional, should consider the consolidation of

    previous experiences, coupled with a scaling up and communication strategy.

    Proposed country-specific Actions must demonstrate a strong added value with a

    clear exit strategy. Comprehensive approaches towards improving resilience and

    linking relief with rehabilitation and development (LRRD) should clearly

    demonstrate strengthening at institutional level. Links should also be made with

    existing mechanisms to access public funds beyond the duration of the proposed

    project.

    Raising awareness, including combined communication actions and advocacy on

    the need to adopt risk reduction approaches to disaster management will be

    promoted.

    South America

    Disaster Preparedness

    In South America, three overarching priorities will be pursued:

    1. Support to national Disaster Management systems in key sectors, both in a