tender procedures efg 1914, copenhagen 9.05 am, 10 may 2012
TRANSCRIPT
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Tender
Proce
dures
EFG 191
4, C
open
hage
n
9.05
am
, 10
May
201
2
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Terminology
Archive: ‘Public Invitation to Tender’
aka ‘Request for Tender’ (RFT)
compare ‘Request for Proposal’ (RFP)
Participant: ‘Tender’
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Preparing the RFT
Open or Restricted?
Research (mind integrity)
Scope and range
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Estimated volume
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Indicate budget?
The amount budgeted in Images for the Future for digitizing by Filmmuseum is € 680 per hour of source material. The amount budgeted for encoding is € 360 per hour of source material. The amount budgeted for digital storage is € 11,920 in 2008 (year 1 of contract), € 19,866 in 2009 (year 2 of contract), € 27,813 in 2010 (optional year 3 of contract), € 35,759 in 2011 (optional year 4 of contract). The whole of the activities of digitizing, encoding, temporary storing and asset management will therefore need to be performed within these financial parameters. Tenders containing a quote outside the scope of these financial parameters can only be judged if no other tender conforms to the financial parameters outlined above.
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RFT: Descriptive part
- Describe current situation
- Describe purpose of the Invitation to Tender
- Division into Lots
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RFT: Assessment
1. Ask them out
2. Knock-out requirements
3. Wishes
4. Variations
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Rest of Procedure
- Include Contract
- Publish on TED
- Inform prospective participants
Deadlines
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Choices
- RFP rather than RFT
- Hitchhike
- RFT by yourself
- Joint RFT