tender document for outsourcing the conduct of …tender no. ig/rectt/2012 dated : 10th august, 2012...

Tender No. IG/RECTT/2012 Cost of Tender Document : 1,000/- (in INR)

INDIRA GANDHI NATIONAL OPEN UNIVERSITY

(ADMINISTRATION DIVISION)

[RECRUITMENT SECTION]

Tender document

for

Outsourcing the conduct of Written Test for various non-academic posts

Pre-bid meeting for any clarification: 22nd

August, 2012 at 11.00 AM

Last Date & Time for submission of Tender: 31st August, 2012 at 11.00 AM

Date & Time for opening of Tender: 31st August, 2012 at 11.30 AM

Registrar (Administration)

Indira Gandhi National Open University

Maidan Garhi, New Delhi – 110068

C O N T E N T S

Sl.No. Topics Page No.

1. BACKGROUND 1

2. TERMS & CONDITIONS OF TENDER DOCUMENT

2.1 Availability & Cost of the Tender Document 1

2.2 Tender System 2

- Technical Bid 2

- Financial Bid 3

2.3 Earnest Money Deposit 3

2.4 Performance Security Deposit 3

2.5 Submission of Tender 4

2.6 Opening of the Tender 4

2.7 Scope of Services 5

2.8 Payment Terms 5

2.9 Risk Factor 5

2.10 Penalty clause 5

2.11 Schedule of Work 6

2.12 Sub-Contracts 6

2.13 Validity of Offer 6

2.14 Force-Majeure 6

2.15 Dispute Settlement 7

2.16 Key Contacts 7

3. IGNOU’s Advt. (Annexure-I) 8

4. Scope of Services (Annexure-II) 15

5. Basic Information about the Bidder (Form-I) 17

6. Financial Bid Proforma (Form-II) 18

7. Details of EMD (Form-III) 19

8. Bank Guarantee Proforma (Form-IV) 20

9. Undertaking (Form-V) 22

10. Documents to be enclosed (Check List) 23

______________

Tender No. IG/RECTT/2012

Dated : 10th

August, 2012

INDIRA GANDHI NATIONAL OPEN UNIVERSITY (ADMINISTRATION DIVISION)

[RECRUITMENT SECTION]

Subject : Tender document for Outsourcing the conduct of Written Test for various non-

academic posts

………………

1. BACKGROUND :

The University wishes to outsource the conduct of written test of various non-

academic posts advertised vide Advt. No.48/2012 published in Employment

News dated 31st March, 2012 – (Annexure-I). The details of such posts where

the provision of written test is mandatory showing the total number of

applications received against each post are given as under :

Sl.No. Name of Post(s) No. of

Posts Total no. of applications

received. 1. Asstt. Registrar 09 565

2. Translator 01 36

3. Asstt. Executive (Data

Processing)

19 2202

4. Production Asstt. 01 98

5. Technician 05 339

6. Semi Professional Asstt. 08 1373

7. Proof Reader 10 119

8. Stenographer 57 4695

9. Jr.Asstt.-cum-Typist 101 17137

TOTAL : 211 26564*

* subject to variation

Accordingly, the University invites the sealed Tenders from the reputed and

experienced agencies/organizations having expertise to conduct country wide

Written Test in off-line mode for recruitment of office-personnel in

Central/State Govt./Autonomous Bodies/PSUs/Leading Public Sector Banks.

2. TERMS & CONDITIONS OF TENDER DOCUMENT :

2.1 Availability & Cost of the Tender Document :

The Tender document can be purchased on payment of Rs.1000/- (Rupees One

Thousand only) in the form of Demand Draft only in favour of IGNOU, New

Delhi from the Section Officer, Recruitment Section, Block-7, Room No.13,

Administration Division, IGNOU, Maidan Garhi, New Delhi-110068. The Tender

document can also be downloaded from IGNOU’s website i.e. www.ignou.ac.in

and its fee of Rs. 1000/- (Rupees One Thousand only) in the form of Demand

Draft only in favour of IGNOU, New Delhi is to be submitted along with the

Technical Bid, Financial Bid and EMD.

Signature with Seal of the Bidder

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http://www.ignou.ac.in/

2.2 Tender system :

The Tenders are invited in two parts as per details given below :

Part-A : Technical Bid consisting of all technical details along with commercial

terms and conditions; and

Part-B : Financial Bid indicating price for the services mentioned in the

Technical Bid.

Part-A : Technical Bid

Eligibility Criteria :

Essential :

The Bidder should have

i. handled similar tests on an all India basis for at least 20,000 candidates in a

single sitting in more than 15 cities, at least two times in last 3 years for

recruitment of Group A, B & C categories for Central/State

Govt./Autonomous Bodies/PSUs/Leading Public Sector Banks and conduct

of written test at multi locations. The Bidder must provide documents to

support the eligibility Criteria.

ii. devised objective type tests in both English and Hindi and descriptive

type test in English. (The prescribed syllabi of the written test will be

provided by IGNOU for setting the question papers). The Bidder must

attach the Example of Tests both objective & descriptive tests for at least

two organizations.

iii. In-house resources available including specialists employed, computer

hardware and software for data processing and for designing and hosting

the website, printing facilities, OMR scanning etc. The Bidder must

provide the number of such specialists with organization or on panel. Also

the available Hardware and Software (In house or third party) should be

listed.

iv. a foolproof system of security for handling test material and maintaining

utmost secrecy. The Bidder must provide procedures followed by him in

details.

v. Annual turnover in last three years from the business of conducting such

tests in India should be not less than Rs.2 crore (Rupees Two crore)

annually. The Bidder must provide CA certified copies for last three years

giving details of turnover from this service.

vi. Should not have been blacklisted by any client organization

(Govt./Autonomous Bodies/PSU/Bank) in the last five years.

The Technical details and other basic information about the Bidder is required

to be furnished in Form-I.

Note : Please note that there will be a Pre-bid meeting for any clarification as

per date and time given on the title page of the Tender document.

During the course of Pre-bid meeting, any clarifications and/or

suggestions proposed by bidders, if any, will be examined and if found

suitable will be incorporated in the Tender document. These changes

will be uploaded on the website for all to note the changes.


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Part-B : Financial Bid

This Bid should contain only the Financial Bid in the prescribed Financial

Bid Format given at Form-II. Bidder should quote the price towards data

entry of all applications and their scanned copies received for the purpose

of screening and shorlisting of applications as per eligibility criteria given

in the advertisement and secondly the price for carrying out all activities as

per details given in Scope of Services & Obligations of Outsource Agency

(Annexure-II) . It is to be noted that Service Tax chargeable as per the

prevailing rate and rules of Government of India shall be indicated

separately in the Financial Bid.

Please note that the rates quoted should be mentioned in the Financial Bid

(Form II) only and not on any other page of the Technical Bid or any other

document, non-compliance of this will result in no submission of the

response and the Bid will be rejected.

Note : Tender document must be signed by Authorized Signatory, Name of

the person, Company’s Name & seal on every page of the tender

documents, failing which the Bid will be considered non- responsive and

will be rejected. The name of the Authorized Signatory must be approved

by the Management or Board or a Principal Officer of the Company or

equivalent.

2.3 Earnest Money Deposit :

Earnest Money deposit (EMD) amount for Rs. 2,00,000 (Rupees Two Lakh

only) shall be submitted along with the Technical Bid, Financial Bid & Cost

of the Tender Document (through DDs only) in the form of Demand

Draft/FDR from any nationalized/commercial Bank drawn in favour of

IGNOU payable at New Delhi. The Demand Draft / FDR should be kept in

separate cover clearly written EMD on the cover. The cover should be

placed in the envelope/box containing Technical and Financial Bids. The

EMD amount will be refunded to unsuccessful bidder(s) at the earliest after

expiry of the final bid validity and latest on or before the 30th day after the

award of the contract. No interest shall be paid on the EMD. However, in

case of successful bidder it will be refunded only after receipt of

Performance Security. (Format of Submission of EMD – Form-III)

2.4 Performance Security Deposit :

The successful Bidder shall, before executing the order, within 07 working

days of dispatch/ issue of letter intimating acceptance of the offer in terms

of Letter of Intent deposit an amount equivalent to 10% of the value of the

contract as security deposit for due performance of the contract. The

security deposit may be furnished in the form of a Bank Guarantee/

Demand Draft/FDR drawn in favour of IGNOU or a bank guarantee from a

nationalized/commercial bank duly countersigned by the bankers (Format

of Bank Guarantee – Form-IV). The Performance Security should remain

valid for a period of 60 (sixty) days beyond the date of completion of all

contractual obligations of the agencies and acceptance by IGNOU. Failure

to furnish Security Deposit/Bank Guarantee within the stipulated period

shall be treated as breach of contract and entail cancellation of the contract

and forfeiture of EMD. If the Bidder is not able to execute/provide the

services as per the Tender completely within the specified period to the

complete satisfaction of the IGNOU, the penalty clause shall be invoked

and the security deposit shall be forfeited as the case may be. Only after

furnishing of the aforesaid performance Security the Award Letter will be

issued.


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2.5 Submission of Tender :

The Tender documents duly filled in and complete in all respects for both

Technical Bid & Financial Bid (Parts A & B) should be sealed in separate

covers super scribing the Technical Bid and Financial Bid with EMD in the

separate cover. Also if the Tender Document has been down loaded on-line

the draft (Rs. 1000/-) of the Tender Fee should also be placed in a separate

cover. If the Tender document purchased from IGNOU against the Demand

Draft, the receipt of Demand Draft should also be kept in a separate cover.

These two sealed covers i.e. Technical Bid & Financial Bid along with the

other two covers containing EMD and Tender Fee are to be put in a single

big envelope/box super scribing ―Tender for outsourcing the conduct of

Written Test for various non-academic posts in IGNOU‖. Bidder’s name,

address and phone number should be mentioned on the bottom left side of

the envelope/box.

This sealed envelope/box must be dropped in the Tender Box kept in the

Recruitment Section, Block No.7, Room No.13, IGNOU, Maidan Garhi, New

Delhi – 110 068., latest by 1111::0000 aa..mm.. oonn 3311sstt AAuugguusstt,, 22001122.. Alternatively,

sealed tenders will also be acceptable by Registered post/Speed Post only

at the address given above. Tenders received by any other means and

after the time and date as mentioned above will not be considered for

evaluation. The University will not be held responsible for any postal

delay. Bidders are advised to submit the Tender well in advance to avoid

any delay. Any mutilated/unsealed or incomplete tender in any respect

shall not be considered as no response to the tender and the Bid will be

rejected.

2.6 Opening of the Tender :

(a) Only the Part-A i.e. Technical Bid of the Tender received upto

11:00 a.m. on 31st August, 2012 will be opened on the same day at

11:30 a.m. at IGNOU, Maidan Garhi, New Delhi by the Tender

Opening & Evaluation Committee in the presence of the Bidders or

their representatives, who may wish to be present at the time of

opening of Tenders. Tenders received without cost of the tender

and Earnest Money deposit shall be considered as no response to

the tender and will be rejected.

(b) At the second stage, Part-B i.e. Financial Bid of only those Bidders

shall be opened on a date to be announced later, whose bids on

scrutiny, are found technically suitable, in the presence of Bidders

or their authorized representatives who may wish to be present. The

Financial Bid will be evaluated further for deciding the ranking

before the Award Letter is issued. If considered necessary, the

Evaluation Committee may decide to visit office/s of the Bidders and

other related site, as it may find worth in order to gather information

leading to evaluation of bids. Bidders will be bound to provide all

necessary information as desired by the Evaluation Committee at

such sites. The short-listed Bidder(s) may be, if required, called for

detailed discussions including presentation to IGNOU officials at a

specified date, time and venue.

(c) In case the opening of technical/financial bid does not take place as

per scheduled date and time due to unforeseen circumstances, the

same will be opened on the very next working day at the same time

at the same venue until and unless specified.

(d) The IGNOU reserves the right to award the contract to any of the

bidders irrespective of not being lowest and in this respect, the

decision of the University shall be final.

(e) IGNOU also reserves the right to accept/reject any/all tender

documents in full or in part without assigning any reason

whatsoever. Signature with Seal of the Bidder

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2.7 Scope of Services :

As per Annexure-II.

2.8 Payment Terms :

The total payment will be disbursed as per the following schedule,

i.e.

(a) Stage-I (Pre-screening) : On completion of activities mentioned at

(i), (ii) & (iii) shown under the column of Pre-conduct of written test

of Obligations of Outsource Agency (Annexure-II).

First Payment : 50% (Fifty percent) of the agreed amount of Stage-I

(Pre-screening) will be released within 30 days on completion of

activities and accepted by IGNOU shown under Stage-I.

(b) Stage-II (Post-screening) : On completion of the work relating to

Despatch of Admit Cards to the eligible candidates, Finalization of

Exam. Centres across the country and printing of question papers of

all posts etc.

Balance of First Payment : Balance 50% (Fifty percent) of first

payment under Stage-I and 30% (Thirty percent) of the total cost of

Stage-II will be released within 30 days on completion of the

activities shown under Stage-II.

(c) Full & Final payment : The full and final payment will be made within

30 days of submission of result of written test.

2.9 Risk Factor :

If the Bidder fails to deliver the services as per Scope of Services or fails to

complete the order within the period prescribed for such service, IGNOU

shall be entitled at its option to cancel the contract either fully or partially at

the risk and cost of the Bidder.

In the event of the IGNOU terminating the contract in whole or in part as

mentioned above, the services may be arranged by IGNOU on such terms

and in such manner as deemed appropriate and the Bidder shall be liable

to IGNOU for any excess costs for such services. However, in case of part

termination of the contract by IGNOU, the Bidder shall continue to perform

the contract to the extent it is not terminated under the provision of this

clause.

2.10 Penalty clause :

(a) The Penalty will be calculated as 0.5% of total value of the contract per

fortnight for any delay in executing an activity as specified in Schedule

of work. The maximum penalty will be 20% and this will be deducted

from the pending payments to be made and or Bank Performance

Guarantee.

(b) IGNOU reserves the right to forfeit the Security Deposit as well as to

impose such monetary penalty, as it may feel reasonable, besides

taking action to blacklist the agency, in case of failure to deliver the

service as per tender document.


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2.11 Tentative Schedule of Work :

(To be finalized and signed in consultation with bidder)

Sl.N

o.

Activities To be completed on/by

1. Collection of Applications from IGNOU

25/10/2012

2. Data Entry for shortlisting of Applications and

availability of scanned copies of Applications

10/11/2012

3. To prepare the list of Eligible candidates/

Ineligible candidates, reasons thereof

15/11/2012

4. To make available the said lists (refer to

Sl.No.11) to IGNOU for cross checking with

scanned applications

18/11/2012

5. Identification of Exam. Centres/cities based on

the geographical areas of eligible candidates

20/11/2012

6. Fixing of Date sheets of Written tests

Date of Written Tests :

1 & 2 Dec. 2012 (Tent.)

7. Design of Admit Cards

11/10/2012

8. Setting of Question Papers (postwise)

10/11/2012

9. Printing of Question Papers

15/11/2012

10. Issue of Admit Cards

05/11/2012

11. Provision of Duplicate Admit Cards on website

20/11/2012

12. Deployment of Observers from IGNOU at each

Exam. Centres

15/11/2012

13. Submission of Result of Written Tests to IGNOU

(postwise/Categorywise)

31/12/2012

2.12 Sub-Contracts :

The Bidder shall not assign or sub-contract in whole or in part this contract

in any manner, except with the prior written approval of IGNOU.

2.13 Validity of Offer :

The offer/contract shall be kept valid for acceptance and award the contract

to the successful Bidder for a minimum period of six months or till the

completion of scope of services, whichever is later from the date of opening

of Financial Bid.

2.14 Force-Majeure :

i. In the event either or both the parties to the contract is / or prevented from

discharging its/their obligation(s) under the contract by reason of one or

more of the events such as arrest(s), restraint(s) by Government (State or

Central), blocked(s), revolution(s) insurrection(s), mobilization(s),

strike(s), lock-out(s), civil commotion(s), riot(s), accident(s), act(s) of God

or other natural calamities or on account of any other act(s) beyond the

control of the parties, the time of the delivery shall be extended by the

period equal to the period of delay/constraints occasioned by one or more

of the aforesaid Force-Majeure conditions.


6/23

ii. On the occurrence of any of the above Force-Majeure conditions, the party

concerned shall notify the other party in writing of such occurrence(s)

within ten days of Force-Majeure stating therein (i) the date of

occurrence(s) of Force-Majeure disability, (ii) nature of such Force-Majeure

disability, alongwith a Chamber of Commerce of the concerned State

certifying the fact of the Force-Majeure conditions during the period.

iii. In the event of the party invoking the Force-Majeure condition(s), IGNOU

shall have the option to cancel the contract for the reason of any or all of the

Force-Majeure condition(s) notified by the Bidder without being liable to

pay any compensation whatsoever to the party.

2.15 Dispute Settlement :

Any claim, dispute or difference that cannot be settled by mutual discussion

between the parties, within a period of 30 days, shall be referred to, by

either party, to the sole arbitration of the Vice-Chancellor, IGNOU, whose

decision shall be final and binding on both the parties. However, legal

recourse can be opted by either of the parties if not satisfied by the

aforesaid decision and the Courts of Delhi/New Delhi, India only will have

the jurisdiction to adjudicate upon the matter.

2.17 Key Contacts :

For any clarification regarding the Tender Documents, the following officer

of IGNOU may be contacted :

Mr. Vinod Kumar,

Asstt. Registrar (Rectt.)

Administration Division

Indira Gandhi National Open University

Maidan Garhi, New Delhi – 110 068.

Phone—011-29536953

Email : [email protected]


7/23

mailto:[email protected]

ANNEXURE-I



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14/23

ANNEXURE-II

I. SCOPE OF SERVICES

The outsource agency shall render their services to IGNOU for conduct of Written

Test of the posts of Assistant Registrar, Translator, Assistant Executive (Data

Processing), Production Assistant, Technician, Semi Professional Assistant, Proof

Reader, Stenographer and Jr. Assistant-cum-Typist on the basis of nation wide

competitive Written Test for IGNOU to be held in 15 or more cities across the

country.

II. OBLIGATIONS OF OUTSOURCE AGENCY

The obligations of outsource Agency for the said recruitment assignment shall be

as follows :

PRE-CONDUCT OF WRITTEN TEST :

i) Collect Applications (post wise) from the Section Officer, Recruitment Section,

Administration Division, Block No.7, Room No.13, IGNOU, Maidan Garhi, New

Delhi – 110 068 and acknowledge the receipts of applications by an

authorized officer of the outsource Agency.

ii) The outsource Agency shall arrange to enter the details/information of all

applications and their scanned copies submitted by the candidates in the

computer for the purpose of short listing the applications (post

wise)corresponding to the eligibility criteria given in the Advertisement.

iii) The outsource Agency will provide a list of eligible candidates along with list

of rejected candidates, if any with brief reasons of rejections, based on prima-

facie scrutiny of information provided by the candidates in their applications.

iv) Design & print Admit card (call letters) mentioning therein candidate’s

particulars such as their name, date of birth, roll no., category, post applied,

correspondence address and examination particulars such as address of

examination centre, date and time of Written Test, general instructions in

respect of Written Test.

v) The Admit card shall bear the scanned photo and signature of the eligible

candidate as provided in the application form.

vi) Place the printed Admit card in window envelops and dispatch these admit

cards to all the eligible candidates by Registered post under scanned

signature of authorized IGNOU officials and send a copy of the list of these

candidates to IGNOU.

vii) Host facility for downloading/printing of e-Admit cards by providing a link to

IGNOU’s website so as to enable eligible candidates to download e-Admit

card from IGNOU’s website. Such candidates who opt to avail the facility of e-

Admit card will be required to paste a photograph & sign the e-Admit card to

appear for the Examination.

viii) Arrange for the services of subject experts discipline-wise for setting-up of

question papers, as per the scheme/syllabus of the written test.

ix) Organise moderation of question paper through Moderator(s).

x) Identify & finalise examination centres, centre superintendents, invigilators

clerks, water boys and other staff for conduct of the Written Test.


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xi) a) Design, develop & print final set of Question Paper, OMR Answer Sheets

and Main Answer Sheets to be used for Descriptive Question Papers.

b) Organise to pack, label the examination material city- wise/centre-wise in

sealed, secured and weather proof cartons and transport the said

examination material to various cities/centres.

xii) a) Organise to depute outsource Agency official(s), at least one day before

the scheduled date of examination, to each of the city of examination for

supervisory duties.

b) Outsource Agency official will also oversee the logistic arrangements

made by the centres for smooth conduct of the examination.

c) Further, the deputed official shall man a nodal centre, a day prior to the

examination, to attend to the candidate’s queries, if any, and duplicate

(provisional) Admit cards shall also be issued to those candidates, who

have not received their Admit cards by post or due to any other reasons,

after verifying the eligibility of the candidates from the list of the eligible

candidates. The candidates will be provided with duplicate Admit cards

after verifying his/her ID proof i.e. Voter ID Card, Driving License, Adhaar

Card etc.

CONDUCT OF WRITTEN TEST :

xiii) Conduct Written Test of the scheduled date under the over all

supervision of centre superintendent and in the presence of representatives

of outsource Agency. In addition, the services of local observers will also be

availed for smooth conduct of the examination.

POST-CONDUCT OF WRITTEN TEST :

xiv) Organise in secured manner to transport/bring back the used OMR Answer

sheets and Main Answer sheets of descriptive question papers, Attendance

sheet and other examination materials to outsource Agency on completion of

the Written Test.

xv) Scan OMR Answer sheets in respect of candidates present in the

examination.

xvi) Evaluate the Answer sheets of descriptive question paper.

xvii) Prepare combined merit list/roll no. wise list/category wise merit list of

the Written Test, as per the prescribed formats and submit these

lists/evaluation reports accordingly to IGNOU.

xviii) Hand over all the applications and other examination documents viz.

question papers, OMR Answer sheets, Answer keys, Answer sheets of

descriptive question papers, Attendance sheets etc. to the authorized

IGNOU official at Delhi with in one month of submission of final results.

xix) Agency will provide the name and contact number of authorized officials

who are involved in the process of conduct of examination at the time of

acceptance of contract.


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Tender No. IG/RECTT/2012 Form-I

Basic Information about the Bidder

1. Name, address and phone numbers of the Bidder:

2. Registration office address and phone numbers of the Tendrer

3. Ownership details :

4. Status of the company (Limited, PSU, SSI etc)

5. PAN Number (attach photocopy):

6. Service Tax Regn. No.

7. Name and designation of the Authorized Signatory

8. Bank Account Details :

a) Name of the Account Holder:

b) Name of the Bank

c) Branch Address

d) 9-digit MICR Code

e) Account type (SB, Current, Cash Credit A/c etc)

9. Contact person’s Name & Designation :

10. Address of the Contact Person, Phone, Fax and E-mail ID:

11. Income-tax Return for the last 3 years (Attach photocopy duly certified by CA)

12. Financial details of the company. (Attach photocopy, duly certified by CA)

Financial

year

Turnover

(Rs.in crores)

Profit/Loss

(Rs.in crores)

The Bidder must supply CA certified copies for the last three years giving details

of turnover from this service.

13. Current/Major Client List :

Sl.No. Name of the Client Services provided as per Scope of Services

(Attach copies of the Order, duly self-attested)

We hereby certify that all the information provided above is correct and true to the

best of our knowledge.

Date :

Signature

Name

Company Name

& Seal of authorized person

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Tender No. IG/RECTT/2012 Form-II

Financial Bid Proforma

Financial Bid which is not as per the above format or containing elements not specified

by IGNOU will not be accepted.

Date :

Signature

Name

Company Name


18/23

1. The total payment will be calculated on the basis of two stages i.e.

Stage-I (Pre-screening) :

Data entry of all applications and their scanned copies

received for the purpose of screening and shortlisted

applications on the basis of eligibility criteria

Rate of per application :_______________________ (Rupees in words : ________________________________________________)

Stage-II (Post-screening) :

The activities involved i.e. pre-conduct, conduct and post-conduct of written test in case of eligible candidates as per details given in Annexure-II.

Rate of per application :_______________________ (Rupees in words : ________________________________________________)

The above amount is exclusive of Service Tax which would be charged as per the

prevailing rate and rules of Govt. of India.

Tender No. IG/RECTT/2012 Form-III

DETAILS OF EARNEST MONEY DEPOSIT

Name of the Company___________________________________

Details of Earnest Money Deposit:

Total EMD Amount: Rs.____________________________(in figures)

In words : (Rupees__________________________________________)

Details of Demand Draft/FDR :

Amount Name of the Bank DD/FDR No. Date

Date :

Signature

Name

Company Name


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Form-IV

BANK GUARANTEE PROFORMA

1. In consideration for the Vice-chancellor, Indira Gandhi National Open University

(hereinafter called the IGNOU) having agreed to exempt ………………………………...

(hereinafter called ― the said contractor(s)‖ from the demand, under the terms and

conditions of an Agreement dated ………………… made between………………….. and

…………….. of EMD/Performance Security for the due fulfillment of the said contractor(s)

of the terms and conditions contained in the said Agreement, on production of Bank

Guarantee for Rs.………………………. (Rupees………………………………………)

(indicated the name of the bank) at the request of ………………………………………...

contractor(s) do hereby undertake to pay to the IGNOU an amount not exceeding Rs.

…………………. against any loss or damage caused to or suffered would be caused to or

suffered by the IGNOU by reason of any breach of the said Contractor(s) of any of the

terms or conditions contained in the said agreement.

2. We ………………….. do hereby undertake to pay the amount due and payable under this

Guarantee without any demur, merely or a demand from the IGNOU stating that the

amount claimed is due by way of loss or damage caused to or would be caused to or

suffered by the IGNOU by reason of breach by the said contractor(s) of any of the terms or

conditions contained in the said agreement or by reason of the contractor(s) failure to

perform the said agreement. Any such demand made on the Bank shall be conclusive as

regards the amount due and payable by the Bank under this guarantee. However, our

liability under this Guarantee shall be restricted to an amount not exceeding Rs……………

3. We undertake to pay the IGNOU any money so demanded not withstanding any dispute

or disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pending

before any Court or Tribunal relating there to liability under this present being absolute

and unequivocal.

The payment so made by us under this Bond shall be a valid discharge of our liability for

payment thereunder and the contractor(s)/supplier(s) shall have no claim against us for

making such payment.

4. We, ………………………. Further agree that the guarantee herein contained shall remain

in full force and effect during the period that would be taken for the performance of the

said Agreement/ validity of the offer and that it shall continue to be enforceable till all the

dues of the IGNOU under or by virtue of the said Agreement have been fully paid and its

claim satisfied or discharged or till ………………………… that the terms and conditions of

the said Agreement have been fully and properly carried out by the said Contractor(s)

and accordingly discharges this Guarantee. Unless a demand or claim under this

Guarantee is made on us in writing on or before the……………. Guarantee thereafter.

5. We ………………………….. further agree with the IGNOU that the IGNOU shall have the

fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said Agreement or to extend time

of performance by the said Contractor(s) from time to time or to postpone for any time or

from time to time any of the powers exercisable by the IGNOU against the said

contractor(s) and the forbear or enforce any of the terms and conditions relating to the

said Agreement and we shall not be relieved from our liability by reason of any such

variation, or extension being granted to the said contractor(s) or for any forbearance, act

or omission of the part of the IGNOU or any indulgence by the IGNOU to the said

contractors or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision, have effect of so relieving us.

…contd.

20/23

6. Notwithstanding any thing contained herein above our liability under the guarantee is

restricted to Rs. …………. And shall remain in force until ………….. Unless acclaim or suit

under this guarantee is filled with us on before………….. ALL OUR RIGHTS UNDER THE

GUARANTEE SHALL BE FORFEITED and Bank shall be relieved and discharged from all

liabilities therein.

7. This Guarantee will not be discharged due to the change in the constitution of the Bank or

the Contractor(s)/ supplier(s).

8. We ……….. lastly undertake not to revoke this Guarantee during its currency except with

the previous consent of the IGNOU in writing.

Dated the ……… date of ……..2012

For ………………………………………….

(indicate the name of bank)

Signature …………………………………………...

Name of the Officer ………………………………..

(in block capitals)

Designation of ……………………………………...

Code no. …………………………………………….

Name of the Bank & Branch……………………………

[To be counter signed by the branch bank of the indenter]

21/23

Tender No. IG/RECTT/2012 Form-V

UNDERTAKING

(On a non-judicial stamp paper worth Rs.100/-) and duly notarized.

Acceptance of Terms &

Conditions of Tender Document

1. We, M/s …………………………………………………………., having its registered office

at……………………………….……………………………………do declare that we, have read

all the Terms and Conditions of the Tender floated by IGNOU for outsourcing the conduct

of written test for various non-academic posts, viz. Assistant Registrar, Translator,

Assistant Executive (Data Processing), Production Assistant, Technician, Semi Professional

Assistant, Proof Reader, Stenographer and Jr. Assistant-cum-Typist, as per Advertisement

issued vide Advt. No. 48/2012 published in Employment News dated 31st March, 2012,

and agree to abide by all the Terms and Conditions set forth therein.

2. We do hereby undertake that our Company/firm has not been blacklisted for business by

any Govt. Deptt./Autonomous Body/PSU in the last five years.

3. We do hereby undertake that there is no Vigilance/CBI/legal case pending against the

first/Company.

4. All information furnished by Bidder is true to the best knowledge of the Bidder.

Date :

Signature

Name

Company Name


22/23

CCHHEECCKK LLIISSTT OOFF DDOOCCUUMMEENNTTSS TTOO BBEE EENNCCLLOOSSEEDD

NNAAMMEE OOFF TTHHEE BBIIDDDDEERR::______________________________________________________________________________________________

EEnnvveellooppee NNoo.. 11 ((TTeecchhnniiccaall BBiidd)) –– wwiillll ccoonnttaaiinn tthhee ffoolllloowwiinngg ddooccuummeennttss :: Whether

enclosed

11.. Cost of the Tender Document Rs.1000/- (Rupees One thousand only)

Yes/No

2. Earnest Money Deposit of Rs.2,00,000/- (Rs. Two lakhs)

Yes/No

3. Form-I : Basic Information about the Bidder

Yes/No

4. Form-III : Details of Earnest Money Deposit Yes/No

5. Form-V : Undertaking in Affidavit

Yes/No

6. Annexure-II : Scope of Services

Yes/No

7. All pages of Tender Documents duly signed by the Bidder

Yes/No

8. Check list

Yes/No

9. Photocopies of the following documents :-

a) Proof of Nature of Firm (duly self-attested)

Yes/No

b) Registration No. in case of Ltd. Company (duly self-attested)

Yes/No

c) Income-tax Return for the last 3 years (duly certified by CA)

d) Proof of Annual turnover and Profit /Loss (duly certified by CA)

Yes/No

e) Compliance status against each of the eligibility criteria with

supporting documents (duly self-attested)

Yes/No

EEnnvveellooppee NNoo.. 22 ((FFiinnaanncciiaall BBiidd)) -- sshhoouulldd ccoonnttaaiinn tthhee ffoolllloowwiinngg ddooccuummeenntt ::

1. Financial Bid as per Form-II duly signed with date.

Yes/No

Date :

Signature

Name

Company Name


23/23