tender notice - ktdc tender.pdf · sealed tenders are invited by the managing director, ktdc from...
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TENDER NOTICE
The Office of the Marketing Manager, Kerala Tourism Development Corporation Ltd., Mascot Square, Thiruvananthapuram 695 033Ph: 0471 2721243 Fax: 2721249 www.ktdc.com
Sealed tenders are invited by the Managing Director, KTDC from reputed Marina Service Providers, having 2 years exposure, for operating India’s first full-fledged Marina at Bolgatty Island in Kochi, Kerala. The tender shall be submitted in two cover system (Part-I Techno Commercial bid and Part-II Financial Bid)
MARINA SERVICE PROVIDERS
Cost of tender document: Rs.2100 including VAT @ 5%EMD: Rs.1,00,000. Sale of Tender form: 01-04-2014 to 29-04-2014, 4 pm. Last date for submission of tender form: 30-04-2014 at 3 pm
Tenders are available at the website: www.ktdc.com/announcement.php
For more details contact:
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Signed by the bidder
No.002/MKTG/MARINA/BP&IR/2014 31st March 2014
I. NOTICE INVITING TENDER
Kerala Tourism Development Corporation Ltd (KTDC), the largest hotel chain in
Kerala, owns the India’s first full-fledged Marina at Bolgatty Island at Kochi, Kerala.
The Marina is having 36 berths with state of the art facilities and is located at the
eastern coast of Bolgatty Island in the Premises of Bolgatty Palace & Island Resort
under KTDC. The Marina is having an exotic ambiance and is adjacent to a 9 hole
golf course. The waters in the marina are usually subject to minimum tidal
variations and are close to the international maritime route at the south west coast
of Indian Peninsula.
The Marina is located in the vicinity of Marine Drive, commercial hub of Kochi, one
of the top tourist destinations in the world with a world class natural Port and an
International Airport.
KTDC propose to license the commercial operations of Marina including the general
maintenance, its operation and promotion for a period of three years. Selected
Marina management services providers have to promote the services of Marina,
operate with all the required manpower and KTDC will provide just the space for
operation.
KTDC invites Tender from Marina Management Service Providers having hands on
experience in providing responsible operation of marina with excellent quality of
services to consumers/guests and promote such services in the national/
international market. Interested parties should be capable of providing unsurpassed
marina management services customized to fit the requirements of KTDC and shall
have proven track record to bring the best of the expertise in marina operations,
environmental and regulatory practices in marina management, promotion and
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Signed by the bidder
sales of Marina services etc. They shall be responsible for the entire operations of
the Marina.
The tariff can be fixed on mutual consent as per the demand & supply situation,
competition from other destinations etc. Therefore the bidders are requested to
mention the sharing of income (ratio) with regard to slip rentals which is the
dominant income.
Those who have exposure in managing the entire operations of an organized
Marina for at least two years and have exposure in marketing such services
internationally need only apply. The general features of the tender are:
1. The tender is under two bid system (1 part I: Techno commercial bid and Part
II Financial bid).
2. The bidder shall essentially fulfill the pre-qualification criteria specified in
the techno-commercial bid document and the financial bid will be opened
only if the Techno-commercial bid is accepted.
3. The revenue from Marina (berthing) will be shared between the successful
bidder and KTDC Ltd at the agreed ratio of income.
4. The bidders are required to undertake a site inspection before submitting
their bids and the bidder will have to submit the bid anticipating that the
infrastructure facility will be available on ‘as is where is condition’.
5. “Marina” means: Marina located at the eastern side of Bolgatty Palace &
Island Resort otherwise known as Kochi International Marina having 36
berths with state of the art facilities.
6. Full details of works have been given in the section ‘Scope of Work’. The
bidder should be technically and financially sound fulfilling the qualifying
requirements in the pre-qualifying conditions.
7. A demand draft for an amount of Rs.2,100 ( Rupees two Thousand one
Hundred) towards the cost of tender document (including VAT @ 5% ) and a
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Signed by the bidder
demand draft of Rs.1,00,000 (one lakh) as Earnest Money Deposit both
drawn separately in favour of ‘ KTDC Ltd’ payable at Thiruvananthapuram
should be submitted along with the techno commercial bid.
8. Successful bidder should submit a interest free security deposit of
Rs.1,00,000 (Rupees one lakh) as DD and provide a bank guarantee which
incorporates both financial and performance guarantee for Rs.5 lakhs
(Rupees five Lakhs) from a nationalized or scheduled bank.
9. The tender shall be submitted before 30/04/2014 at 3. 00 pm at the office of
Marketing Manager and Planning Officer, KTDC, Mascot Square,
Thiruvananthapuram
Yours faithfully,
Sd/- MANAGING DIRECTOR
KTDC Ltd., Thiruvananthapuram, Kerala
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Signed by the bidder
II. TENDER SUMMARY
SL.NO ITEM DESCRIPTION
1 Name of work
Tender Document for licensing the commercial operations of Marina including the general maintenance, its operation and promotion
2 Tender No No.002/PLANNING/MARINA/BP&IR/2014
3 Cost of Tender Document
Rs. 2,100/- including VAT @ 5%
4 Availability of Tender Document
In the website www.ktdc.com/announcement.php
5 Last Date of availability of Tender Document
29.04.2013, 04.00 pm
6 Earnest Money to be deposited
Rs 1,00,000 (Rupees one lakhs Only) as DD in favour of KTDC Ltd, Trivandrum
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Security Deposit to be remitted by the successful bidder
Rs 1,00,000 (Rupees one lakhs Only)as DD in favour of KTDC Ltd, Thiruvananthapuram and Bank Guarantee for Rs.5,00,000/-
8 Period of License 3 Years
9 Tender document available from
01-04-2014
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Time & Date of Submission of Tender at KTDC Ltd. Office, Thiruvananthapuram.
30-04-2014, 3.00 PM
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Time & Date of opening of Tender at Corporate Office, Mascot Square, KTDC Ltd., Thiruvananthapuram.
02-05-2014, 3.00 pm
12 Firm Period of Tender 120 days from the date of opening of Price Bid
13 Submission of tender form
Office of Marketing Manager, Kerala Tourism Development Corporation Mascot Square, Thiruvananthapuram – 695 033
NOTE.
1. The tender should be accompanied by a Demand Draft for Rs.2,100/-
(Rupees two thousand one hundred only) towards the cost of the tender form
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Signed by the bidder
and an earnest money deposit of Rs 1,00,000 (Rupees one lakhs Only) drawn
separately in favour of KTDC Ltd. payable at Thiruvananthapuram from a
nationalized/scheduled bank. Successful bidder will be required to
commence operations in full swing by 1st June 2014.
2. Bids received after the due date and time will not be considered.
3. Bids should have 120 days of validity from the opening date of the Financial
bid.
4. If the date proposed for opening of the tenders happens to be declared as
holiday, the tender will be opened on the next working day at the same time
and place.
5. KTDC reserves the right to accept or reject any or all the bids received
at its absolute discretion without assigning any reason whatsoever.
6. Incomplete tenders will not be considered and are liable to be rejected.
KTDC will not be responsible for postal delays when tenders are sent by post.
7. The bidder should sign all the pages of bid document (from Page no.1 to 17).
III. - AVAILABILITY OF TENDER DOCUMENT
The tender document needs to be downloaded from the official website of KTDC
Ltd., www.ktdc.com/announcement.php
IV. - MODE OF APPLICATION The bidder should submit their bids in three envelopes. Envelope No. 1 Shall contain duly signed copies of all the pages of bid document
from Page no. 1 to 9. Cost of tender form and EMD in the form of the Demand Draft
drawn separately in favour of “KTDC LTD” payable at Thiruvananthapuram. The
cover shall be super scribed as “COVER -I- TECHNO COMMERCIAL BID”
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Signed by the bidder
Envelope No. 2 Shall contain duly signed financial bid (page no. 10 to 17) and
shall be super scribed as “COVER –II- FINANCIAL BID”
Envelope No. 3 Shall contain properly sealed and super scribed Envelope No. 1 and
Envelope No. 2, Envelope No.3 should be super scribed as “TENDER FOR THE
LICENSE FOR PROVIDING MARINA SERVICES AT BOLGATTY PALACE & ISLAND
RESORT, KOCHI”
V. PRE-QUALIFICATION CRITERIA FOR MARINA OPERATIONS &
MANAGEMENT:
Companies/Partnership Firms who intend to participate in the tender must fulfill
the following eligibility criteria:
A. GENERAL CRITERIA
1. The bidder should be a company or Partnership firm competent to enter into
contract for license as per Indian law for the operation of Marina (General
commercial operation, general maintenance and marketing).
2. Credible testimonial from law enforcing agencies and clients are compulsory.
3. The average annual financial turnover during the last two financial years of
the bidder should be a minimum INR.2 crore (Rupees two core) or more as
per the audited balance sheet.
B. TECHNICAL CRITERIA
1. Since the license includes the maintenance of marina facilities, the Bidder
must be able to demonstrate its competency in marina building and
management.
2. The bidder should have a minimum 2 years of exposure in managing and
maintaining at least one Marina unit having more than 20 berths and should
also be currently in the field of Marina operation.
3. The bidder should have brochure/flyer (digital or print) intended for
promoting the Marina projected as exposure.
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Signed by the bidder
4. Availability of sufficient technical manpower in the muster roll of the bidder
as on the date of notification for Marina is compulsory.
5. All the aforementioned criteria should be substantiated with credible
evidences/testimonials/ certificate from appropriate agencies etc and should
be enclosed along with the technical bid.
6. The bidder should have experience in promoting this Marina internationally.
Credible proofs to be attached for all the claims
Format of the application of Techno Commercial bid
1. Name of the agency with full
address
2. Structure of the management of the
agency (Company/Firm etc) The
incorporation Certificate
/partnership deed etc attested by a
Chartered Accountant to be
enclosed.
3. Annual turnover in the last two
financial years (to be attested by a
Chartered Accountant)
4. Number of years experience in
operating organized marinas, with
the list and address of clients.
(Experience certificate to be
enclosed).
5. Organizational experience and
profile ( Credible proof to be
attached)
6. Experience in Marina building, with
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Signed by the bidder
the list and address of clients.
(Experience certificate to be
enclosed).
6. Experiences in the marketing of
Marina with details. ( proof to be
enclosed)
7. Availability of appropriate skilled
employees and resource persons
with details ( proof to be enclosed)
8. Testimonials from the appropriate
law enforcing agencies (original
copies)
9. Testimonials from clients ( to be
enclosed)
10. Any other credentials in the subject
area
11. Acceptance of terms and conditions
Attach necessary supporting documents for all claims in support of the
Technical bid.
Any bid with corrections/overwriting will be rejected.
Wherever space is inadequate please use additional sheet
Note:
1. KTDC reserves all rights to prequalify/reject any or all offers without
assigning any reason thereof.
2. Incomplete offers or partial offers will not be considered and will be
rejected.
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Signed by the bidder
3. KTDC will not be responsible for postal delays when tenders are sent by
post.
4. In support of experience, bidders shall submit self attested copies of the
following:
a. List of works with copies of work orders.
b. Copies of completion certificate/performance certificate from the
clients for the above work.
c. Name, designation and address, telephone, mobile numbers and e-mail
IDs of the clients/customers where the above works have been
executed.
d. Duration of contract period, Income & Expenditure statements, Profit
& Loss statement etc.
e. Registration certificates from local authorities and other statutory
registrations.
f. License to operate business
g. Ownership certificates
h. Any other appropriate documents proving their claims.
i. Other testimonials, if any.
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Signed by the bidder
TENDER DOCUMENT FOR LICENSING THE COMMERCIAL OPERATIONS OF
MARINA INCLUDING ITS GENERAL MAINTENANCE, ITS OPERATION AND
PROMOTION.
PRICE BID
The Managing Director,
KTDC Ltd.,
Corporate Office, Mascot Square, Thiruvananthapuram – 695 033
Sub: Tender Document for the license for providing Marina Services and its Operation including the general maintenance, operation and promotion at Bolgatty Palace & Island Resort, Kochi
Ref: No.002/PLANNING/MARINA/BP&IR/2014
Sir,
I undertake to perform the following jobs in connection with the operation of
Marina from June 1st, 2014 to May 31st, 2017 against slip rental charges shared
mutually between KTDC and me/us.
Scope of Work
1. General Requirements
a. All the works will be performed in a professional manner by experienced and
well trained personnel, utilizing equipment of the latest and most efficient
design.
b. The practices and procedures employed will be according to the accepted
industry standards; installations and applications will be made with technical
expertise; all vehicles and equipment will be operated both skillfully and
safely within the area of the Marina.
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Signed by the bidder
c. To ensure that the work performance comply with the relevant occupational
Safety and Health Act.
d. Training of the crew members to abide by the laws of the local waters and
safe Maneuvering of their vessels within the limits of the Marina.
e. The Successful bidder will arrange all labour, material consumables and
equipment for the performance of the marina operations.
f. The Successful bidder shall liaise with the Cochin Port Trust, Customs, Police,
Inland waterways Department/Port Department and all other relevant
departments for the operation of Marina.
g. Sub-contracting of any part of Marina Operation/Whole of the Marina
Operation will not be permitted.
2. Maintenance I. Cleaning
a. To undertake waste disposal viz chemical/hazardous waste disposal (Oils,
etc) and bio/non-biodegradable trash.
b. To check periodically (to be discussed and decided) for sea/backwater
growth on submerged components of the Marina and will be responsible to
scale off any growth with the desired tooling and an assurance of no physical
damage to the components.
II. Planned Component Maintenance a. Service Bollards: To check periodically (to be discussed and decided) for
Corrosive coatings, electrical terminal ends and safety of Splash proof power
outlets.
b. Electrical Services: Cables to be checked for snagging and damage due to the
flexible nature of the Marina. Power supply to be checked monthly for surges
and irregularities if any.
c. Fresh Water Services: All Fresh water lines will be checked monthly for
leaks and snags. Inline pumps to be checked for regulated pressure.
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Signed by the bidder
d. Fire Hose Connections/Reel: Hoses will have to check periodically (to be
discussed and decided) for holes and weathering. Water lines to be checked
for excessive salt deposits and stagnation.
e. Sewage Pump Out: All line to be flushed with an Environmentally Non-
hazardous Chemical once in every 3 months to assure no blockages in the
line. Discharge reservoirs to be cleared by Successful bidders every week or
in event of reaching the limit.
f. Illumination and Beacons: Indication Beacons will be checked regularly for
light source and shield Clarity.
g. Mooring Cleats: to be checked for fractures due to overloading and suitable
location for mooring.
h. Fasteners. All Pontoon and Gangway fasteners will be checked periodically
(to be discussed and decided) and tightened to secure a long life for the
Marina.
3. Pest Control a. The Successful bidder will inspect the Marina periodically (to be
discussed and decided) for indications of pest problems.
b. Upon confirmation of a specific problem requiring treatment, the
Successful bidder will apply pesticides as needed and only in affected
spots, whenever possible using the least toxic, effective pesticide. No
pesticide will be applied to Marina designated areas without the
express approval of KTDC.
c. All applications of pesticides will be performed when temperatures are
below 90°F and wind drift is negligible.
d. The Successful bidder will keep records on pests identified and
treatment(s) rendered for control.
e. Pesticide applications will be made in accordance with the rules and
regulations governing use of pesticides in Kerala.
4. Unplanned Maintenance
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Signed by the bidder
a. Damage Control: in event of damage caused due to climatic condition etc, a
diagnostic report will be made up on inspection of the affected area and a cost
of repair inclusive of manpower and material will be submitted to KTDC
representative for approval before works can be carried out.
i. Damaged areas will be cornered off with safety barriers and the designated
area will be closed off till such time that works are in progress.
ii. The Successful bidder will be required to provide a schedule of works
assuring a timely completion.
iii. The Successful bidder will carry out repairs on the designated area with
minimal disruption to every day operations of the Marina.
b. Weathering: in event of deterioration due to ageing similarly to the above
(Damage Control) a diagnostic report will be made up and submitted along with a
cost of Manpower and materials to the KTDC representatives for approval before
commencement of works.
c. Optional Service Issues: All optional services will be by supplemental written
agreement of the KTDC/ representative and that agreement will specify the extent
and cost of the proposed work. All such work, however, will satisfy these general
requirements.
5. Scope of works (to be undertaken by the successful bidder)
a. The successful bidder will inspect and test water and electrical devices
and other components monthly and shall reset manually according to
seasonal changes.
b. Minor adjustments and repairs such as cleaning or replacement of
filters repair small leaks, and minor adjustments shall be made by the
Successful bidder.
c. Once a year, the Successful bidder will recalibrate meters and Gauges
allowing for accurate reading.
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Signed by the bidder
d. During monthly maintenance checks, the Successful bidder will note and
report to KTDC any symptoms of inadequate or excessive supply of
electrical, water or drainage etc.
e. All routine maintenance works will be carried out by the Successful
bidder at their own expense.
6. Inspection and Acceptance of Work
a. The Successful bidder shall be responsible for notifying KTDC all the
works prior to and after execution.
b. An inspection will be made by the KTDC representative and the
Successful bidder representative, within 48 hours of notification by the
Successful bidder that work has been performed. A snag list if needed
will be executed.
c. All work must meet the specifications and KTDC will be the final
authority on acceptance.
7. Marketing & Promotion
a. The licensee shall be responsible for promoting the services of Marina
in all the appropriate national and international forum.
b. KTDC will also promote it through all the avenues available like
website, brochures trade fairs etc.
8. Insurance, Licenses, Permits, and Liability
a. The Successful bidder will carry liability amounts and worker's
compensation coverage required by law on his/her operators and
employees and provides proof of same to the KTDC /representative.
b. The Successful bidder will carry general liability insurance in
connection with the operation of Marina and such other third party
Insurance.
c.
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Signed by the bidder
9.The contract will be governed by the laws of India.
10.Situations which the Successful bidder deem responsibility for: a. Any damage due to the operation of equipment in performing the
contract, to include damage to Marina components, or any device on
the Marina.
b. Failure to comply with all laws pertaining to the pollution of the
environment and spillage, Labour laws pertaining to the employee
engaged by the Successful bidder and all applicable laws which deem
to have a direct bearing on the Successful bidder.
c. Improper replacement or retrofitting of components.
All the relevant license/permits for the operation of Marina shall be obtained by the Successful bidder. Any other matter required for the operation of Marina can be finalized on mutual consent. Termination Clause If the Successful bidder omit/neglect to execute the work properly or in time, or fail
to perform any provision of this contract, the Corporation after one month written
notice to the Successful bidder may without prejudice to any other remedy he may
have, make good such deficiencies and may deduct the cost from the
payment/Caution Deposit/invoking the performance guarantee or through such
other appropriate means.
In the event of contract being terminated by the Corporation the Successful bidder
shall have no claim for any compensation for any loss that may accrue from
materials he may have collected or engagements countered into, or by execution of
any work under this contract.
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Signed by the bidder
In case of any dispute or difference between the parties of the contract, other during
or after the completion of the work or after termination, abandonment, or breach of
contract, or as to the interpretation of the provisions of the contract or as to any
matter for this arising there under except as to any matter left to the sole discretion
of the Corporation under the clause of the contract, such dispute or difference shall
be referred to the Civil Court of Trivandrum and the jurisdiction of such matters will
be continued in courts of Trivandrum only.
I/We hereby agree to take up the license for the commercial operations of Marina
including the general maintenance, its operation and promotion at Bolgatty Island
and agree to share and pay KTDC the following ratio. I/We certify that there are no
corrections in the figures and words quoted below.
Sl
No Share of revenue Share for KTDC Share for Bidder
1
Marina Slip
Rentals(Rental tariffs
be mutually decided
according to demand,
competition etc )
In figures (%) In figures (%)
In words In words
Percentage expressed in words will be treated as correct even if the figures
are incorrect.
Any bid with correction/overwriting will be rejected
All other below mentioned services will be shared under profit sharing basis
in 50:50 ratios:
a. Actual service charge levied from clients for Fuel, supplies and sewage
disposal services
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Signed by the bidder
b. Service charge for statutory clearances and consultancy for new and
departing transients (Ex: Customs, Immigration, Port, Police etc)
c. Profit from selling of the spare parts
d. Charges for the repair & maintenance of yachts
Others
Tax and other statutory payments excluded from any sharing.
The actual cost of electricity, water etc will be collected from the guest
directly.
Any other revenue, as decided later will be shared on mutually accepted ratio.
NAME AND SIGNATURE OF THE BIDDER WITH OFFICE SEAL