Technical Overview of Microsoft Office Sharepoint Server 2007

Mike WarrenPremier Field Engineer, SharePoint

mwarren@microsoft.com

• Everything ….

– Quickly (Hope you’ve had coffee!)

What Will We Cover?

Convergence

SharePoint Portal Server 2001SharePoint Team Services “v1”

Content Management Server 2002

SharePoint Portal Server 2003

Windows SharePoint Services “v2”

Windows SharePoint Services v3

Office SharePoint Server 2007

MOSS 2007 Feature Areas

CollaborationBusiness

Intelligence

PortalBusinessForms

SearchContentManagement

PlatformServices

General DM Improvements

• Item level security for lists and libraries

• Recycle bin

– 2 phase

– User-base restore within a time period

– Admin restore within second time period

• Major.minor versioning & publishing

Content Types

• A way of controlling:

– File Template

– Workflow

– Columns

– Policies

– Conversion Types

– Information Panel in Office

Columns

• 2 types of column– Library-specific columns like SPS 2003

– Site Columns• Create at root and apply to multiple libraries• Change the site column and all libraries get updated automatically• Can be used as part of Content Type

• New data types– Business Data

• Connect columns to BDC data

– Audience• Target content to audiences directly

Offline Options

• 2 ways to take MOSS data offline:

– Check-out offline• With Office 2007 installed, documents automatically go into

‘SharePoint drafts’• Part of My Documents in Windows• Can then be taken offline using Windows Offline Folders

– Outlook 2007• Read-only sync of document libraries and most lists in Outlook• Integration with ‘Check-out Offline’ to allow offline editing• Read/Write capabilities for outlook style items (tasks, events, contacts)

New List Types

Blogs & Wikis

• Wiki Lists:

– Community-based knowledge bases

– A quick and easy way to capture knowledge and

link it to other articles

• Blog Sites:

– Online journal (WeB LOG)

Alerts & RSS

• RSS

– All lists & libraries are available as RSS feeds

– Outlook 2007 has built-in RSS aggregation

• Alerts

– Combined alerts engine across sites and portal

– Control over when to send alerts

Mobile Views

Everything

available as

mobile views

Demo

Whistle-stop tour of Collaboration features

Content Types, Check-in / out, Offline, Recycle Bin, Item Level Security, Slide Library, Project Tasks, Connect to Outlook, Mobile Views

demonstration

My Site & Profiles

• My Site has several new webparts:

– Your Sites, Documents etc

– Relationship to you

– Colleague Tracker

• User Profile Database

– People are specially highlighted in search results

– Lookup properties

– Business Data Catalogue properties

Page Variations

• Used to provide different versions of pages for different needs:

– Languages & different regional styles

– Different browsers & devices

– Branding

– Accessibility

• Automatically route users to page ‘variations’

– Pick up from browser or on-page control

• Auto update of changes from source page to all variations– Put in draft state for the variation admin to approve or reject

Search & Indexing

• Combined engine between MOSS & WSS

• Three syntax options:

– Standard keyword

– MSN-style advanced syntax ... Author:Martin Kearn

– TSQL style queries SELECT x WHERE x CONTAINS x

• Much broader UI control

– Search Centre site type

– Different tabs can be implemented which offer different search options and scopes• People tab added by default

• Search Business Data Catalogue

– Allows user to search across business data systems in addition to SharePoint and other document

repositories

Record M anagement

• Dedicated Record Centre site type which includes:– Record routing based on content type & metadata

• Records get routed to different record libraries

– Record policies, including:• Retention and expiration rules• Auditing• Bar-coding & Labelling

– Record holds

• Users submit records via a simple ‘send to’ command– Very minimal end user interaction

– Web service based which enables cross farm/system submission

Master Pages

++ ==

• Quickly change style and layout of pages– Using SharePoint Designer

• Have all pages ‘inherit’ new styles

Web Content Management

• Full CMS 2002 capabilities:

– Add pages and author via rich browser-based controls• Spell checker• Image picker• HTML editing

– Document to Page Conversion

– Approval workflow

– Schedule publication & removal

– Managed linking & navigation

Workflow

• MOSS builds on Windows Workflow Foundation

– Workflow platform provided as part of .net framework

• Several OOB document-based workflows

– Approval, Feedback, Signatures, Disposition

• Can design your own workflows

– SharePoint Designer 2007 for GUI drag & drop design

– Visual Studio.net 2005 for highly custom workflows

Demo

Portal & My Site

SearchUser ProfilesWeb Content ManagementWorkflow

demonstration

Forms Services

• InfoPath forms via the browser

– No requirement for InfoPath client locally

– InfoPath client only required to design forms

• Data connection libraries

– All designer to use pre-defined data connections

• Plugs directly into workflow

– Forms used as front-ends for workflow apps

– Forms used in standard workflows

Report Centre

• Report Centre site type

– Key Performance Indicator (KPI) lists• Red, green, amber traffic lights• Can examine multiple data sources:

– SharePoint Lists– Excel Spreadsheets– SQL databases– Manually entered data

– OOB webparts to build report dashboards

Excel Services

• Excel Spreadsheet on the server

– Rendered via Excel Web Access webparts

– Full fidelity with Excel

– Addresses the distribution issue

Business Data C atalogue

• Display Business data in MOSS

– Webparts

– Search

– List/Library columns

– User profile properties

• Any ADO.net or Web Service based system

Demo

Applications & BI

Forms ServicesExcel ServicesBDC

demonstration

Resources

• Planning & Deployment Documentation

– http://www.microsoft.com/office/preview/beta/deploy.mspx

• Beta 2 Tech Refresh Installation Guide:

– http://technet2.microsoft.com/Office/en-us/library/f49862ab-e067-4723-

bb90-7eb1182c65ce1033.mspx?mfr=true

• My Blog: A Marvellous Point

– http://blogs.msdn.com/martinkearn

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