puri tender.pdf

Contractor

1.

2. SECTION

3. SECTION

4.

5. SECTION

6. SECTION

7. SECTION

8. SECTION

9. SECTION

10. SECTION

11. SECTION

12.

Sold to M/s

.. against M.R. No

Dt for

Page 1

TENDER DOCUMENTS

: FORM OF TENDER

SECTION-I : Notice Inviting Tender

SECTION-II : CHECK LIST

: DOCUMENT SUBMISSION

SECTION-III : Instruction to Tenderer

SECTION-IV : General Conditions of Contract

SECTION-V : General Conditions of Tender

SECTION-VI : Special Conditions of Contract

SECTION-VII : Technical Specifications

SECTION-VIII : Schedule of Works

SECTION-IX : Annexure

: Certificate of Familiarization

Sold to M/s..

.. against M.R. No

Dt for ` issued by Divisional Cashier/KUR/VSKP/SBP.

1 of 41

DSTE

TENDER DOCUMENTS

: FORM OF TENDER

: Notice Inviting Tender

: DOCUMENT SUBMISSION

: Instruction to Tenderer

: General Conditions of Contract

: General Conditions of Tender

: Special Conditions of Contract

: Technical Specifications

: Schedule of Works

Certificate of Familiarization

..

.

.. against M.R. No

issued by Divisional Cashier/KUR/VSKP/SBP.

DSTE-II/KUR

..

..

..

.

issued by Divisional Cashier/KUR/VSKP/SBP.

Contractor

From:

Full Address: __________________________

__________________________

__________________________

To

The President of India

Sr.Divl. Signal & Telecommunication Engineer

East Coast Railway, Khurda Road.

Sir,

I/We______________________________________________________

have read the various conditions of the Tender attached thereto and hereby agree to abide

by the said conditions. I/We also agree to keep this tender open for acceptance for a period

of ____________ days from the date fixed for opening the same and in de

I/We will be liable for forfeiture of my/our EMD. I/We offer to do that work for the above, at

the rates quoted to the attached schedules and hereby bind myself/ourselves to complete

all the works as per Clause of additional special condition

agree to abide by the General and Special Conditions of contract and to carry out the work

according to the Specifications for materials and works laid down by the Railway for the

present contract.

2. A sum of

of the earnest Money shall stand forfeited without prejudice to any other rights of

remedies if;

a) I/We do not execute the contract documents within seven days after receipt

of notice issued by the

b) I/We do not commence the work within ten days after receipt of

orders to that effect.

Until formal agreement is prepared and executed, acceptance of the Tenders shall

constitute a binding contract between

agreed to between us and indicated in the letter of acceptance of my/our offer for this

work.

a) I /We attached herewith Divl. Cashier/KUR/VSKP/SBPs Receipt No _______________

Dated:_______________ showing

Page 2

FORM OF TENDER

__________________________

__________________________

__________________________

The President of India

Sr.Divl. Signal & Telecommunication Engineer

East Coast Railway, Khurda Road.

I/We______________________________________________________






all the works as per Clause of additional special condition



present contract.

A sum of `.______________ is herewith forwarded as Earnest Money. The full value


remedies if;

I/We do not execute the contract documents within seven days after receipt

of notice issued by the Railway that such documents are ready, or

I/We do not commence the work within ten days after receipt of

orders to that effect.


constitute a binding contract between us subject to modifications, as may be mutually



Dated:_______________ showing deposit of earnest money of

2 of 41

DSTE

FORM OF TENDER

__________________________

__________________________

__________________________

I/We______________________________________________________






all the works as per Clause of additional special conditions of contract. I/We also hereby



___ is herewith forwarded as Earnest Money. The full value



Railway that such documents are ready, or



us subject to modifications, as may be mutually



deposit of earnest money of ` ________________.

DSTE-II/KUR

I/We_______________________________________________________



of ____________ days from the date fixed for opening the same and in default thereof



s of contract. I/We also hereby



___ is herewith forwarded as Earnest Money. The full value



Railway that such documents are ready, or



us subject to modifications, as may be mutually



________________.

Contractor

b) I/We have already made a standing deposit of

the ____________________ Railway, vide Agreement

No._______________________________, Dated:_____________ and as

such no fresh Earnest

to Tenders and I/We further agree and declare that in case I/We fail to abide

by the conditions of keeping open this offer for a period of

_________________ days, I/We shall have no objection to the f

the Security Deposit portion of the Earnest money amounting to

`._____________ and the said amount may be realized by the President of

India also from my/our said lump

I/We have in my/our possession a copy

and Vol.II, 1974 corrected up

rates, specifications etc. embodied therein and agree to abide by the same.

Contractors Address

________________________________

________________________________

________________________________

Signature of Witness to the signature of Tenderer(s)

1. _________________________

Address________________________ Address_____________________

________________________________ _________________________

________________________________ __________________________

_______________________________ __________________________

*Strike out whichever is not applicable.

Page 3

I/We have already made a standing deposit of


No._______________________________, Dated:_____________ and as

such no fresh Earnest Money is being deposited in terms of the Instructions





._____________ and the said amount may be realized by the President of

India also from my/our said lump

I/We have in my/our possession a copy

and Vol.II, 1974 corrected up-to-date and have gone through all the conditions of contract,


Contractors Address

________________________________

________________________________

________________________________


_________________________ 2. _________________________

Address________________________ Address_____________________

________________________________ _________________________

________________________________ __________________________

_______________________________ __________________________

whichever is not applicable.

3 of 41

DSTE

I/We have already made a standing deposit of `.__________________ with


No._______________________________, Dated:_____________ and as

Money is being deposited in terms of the Instructions






India also from my/our said lump-sum deposit of `._________________.

I/We have in my/our possession a copy of the S.E.Rly Schedule of rates 1992 Vol.I

date and have gone through all the conditions of contract,


Signature of Contractor(s)

Dated_______________


2. _________________________

Address________________________ Address_____________________

________________________________ _________________________

________________________________ __________________________

_______________________________ __________________________

Sr.D.S.T.E./KUR.

For & on behalf of the President of India

DSTE-II/KUR

.__________________ with


No._______________________________, Dated:_____________ and as

Money is being deposited in terms of the Instructions



_________________ days, I/We shall have no objection to the forfeiture of



._________________.

of the S.E.Rly Schedule of rates 1992 Vol.I

date and have gone through all the conditions of contract,

Contractor(s)

Dated_______________

2. _________________________

Sr.D.S.T.E./KUR.

For & on behalf of the President of India

Contractor

No.S&T/OT/Mela shed

For and on behalf of President of India, Sr.Divisional Signal & Telecom Engineer, East

Coast Railway, Khurda Road invites sealed Tenders in prescribed tender forms for the under

mentioned works.

Item

No.

1

Provision of

PURI Station in con

development

Ministry of Tourism

The prescribed non

from the offices of Sr.DSTE/KUR /VSKP/SBP on remittance of cost of tender forms (non

refundable) either by Crossed DD drawn in favour of FA & CAO/East Coast Railway /

Bhubaneswar or Sr.Divl. Finance Manager/ East Coast Railway /Khurda Road on any

Nationalized / Scheduled Bank payable at Bhubaneswar /Khurda Road or in the form of

money receipt issued by Divisional Cashier/KUR/VSKP/SBP of this Railway in support of deposition of requisite money with him. An amount of

by post.

The Last date and time of issue of Tender Form

The last date and time of receipt of tenders

Date and time

If date of opening happens to be BANDH or declared as holiday for any reason

tender will be opened at the same time on the following working day.

The tender documents will also be available in the

www.eastcoastrail.indianrailways.gov.in

19.03.2015 and can be down loaded and used as tender documents for submitting the

offer. Separate Demand Dr

shall have to be enclosed in addition to earnest money while submitting the tender,

otherwise, the tender will be summarily rejected. Railway Administration shall not be

responsible for any de

reason whatsoever.

Tenders will also be accepted by post. However, Railway shall not be responsible for

any postal delay.

In case of any discrepancy between the tender documents down l

and the master copy available in the office, the latter shall prevail and will be binding on the

Tenderer (s). No claim on this account will be entertained.

Page 4

East Coast Railway

Notice Inviting Tender

Mela shed-PURI/KUR Division/40



mentioned works.

Name of work

Provision of Passenger information system at

PURI Station in connection with Joint

development of PURI Station in association with

Ministry of Tourism.

The prescribed non-transferable Tender forms are obtainable on any working day



r or Sr.Divl. Finance Manager/ East Coast Railway /Khurda Road on any


money receipt issued by Divisional Cashier/KUR/VSKP/SBP of this Railway in support of quisite money with him. An amount of

The Last date and time of issue of Tender Form

The last date and time of receipt of tenders

Date and time of opening of Tenders




www.eastcoastrail.indianrailways.gov.in during the period from

and can be down loaded and used as tender documents for submitting the

offer. Separate Demand Draft towards the cost of tender documents as mentioned at Col



responsible for any delay/difficulties/inaccessibility of the down loading facility for any

reason whatsoever.


any postal delay.

In case of any discrepancy between the tender documents down l



4 of 41

DSTE

East Coast Railway

Notice Inviting Tender



Tender

Value (`)

EMD (`)

Passenger information system at

nection with Joint

of PURI Station in association with 12185358 210930

transferable Tender forms are obtainable on any working day





money receipt issued by Divisional Cashier/KUR/VSKP/SBP of this Railway in support of quisite money with him. An amount of `500/- extra has to be paid if required

The Last date and time of issue of Tender Form Up to 12.00 hrs of

The last date and time of receipt of tenders Up to 15.00 hrs of

At 15.30 hrs of




during the period from 18


aft towards the cost of tender documents as mentioned at Col



lay/difficulties/inaccessibility of the down loading facility for any


In case of any discrepancy between the tender documents down loaded from internet



DSTE-II/KUR

Section-I

Dt.03.02.2015



Cost of

tender document (`)

930 5000

transferable Tender forms are obtainable on any working day

from the offices of Sr.DSTE/KUR /VSKP/SBP on remittance of cost of tender forms (non-




money receipt issued by Divisional Cashier/KUR/VSKP/SBP of this Railway in support of extra has to be paid if required

19.03.2015

19.03.2015

19.03.2015

If date of opening happens to be BANDH or declared as holiday for any reason,

The tender documents will also be available in the website

18.02.2015 to


aft towards the cost of tender documents as mentioned at Col-5.



lay/difficulties/inaccessibility of the down loading facility for any


oaded from internet


Contractor

Qualifying Criteria:

Item

No.

1

i. The tenderer should have completed at least one work of similar nature for a minimum

value of

years (i.e. current year and three previous financial years). Tenderer has to produce

supporting documents/certificates from the organization with whom they have worked

along with the tender offer. Certificates from private individuals for whom such works

are executed shall not be accepted.

ii. Total contract amount received by the Tenderer duri

current financial year should be a minimum of

Tenderer has to produce attested certificates from the employer/client/ audited balance

sheet duly certified by Chartered Accountant etc. alon

iii. Similar nature of work means:

Any telecom installation work involving Integrated Passenger Information system as per

RDSO Spn. No. RDSO/SPN/TC/61/2007 Rev.

CCTV/ PA Systems/LED or LCD or T

networking and software for the respective item (subject to conditions as given in

Note.2)

Note 2: Where ever the tender telecom work involves OFC system, ISDN/NGN,

Networking, IT & if the tenderer is not R

additionally he shall have an MoU with RDSO/TEC approved vendor (OEM) for the

respective items for the supply, installation, testing & commissioning of the same as

covered in the tendered work. Such MoU should have

tender opening and covering the entire period of the contract. OEM to certify that all the

installation and commissioning has been done as per OEMs quality and installation

standards.

1. Document submission

The following documents should be specified for submission along with tender.

a) List of personnel, organization available on hand and proposed to be engaged

for the subject work.

b) List of plant & machinery available on

inducted (own and hired to be given separately) for the subject work.

c) List of works completed in the last three financial years giving description of

work, organization for whom executed, approximate value of contract at the

time of award, date of award and date of scheduled completion of work, date

of actual start, actual completion and final value of contract should also be

given.

d) List of works on hand indicating description of work, contract value and

approximate value of ba

e) The tenderer should have executed 35% of the tendered value confirming to

RDSO spn No.RDSO/SPN/TC/61/2007 Rev.2.0 or latest in the last three

financial years (i.e. current year and three previous financial years

N O T E:

Page 5

Qualifying Criteria:

Qualifying criteria

The tenderer should have completed at least one work of similar nature for a minimum

value of 35% of the advertised tender value of the work in the last three financial


upporting documents/certificates from the organization with whom they have worked



Total contract amount received by the Tenderer duri

current financial year should be a minimum of


sheet duly certified by Chartered Accountant etc. alon

Similar nature of work means:


RDSO Spn. No. RDSO/SPN/TC/61/2007 Rev.

CCTV/ PA Systems/LED or LCD or T


Note.2)


Networking, IT & if the tenderer is not R



covered in the tendered work. Such MoU should have



standards.

Document submission (for works costing above


List of personnel, organization available on hand and proposed to be engaged

for the subject work.

List of plant & machinery available on


List of works completed in the last three financial years giving description of


ime of award, date of award and date of scheduled completion of work, date


given.

List of works on hand indicating description of work, contract value and

approximate value of balance work yet to be done and date of award.

The tenderer should have executed 35% of the tendered value confirming to



5 of 41

DSTE

Qualifying criteria


of the advertised tender value of the work in the last three financial





Total contract amount received by the Tenderer during the last three years and in the

current financial year should be a minimum of 150% of advertised tender value.


sheet duly certified by Chartered Accountant etc. along with the Tender offer.

Similar nature of work means:


RDSO Spn. No. RDSO/SPN/TC/61/2007 Rev. 3.0 or latest and or video conferencing/

CCTV/ PA Systems/LED or LCD or True Colour or Plasma displays including computer



Networking, IT & if the tenderer is not RDSO/TEC approved vendor for the same then



covered in the tendered work. Such MoU should have been signed before the date of



(for works costing above ````50 lakh):



List of plant & machinery available on hand (own) and proposed to be







lance work yet to be done and date of award.




DSTE-II/KUR


of the advertised tender value of the work in the last three financial




ng the last three years and in the

of advertised tender value.


g with the Tender offer.


.0 or latest and or video conferencing/

rue Colour or Plasma displays including computer



DSO/TEC approved vendor for the same then



been signed before the date of





hand (own) and proposed to be







lance work yet to be done and date of award.



financial years (i.e. current year and three previous financial years).

Contractor

i) In case of items (c) and (d) above supportive documents/ certificates from

the organizations with whom they worked/are working should be enclosed.

ii) Certificate from private individuals/organizations for whom such works are

executed/

2. Tenderers should submit all documents as mentioned above along with their offer, failing

which their offer shall be summarily rejected.

3. The tender form is not transferable.

4. The tender should be accompanied by a deposit towards Earnest Money to be made in

cash or in any of the following forms.

i. Cash, Bankers Cheque,

CAO/E.Co.Railway,Bhubaneswar

State Bank of India or of any of the Nationalized Banks. No confirmatory advice from the

Reserve Bank of India will be necessary.

ii. Cash, Bankers Cheque,Pay Orders or Demand Drafts

(other than the State Bank of India and the Nationalized Banks) approved by the

Reserved Bank of India for this purpose. The Earnest Money is to be endorsed in favour

of FA & CAO, E.Co.Railway, Chandrasekharpur, Bhubaneswar

`2,10,930/-

iii. The tenderer shall hold the offer open for a period of 90 days from the date fixed for

opening the same, it is being understood that the tender documents have been

sold/issued to the tenderer and the tenderer is being permitted to tender in

consideration of the stipulation on his part that after submitting his tender, he will not

resile from his offer or modify terms and conditions thereof, in a manner not acceptable

to the Chief Signal & Telecom. Engineer/Divisional Railway Manager/ Sr.Divl.Sig. &

Telecom. Engineer/Divl.Sig. & Telecom. Engineer of the East Coast Railway. Should the

tenderer fail to observe or comply with the foregoing stipulation the aforesaid amount specified as

liable to be forfeited to the Railways. Government securities, stock certificates, bearer

bonds promissory notes/cash certificates etc. will not be accepted.

5. Tenders submitt

6. Tender forms purchased from one office may be dropped in the tender boxes at any of

three offices mentioned in the item No.7 below.

7. The tender to be deposited in the box available at the Offices of

SBP and the box will be sealed at

opened at 15.30 Hrs. on

tenderers. In case the date of opening is declared as holiday the tenders will be opened

on the next working day at the same time and same place.

8. The Tender Notice is also available in the website

www.eastcoastrail.indianrailways.gov.in

9. Railway reserves the right to accept or reject any tender without assigning any reason

whatsoever.

10. The tenderers are required to observe the web site to

slips issued subsequent to uploading of the tender notice an schedule.

Page 6

In case of items (c) and (d) above supportive documents/ certificates from


Certificate from private individuals/organizations for whom such works are

executed/being executed will not be accepted.

Tenderers should submit all documents as mentioned above along with their offer, failing


The tender form is not transferable.

The tender should be accompanied by a deposit towards Earnest Money to be made in

cash or in any of the following forms.

Bankers Cheque, Pay Orders or Demand Drafts

CAO/E.Co.Railway,Bhubaneswar. These forms of Earnest Money cou


Reserve Bank of India will be necessary.

Bankers Cheque,Pay Orders or Demand Drafts



of FA & CAO, E.Co.Railway, Chandrasekharpur, Bhubaneswar

(` Two lakh ten thousand nine

The tenderer shall hold the offer open for a period of 90 days from the date fixed for


ssued to the tenderer and the tenderer is being permitted to tender in



e Chief Signal & Telecom. Engineer/Divisional Railway Manager/ Sr.Divl.Sig. &


tenderer fail to observe or comply with the foregoing stipulation the aforesaid amount fied as `2,10,930/- (` Two lakh ten thousand nine hundred thirty) only



Tenders submitted without earnest money will be summarily rejected.

Tender forms purchased from one office may be dropped in the tender boxes at any of


The tender to be deposited in the box available at the Offices of

SBP and the box will be sealed at 15.00 Hrs. on

opened at 15.30 Hrs. on 19.03.2015 in the respective offices in presence of the



The Tender Notice is also available in the website

www.eastcoastrail.indianrailways.gov.in.

Railway reserves the right to accept or reject any tender without assigning any reason

The tenderers are required to observe the web site to


6 of 41

DSTE




being executed will not be accepted.




Pay Orders or Demand Drafts in favour of FA &

. These forms of Earnest Money could be either of the


Bankers Cheque,Pay Orders or Demand Drafts executed by the Scheduled Banks



of FA & CAO, E.Co.Railway, Chandrasekharpur, Bhubaneswar for the amount

nine hundred thirty) only.








tenderer fail to observe or comply with the foregoing stipulation the aforesaid amount lakh ten thousand nine hundred thirty) only



ed without earnest money will be summarily rejected.



The tender to be deposited in the box available at the Offices of Sr.DSTE/KUR /VSKP/

15.00 Hrs. on 19.03.2015 and the tender box will be

in the respective offices in presence of the





The tenderers are required to observe the web site to find out if any correction


Divl. Sig. & Telecom. Engineer,

E.Co.Railway, Khurda Road.

For and on behalf of President of India

DSTE-II/KUR






in favour of FA &

ld be either of the


executed by the Scheduled Banks



for the amount








tenderer fail to observe or comply with the foregoing stipulation the aforesaid amount lakh ten thousand nine hundred thirty) only shall be



Sr.DSTE/KUR /VSKP/

and the tender box will be

in the respective offices in presence of the




find out if any correction


Divl. Sig. & Telecom. Engineer,II

E.Co.Railway, Khurda Road.

For and on behalf of President of India

Contractor

No.S&T/OT/Mela shed

Copy forwarded to:

1. Sr.DFM/E.Co.Railway/ KUR/VSKP/SBP. They are requested to depute Accounts

representative on the date of opening of the tender for witness.

2. Divl. Cashier, E.Co.Railway, Khurda Road/ VSKP/ SBP for information

action. They may please receive and credit the cost of tender form to the allocation

Z-652.

3. CSTE/ E.Co.Railway/ Bhubaneswar for kind information please.

4. All DRM (S&T) over E.Co.Railway for information and wide circulation.

5. CVO/BBS & Sr.Divl.A

6. Notice Board.

Page 7

Mela shed-PURI/KUR Division/40

Copy forwarded to:

Sr.DFM/E.Co.Railway/ KUR/VSKP/SBP. They are requested to depute Accounts


Divl. Cashier, E.Co.Railway, Khurda Road/ VSKP/ SBP for information


CSTE/ E.Co.Railway/ Bhubaneswar for kind information please.

All DRM (S&T) over E.Co.Railway for information and wide circulation.

CVO/BBS & Sr.Divl.Audit Officer, E.Co.Railway, Khurda Road for information.

Notice Board.

7 of 41

DSTE

Dt.03.02.2015



Divl. Cashier, E.Co.Railway, Khurda Road/ VSKP/ SBP for information


CSTE/ E.Co.Railway/ Bhubaneswar for kind information please.


udit Officer, E.Co.Railway, Khurda Road for information.

Divl. Sig. & Telecom. Engineer

Khurda Road.

DSTE-II/KUR

Dt.03.02.2015.


Divl. Cashier, E.Co.Railway, Khurda Road/ VSKP/ SBP for information and necessary



udit Officer, E.Co.Railway, Khurda Road for information.

Divl. Sig. & Telecom. Engineer,II

Khurda Road.

Contractor

CHECK LIST OF ITEMS TO BE COMPLIED BY TENDERERS

Tender Notice No.

Sl. No.

1. Submission of tender in Railways form duly signed by the Tenderer at every page.

2 All documents to be furnished in English.

3. Partnership deed, if any Constitution of the firm and copies of connected legal

documents.

4. Full and clear postal address.

5. Earnest money:

Earnest Money should be in cash or in any of the following forms.

I. Cash, Bankers Cheque

a. Validity to be at least up to the validity date of the tender

b. To be hypothecated to FA & CAO/E.Co.Rly/BBS.

6. Attested copies of certificates from the Employer/ Client/ Audited balance sheet duly

certified by Charted Accoun

7. Validity of the tender offer (90 days or as specified).

8. Credential in support:

a. Experience and expertise in S&T field.

b. Financial Capacity.

c. Resourcefulness in respect of assured supply of ma

d. Details of technical personnel with qualification and experience employed by the

firm.

e. Details of Supervisors and skilled & unskilled staff with qualification and

experience for field supervision & execution.

f. Details of special equipmen

available the firm

9. Time schedule for supply of materials and execution of works.

10. If working through contract labour, the Contractor must register with Labour

Commissioner. Nec

before signing of Contract Agreement.

11. Corrections, if any, to be attested by the Tenderer.

12. Acknowledgment of letter of Acceptance

13. For successful tenderer,

security deposit and the balance towards security deposit to be deducted (@ 10%)

from on account bill unless the whole security deposit is made by the tender.

14. Contract Agreement to be executed

days from the date of issue of Acceptance letter.

NOTE: The above check list is not exhaustive. The Tenderer must go through carefully the

entire booklet and submit the tender complying with all the

conditions/provisions/instructions mentioned therein irrespective of the fact that they have

been highlighted i

Page 8

East Coast Railway


No.S&T/OT/Mela shed-PURI/KUR Div


All documents to be furnished in English.


4. Full and clear postal address.

Earnest money:


Bankers Cheque, Pay Orders or Demand Drafts.



Attested copies of certificates from the Employer/ Client/ Audited balance sheet duly

certified by Charted Account in support of financial turn over for last three years.

Validity of the tender offer (90 days or as specified).

Credential in support:-


b. Financial Capacity.

c. Resourcefulness in respect of assured supply of ma




f. Details of special equipments, tools and plants and machinery, vehicle etc.

available the firm for execution of contract work.

Time schedule for supply of materials and execution of works.

If working through contract labour, the Contractor must register with Labour

Commissioner. Necessary license to the submitted with tender or to be produced

before signing of Contract Agreement.

Corrections, if any, to be attested by the Tenderer.

Acknowledgment of letter of Acceptance

For successful tenderer, the earnest money to be retained by the Railway as a part of



Contract Agreement to be executed by the successful tenderer within a period of 15


The above check list is not exhaustive. The Tenderer must go through carefully the



been highlighted in the check list or not.

8 of 41

DSTE

East Coast Railway


/KUR Division/40 Dt.03.02.2015

Item




Pay Orders or Demand Drafts.




t in support of financial turn over for last three years.

Validity of the tender offer (90 days or as specified).


c. Resourcefulness in respect of assured supply of materials.




ts, tools and plants and machinery, vehicle etc.

for execution of contract work.

Time schedule for supply of materials and execution of works.


essary license to the submitted with tender or to be produced


Acknowledgment of letter of Acceptance- within 7 days from the date of issue.

the earnest money to be retained by the Railway as a part of



by the successful tenderer within a period of 15





DSTE-II/KUR

Section II


Dt.03.02.2015.




t in support of financial turn over for last three years.



ts, tools and plants and machinery, vehicle etc.


essary license to the submitted with tender or to be produced

within 7 days from the date of issue.

the earnest money to be retained by the Railway as a part of



by the successful tenderer within a period of 15




Contractor

The following documents should be submitted along with the tender.

1 Submission of tender in Railways form duly signed by the

Tenderer at every page

2 All documents

3 Partnership deed, if any Constitution of the firm and copies of

connected legal documents.

4 Full and clear postal address.

5

Earnest money in prescribed form.

Cash, Pay Orders

a) Validity to be at least up to the validity date of the tender

b) To be hypothecated to FA & CAO/E.Co.Rly/BBS or

Sr.DFM/E.Co.Rly/Khurda Road.

6 Corrections, if any, to be attested by the Tenderer.

7

The tenderer should be

RDSO approved vendor (OEM)

installation, testing & commissioning of the same as covered in the

tendered work. Such MoU should have been signed before the date

of tender opening and covering the entire pe

OEM to certify that all the installation and commissioning has been

done as per OEMs quality and installation standards.

must submit the relevant documents in proof of the OEM

MOU with the OEM

considered that tender does not have requisite qualification.

tenderer should have executed 35% of the tendered value

confirming to RDSO spn No.RDSO/SPN/TC/61/2007

Rev.2.0 or latest in the last three financial years (i.

current year and three previous financial years).

8

The tenderer must submit evidence of having executed similar

work and their performance certificate from the customers (not

below the rank of JAG officer of Indian Railway or equivalent rank

in other

9

The tenderer should have completed in the last three financial

years (i.e. current year and three previous financial years): at

least one similar single work, for a minimum value of 35% of

advertised tender value of work.

Advertised tender value (

10

The tenderer should have total contract amount received during

the last three years should be a minimum of 150% of advertised

tender value. The tenderer (s) is/are

with the tender the attested copies of certificates from the

employer/Client/ audited balance sheet duly certified by Chartered

Accountant in support of financial turnover.

Advertised tender value (

Page 9

DOCUMENTS SUBMISSION


Submission of tender in Railways form duly signed by the

Tenderer at every page.

All documents to be furnished in English.

Partnership deed, if any Constitution of the firm and copies of

connected legal documents.

Full and clear postal address.

Earnest money in prescribed form.

Cash, Pay Orders, Bankers Cheque or Demand Drafts



Sr.DFM/E.Co.Rly/Khurda Road.


The tenderer should be RDSO approved (O

RDSO approved vendor (OEM) for the respective items for



of tender opening and covering the entire pe


done as per OEMs quality and installation standards.

must submit the relevant documents in proof of the OEM

MOU with the OEM. In absence of documentary evidence, it will be

considered that tender does not have requisite qualification.



Rev.2.0 or latest in the last three financial years (i.





in other Government Deptt.).




advertised tender value of work.

Advertised tender value (`) 35% of Advertised Tender value

12185358



tender value. The tenderer (s) is/are




Advertised tender value (`) 150% of Advertised Tender

12185358

9 of 41

DSTE

DOCUMENTS SUBMISSION



to be furnished in English.


or Demand Drafts




RDSO approved (OEM) or having MoU with

for the respective items for supply,



of tender opening and covering the entire period of the contract.


done as per OEMs quality and installation standards. The tenderer

must submit the relevant documents in proof of the OEM or the

documentary evidence, it will be

considered that tender does not have requisite qualification. The



Rev.2.0 or latest in the last three financial years (i.e.








35% of Advertised Tender value (`)

4264875



tender value. The tenderer (s) is/are required to produce along




150% of Advertised Tender value

(`)

18278037

DSTE-II/KUR

Please put

(a) mark if

submitted




MoU with

supply,



riod of the contract.


The tenderer

or the

documentary evidence, it will be

The



e.









required to produce along



Contractor

11 List of personnel, organization available on hand and proposed to

be engaged for the subject work.

12

List of plant & machinery available on hand (own) and proposed to

be inducted (own and hired to be given

work.

13

List of works completed in the last three financial years giving

description of work, organization for whom executed, approximate

value of contract at the time of award, date of award and date of

scheduled completion

completion and final value of contract should also be given.

14

List of works on hand indicating description of work, contract

value, approximate value of balance work yet to be done and date

of award.

NOTE :

i.) In case of items (13) and (14) above supportive documents/ certificates from the

organizations with whom they worked/are working should be enclosed.

ii.) Certificate from private individuals


Address for Correspondence:

Office of Sr.Divl.Sig. & Telecom. Engineer,

DRMs Office Building, East Coast Railway,

Khurda Road,At/P.O. Jatni,

Dist. Khurda (Od

Page 10

List of personnel, organization available on hand and proposed to

be engaged for the subject work.


be inducted (own and hired to be given




scheduled completion of work Date of actual start, actual




of award.



Certificate from private individuals/organizations


Address for Correspondence:

Office of Sr.Divl.Sig. & Telecom. Engineer,

DRMs Office Building, East Coast Railway,

Khurda Road,At/P.O. Jatni,

disha),PIN: 752050

10 of 41

DSTE



be inducted (own and hired to be given separately) for the subject




of work Date of actual start, actual






organizations for whom such works are


DSTE-II/KUR



separately) for the subject




of work Date of actual start, actual




for whom such works are

Contractor

1. The tenderers are required to scrutinize carefully all clauses appearing in the Tender

documents and to sign in token thereof every page of the Tender Document.

2. General conditions, special conditions of Tender/Contract, Instructions to tenderers,

standard specification for works and materials are laid down in General conditions of

contract and standard specifications of Engineering Department, Conditions of Tenders,

General conditions of contract, Special conditions of contract, Instructions to the

tenderers for S&T works on E.Co.Railway, all corrected upto date, which will be binding

on the tenderers/contractors and can be seen at the office of Senior Divisional Signal &

Telecom Engineer, E.Co.Railway, Khurda Road.

3. The Tenderers should quote rates in figures and in words. Wherever there is a difference

between the rates quoted in figures and in words, the rate quoted in words will be taken

as correct.

4. All details and drawi

the Senior Divisional Signal & Telecom Engineer, E.Co.Railway, Khurda Road during

office hours.

5. No reference to previous deposit of Earnest Money for adjustment against the present

tender will be accepted or any request for recovery from outstanding bills towards the

Earnest Money against the present tender will be entertained.

6. All expenses in drawing up the agreement and the cost of the stamp duty, if any, shall

be borne by the

7. The cancellation of any document such as power of attorney, partnership deed etc. shall

forthwith be communicated by the contractor to the Railway in writing failing which the

Railway shall have no responsibility or liability for any action on the stre

documents.

8. The contractor will be permitted to make use of the service roads already existing within

the Railway possession. If additional service roads are required within Railway premises

the contractor may be allowed to make them at his own

the Railways Engineer. All service roads required outside Railway boundary shall be

constructed by the contractor at his own risk and cost. These roads shall be maintained

by the contractor at his own cost. The railway res

service roads as and when necessary without any payment to the contractor.

9. If the original work order issued to the contractor is lost by him for any reason what

ever and contractor demands for supply of a duplicate

Rs.100/- (Rupees one hundred) only for each work order will be imposed on him for the

issue of duplicate copy of the work order. Contractor should return work order(s) along

with final bill.

10. The Tenderer/Contractor may be require

of the E.Co.Railway, if found suitable up to the extent of 20 (twenty) persons for each

lakh or part thereof or the value of the contract during the currency of the contract. The

terms of employment between suc

mutually agreed terms subject to the statutory provisions contained in the labour

regularizations and inactments. The contractor shall indemnify the railway against any

claim arising out of employment of such

disputes etc. arising out of the employment of such labour by the Tenderer/Contractor.

11. No lead on Railways / Contractors materials shall be payable for the works executed

under this contract.

12. When the tender is received by the Railway Administration, it will be understood that the

tenderer/s has/have gone through carefully in details all the instructions, conditions

general and special instructions of the contract and all general and special instruction

execution of the work and that the tenderer/s has/have got himself/themselves clarified

in all points and doubts and interpretations by the proper authorities of the Railway

Administration.

Page 11

East Coast Railway

INSTRUCTIONS TO THE TENDERERS & CONDITIONS

The tenderers are required to scrutinize carefully all clauses appearing in the Tender


conditions, special conditions of Tender/Contract, Instructions to tenderers,



al conditions of contract, Special conditions of contract, Instructions to the




The Tenderers should quote rates in figures and in words. Wherever there is a difference


All details and drawings pertaining to the works are available can be seen in the office of


office hours.

No reference to previous deposit of Earnest Money for adjustment against the present

er will be accepted or any request for recovery from outstanding bills towards the


All expenses in drawing up the agreement and the cost of the stamp duty, if any, shall

be borne by the contractor.

The cancellation of any document such as power of attorney, partnership deed etc. shall



The contractor will be permitted to make use of the service roads already existing within


the contractor may be allowed to make them at his own



by the contractor at his own cost. The railway res


If the original work order issued to the contractor is lost by him for any reason what

ever and contractor demands for supply of a duplicate

(Rupees one hundred) only for each work order will be imposed on him for the


with final bill.

The Tenderer/Contractor may be required to engage surplus/retrenched casual labours



terms of employment between such labour and the tenderer/contractor may be on



claim arising out of employment of such labour and the railway shall not be party to any


No lead on Railways / Contractors materials shall be payable for the works executed

under this contract.

tender is received by the Railway Administration, it will be understood that the





Administration.

11 of 41

DSTE

East Coast Railway

INSTRUCTIONS TO THE TENDERERS & CONDITIONS












ngs pertaining to the works are available can be seen in the office of











the contractor may be allowed to make them at his own cost with the prior approval of



by the contractor at his own cost. The railway reserves the right to make use of these


If the original work order issued to the contractor is lost by him for any reason what

ever and contractor demands for supply of a duplicate of the same, panel levy of



d to engage surplus/retrenched casual labours



h labour and the tenderer/contractor may be on



labour and the railway shall not be party to any








DSTE-II/KUR

SECTION - III











ngs pertaining to the works are available can be seen in the office of







Railway shall have no responsibility or liability for any action on the strength of said



cost with the prior approval of



erves the right to make use of these


If the original work order issued to the contractor is lost by him for any reason what-so-

of the same, panel levy of



d to engage surplus/retrenched casual labours



h labour and the tenderer/contractor may be on



labour and the railway shall not be party to any





general and special instructions of the contract and all general and special instruction for



Contractor

13. Should a tenderer find discrepancies in or omission from the

tender forms or should he have any doubt as to their meanings, he should at once notify

the authority inviting tender who may send a written instructions to all tenderers. It

should be understood that every endeavour has been made t

materially affect the basis of the tender and the successful tender shall take upon

himself and provide for the risk or any error which may subsequently be discovered and

he shall make no subsequent claim on account thereof.

14. The contractors who are working in the establishment through contract labour

(Regulation and abolition) Act 1970 and Central Rule, 1971 and obtain a licence from

the Assistant Labour (Central) concerned and produce the same to the Railway either

along with th

awarded will be terminated on the ground that they have not complied with legal

provisions of the said act and Earnest Money forfeited.

15. Railway will not arrange for release of foreign exch

16. INSPECTION CHARGES:

materials supplied by the contractor in works contract, inspection charges @ 1% of the

cost of the materials including all taxes, excise duty, etc

inspection are to be borne by the contractor.

17. Eligibility Criteria. With the intention of bringing good & experienced contractor in the

tenders the eligibility criteria in all tenders shall be as under.

17.1 As given in the table belo

(i) Should have completed in the

last three financial years (i.e.

current year and three

previous financial years).

(ii) Total contract amount

received during the last three

financial years and in the

current financial year.

18. Though this work is for limited stations over Khurda Road Division. However, depending

upon the requirement/urgency, the tenderer shall execute the work at any station/

section under Khurda Road division.

19. Earnest Money Deposit:

the tender for the due performance with the stipulation to keep the offer open till such

date as specified in the tender, under the conditions of tender. The earnest money shall

be as under:

Value of the work ( Te

For works estimated to cost upto

crore

For works estimated to cost more than `1 crore

The earnest money shall be rounded to the nearest

applicable for all modes of tendering.

19.1 The Tender must be accompanied by a sum, as mentioned in item No.2 of Form of

Tender, as Earnest Money. Earnest Money should be in cash or in any of the following

forms:-

(i) Bankers Cheque

be either of the State Bank of India or of any of the nationalized banks. No confir

advice from the Reserve Bank of India will be necessary.

Page 12

Should a tenderer find discrepancies in or omission from

puri tender.pdf

Documents