Tender No. RTI/MUM/Tend./1/Façade/2017-18 Date: 08.08.2017

ToM/s ……………………….,……………………………,……………………………,……………………………,Mumbai – 400 …...

Sir, Sub: Tender for Façade Cleaning Services at Regional Training Institute,

C-2, GN Block, Behind Asian Heart Institute, Bandra-Kurla Complex, Bandra (East), Mumbai -51.

1. Principal Director, Regional Training Institute, Mumbai (RTI), C-2, GN Block, Behind Asian Heart Institute, Bandra-Kurla complex, Bandra (East), Mumbai 51 invites sealed tenders for the captioned work in two bid system from reputed firms/agencies having good track record and at least 3 years experience in providing Façade Cleaning Services to Government Organisations/Public Sector Undertakings.

2. The issue and receipt of tender document will be as under:

a. Date of issue of Tender forms from 08.08.17 10.00 hrs to 16.00 hrs 14.08.2017.

b. Pre-bid Conference shall be held in the office of the undersigned at 11.00 hrs on 18.08.2017 to clarify any points that the intending tenderers’ may have regarding the tender.

c. Last date of receipt of tenders including Earnest Money Deposit, Technical Bid and the Price Bid up to 15.00 hrs. on 31.08.2017.

d. Date of opening of technical bid in the office of undersigned at 15.30 hrs on 08.09.2017.

The tender document contains 21 pages.

The completed tender document shall be submitted to the office of the undersigned on the following address:

Sr. Administrative Officer/RTIRegional Training Institute,C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla complex, Bandra (East), Mumbai 51.Upto 15.00 hrs. on or before the last date receipt of tender i.e., 07.09.2017

3. Earnest Money Deposit (EMD) of Rs 10,000/- (Rupees Ten Thousand only) in the form of Demand Draft/Pay Order in favour of Pay & Accounts Officer, O/o the Pr. Accountant General (A&E) I, Maharashtra, Mumbai must accompany the tender. Cheques for EMD will not be accepted.

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4. Tenders of the contractors, who do not deposit the EMD in the above manner, are liable to be rejected. The tenders not accompanied with EMD shall be summarily rejected.

5. The EMD so deposited will be held by RTI without interest as security deposit for due fulfillment of contract for period of one year in case of the successful contractors. The same will be returned to the contractor after satisfactory rendering of services for the contract period.

6. EMD will be forfeited in case the contractor fails to commence the work awarded to him within the prescribed time limit.

7. The Employer is not liable to pay any interest on the EMD. The EMD of the unsuccessful tenderers will be refunded without any interest only after the decision to award the work is taken or after the expiry of the validity period 30 days of the tender whichever is later.

8. The EMD, which will be treated as security deposit (on award of contract of the successful tenderer) will be forfeited, if he fails to comply with any of the conditions of the contract. This amount partly or fully may be forfeited in case of damage to RTI’s property.

9. Mode of Submission of Tender

The tenderers shall be required to submit tender in three separate sealed envelopes, each containing as under:

i) First envelope - Earnest Money Deposit in prescribed manner.

ii) Second envelope - Technical bid

iii) Third envelope - Price bid (Rate quoted per sq.metre)

All the above three sealed envelope, marked “Earnest Money Deposit Only “, “ Technical Bid Only “ and “Price Bid Only” respectively, shall then be placed in another sealed envelope and submitted to the office undersigned up to 1500 hrs on or before the last date of receipt of tender i.e. 07.09.17. The name of work, the name and mailing address of Tenderer and the contents of the envelope shall be clearly mentioned on the sealed outer envelope.

The envelope marked ‘Price bid Only’ should contain rate quoted per sq.metre

10. RTI discourages stipulation of any conditions by the tenderer. In case the tenderer wishes for any clarification on any issue he may do so during the pre-bid meeting scheduled with all the tenderers before submission of the tender.

11. The tenderer shall withdraw all his conditions, which are not acceptable to RTI and quote their rate/s accordingly based on the conditions accepted/ rejected by the Employer during the pre-bid meeting

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12. On the date stipulated for opening of tenders, the tender opening committee shall first open the first envelope superscribed “Earnest Money Deposit Only”, Thereafter, the second envelope superscribed “Technical bid only” shall be opened, on the same day, in the presence of the intending tenderers or their authorized representatives.

13. The scrutiny and evaluation of technical bids shall be done by RTI and necessary clarification/ additional information, if any, as required and sought by RTI, from the tenderers shall be furnished by the tenderers within the stipulated time as communicated to them. Non-response by the tenderer within the stipulated period shall render their tender liable for rejection

14. The contractor shall submit a certified copy of Power of Attorney in the name of person who has signed the tender document along with the technical bid of the tender document.

15. RTI is not bound to accept the lowest or any other tender and reserves the authority to reject any or all the tenders received without the assignment of any reason. All tenders in which any of the prescribed condition is not fulfilled or any additional condition included by the tenderer shall be summarily rejected.

16. The tender for the work shall remain open for acceptance for a period of thirty days from the date of opening of tenders (price bid). If any tenderer withdraws his tender before the same period or makes any modifications in the terms and conditions of the tender which are not acceptable to RTI, shall without prejudice to any other right or remedy, be at liberty to forfeit the said EMD.

17. Rates quoted shall remain the same throughout the period of contract. All taxes including services tax etc. prevailing at the time of submission of tender (price bid) in respect of this contract shall be included by the contractor in his quoted rate/s and RTI will not be liable for any additional claim whatsoever in this respect during the period of contract, if the statutory payment structure remains unchanged. However, any increase of additional taxes levied by the Government or statutory authorities after the date of submission of tender (price bid) will be borne by RTI to that extent only.

Sr. Administrative OfficerRegional Training Institute, MumbaiIndian Audit & Accounts Department

Contact: 26541878, 26521902

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TENDER FORM

TO

Sr. Administrative Officer,Regional Training Institute,C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla complex, Bandra (East), Mumbai No.400 051.

Dear Sir/Madam,

1. Having inspected the site, scope of work etc. relating to the work specified and having acquired the requisite information relating to and thereto affecting the tender, I / We hereby offer to undertake the job specified for the duration specified in the said memorandum at the rate/s mentioned in the attached Price Bid and in accordance with the requirement of the work in all respects, scope of work and instructions in writing referred to in the Articles of Agreement as specified and required for, by and in all respect in accordance with such conditions so far as they may be applicable.

2. I/We hereby submit tender for carrying out the work specified in accordance with the instructions in writing referred to and as explained during the pre bid meeting, by and in all respects in accordance with, such conditions so far as applicable.

3. We agree to keep the tender open for thirty (30) days from the due date of opening of tenders (price bid).

4. A sum of Rs 10,000/- ( Rupees Ten Thousand only) is herby forwarded by Demand Draft / Pay Order of a Scheduled Bank/Nationalised Bank as EMD as per the details mentioned below:

Demand Draft / Pay Order no.____________

Amount _____________________

If/we, fail to take up the work as per the time specified, I/we agree that RTI shall

without prejudice to any other right or remedy, be at liberty to forfeit the said EMD absolutely. Otherwise, the said EMD shall be retained by RTI till the work is carried out by the tenderer. The EMD will be refunded to the tenderer after the expiry of the original contract period or extended contract period based on mutually acceptable terms as the case may be.

5. We are aware that we are being engaged to provide Façade cleaning services to Regional Training Institute, located at C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla complex, Bandra (East), Mumbai No. 51.

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6. The job role includes executing and reporting all works related to Façade Cleaning services under single point responsibility to the full satisfaction of the Employer.

7. The contract period will be for one year commencing form 1st day of the month succeeding the month in which work order is issued to the contractor or otherwise intimated with a minimum time gap of 10 days from the date of issue of work order, whichever is earlier. Contract may be renewed at the discretion of RTI on such terms & conditions as may be mutually agreed upon by RTI and the Contractor.

8. Should this tender be accepted I/We herby agree to confirm and to abide by and fulfill the terms and conditions of contract so far as they may be applicable and in default whereof, authorize the Employer to forfeit and pay to the Employer, the amount of Earnest Money Deposit mentioned in the contract.

9. I/We have deposited a sum of Rs.10, 000/- as Earnest Deposit with the Employer which will not bear any interest, Should I/We fail to perform the terms of the contract when awarded, I/We do hereby agree that this sum shall be forfeited by RTI.

10. I/We hereby declare that I/We shall treat the tender document as secret/ confidential documents and shall not communicate information/ derived there from to any person other than a person to whom I/We am/ are authorized to communicate the same or use the information in any manner prejudicial to the safety of the Employer.

Yours Faithfully,

Signature of the Tenderer

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The details of the façade proposed to be cleaned periodically and maintained are as under:

Sl. No. Area Periodicity Area

1. Curtain glazing, suspended glazing and structurally glazed windows etc.

External

Quarterly 30,000sqm (approx)

2. Aluminum Composite Panel Cladding, Aluminum louvers, Stone Cladding

External

3. Atrium, Curtain glazing, suspended glazing and structurally glazed windows, glazed partitions, Al. louvers etc.

Internal & External

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GENERAL RULES AND DIRECTIONS

1. Tenders will be opened in the presence of any intending contractor who may be present at the time of scheduled date & time of opening of tenders.

2. Rates quoted by the contractor in figure and words shall be accurately filled in, so that there is no discrepancy on the rates written in figures and words.

3. All rate/s shall be quoted in proper form of price Bid.

4. The Company must comply with the all the statuary requirements before submitting quotations viz.,

a) Provident Fund Registration b) Professional Tax Registrations c) ESIC Registrations

d) PANe) Service Registration

The entire set of tender paper issued to the tenderer should be submitted fully priced and also signed on the tender form as well as on the last page with initials on every page. Initials and signature will indicate the acceptance of the tender conditions by the tenderer.

5. It is obligatory on the part of the tenderer to sign the tender documents and that, after the work is awarded, he will have to enter into an agreement with RTI.

6. On acceptance of the tender, the name(s) of the accredited representatives (s) of the tenderer who would be responsible for taking instructions from the Employer shall be communicated in writing by the tenderer to the Employer.

7. Successful tenderer shall be required to obtain a Performance Security Bank Guarantee in the format enclosed for an amount equal to 5 % of the total tender value for FOURTEEN months and execute an agreement in non-judicial stamp paper of Rs 100/- (Rupees One Hundred only) in the format prescribed. The cost of the stamp paper is to be borne by the contractor and he shall be bound by the terms and conditions in the agreement, which in turn will be the same terms and conditions as mentioned in the tender document.

8. The contractor shall be bound to follow all the labour legislations of Minimum Wages Act, Payment of Gratuity Act, Workmen Compensation Act, Contract Labour (Regulation & Abolition Act), Employees State Insurance Act, Employees Provident Fund Act, Payment of Bonus Act etc. amended from time to time. If he fails to do so, his failure will be a breach of the contract and Employer may in his discretion without prejudice to any other right or remedy available in law cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provision of the said Act.

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SPECIFIC CONDITIONS OF CONTRACT

1. The contractor shall carry out and complete the said work in every respect in accordance with this Contract and with the directions of and to the satisfaction of the Employer.

2. The contractor shall inspect the site of work carefully before quoting the rates.3. The contractor shall comply with all the labour regulations and acts in force and all

the statutory provisions and byelaws in the area from the local bodies.4. The contractor shall depute one supervisor at the time of execution of work and

manpower engaged in the operation of façade cleaning equipments and cleaning work shall be skilled and experienced in the job and shall possess necessary license/ certification for job wherever applicable.

5. The Contractor shall afford every reasonable facility for carrying out of all works relating to cleaning of the external façade and interiors as specified and shall make good any damages done to existing windows, walls, floors, terraces, canopy etc.

6. The Employer reserves to itself the right of altering the nature of the work by adding to or omitting any items of work or having portions of the same carried out without prejudice to this Contract.

7. Time shall be considered as the essence of this Contract and the Contractor should commence the work from the tenth day after the date of issue of formal work-order, and to complete the entire work within specified time period. The Contractor shall not be entitled to any compensation for any loss suffered by him on account of delays in commencing or executing the work, whatever the cause of delays may be.

8. The contractor shall provide to all the labourers and supervisor deployed for cleaning work, necessary safety equipments such as safety belt, mask, protective goggles, safety shoes, helmets, gloves etc. and shall be trained in First Aid. All safety Rules and Regulations shall be observed by the persons engaged under this contract.

9. All the labourers including Supervisor deployed by the contractor for cleaning shall be provided with adequate insurance cover as per labour laws in force during the entire period of the contract including the validly extended period if any at his cost. All the labourers including supervisor engaged at the work site shall be covered under ESIC. The contractor shall, from time to time, provide documentary evidence as regards payment of premium for all the insurance Policies for keeping them valid till the completion of the work. Agency shall maintain separate challans for the payment of EPF & ESIC and shall submit a copy to RTI for information, reference and records.

10. The Contractor shall, however, be responsible for any claim or loss resulting from his failure in obtaining such insurance policies.

11. The employees of the Contractor shall wear proper uniform while on duty. The contractor shall issue photo identity cards to various persons deployed by him and also furnish the details of personnel like name, permanent residential address, Identity mark, age, signature, qualification, etc. along with an attested photograph to the organization. The contractor shall also obtain police verification of the persons deployed by him at work site and submit to Sr. Audit Officer/Admn/RTI.

12. The persons deployed by the contractor shall not consume any kind of Alcoholic drinks during their working period. The persons shall be well behaved and should be dressed in proper uniform.

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13. All consumables, cleaning materials, cleaning accessories & equipments, façade access equipment & labour shall be provided by the Contractor and the quoted rates will be deemed to be inclusive of the cost of relevant item of work and nothing extra shall be payable on this account.

14. The maintenance schedule for cleaning the façade and internal areas as specified shall be as under:

Sl. No. Area Periodicity Area1. Curtain glazing, suspended

glazing and structurally glazed windows etc.

Internal & External

Quarterly (once in three months)

30,000sqm (approx)

2 Al. Composite Panel Cladding, Al. louvers, Stone Cladding

External

3 Atrium, Curtain glazing, suspended glazing and structurally glazed windows, glazed partitions, Al. louvers etc.

Internal & External

15. The water and electricity required for the purpose of cleaning and for operation and maintenance of the equipments shall be provided by the RTI free of cost.

16. Statutory recoveries shall be made from the bills.

17. Total time period for completion of the work will be 12 months from the date of issue of work order. The work shall be executed as per direction of Sr. Administrative Officer/RTI and payment shall be made on the basis of bills duly certified by the Sr. Administrative Officer/RTI.

18. The contractor shall not assign, sub contract or subject the whole or any part of the works covered by the contract for any benefit thereof.

19. It shall be the duty of the Contractor to provide personal supervision and direction to his employee/workmen for the performance of work undertaken under the contract and to ensure compliance of all instructions given by the Sr. Administrative Officer/RTI.

20. The Contractor shall directly and exclusively be responsible for any liability arising due to any difference or dispute between him and his personnel engaged. The Contractor shall be responsible for resettlement of any claim/dues in case of any of the contractor’s employees sustaining injury within the premises of RTI. The contractor shall have to take necessary insurance cover for all his employees in this regard. The contractor shall maintain First Aid Facilities for his employees. The Contractor shall keep RTI indemnified at all times against all claims that may arise under this contract.

21. It should be understood and agreed that there is “no Employer-Employee, Master-Servant or Principal-Agent relationship between RTI and Contractor and/or the Contractor’s employees in any manner whatsoever and that the Contractor has to render services to the institute as an independent Contractor.

22. Any failure on the part of the contractor at any time to enforce the strict observance of the performance of any of the terms and conditions of this contract or non-exercise of any right mentioned in the contract shall not constitute a waiver of such terms and conditions of rights and shall not effect or deprive the Institute to exercise the same at any later date.

23. All disputes or difference whatsoever, between the parties to the Contract arising during the currency of the contract shall be settled by the RTI. The decision of Principal Director/RTI shall be final and binding on the Contractor in this regard.

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PROFORMA FOR TECHNICAL BID(To be filled and submitted by the Agency)

1. Name of the firm/company/ establishment/proprietary concern registered

2. Address of the registered office

3. Address of the office at Mumbai

4. Telephone Nos./Fax No./E-mail

5. Name and address of the

Director/partners/owners of the agency with

Tel./Mobile No.

6. Name of person authorized to enter into and

execute contract/ agreement and the capacity

in which he is authorized.

7. Whether the firm is having branches at more

than one place?

If so, please furnish the details.

8. Earnest Money Deposit (EMD) submitted YES/NO

9. EMD details DD No.

Date

Drawn on Bank

For Rs.

10. Proof of financial status in form of balance

sheet for the last three years

YES/NO Page No.

11. Enclose an affidavit certified by the Notary at the location of the agencies/head quarters, Mumbai that the agency has never been black listed or punished by any court for any criminal offence/breach of contract and that no police, vigilance enquiry/criminal case is pending

YES/NO Page No.

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12. Copy of certificate of Incorporation of the Company

YES/NO Page No.

13. PAN No. (Copy to be enclosed) YES/NO Page No.

14. EPF Code No. (Copy to be enclosed) YES/NO Page No.

15. ESI Code No. (Copy to be enclosed) YES/NO Page No.

16. Professional Tax Registration No. (Copy to be enclosed)

YES/NO Page No.

17. Copy of certificate of Registration under Section 69 of the Finance Act,1994(32 of 1994)

YES/NO Page No.

18.Details of current license from Labour Department

YES/NO Page No.

19. Copies of Income Tax Returns for last 3 years duly certified by CA

YES/NO Page No.

20. Name and addresses of two persons of standing from whom credentials of the agency can be verified

YES/NO Page No.

21. Have you/your representative physically inspected/surveyed the Institutes premises Before submitting the tender

YES/NO

22. Details of your reputed clients of Government /Public Sector Undertakings to whom you are providing façade cleaning services during last three years (Enclose a copy of work/contract and contact person’s name & tel./Mob No. etc.)

YES/NO Page No.

23. Specify your Annual turnover (for last 3 years)with documentary support

Page No.

24. Documentary evidence for having contributed PF in r/o your staff

YES/NO Page No.

25. Do you accept that the charges quoted by you shall be firm during the currency of the contract

YES/NO

Signature of Tendering Agency

(Seal of the Company/Firm)

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PRICE BID

To The Principal Director,RTI, Mumbai Sir/Madam,: I / We wish to submit our Tender for providing Façade Cleaning Services for Regional Training Institute, Office and Hostel block at C-2, GN Block, Bandra- Kurla Complex, Near Asian Heart Institute, Bandra (East), Mumbai 400 051 at the following rates:-

Monthly rate offered for providing Façade Cleaning services at RTI, Mumbai in accordance with the terms and conditions specified in the Tender as per all Acts, Rules & Taxes etc. as applicable from time to time.

Sl. No.

Area Periodicity Area Rate Quoted

per sq.metre

Amount

1. Curtain glazing, structurally glazed windows

Internal & External

Quarterly (once in

three months)

30,000sqm (approx)

2 ACP Cladding, Al. louvers, Stone Cladding

External

3 Atrium Internal & External

I / We agree to forfeit the earnest money if / we fail to comply with any of the terms and conditions in whole as laid down in the Tender Form. I / we have carefully read the terms and conditions of the Tender and am / are agreeing to abide by these in letter and spirit.

Signature_____________ Name & address of the firm_____________

Telephone No._____________ Mobile No._____________

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PROFORMA FOR PERFORMANCE SECURITY GUARANTEE (Bond Form) 1. In consideration of RTI, Mumbai (hereinafter called the ‘RTI’) having agreed to exempt…………………………{hereinafter called “the said Contractor(s)} from the demand, under the terms and conditions of Tender, an agreement No…………………………… dated ……………… made between………………………………and ……………………………….for providing……………………………{hereinafter called “ the said AGREEMENT”} OF Security Deposit for fulfillment by the said Contractor(s) of the terms and conditions contained in the said agreement, on production of the Bank Guarantee for Rs………….(Rupees…………………………………………………………………………………….. We (name of the Bank)…………………………………………(hereinafter referred to as “the Bank”) at the request of ………………………….Contractor(s) do hereby undertake to pay RTI an amount not exceeding Rs ………………against any loss or damage caused to or suffered or would be to or suffered by RTI by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said agreement.

2. We (name of the Bank)……………………………….. do, hereby, undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from RTI stating that the amount claimed is due by way of loss or damage caused to or would be caused or suffered by RTI by reasons of breach by the said Contractor(s) of any of the terms and conditions contained in the said agreement. Any such demand made on the Bank shall be inclusive as regard the amount due and payable by the Bank under this Guarantee where the decision of RTI in this counts shall be final and binding on the Bank. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs…………………. (Rupees ………………………………………………………………..).

3. We undertake to pay RTI any money so demanded not withstanding any dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any court or Tribunal relating thereto our liability under this present being obsolete and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Contractor(s) / Supplier(s) shall have no claim against us for making such payment.

4. We (name of the Bank )………………………………..further agree that the Guarantee therein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and it shall continue to be enforceable till all the dues of RTI under and by the virtue of the said agreement have been fully paid and its claims satisfied or discharged or till RTI, Mumbai certifies that the terms and conditions of the said agreement have been fully and properly carried out by the Contractor(s) and accordingly discharges this Guarantee. Unless a demand or claim under this Guarantee is made on us in writing on or before the expiry of FOURTEEN MONTHS (as stipulated in agreement / PO) from the date thereof, we shall be discharged from all liabilities under this Guarantee thereafter.

5. We (name of the Bank ) …………………………………..further agree with RTI that RTI shall have the fullest liberty without our consent and without affecting in any manner our obligations, hereunder, to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by RTI against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason or any such variation, or extension being

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granted to the said Contractor(s) or by any such matter whatsoever which under the law relating to the sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to change in the constitution of the Bank or the Contractor(s)

7. We (name of the Bank)…………………… lastly undertake not to revoke this Guarantee during its currency except with the previous consent of RTI in writing.

Dated the …… …Date of………….. 2017.

Signature with seal (for Bank)

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FORMAT OF AGREEMENT

ARTICLES OF AGREEMENT made this ……… …. Day of ………….2018 between Regional Training Institute, Mumbai, a Government of India Organization, having its Office at C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla Complex, Bandra (East), Mumbai – 400 051 (Hereinafter called “RTI”) of the one part and………………… ………………………………………………………………………………………………..of the other part whose registered office is situated at………………………………………(Hereinafter called “ The Contractor”).

WHEREAS RTI is desirous of awarding the job of providing Façade cleaning services to the Contractor AND WHEREAS the Contractor has deposited Earnest Money and Security Deposit as per the contract conditions, in token of performance of this contract and has the expertise, willing and offered to provide façade cleaning services of RTI building including all other jobs relating to this function as per the condition of tender / contract document duly filled in and submitted by the Contractor and accepted by RTI.

NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter provided, it is hereby agreed by and between the parties as under:

1. The Contractor, as mutually agreed, shall carry out and render the Façade Cleaning services as mentioned /shown upon the contract documents and as per the terms & conditions mentioned therein for a period of one year w.e.f……………. at a total amount of Rs………….(Rupees…………………………). Thereafter, it may be renewed at the discretion of RTI on such terms & conditions as may be mutually agreed upon by RTI and the Contractor.

2. The contractor shall carry out and complete the said work in every respect in accordance with this Contract and with the directions of and to the satisfaction of the Employer.

3. The contractor shall inspect the site of work carefully before quoting the rates.

4. The contractor shall comply with all the labour regulations and acts in force and all the statutory provisions and byelaws in the area from the local bodies.

5. The contractor shall depute one supervisor at the time of execution of work and manpower engaged in the operation of façade cleaning equipments and cleaning work shall be skilled and experienced in the job and shall possess necessary license/ certification for job wherever applicable.

6. The Contractor shall afford every reasonable facility for carrying out of all works relating to cleaning of the external façade and interiors as specified and shall make good any damages done to existing windows, walls, floors, terraces, canopy etc.

7. The Employer reserves to itself the right of altering the nature of the work by adding to or omitting any items of work or having portions of the same carried out without prejudice to this Contract.

8. Time shall be considered as the essence of this Contract and the Contractor should commence the work from the tenth day after the date of issue of formal work-order, and to complete the entire work within specified time period. The Contractor shall not be entitled to any compensation for any loss suffered by him on account of delays in commencing or executing the work, whatever the cause of delays may be.

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9. The contractor shall provide to all the labourers and supervisor deployed for cleaning work, necessary safety equipments such as safety belt, mask, protective goggles, safety shoes, helmets, gloves etc. and shall be trained in First Aid. All safety Rules and Regulations shall be observed by the persons engaged under this contract.

10. All the labourers including Supervisor deployed by the contractor for cleaning shall be provided with adequate insurance cover as per labour laws in force during the entire period of the contract including the validly extended period if any at his cost. All the labourers including supervisor engaged at the work site shall be covered under ESIC. The contractor shall, from time to time, provide documentary evidence as regards payment of premium for all the insurance Policies for keeping them valid till the completion of the work. Agency shall maintain separate challans for the payment of EPF & ESIC and shall submit a copy to RTI for information, reference and records.

11. The Contractor shall, however, be responsible for any claim or loss resulting from his failure in obtaining such insurance Policies.

12. The employees of the Contractor shall wear proper uniform while on duty. The contractor shall issue photo identity cards to various persons deployed by him and also furnish the details of personnel like name, permanent residential address, Identity mark, age, signature, qualification, etc. along with an attested photograph to the organization. The contractor shall also obtain police verification of the persons deployed by him at work site and submit to Sr. Administrative Officer/RTI.

13. The persons deployed by the contractor shall not consume any kind of Alcoholic drinks during their working period. The persons shall be well behaved and should be dressed in proper uniform.

14. All consumables, cleaning materials, cleaning accessories & equipments, façade access equipments & labour shall be provided by the Contractor and the quoted rates will be deemed to be inclusive in the cost of relevant item of work and nothing extra shall be payable on this account.

15. The maintenance schedule for cleaning the façade and internal areas are specified in the Annexure.

16. The water and electricity required for the purpose of cleaning and for operation and maintenance of the equipments shall be provided by the RTI free of cost.

17. Statutory recoveries shall be made from the bills.18. Total time period for completion of the work will be 12 months from the date of issue of

work order. The work shall be executed as per direction of Sr. Administrative Officer/RTI and payment shall be made on the basis of bills duly certified by the Sr. Administrative Officer/RTI.

19. The contractor shall not assign, sub contract or subject the whole or any part of the works covered by the contract for any benefit thereof.

20. It shall be the duty of the Contractor to provide personal supervision and direction to his employee/workmen for the performance of work undertaken under the contract and to ensure compliance of all instructions given by the Sr. Administrative Officer/RTI .

21. The Contractor shall directly and exclusively be responsible for any liability arising due to any difference or dispute between him and his personnel engaged. The Contractor shall be responsible for resettlement of any claim/dues in case of any of the contractor’s employees sustaining injury within the premises of RTI. The contractor shall have to take necessary insurance cover for all his employees in this regard. The contractor shall maintain First Aid Facilities for his employees. The Contractor shall keep RTI indemnified at all times against all claims that may arise under this contract.

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22. It should be understood and agreed that there is “no Employer-Employee, Master-Servant or Principal-Agent relationship between RTI and Contractor and/or the Contractor’s employees in any manner whatsoever and that the Contractor has to render services to the institute as an independent Contractor.

23. Any failure on the part of the contractor at any time to enforce the strict observance of the performance of any of the terms and conditions of this contract or non-exercise of any right mentioned in the contract shall not constitute a waiver of such terms and conditions of rights and shall not effect or deprive the Institute to exercise the same at any later date.

24. All disputes or difference whatsoever, between the parties to the Contract arising during the currency of the contract shall be settled by the RTI. The decision of Principal Director/RTI shall be final and binding on the Contractor in this regard.

IN WITNESS WHEROF BOTH THE PARTIES MENTIONED ABOVE APPEND THEIR SIGNATURE IN TOKEN OF HAVING ACCEPTED THE ABOVE TERMS AND CONDITIONS.

Party of the first part

Party of the Second part

Witnesses:1.2.

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Annexure

Sl. No.

Area Periodicity Area

1. Curtain glazing, Suspended glazing and structurally glazed windows etc.

Internal & External

Quarterly (once in

three months)

30,000sqm (approx)

2 Aluminum Composite Panel Cladding, Aluminium louvers, Stone Cladding

External

3 Atrium Internal & External

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TERMS AND CONDITIONS

1. The contractor shall inspect the site of work carefully before quoting the rates.

2. The contractor shall ensure that the complaints regarding cleaning shall be attended

within 24 hours of making such complaint.

3. The contractor shall comply with all the labour regulations and acts in force and all

the statutory provisions and byelaws in the area from the local bodies.

4. Manpower engaged in the operation of façade cleaning equipments and cleaning work

shall be skilled and experienced in the job and shall possess necessary license/

certification for job wherever applicable.

5. The contractor shall provide all necessary safety equipments such as safety belts,

masks, protective goggles, safety shoes, helmets, gloves etc. to all the labour and

supervisor deployed for cleaning work.

6. All the labour deployed by the contractor for cleaning & operation of façade access

equipment etc. shall be provided with adequate insurance cover as per labour laws in

force during the entire period of the contract including the validly extended period, if

any at his cost. All the labour including supervisor engaged at the work site shall be

covered under ESIC. The contractor shall, from time to time, provide documentary

evidence as regards payment of premium for all the insurance Policies for keeping

them valid till the completion of the work. The Contractor shall, however, be

responsible for any claim or loss resulting from his failure in obtaining such insurance

policies.

7. The contractor shall issue photo identity cards to various persons deployed by him.

The contractor shall also obtain police verification of the persons deployed by him at

work site and submit to the Engineer-in-charge.

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8. The persons deployed by the contractor shall not consume any kind of Alcoholic

drinks during their working period. The persons shall be well behaved and should be

dressed in proper uniform.

9. All consumables, cleaning materials, cleaning accessories & equipments, façade

access equipments & labour including supervisor shall be provided by the Contractor

and the quoted rates will be deemed to be inclusive in the cost of relevant item of

work and nothing extra shall be payable on this account.

10. The maintenance schedule for cleaning the façade and internal areas as specified shall be as under:

Sr. No Activity Area/Equipment Details Periodicity Remarks, if any1 Cleaning of

external facade

Curtain glazing suspended glazing and structurally glazed windows, etc

Quarterly Frequency can be modified by the Engineer-in-charge

Aluminum composite panel cladding

Quarterly

Stone cladding Quarterly

Aluminum louvers Quarterly

2 Internal Areas

Curtain glazing, suspended glazing and structurally glazed windows, glazed partitions etc.

Quarterly

3 Internal Areas

Aluminum louvers Quarterly

11. FACILITIES TO BE PROVIDED BY THE CLIENTThe water and electricity required for the purpose of cleaning and for operation and

maintenance of the equipments shall be provided by the RTI, Mumbai free of cost.

Also, the lift in the building will be allowed to be used by the Contractor for carrying

his persons as well as for the goods. A lockable storage place in the

building/basement shall be provided to the Contractor for storing the material for

cleaning and also spare parts & material for maintenance of the equipments. The

Contractor shall not be allowed to keep his persons in this room over night unless

specifically permitted. However, the watch and ward/ safe custody of the material

shall be the responsibility of the Contractor.

12. Statutory recoveries shall be made from the bills.20

13. Total time period for completion of the work will be 12 months from the date of issue

of work order.

14. Regional Training Institute, being a Government of India building does not attract

Service Tax as such. The rates mentioned in the work order are net and nothing extra

will be payable.

15. The work shall be executed as per direction of Sr. Administrative Officer/ RTI.

Payment shall be made on the basis of bills duly certified by the Sr. Administrative

Officer/RTI.

Signature of Contractor Sr. Administrative Officer/RTI Regional Training Institute, Mumbai

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