Tender No. RTI/MUM/Tend./3/Security/2017-18 Date: 17/08/2017

Sub: Tender for Security Services at Regional Training Institute, C-2,

GN Block, Behind Asian Heart Institute, Bandra Kurla Complex, Bandra (East), Mumbai -51.

1. Principal Director, Regional Training Institute, Mumbai (RTI), C-2, GN Block,

Behind Asian Heart Institute, Bandra Kurla Complex, Bandra (East), Mumbai

51 invites sealed tenders for the captioned work in two bid system from reputed

Companies/firms having good track record and at least 5 years experience in

providing Security Services to Government Organisations/Public Sector

Undertakings/Public Sector Banks.

2. The issue and receipt of tender document will be as under:a. Date of issue of Tender forms from 28.08.2017 10.00 hrs to 16.00 hrs

04.09.2017b. Pre-bid Conference shall be held in the office of the undersigned at

11.30 hrs on 05.09.2017 to clarify any points that the intending tenderers may have regarding the tender

c. Last date of receipt of tenders including Earnest Money Deposit, Technical Bid and the Price Bid up to 15.00 hrs. on 08.09.2017

d. Date of opening of technical bid in the office of undersigned at 15.30 hrs on 13.09.2017.

The completed tender document shall be submitted to the office of the undersigned on the following address:

Sr. Administrative OfficerRegional Training Institute,C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla Complex, Bandra (East), Mumbai 51.

Upto 1500 hrs. on the last date receipt of tender i.e. 08.09.2017

3. Earnest Money Deposit (EMD) of Rs 75,000/- (Rupees Seventy Five Thousand only) in the form of Demand Draft/Pay Order in favour of Pay & Accounts Officer, O/o the Prl. Accountant General (A&E) I, Maharashtra, Mumbai must accompany the tender. Cheques for EMD will not be accepted.

4. Tenders of the contractors, who do not deposit the EMD in the above manner, are liable to be rejected. The tenders not accompanied with EMD shall be summarily rejected.

1

5. The EMD so deposited will be held by RTI without interest as security deposit for due fulfillment of contract for period of one year in case of the successful contractors. The same will be returned to the contractor after satisfactory rendering of services for the contract period.

6. EMD will be forfeited in case the contractor fails to commence the work awarded to him within the prescribed time limit

7. The Employer is not liable to pay any interest on the EMD. The EMD of the unsuccessful tenderers will be refunded without any interest only after the decision to award the work is taken or after the expiry of the validity period 30 days of the tender whichever is later.

8. The EMD, which will be treated as security deposit (on award of contract of the successful tenderer) will be forfeited, if he fails to comply with any of the conditions of the contract. This amount partly or fully may be forfeited in case of damage to RTI’s property.

9. Mode of Submission of Tender

Tenders are required to be submitted in three separate sealed envelopes, each containing as under:

i) First envelope - Earnest Money Deposit in prescribed manner.ii) Second envelope - Volume I (Technical bid).iii) Third envelope - Volume II (Price bid).

All the above three sealed envelope, marked “Earnest Money Deposit Only “, “ Technical Bid Only “ and “Price Bid Only” respectively, shall then be placed in another sealed envelope and submitted to the office undersigned up to 1500 hrs. on the last date of receipt of tender i.e. 08.09.2017. The name of work, the name and mailing address of Tenderer and the contents of the envelope shall be clearly mentioned on the sealed outer envelope.

The envelope marked ‘Price bid Only’ should contain

i) Rates quoted on monthly basis (*Rates applicable under the State Govt. would be considered for the Price Bid)

ii) Break-up of rates in the format given in Annexure I

10. RTI discourages stipulation of any conditions by the tenderers. In case any tenderer needs any clarification on any issue he may do so during the pre-bid meeting scheduled with all the tenderers before submission of the tender.

11. The tenderer shall withdraw all his conditions, which are not acceptable to RTI, Mumbai and quote their rate/s accordingly based on the conditions accepted/ rejected by RTI, Mumbai during the pre-bid meeting

2

12. On the date stipulated for opening of tenders, the tender opening committee shall first open the first envelope superscribed “Earnest Money Deposit Only”, Thereafter, the second envelope superscribed “Technical bid only” shall be opened, on the same day, in the presence of the intending tenderers or their authorized representatives.

13. Technical Bid will be evaluated on the basis of Annexure – I. Price Bid will be opened in respect of those who will fulfill the evaluation of Technical Bid.

14. The scrutiny and evaluation of technical bids shall be done by RTI and necessary clarification/ additional information, if any, as required and sought by RTI, Mumbai from the tenderers shall be furnished by the tenderers within the stipulated time as communicated to them. Non-response by the tenderer within the stipulated period shall render their tender liable for rejection

15. The contractor shall submit a certified copy of Power of Attorney in the name of person who has signed the tender document along with the technical bid of the tender document.

16. RTI is not bound to accept the lowest or any other tender and reserves the authority to reject any or all the tenders received without assignment of any reasons. All tenders in which any of the prescribed condition is not fulfilled or which include any additional condition by the tenderer shall be summarily rejected.

17. RTI reserves the right to reject a tender if data given therein is inconsistent or irreconcilable.

18. Rates quoted shall remain the same throughout the period of contract. All taxes including GST etc. prevailing at the time of submission of tender (price bid) in respect of this contract shall be included by the contractor in his quoted rate/s and RTI will not be liable for any additional claim whatsoever in this respect during the period of contract, if the statutory payment structure remains unchanged. However, any increase in tax rates or additional taxes levied by the Government of statutory authorities after the date of submission of tender (price bid) will be borne by RTI to the extent of such increase/additional levy.

3

ANNEXURE – I

REQUIREMENT EVIDENCE

1. Having a turnover of Rs. 2 crore or more.

i) Certified copy of Balance Sheet and

Profit &Loss A/c. of last 3 years.ii) Income Tax Returns for last 3 years

2. Number of Guards Having minimum 100 Security Guards on Roll(Copy of Pay roll)

3. Licence Current Licence copy from State Controlling Authority (Labour Department)

4. Registration of Service Tax/GST

Service Tax Registration Number/GST

5. Registration i) Copy of Certificate of Registration under Sec.69 of Finance Act, 1994ii) EPF Registration Numberiii) Pan/Tan Registration Numberiv) ESIC Registration Numberv) PASARA Act Registration Number

4

TENDER FORM

TO

Sr.Administrative OfficerRegional Training Institute,C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla Complex, Bandra (East), Mumbai No.400 051.

Dear Sir,

1. Having inspected the site, scope of work etc. relating to the work specified and having acquired the requisite information relating to and thereto affecting the tender, I / We hereby offer to undertake the job specified for the duration specified in the said memorandum at the rate/s mentioned in the attached Price Bid and in accordance with the requirement of the work in all respects, scope of work and instructions in writing referred to in the Articles of Agreement as specified and required for, by and in all respect in accordance with such conditions so far as they may be applicable.

2. I/We hereby tender for carrying out the work specified, for the Regional Training Institute, Mumbai (IA&AD) in accordance with the instructions in writing referred to and as explained during the pre bid meeting, by and in all respects in accordance with, such conditions so far as applicable

3. We agree to keep the tender open for thirty (30) days from the due date of opening of tenders (price bid)

4. A sum of Rs 75,000/- ( Rupees Seventy Five Thousand only) is hereby forwarded by Demand Draft / Pay Order of a Scheduled Bank/Nationalised Bank as EMD as per the details mentioned below:

i) Demand Draft / Pay Order no.____________ii) Dateiii) Name of Bankiv) Address of Bankv) Validity of Bank Guarantee/Demand Draft

Amount _____________________

5

If/we, fail to take up the work as per the time specified, if awarded to me/us, I/we agree that RTI shall without prejudice to any other right or remedy, be at liberty to forfeit the said EMD absolutely. Otherwise the said EMD shall be retained by RTI till the work is carried out. The EMD will be refunded to the tenderer after the expiry of the original contract period or extended contract period based on mutually acceptable terms as the case may be.

5. We are aware that we are being considered for providing Security services to Regional Training Institute, located at C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla complex, Bandra (East), Mumbai No. 51.

6. The job role include executing and reporting all works related to Security services under single point responsibility to the full satisfaction of RTI.

7. The contract period will be for one year commencing form 1 st day of the month succeeding the month in which work order is issued or otherwise intimated with a minimum time gap of 10 days from the date of issue of work order, whichever is earlier

8. Should this tender be accepted I/We hereby agree to confirm and to abide by and fulfill the terms and conditions of contract so far as they may be applicable and in default whereof, authorize RTI to forfeit and pay to RTI, the amount of Earnest Money Deposit mentioned in the contract.

9. I/We have deposited a sum of Rs.75,000/- as Earnest Deposit with RTI which will not bear any interest, Should I/We fail to perform the terms of the contract when awarded, I/We do hereby agree that this sum shall be forfeited by RTI

10. I/We hereby declare that I/We shall treat the tender document as secret/ confidential documents and shall not communicate information/ derived there from to any person other than a person to whom I/We am/ are authorized to communicate the same or use the information in any manner prejudicial to the safety of RTI.

Yours Faithfully,

Signature of the Tenderer/ Security Services Contractor

6

GENERAL RULES AND DIRECTIONS

1. Tenders will be opened in the presence of any intending contractor who may be present at the time of scheduled date & time of opening of tenders

2. Rates quoted should be given both in figures and words and shall be accurately filled in so that there is no discrepancy in the rates written in figures and words. Taxes/Rates applicable on the date of issue of this tender should be quoted.

3. All rate/s shall be quoted in proper form of price Bid

4. The Security Agency must comply with the all the statutory requirements before submitting quotations viz.,

a) Provident Fund Registration b) Professional Tax Registrations c) ESIC Registrations

d) PANe.) Certificate of Registration under Section 69 of the Finance Act,1994(32 of 1994)f) Registrations as per Maharashtra Private Security Guards (Regulation of

Employment and Welfare Act, 1981)g) PASARA Act Registration No..

5. The Security Agency should be either a registered company or a registered partnership firm reputed for providing Security guards.

6. Security Agency should have on its roll minimum 100 Security Guards at any time during the last three years.

7. Security Agencies should have their own arrangement for training their guards

8. Average annual turnover of the agency in the last three years should not be less than rupees two crore.

9. The Security Agency shall submit proof of documents along with the Tender and agencies not conforming to any of these parameters will not be considered

10. The entire set of tender paper issued to the tenderer should be submitted signed on the tender form as well as on the last page with initials on every page. Initials and signature will indicate the acceptance of the tender conditions by the tenderer.

11. It is obligatory on the part of the tenderer to sign the tender documents and that, after the work is awarded, he will have to enter into an agreement with RTI

12. On acceptance of the tender, the name(s) of the accredited representatives (s) of the tenderer who would be responsible for taking instructions from the Employer shall be communicated in writing by the tenderer to the Employer.

13. Successful tenderer shall be required to obtain a Performance Security Bank Guarantee in the format enclosed at Section III for an amount equal to 7 % of the total tender value for FOURTEEN months and execute an agreement in non-judicial stamp paper of Rs 100/- (Rupees One Hundred only) in the format prescribed. The cost of the stamp paper is to be borne by the contractor and he shall be bound by the terms and conditions in the agreement which in turn will be the same terms and conditions as mentioned in the tender document.

7

14. The contractor shall be bound to follow all the labour legislations of Private Security Agencies (Regulation Act-2005), Minimum Wages Act, Payment of Gratuity Act, Maharashtra Private Security Guards (Regulation of Employment & Welfare) Act, 1981, Workmen Compensation Act, Industrial Disputes Act, Factories Act, Contract Labour (Regulation & Abolition Act), Employees State Insurance Act, Employees Provident Fund Act, Payment of Bonus Act etc amended from time to time. If he fails to do so, his failure will be a breach of the contract and Employer may in his discretion without prejudice to any other right or remedy available in law cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provision of the said Act.

8

DEPLOYMENT SCHEDULE FOR SECURITY PERSONNEL

Security Supervisor : 3 Nos.

Duty time/Shifts

1st Shift 07.00 hours to 15.00 hours - 1 No.

2nd Shift 15.00 hours to 23.00 hours - 1 No.

3rd Shift 23.00 hours to 07.00 hours - 1 No.

The Security Supervisors should possess minimum educational qualification of HSC, in addition

to other qualification laid down for Security Guards.

They should have good knowledge of operating CCTV System

They should be Ex-Servicemen not below the rank of Havaldar/Naik or Ex- Policeman not below

the rank of Head Constable. Copy of Discharge Certificate/PPO should be submitted to RTI.

Should have good knowledge of Security Systems and be able to control movement of goods,

personnel and transport.

He should ensure attendance of the guards daily.

Should be well versed in fire fighting, disaster management and be able to advise and train

security guards deployed on matters relating to first aid, fire fighting and security.

He should take periodical regular rounds in and around premises. Remaining time Security

Supervisor should be available in the Reception.

He will have the overall responsibility for security of the RTI premises.

Security Guards : 9 Nos.

Duty Time /Shifts:

1st Shift 07.00 hours to 15.00 hours - 3Nos

2nd Shift 15.00 hours to 23.00 hours - 3Nos.

3rd Shift 23.00 hours to 07.00 hours - 3Nos.

Deployment schedule of security guards is as under:

Gate (Right) : 1 in each shift

Gate (Left) : 1 in each shift

Hostel entrance: : 1 in each shift

In every shift there should be at least one supervisor/guard who has completed basic fire fighting training course conducted by a recognized institute. Certificate in this regard should be submitted to RTI.

9

SPECIFIC CONDITIONS OF CONTRACT

I. The contractor shall engage experienced smart, disciplined, intelligent and hard working persons, having age not above 50 years, with good health and sound mind, retired/released from combat duties, trained in First Aid and Fire Fighting who can read Hindi/English/Marathi for guarding the material/ property, etc. in the RTI Premises on round-the-clock basis.

II. In every shift there should be at least one supervisor/guard who has completed basic fire fighting training course conducted by a recognized institute. Certificate in this regard should be submitted to RTI for verification

III. The contractor shall not assign, sub contract or subject the whole or any part of the works covered by the contract or any benefit thereof.

IV. RTI shall have the powers to issue necessary instructions covering discipline, decorum, work performance/safety, etc. to the persons engaged through the Contractor and the person engaged shall ensure compliance with all such instructions strictly. It shall be the duty of the Contractor to provide personal supervision and direction to his employee/workmen for the performance of work undertaken under the contract and to ensure compliance of all instructions given by the Administrative Officer/RTI

V. The Contractor shall ensure that the personnel employed by him are the persons of high integrity. Their Bio-data/credentials should be got verified with reference to pending police cases, if any, before appointment. In case of any doubt about the integrity, behaviour or discipline of the personnel of the Contractor employed for the purpose of rendering this contract, the organization shall have absolute right to direct the contractor to remove such person/persons from attending work at the premises of the organization and the contractor shall abide by such instructions immediately and in any case not later than 24 hours.

VI. The employees of the Contractor shall wear proper uniform while on duty. It shall be the responsibility of the Contractor to provide his personnel, at his own cost, necessary uniform, belts, caps, shoes, rain-coats, gum-boots, torches, cell, whistles, lathi and other equipment for discharging their duties. All safety Rules and Regulations shall be observed by the persons engaged under this contract.

VII. The Contractor shall issue Identity Card to each personnel engaged for rendering the services under this contract and also furnish the details of personnel like name, permanent residential address, Identity mark, age, signature, qualification, etc. along with an attested photograph to the organization.

VIII. The contractor shall ensure surprise night checks at least once a week by a high ranking officer of the agency to ascertain whether its personnel are on constant duty and report the same to Administrative Officer/RTI.

IX. The contractor shall conduct Evacuation fire mock drills once in six months in the presence of RTI officials and submit a report to Administration.

X. For the Casual/Planned absence of the personnel, no post should remain vacant and suitable replacement to RTI shall be provided. In case any post is found vacant/short, recovery shall be made @ Rs. 500/- per day per Security Guard and @ Rs. 600/- per day per Security Supervisor. Engaging security personnel on double duty should be avoided unless it is to meet some emergency. Engaging personnel on double duty will

10

be treated as absence unless it is properly justified to the satisfaction of the Administrative Officer/RTI.

XI. The Contractor's employees should make their own arrangements for food and snacks while at work at their own cost and RTI will not entertain any financial expenditure or provide any canteen facility.

XII. The contractor shall submit the list of personnel employed by him every month for making payment. The payment will be regulated on the basis of actual number of security guards/supervisors deployed.

XIII. The contractor shall pay wages/salary as per statutory requirements to the workforce engaged by him. Agency shall maintain separate challans for the payment of EPF & ESIC and shall submit a copy to RTI for information, reference and records.

XIV. The Contractor shall directly and exclusively be responsible for any liability arising due to any difference or dispute between him and his personnel engaged. The Contractor shall be responsible for resettlement of any claim/dues in case of any of the contractor’s employees sustaining injury within the premises of RTI. The contractor shall have to take necessary insurance cover for all his employees in this regard. The contractor shall maintain First Aid Facilities for his employees. The Contractor shall keep RTI indemnified at all times against all claims that may arise under this contract.

XV. It should be understood and agreed that there is “no Employer-Employee, Master-Servant or Principal-Agent relationship between the RTI and Contractor and/or the Contractor’s employees in any manner whatsoever and that the Contractor has to render services to the institute as an independent Contractor.

XVI. The Contractor shall ensure that all the premises are locked after the working hours. If any loss or theft takes place from the premises entrusted to them for Security purpose during the period of Contract, the Contractor shall be liable to compensate such losses on account of loss and theft, etc. The decision of Principal Director/RTI shall be final and binding on the Contractor in this regard.

XVII. The contractor shall undertake and liaison with Police and Civil authorities and coordinate with other agencies, if and when necessary for efficient discharge of their security duties.

XVIII. The Contractor shall be responsible for the proper behavior of the persons employed by him and exercise control over them. He shall also be bound to prohibit and prevent his employees for taking any direct or indirect interest and/or support, assist, maintain or help any person or persons engaged in any anti-social activities, demonstrations, riots or agitations which may, in any way, be detrimental or prejudicial to the interest of the organization.

XIX. Any failure on the part of the contractor at any time to enforce the strict observance of the performance of any of the terms and conditions of this contract or non-exercise of any right mentioned in the contract shall not constitute a waiver of such terms and conditions of rights and shall not effect or deprive the Institute to exercise the same at any later date.

XX. The contractor shall ensure adequate safe conditions and ensure safety precautions at RTI as required under the laws and shall be solely and entirely responsible for the complete safety of its employees as well as other persons at RTI

11

XXI. RTI or any person designated by RTI shall at all times have access and have the right to inspect such performance thereto at such site

XXII. There shall be a monthly meeting with Principal Director/RTI to discuss suggestions/issues if any.

XXIII. All disputes or difference whatsoever, between the parties to the Contract arising during the currency of the contract shall be settled by the Regional Training Institute, Mumbai. The decision of Principal Director/RTI shall be final and binding on the Contractor in this regard.

XXIV. In the event of any disputes or differences still remaining unresolved, the matter shall be referred to an arbitrator appointed by mutual consent of RTI and the contractor. All arbitration matters, proceedings and hearing shall be conducted in Mumbai only. All legal or connected matters, if any, referred to a Court shall be subject to jurisdiction of Courts in Mumbai only.

12

SCOPE OF WORK

The scope of the Security job includes Security and safety of all movable and immovable assets/properties of Regional Training Institute. Nature of duties of security staff is specified below:-

i) Monitoring of entry of persons and vehicles in order to ensure that unauthorized personal do not get access in the area.

ii) Checking of passes/ identity cards

iii) Maintaining registers for visitors at the Main gate.

iv) Regulating the movement of person/vehicles as per the instructions issued by RTI.

v) Patrolling round the clock entire area to check and ensure that no damage is caused by anybody to the assets of the institute.

vi) Ensuring that the materials or goods are not taken out of the institute without written permission of the RTI in the form of gate pass.

vii) Protecting the lifts, Fixtures and other fittings.

viii) Ensuring that no damage is done to trees, plant, shrubbery, lawns developed by institute.

ix) Ensuring that no encroachments take place in the area.

x) Safeguarding the electric supply installation, water tanks, pipelines and compound wall.

xi) Keeping strict watch to ensure that no criminal offences take place in the premises.

xii) To direct/accompany guests arriving during night to RTI Hostel

xiii) To verify the list of articles in the room before check-in and after vacating outside office hours of RTI.

13

PROFORMA FOR TECHNICAL BID(To be filled and submitted by the Security Agency)

1. Name of the firm/company registered

2. Address of the registered office

3. Address of the office at Mumbai

4. Telephone Nos./Fax No./E-mail

5. Name and address of the Director/partners

of the agency with Tel./Mobile No.

6. Name of person authorized to enter into and

execute contract/ agreement and the capacity

in which he is authorized.

7. Whether the firm is having branches at more

than one place?

If so, please furnish the details.

8. Earnest Money Deposit (EMD) submitted YES/NO

9. EMD details DD No.

Date

Drawn on Bank

For Rs.

10. Proof of financial status in the form of

balance sheet and Profit & Loss Account for

the last three years

YES/NO Page No.

11. Enclose an affidavit certified by the Notary at the location of the agencies/head quarters, Mumbai that the agency has never been black listed or punished by any court for any criminal offence/breach of contract and that no police, vigilance enquiry/criminal case is pending

YES/NO Page No.

12. Copy of certificate of Incorporation of the YES/NO Page No.

14

Company

13. Documentary evidence for having registration/exemption if any under Maharashtra Private Security Guards (Regulation of Employment & Welfare) Act

YES/NO Page No.

14. PAN No. (Copy to be enclosed) YES/NO Page No.

15. EPF Code No. (Copy to be enclosed) YES/NO Page No.

16. ESI Code No. (Copy to be enclosed) YES/NO Page No.

17. Professional Tax Registration No. (Copy to be enclosed)

YES/NO Page No.

18. Copy of certificate of Registration under Section 69 of the Finance Act,1994(32 of 1994)

YES/NO Page No.

19.Registrations as per Maharashtra Private Security Guards (Regulation of Employment and Welfare Act, 1981)(Copy to be enclosed)

YES/NO Page No.

20.Copy of PASARA Act Registration YES/NO Page No.

21.Details of current license from Labour Department

YES/NO Page No.

22. Copies of Income Tax Returns/Service Tax/GST returns with Tax Audit Reports for last 3 years duly certified by CA

YES/NO Page No.

23. Name and addresses of two persons of standing from whom credentials of the agency can be verified

YES/NO Page No.

24. Have you/your representative physically inspected/surveyed the Institutes premises Before submitting the tender

YES/NO

25. Details of your reputed clients (Minimum Three) of Government /Public Sector Undertakings/Banks to whom you are providing security services during last three years (Enclose a copy of work/contract and contact person’s name & tel./Mob No. etc.)

YES/NO Page No.

26. Number of security guards on roll (Documentary proof to be attached )

YES/NO Page No.

27. Whether having own infrastructure/arrangement for imparting training. If, yes give details of infrastructure/ details of training imparted

YES/NO Page No.

15

regarding handling of fire fighting systems, disaster management, etc.

28. Details of expenditure incurred during last three years for training the guards (proof to be enclosed)

YES/NO

29. Specify your Annual turnover (for last 3 years)with documentary support

YES/NO Page No.

30. Documentary evidence for having contributed PF in r/o your staff

YES/NO Page No.

31. Do you accept that the charges quoted by you shall be firm during the currency of the contract

YES/NO

I / We have read the instructions and I / We understand that if any false information is detected at a

later date, the contract made between ourselves and RTI, Mumbai on the basis of the information

given by me / us can be treated as invalid and I / We will be solely responsible for the consequences.

All the information furnished by me/us above here is correct to the best of my/our knowledge and

belief. I / We agree that I / We have no objection if enquiries are made about the work listed by me /

us here in above and/or in the accompanying sheets.

Signature of Security Agency

(Seal of the Company/Firm)

16

PRICE BID

To The Principal Director,RTI, Mumbai Sir, I / We wish to submit our Tender for providing Security Services for Regional Training Institute, Office and Hostel block at C-2, GN Block, Bandra- Kurla Complex, Behind Asian Heart Institute, Bandra (East), Mumbai 400 051 at the following rates:-

Monthly rate offered for providing Security services at RTI, Mumbai in accordance with the terms and conditions specified in the Tender taking into account all Acts, Rules & Taxes etc as applicable as on date

Sr No. Particulars Nos Wages/person/month

Total

1. Security Supervisor

3

2. Security Guard 9

3 Admin cost / management fee, other charges etc

-------- --------

TOTAL

GST

GRAND TOTAL

I / We agree to forfeit the earnest money if / we fail to comply with any of the terms and conditions in whole as laid down in the Tender Form. I / We agree that the decision of RTI in selection of security agency will be final and binding to me / us. I / we have carefully read the terms and conditions of the Tender and am / are agreeing to abide by these in letter and spirit.

Signature_____________ Name & address of the firm_____________

Telephone No._____________ Mobile No._____________

Note: Minimum wages applicable under the State Government would be considered.

17

ANNEXURE I

BREAK-UP OF RATES

Description Security supervisor per head per month

Security Guard per head per month

A Monthly payments1. Basic2. DA3. Other allowances B STATUTORY PAYMENTSC GROSS MONTHLY PAYMENTSD Reliever’s charges

TOTALE Service ChargeF GSTG GRAND TOTAL

We hereby confirm that the Basic plus VDA/Spl.Allc. quoted above is not less than the current minimum wages stipulated by the Ministry of Labor and Employment, Government of India

signature_____________ Name & address of the firm_____________

18

PROFORMA FOR PERFORMANCE SECURITY GUARANTEE (Bond Form) 1. In consideration of RTI, Mumbai (hereinafter called the ‘RTI’) having agreed to exempt…………………………{hereinafter called “the said Contractor(s)} from the demand, under the terms and conditions of Tender, an agreement No…………………………… dated ……………… made between………………………………and ……………………………….for providing……………………………{hereinafter called “ the said AGREEMENT”} OF Security Deposit for fulfillment by the said Contractor(s) of the terms and conditions contained in the said agreement, on production of the Bank Guarantee for Rs………….(Rupees…………………………………………………………………………………….. We (name of the Bank)…………………………………………(hereinafter referred to as “the Bank”) at the request of ………………………….Contractor(s) do hereby undertake to pay RTI an amount not exceeding Rs ………………against any loss or damage caused to or suffered or would be to or suffered by RTI by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said agreement.

2. We (name of the Bank)……………………………….. do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from RTI stating that the amount claimed is due by way of loss or damage caused to or would be caused or suffered by RTI by reasons of breach by the said Contractor(s) of any of the terms and conditions contained in the said agreement. Any such demand made on the Bank shall be inclusive as regard the amount due and payable by the Bank under this Guarantee where the decision of RTI in this counts shall be final and binding on the Bank. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs…………………. (Rupees ………………………………………………………………..).

3. We undertake to pay RTI any money so demanded not withstanding any dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any court or Tribunal relating thereto our liability under this present being obsolete and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Contractor(s) / Supplier(s) shall have no claim against us for making such payment.

4. We (name of the Bank )………………………………..further agree that the Guarantee therein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and it shall continue to be enforceable till all the dues of RTI under and by the virtue of the said agreement have been fully paid and its claims satisfied or discharged or till RTI, Mumbai certifies that the terms and conditions of the said agreement have been fully and properly carried out by the Contractor(s) and accordingly discharges this Guarantee. Unless a demand or claim under this Guarantee is made on us in writing on or before the expiry of FOURTEEN MONTHS (as stipulated in agreement / PO) from the date thereof, we shall be discharged from all liabilities under this Guarantee thereafter.

5. We (name of the Bank ) …………………………………..further agree with RTI that RTI shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by

19

RTI against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason or any such variation, or extension being granted to the said Contractor(s) or by any such matter whatsoever which under the law relating to the sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to change in the constitution of the Bank or the Contractor(s)

7. We (name of the Bank)…………………… lastly undertake not to revoke this Guarantee during its currency except with the previous consent of RTI in writing.

Dated the …… …Day of………….. 2017.

Signature with seal (for Bank)

20

FORMAT OF AGREEMENT

ARTICLES OF AGREEMENT made this ……… …. Day of ………….2017 between Regional Training Institute, Mumbai, a Government of India Organization, having its Office at C-2, GN Block, Behind Asian Heart Institute, Bandra Kurla Complex, Bandra (East), Mumbai – 400 051 (Hereinafter called “RTI”) of the one part and………………… ………………………………………………………………………………………………..of the other part whose registered office is situated at………………………………………(Hereinafter called “ The Contractor”).

WHEREAS RTI is desirous of awarding the job of providing Security services to the Contractor AND WHEREAS the Contractor has deposited Earnest Money and Security Deposit as per the contract conditions, in token of performance of this contract and has the expertise, willing and offered to provide services of Security regulating ingress and egress of men and material including all other jobs relating to this function as per the condition of tender / contract document duly filled in and submitted by the Contractor and accepted by RTI.

NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter provided, it is hereby agreed by and between the parties as under:

1. The Contractor, as mutually agreed, shall carry out and render the Security services as mentioned /shown upon the contract documents and as per the terms & conditions mentioned therein for a period of one year w.e.f……………. at a total amount of Rs………….(Rupees…………………………). Thereafter it may be renewed at the discretion of RTI on such terms & conditions as may be mutually agreed upon by RTI and the Contractor.

2. The contractor shall engage experienced smart, disciplined, intelligent and hard working persons, having age not above 50 years, with good health and sound mind, retired/released from combat duties, trained in First Aid and Fire Fighting who can read Hindi/ English/Marathi for guarding the material/ property, etc. in the RTI Premises on round-the-clock basis.

3. In every shift there should be at least one supervisor/guard who has completed basic fire fighting training course conducted by a recognised institute. Certificate in this regard should be submitted to RTI for verification

4. The contractor shall engage security supervisors and security guards as prescribed in the Annexure II

5. The contractor shall not assign, sub contract or subject the whole or any part of the works covered by the contract or any benefit thereof.

6. RTI shall have the powers to issue necessary instructions covering discipline, decorum, work performance/safety, etc. to the persons engaged through the Contractor and the person engaged shall ensure compliance with all such instructions strictly. It shall be the duty of the Contractor to provide personal supervision and direction to his employee/workmen for the performance of work undertaken under the contract and to ensure compliance of all instructions given by the Sr. Administrative Officer/RTI

21

7. The Contractor shall ensure that the personnel employed by him are the persons of high integrity. Their Bio-data/credentials should be got verified with reference to pending police cases, if any, before appointment. In case of any doubt about the integrity, behaviour or discipline of the personnel of the Contractor employed for the purpose of rendering this contract, the organization shall have absolute right to direct the contractor to remove such person/persons from attending work at the premises of the organization and the contractor shall abide by such instructions immediately and in any case not later than 24 hours.

8. The employees of the Contractor shall wear proper uniform while on duty. It shall be the responsibility of the Contractor to provide his personnel, at his own cost, necessary uniform, belts, caps, shoes, rain-coats, gum-boots, torches, cell, whistles, lathi and other equipment for discharging their duties. All safety Rules and Regulations shall be observed by the persons engaged under this contract.

9. The Contractor shall issue Identity Card to each personnel engaged for rendering the services under this contract and also furnish the details of personnel like name, permanent residential address, Identity mark, age, signature, qualification, etc. along with an attested photograph to the organization.

10. The contractor shall ensure to conduct surprise night checks at least once a week by a high ranking officer of the agency to ascertain whether its personnel are on constant duty and report the same to Administrative Officer/RTI

11. The contractor shall conduct Evacuation fire mock drills once in six months in the presence of RTI officials and submit a report to Administration.

12. For the Casual/Planned absence of the personnel, no post should remain vacant and suitable replacement to RTI shall be provided. In case any post is found vacant/short, recovery shall be made @ Rs. 500/- per day per Security Guard and @ Rs. 600/- per day per Security Supervisor. Engaging security personnel on double duty should be avoided unless it is to meet some emergency. Engaging personnel on double duty will be treated as absence unless it is properly justified to the satisfaction of the Administrative Officer/RTI.

13. The Contractor's employees should make their own arrangements for food and snacks while at work at their own cost and RTI will not entertain any financial expenditure or provide any canteen facility.

14. The contractor shall submit the list of personnel employed by him every month for making payment. The payment will be regulated on the basis of actual number of security guards/supervisors deployed.

15. The contractor shall pay wages/salary as per statutory requirements to the workforce engaged by him. Agency shall maintain separate challans for the payment of EPF & ESIC and shall submit a copy to RTI for information, reference and records.

16. The Contractor shall directly and exclusively be responsible for any liability arising due to any difference or dispute between him and his personnel engaged. The Contractor shall be responsible for resettlement of any claim/dues in case of any of the contractor’s employees sustaining injury within the premises of RTI. The contractor shall have to take necessary insurance cover for all his employees in this regard. The contractor shall maintain First Aid Facilities for his employees. The Contractor shall keep RTI indemnified at all times against all claims that may arise under this contract.

17. It should be understood and agreed that there is “no Employer-Employee, Master-Servant or Principal-Agent relationship between the RTI and Contractor and/or the Contractor’s employees in any manner whatsoever and that the Contractor has to render services to the institute as an independent Contractor.

22

18. The Contractor shall ensure that all the premises are locked after the working hours. If any loss or theft takes place from the premises entrusted to them for Security purpose during the period of Contract, the Contractor shall be liable to compensate such losses on account of loss and theft, etc. The decision of Principal Director/RTI shall be final and binding on the Contractor in this regard.

19. The contractor shall undertake and liaison with Police and Civil authorities and coordinate with other agencies, if and when necessary for efficient discharge of their security duties.

20. The Contractor shall be responsible for the proper behaviour of the persons employed by him and exercise control over them. He shall also be bound to prohibit and prevent his employees for taking any direct or indirect interest and/or support, assist, maintain or help any person or persons engaged in any anti-social activities, demonstrations, riots or agitations which may, in any way, be detrimental or prejudicial to the interest of the organization.

21. Any failure on the part of the contractor at any time to enforce the strict observance of the performance of any of the terms and conditions of this contract or non-exercise of any right mentioned in the contract shall not constitute a waiver of such terms and conditions of rights and shall not effect or deprive the Institute to exercise the same at any later date.

22. The contractor shall ensure adequate safe conditions and ensure safety precautions at RTI as required under the laws and shall be solely and entirely responsible for the complete safety of its employees as well as other persons at RTI

23. RTI or any person designated by RTI shall at all times have access and have the right to inspect such performance thereto at such site

24. The contractor shall bound to follow all the labour legislations of Private Security Agencies (Regulation Act-2005), Minimum Wages Act, Payment of Gratuity Act, Maharashtra Private Security Guards (Regulation of Employment & Welfare) Act, 1981, Workmen Compensation Act, Industrial Disputes Act, Factories Act, Contract Labour (Regulation & Abolition Act), Employees State Insurance Act, Employees Provident Fund Act, Payment of Bonus Act etc amended from time to time. If he fails to do so, his failure will be a breach of the contract and Employer may in his discretion without prejudice to any other right or remedy available in law cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provision of the said Act

25. There shall be a monthly meeting with Principal Director/RTI to discuss suggestions/issues if any.

26. All disputes or difference whatsoever, between the parties to the Contract arising during the currency of the contract shall be settled by the RTI. The decision of Principal Director/RTI shall be final and binding on the Contractor in this regard.

IN WITNESS WHEROF BOTH THE PARTIES MENTIONED ABOVE APPEND THEIR SIGNATURE IN TOKEN OF HAVING ACCEPTED THE ABOVE TERMS AND CONDITIONS.

Party of the first part

Party of the Second partWitnesses:

1.

2.

23

Annexure II

DEPLOYMENT SCHEDULE FOR SECURITY PERSONNEL

Security Supervisor : 3 Nos.

Duty time/Shifts

1st Shift: 07.00 hours to 15.00 hours - 1No.

2nd Shift: 15.00 hours to 23.00 hours - 1No.

3rd Shift: 23.00 hours to 07.00 hours - 1No.

The Security Supervisors should possess minimum educational qualification of HSC, in addition to other

qualification laid down for Security Guards.

They should have good knowledge of operating CCTV System

They should be Ex-Servicemen not below the rank of Havaldar/Naik or Ex- Policeman not below the rank

of Head Constable. Copy of Discharge Certificate/PPO should be submitted to RTI.

Should have good knowledge of Security Systems and be able to control movement of goods, personnel

and transport.

He should ensure attendance of the guards daily.

Should be well versed in fire fighting, disaster management and be able to advise and train security

guards deployed on matters relating to first aid, fire fighting and security.

He should take periodical regular rounds in and around premises. Remaining time Security Supervisor

should be available in the Reception.

He will have the overall responsibility for security of the RTI premises.

Security Guards : 9 Nos.

Duty Time /Shifts:

1st Shift: 07.00 hours to 15.00 hours - 3Nos

2nd Shift: 15.00 hours to 23.00 hours - 3Nos.

3rd Shift: 23.00 hours to 07.00 hours - 3Nos.

Deployment schedule of security guards is as under:

Gate (Right) : 1 in each shift

Gate (Left) : 1 in each shift

Hostel entrance : 1 in each shift

In every shift there should be at least one supervisor/guard who has completed basic fire fighting training course conducted by a recognized institute. Certificate in this regard should be submitted to RTI.

24