technical writer day to day job flow - complete

No.

Bypass Certificate Procedure :

- Updating and revise the current Procedure

- Develop the current procedure with actractive 3D Workflow

- Maintaining the Procedure application to be auditable

Bypass Certificate Training :

- Create an attractive training presentation

- Conduct the on-shift training session

Bypass Certificate Details audit :

- Ensure that the filing record and up-to-date and not being sabotage.

- Check if the DCS Operator, the Issuer and the ITL has been signed the BPC

- Make sure the number is valid

- Stamp the number

- Put initial or signature beside the stamped number

- Check if the BPC Logbook already filled out and signed for restoration.

2

3

* If any BPC will be Expire today or tomorrow

* If there is no BPC will be Expire

* Print the POD ( 2 pages in A4 size & 2 pages in A3 size),

* Stick them in the Bulletin board, and

* Place the file into the POD Folder in the Share drive and in my POD-PON-POW personal email folder

* Update the PSM Dashboard report for the "Audible DCS Alarm" and the "Active Alarm"

Change the time and date of the Certificate Record file.

Check if any BPC will be EXPIRE today or tomorrow (From the Active BPC summary).

POD (Plan Of the Day)

Daily Alarm Summary Report

TECHNICAL WRITER - BAHRUN SAHIB

DAY-TO-DAY JOB FLOW

4

5

Task Description

A. DAILY ACTIVITY

6

1

Update the new Active or Closed BPC in "Bypass Certificate Record"

COORDINATOR for Critical Bypass Certificate:

TECHNICAL WRITER DAY TO DAY JOB FLOW - Complete

No. Task Description

A. DAILY ACTIVITY

* Update Daily Shift Integrated Operation Team (IOT) DCS report

* Update the Excel file and in Censeo Program to be showing in the Intranet.

* Place the file into the PON Folder and post it on in every assigned bulletin board.

* Update the PSM Dashboard report for the "Work Authorization (PTW)" and the "LOTO"

* Print the ACTIVE BPC Summary from the up-to-date 'Certificate Record'

* Print the CLOSED BPC Summary from the up-to-date 'Certificate Record'

* Create the most up-to-date Fin Fan Tube leaks with drawing and filing them.

PON (Plant of the Night)

WA & LOTO

Requesting and double checking the routine water & food supply in control room - Request paperwork are signed once received.

Ensure all tray full of paper, ensure the cartridges and all supplies parts (Image Drum, Fuser kit, Roller kit, Transfer kit are not run out of supply. - IT

Request are required on any minimum percentage of supplies.

* Print the CLOSED BPC Summary from the up-to-date 'Certificate Record'

IOT DCS Report

PSM Dashboard Report.

17

ACTIVE BYPASS CERTIFICATE SUMMARY

CLOSED CERTIFICATE SUMMARY

CROSS CONNECTION SYSTEM

FIN FAN TUBE LEAK UPDATE LIST

PRESERVATION READING FILING

PRINTER & SCANNER DAILY CHECKING

WATER & FOOD SUPPLY

13

14

* Create the most up-to-date Cross Connection system with drawing and filing them.

15

16

12

11

10

9

8

7


No.

* Update the Excel file and in Censeo Program to be showing in the Intranet.

20

21

22

23

24

25

26

EYE WASH & SAFETY SHOWER (Every Saturday).

B. WEEKLY ACTIVITY

Task Description

BYPASS CERTIFICATE AUDIT (Every Wednesday Morning)

*Review and double check all information, time and signatures in the ACTIVE & CLOSED certificate complete

- Send the Active Bypass Certificate Summary to ALNG - Soyo PR ALNG HES Supervisor and Bypass Cetificate Auditors

Weekly PSM Dashboard Report.

- Send the Active Bypass Certificate Summary to ALNG - Soyo PR ALNG HES Supervisor and Bypass Cetificate Auditors

- Check if the DCS Operator, the Requestor/Issuer and the ITL has been signed the BPC

- Make sure the number is valid and stamped, also signed

19

18

- Check if the DCS Operator, the Requestor/Issuer and the ITL has been signed the BPC

- Make sure the number is valid and stamped, also signed

* Print out 4 copy for Control Room, ISBL, OSBL and S&L Operator, put them together only in one form to sign by Operators and Senior Operator

TRUCK CLEANING

* Organize and arrange the list for all truck in Production pool to cleaned 2 trucks per day.

MWN (Maintenance Work Notification)

* Create MWN in every single not function Eye wash & Safety Shower, unfunction valve or equipment.

BUNDWALL DIKE (Every Saturday).

* Print out 3 copy for ISBL, OSBL and S&L Operator, put them together only in one form to sign by Operators and Senior Operator

BYPASS CERTIFICATE BLANK FORM (Every Saturday).

* Print out some copies up to totally 15 Pages available inside the Blue Blank Form Folder on the desk.

CHEMICALS INVENTORY (Every Saturday).

* Print out 3 copy for ISBL, OSBL and S&L Operator, put them together only in one form to sign by Operators and Senior Operator


DAY-TO-DAY JOB FLOW

Test Run & synchronizing EDG# 1/2/3

* Maintaining the Barring Test to be done consistently weekly


No.

B. WEEKLY ACTIVITY

Task Description

Weekly PSM Dashboard Report.1824

25

26

27

28

29

30

32

33 Check Fire Equipment (visual check only)

* Reminding the on duty crew for this Routine Duties and have them recorded/Filed. Print out all Check list for each area. * Follow Up any findings

and address that to Fire Department.

34 Flushing Potable Water sampling point

* Reminding the on duty crew for this Routine Duties and have them recorded/Filed. Print out all Check list for each area.

31 Emergency Drill

* Reminding the on duty crew for this Routine Duties and have them recorded/Filed

Check Fire Water Monitor* Reminding the on duty crew for this Routine Duties and have them recorded/Filed. Print out all Check list for each area. * Follow Up any findings

and address that to Fire Department.

Check Seal Leg of Flares

* Print out the Pre Check listing and Run Check copy for the Operator. Ensure all required field for this inspection are properly filled out and sign off.

Exercise all jetty loading arms


35 ESD/ESDP Lamp indicator Testing in CCR

* Create bypass Certificate to do the lamp indicator Signal SIS Force, You can be the requestor, Ensure that the lamp tag numbers are correct,

complete the approval requirement for the bypass Certificate, witness the force during initial force and restoration, follow the Bypass Certificate

Closure Procedure and ensure if any issues during the test are followed up with MWN.

Plant Evacuation Alarm test

* Reminding the on duty crew for this Routine Duties and have them recorded/Filed. Brief assistant is required to make the announcement

Test Run Diesel Fire Water Pumps PK-3303A/B/C

* Print out the Pre Check listing and Run Check copy for the Operator. Ensure all required field for this inspection are properly filled out and sign off.

Emergency Diesel Air Compressor PK-3503 test run

* Maintaining the Barring Test to be done consistently weekly. Assist to troubleshoot any issues appear during the test.

Barring Test for standby GTG # 1/2/3/4/5/6

* Maintaining the Barring Test to be done consistently weekly

Clean Close Cooling Water Strainer (CCCW)



No.36

No.

38

39

40

41

42

Task Description

C. BI-WEEKLY ACTIVITY

Task DescriptionTWO WEEK LOOK AHEAD POSTING

*Print out and posted 2 printing in A3 size for the Two Look Ahead on the Plant Planning & the Chemical Inventory look ahead.

C. MONTHLY ACTIVITY

PRESERVATION READING FILING

* Removed the last month Closed Certificate and stick them together to each bypass type and filing them into the Bypass Certificate cabinet.


DAY-TO-DAY JOB FLOW

CONTROLLED PROCEDURE FILING

* Collect all CONTROLLED Procedure from the Cabinet and put them together with the previous Controlled Procedures.

DCS SHIFT HANDOVER REPORT

* Create one New File Folder for the IOT Report of DCS Sift Handover report.

UTILITY STATION CHECK


37 FIRE EXTINGUSHER

* Reminding the on duty crew for this Routine Duties and have them recorded/Filed. Print out all Check list for each area.

* Follow Up any findings and address that to Fire Department.

CLOSED CERTIFICATE FILING



ACTING PERMIT COOEDINATOR

AUTHORIZED PROCEDURE FILING

* Scan them and put them into the 10.72 CSU Procedures / Procedures - Authorized

CONTROL ROOM INVENTORY

NON STOCK MATERIAL ORDER

Wi-Fi ACCESS

TRAVEL ARRANGEMENT IN 'SAP' SYSTEM

DRIVING LICENCE ARRANGEMENT

D. ADDITIONAL TASK

Task Description43

* Assisting on permit to work and Work Authorization (WA) registration

44

45

* Any new received & Released Inventory such like PPE, Office supply, etc., must b put in the Log.

* Submitting any Control room Inventory request .

49

* Provide & organize the Driving License Training application form and Training schedules.

50 BADGE ACCESS

* Provide badge scanning & Request and Submitted to Smart badge operator . Create any Temporary & Permanent Badge request online in the

51 CAI ACCESS

*Create and submit CAI application form for New upcoming Employee.

46

* Submitting any Non Stock Material request (Fittings, Hoses,etc.).

47

* Provide the request form to be completed and Submitted to IT/Helpdesk.

48

56 PLANT TOUR GUIDE

* Preparing Document, transportation. Time-to-time schedule, & escorting Company guest for Plant Tour in the Plant.

Create Travel Request and submit into the SAP system (PT Badak Personnel, WoodGroup, Chevron, Swift personnel and Fircroft ).

54 SAFETY INDUCTION / FULL DAY ORIENTATION FOR NEW ARRIVAL

* Preparing official document and confirmation to arrange the safety induction & full day orientation.

55 PRINTERS PART REPLACEMENT

* Assisting the Cartridge, Image Drum, Roller kit, Transfer kit, Fuser kit replacement.

52 SAP CODE ACCESS

*Create and submit SAP application form for New upcoming Employee

53 VISITOR ESCORTING

* Preparing official document such like Temporary Badge, day-to-day schedule, Providing PPE, and other Documentation


DAY-TO-DAY JOB FLOW

* Update and organize all Original AUTHORIZED Procedures in the 'Fire File Storage at the Admin Building'


D. ADDITIONAL TASK

Task Description57 FOOD ORDER FOR SHIFT PERSONNEL

* Request & submit the Shift Personnel Food order For Day & Night Shift.

60 LOCKER & CABINET ASSIGNMENT MANAGEMENT

* Organize and assign Locker+ key's for Production and Laboratory personnel

61 FACILITY MAINTENANCE (FM) REQUEST

* Submit the Facility Maintenance Request online through SAP for any kind of broken facility in Production Dept.

58 KITCHEN SUPPLIES ORDER

* Request & submit the Kitchen supplies to Plant Canteen.

59 BACKUP OPERATOR

* Back up Operator for OSBL Area

64 Unit 3500/3900 Sunday Reading sheet send for SAP* Scan the Sunday Field reading and send every Monday morning to ALNG - Soyo Senior Maintenance Planner

65 Group email distribution

Collection and propose any Group email such like Team Lead Group, Every shift Email Distribution Group, Senior Operator email Group. Etc.

62 SMART BADGE

* Provide application form, verify, routing ITL & Manager approval and submit the approved form to the Security Smart Badge Operator. Find in :

63 Documentum Access

* Provide application form, verify, routing ITL & Manager approval and submit the approved form to the Master IT file Programmer. Find the form in :

68 Access Badge Replacement

Preparing documents and submit the Lost badge, broken badge, & mall function for replacement and reactivation.

69 Procedures Review

Reviewing particular procedures or Job Aid's to be Authorized

66 Routing approval

Route hand-to-hand approval for New Procedures, Job Aid, Etc. to each associated responsible persons.

67 Escorting Employee Non ALNG

Document preparation & Escorting Employee (ALNG/BEC/CoP, Etc.) to get the SMART BADGE & Bechtel Badges

72 PASSPORT, Working VISA & ASSOCIATED DOCUMENT DELIVERY

Preparing documents , deliver it to Kwanda base office or Admin Building to be send to Luanda.

Pickup the documents and distribute them to all recipient.

70 MEDICAL ASSISTANT

Mobilize & drop off any employee who need to go the Clinic and archive the Doctor letter.

71 MATERIAL HANDLING

Complete any related Document to submit the request and receive any Production Material for inventory.

Handling the transportation for delivery and arranging the material placement.


D. ADDITIONAL TASK

Task Description73 TRAINING ARRANGEMENT

Preparing documents and schedules the Training for any new comers. (Such like Electrical Training, short day orientation, Etc.)

76 TRAINING PRESENTATION ASSISTANT

Preparing documents and any related equipment to conduct any slide presentation in Control Room.

77 FOOD REQUEST & DELIVERY

Preparing online and hard copy request documents and handling delivery to Control Room.

74 COMPETENCY ASSESSMENT SCHEDULING

Arranging schedules of CVP (Competency Verification Program) for any new comers to attend the assessment and exam.

75 MANUAL INSTRUCTION HANDBOOK

Creates any Manual Instruction handbook for Critical Documents associated with PSM Dashboard report (Such like Censeo Program related to

Intranet content display, Etc.)

79 POB (Personnel On Board) - ESSENTIAL PERSONNEL DATA SOURCE

Preparing MASTER LIST Essential personnel documents and any related security issue to allowed enter Control Room /Restricted Zone. Will need to

be approved by : Production Superintendent or Team Lead. Send to : Security Superintendent

80 CONFIDENTIAL DOCUMENT KEEPER

Preparing all Confidential documents and any related data base as Confidential Documentation for Operation Dept. _ Production.

78 PLANT REAL LIVE UPDATE

Preparing and Controlling most of all Technical documentation and any related Plant Real Live daily condition in Control Room.

78 COUNSELING ESCORTMENT

Preparing documents and escorting personnel for psycological counseling.

83 TRUCK DOCUMENTS AND STICKERS/ACCESS PASS

Preparing all required documents and any related paperwork to provide all Truck access pass sticker (E.g. Kwanda base access, Bechtel Access. Etc.)

84 CONTROL ROOM PRINTERS DAILY CHECKING

Fill in all required paper size on each printers, Check the Cartridge & image drums status, request through IT for replacement or Replace them your

81 TRUCK INVENTORY

Preparing all up-to-date list of Production truck inventory .

82 TRUCK REFUELING

Refuel all Production periodically to the fuel station (South side on LNG Tanks)

87 WAREHOUSING HANDLING

Create formal Request for any ready stock or non stock material, collecting and organize the storage.

85 CAUTION / WARNING SIGN TAGGING

Create and provide any CAUTION or Warning Tags Labeling using laminator or any useful way to be hanging in the field (E.g. Nitrogen Purging, ACID

86 TRAVEL ARRANGEMENT AND PROBLEM SOLVING

Arranging and announcing the Travel Schedule from Travel Team. Quick action to solve any travel issue for Emergency Leave, or unscheduled leave.


D. ADDITIONAL TASK

Task Description88 RADIO COMMUNICATOR

Preparing and formalized the approval for all documents to request the NEW Radio or to replace the Radio.

91 TRAINER FOR ADMIN ASSISTANT

Provide the Administrative job desk and giving detail theory, workflow, & practical for any jobs

92 TRAINER FOR BYPASS CERTIFICATE AND PSM REPORT

Provide the technical job desk and giving detail theory, workflow, & practical for any jobs associated

89 INTRINSICALLY SAFE CELLPHONE FOR PRODUCTION SUPERIOR

Preparing and formalized the approval for all documents to request the NEW IS Phone or to replace the Radio.

90 MANUAL BOOK FOR PLANT EQUIPMENT

Providing the Critical Equipment's Manual Book as required with detail document packing

95 ORGANIZATION CHART

Create and modify the requested organization chart for updating & formalization. - Assisting also to create the Org. Chart for Maintenance

Department and CSU Department.

96 ONLINE BADGE REQUEST

Create & follow up for the Temporary badge & Permanent Badge new request or replacement

93 BLINDING REAL LIVE INSTALLATION AND REMOVAL DOCUMENT TRACKER

Preparing the Blind point Master list, Marked up P&IDs, and Tracking all progress bay daily basis

94 CARSEAL INSTALLATION TRACKING

Create & develop the Carseal Master list with P&IDs and tracking the carseal installation status.

99 CONTROL ROOM MUSTER WARDENParticularly assign as the Control Room Muster Warden for Building evacuation and emergency response coordination - Non Essential personnel

should leave the Building and limiting personnel who could enter the Building. Head count of personnel in limited area.

100 OFFICE NAME PLATE

Create Name Plate format and online Facility maintenance also escorting the correct placement as requested.

97 MANNING BOARD UPDATE

Create and update the Manning board for day & night shift assignment -Creating the Board format and create the Day - Night shift personnel list for

the DCS Panel Operator data.

98 DAY AND NIGHT SHIFT MEAL ORDER

Create & follow up the Day and night shift meal order by online or verbally

101 CONTROL BUILDING PERMIT AUTHORITY

Permit issuer/approver for hot/cold work permit inside the building. - Opening and closing permit

102 PARTY ORGANIZER

Organize the documentation and arrange the party accommodation, facility, food & drinks plus be the part of the party - Contact the Camp

Coordinator for the request to provide the Meal, Entertainment equipment + Setup also the Cabana/Blue or Red bar booking.


D. ADDITIONAL TASK

Task Description103 BULLETIN BOARD AND POSTER ORGANIZER

Create and posting any technical or administrative poster needed for operation - Required creativity and art skill to create & display attractive poster.

104 EVENT ORGANIZER

Organize and facilitate The Production Group for Yearly Department Competition - Coordinating the Production Team to join any Department Event

and provide the Team the PPE needed such like for the New Year Competition, Etc.

107 CONTROL ROOM CONFERENCE ROOM BOOKING AND ARRANGEMENTReserve, prepare, scheduling and assisting any agenda to use the Control Room Conference room such like for training, Internal meeting,

Management Meeting, Safety meeting, Etc. - Booking request needed, post the schedule, prepare the Overhead Projector and the computer tools

108 MAINTENANCE WORK NOTIFICATION (MWN) REQUESTOR AND ASSISTANCE

Create, troubleshooting and giving personal Training for MWN through SAP Access - It has to be done online using the each personal account

105 CONTROL ROOM FACILITY MAINTENANCE MANAGEMENT

Create online request and follow up any Building Facility issue for equipment installation, removal, and replacement - Create detail Facility

maintenance Request through SAP access and escorting the request completion.

106 MANPOWER ARRANGEMENT FOR ACCOMMODATION ASSIGNMENT

Create, update, modify and consult the Production personnel Camp assignment - Work with Camp Boss and ALNG – Bechtel Camp Coordinator

(anglng84) <[email protected]> and Filomena Tavares and production MCP Representative

112 IT/COMPUTERIZED ISSUE RESOLVER ASSISTANCE

Giving brief assistance to help to resolve or troubleshooting any IT and Computerized issue in Control Room - Commonly for Communication Device,

Printer scanner copier and Computer issue with the connection and programming problem like for Microsoft Office, Censeo Framework, Etc.

109 MASTER KEY KEEPER

Controlling, auditing, recording & authorized the Master key usage from the Safe box - Create, maintaining, and controlling the key usage record

110 ESSENTIAL PERSONNEL POB UPDATER

Create, modify and update the essential authorized Personnel On Board for on duty shift and daily workers to control room - Especially when some

incident investigation in the plant that involving restricted security zone by Team Lead, Superintendent and Production manager approval.

113 ROUTINE SAMPLING SCHEDULE

Create, modify and update routine Sampling schedule - Coordinate with the Laboratory guys to match the schedules.

111 RESTRICTED IT/TELECOM ROOM AUTHORITY

Facilitate and grant the IT/ Telecom room opening using Smart badge for IT Team jobs or Electrical installation PM with permit. - Required Permit

Coordinator and Team Lead approval to proceed.


D. ADDITIONAL TASK

Task Description

123 QUALITY IMPROVEMENT PROGRAM

* Create and designing the Technical Presentation for Plant Quality Improvement Program (QIP) such like how to eliminate deviation between

equipment Design, Routine Operational and Routine Maintenance become more efficient and effective.

124 PLANT ISSUE TROUBLESHOOTER

* Create and designing Technical problem solving with technical drawing, theory and practical in the field to resolve Uitlity Plant issue. (Such like :

water Treatment Start Up, Sewage Treatment Troubleshooting, Emergency Compressor Emnergency Operational, DCS Command button display, HMI

panel Operational, Etc.) Creating Short cut Job Aid & Procedure for Air Compressor and Nitrogen Generator , Etc.

122 FORKLIFT TRAINING ARRANGEMENT

* Organize, scheduling & controlling the required Documents for Medical check up escorting for the Trainee, and Escorting the Trainee to the Training

Center, and filing all training result .

119 EMERGENCY DRILL

* Create a scenario and the Actor/Actress involve to run any Real Emergency Drill or Top Table Drill, fill out and formalized the Drill Default Form,

send the raw file to ITL & Superintendent who has the Share Point access to be display in Production Website Monthly.

120 AUTHORIZED PROCEDURE EDITING AND MASTER FILING

* Using Share Point Access to Edit and revise any in place Authorized procedure in the Website. Create, Edit, Modify, & The Authorized Procedure

Master File and Maintaining the Confidentiality on each files.

117 ROUTINE CLEANING DAY ARRANGEMENT

Scheduling, announcing and be the part of Cleaning the trash around the plant - Provide the trash plastic bag, delivery for disposal and taken a

picture documentation to be archived in the Routine Duties Folder in O: Drive.

118 CCTV TROUBLESHOOTING

Assisting & troubleshoot the Control Room CCTV operational problem - Resolve the screen operational, connection issue and lens cleaning cares.

115 COMMISIONING & START UP PROJECT WORKFLOW AND TIMELINE EDITING

Create, modify and update the CSU Project Time line workflow - Assisting CSU Department for Technical Documentation as required.

116 CAMERA PERMIT

Provide the form & monitor the Camera permit usage and Transferring any documentation such like Pictures or Video - Work with Permit Coordinator

and Team Lead to issued & Closing to be approved.

114

121 FILING MANAGEMENT FOR "CONTROLLED & WORKING COPY" SIGN OFF PROCEDURE

* Print Out an Field use Authorized Procedure, Stamp the "Working Copy" or "CONTROLLED" Procedure by leaving initial, Ensure that all required

ROUTINE DUTIES SCHEDULING

Create, modify and update routine Duties schedule - Coordinate with the GE Vendor, Siemens Vendor, Bechtel Engineering, ANLG maintenance,

Laboratory guys to match and comply the schedules.


D. ADDITIONAL TASK

Task Description125 OPERATION SPECIALIST ASSISTANT

* Assisting the Operation Specialist Team with the qualified Documents for Chemical Inventory, organize the Cross Functional with Maintenance

Dept. and Warehouse Dept. (ALNG & Bechtel) and physically collecting the Chemicals order & arrange the Delivery vehicle, and signing the receipt

and any withdrawl document for purchasing and shipping qualification.

130 PSM MEMBER FOR HAS MONITORING

* Assign to monitor & updating the HAS (Hazard Action Sheets) for new PSM Action Plan with Hazard associated with any Bypass Certificate.

127 CONTROL ROOM MEDICAL FIRST AID CONTROLLING & REPLACEMENT

* Updating all First Aid items in Control Room for expiration & regular replacement by Medical Department also controlling the usage and supplies.

128 PERSONAL PACKAGE DELIVERY

* Preparing any personal package (Such like the personal luggage that need to deliver back home from Soyo - Liase with Service Supervisor).

129 CONTROLLED P&ID RENEWAL & UPDATE

* Send data list of all broken/unreadable P&IDs to be replace by Bechtel or ALNG.

126 BECHTEL & ALNG RADIO REPLACEMENT

* Preparing the Document qualification such like IT Request form, follow up by email and physically to Bechtel & ALNG IT Team Lead


technical writer day to day job flow - complete

Documents

bypass certificate procedure

certificate record file

active bpc summary

closed bpc summary

critical bypass certificate

certificate complete

bpc logbook

filing record