Monday 29th - Wednesday 31st August, 2011

SPONSORSHIP PROSPECTUS

www.tertiaryitconference2011.co.nz

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Sponsorship funds are vital and allow conference registration fees to be set at a level encouraging attendance and assist in ensuring a memorable event.

Sponsorship packages are aimed at providing sponsors with a worthwhile return on investment at this annual event.

The earlier the sponsorship commitment is confirmed, the greater the exposure will be.

WelcomeVictoria University are pleased to invite you to support and participate in the 29th annual Tertiary ICT conference to be held in Wellington between the 29th and 31st of August, 2011. The theme for the 2011 conference is “The Future of Service!”

As the pressure on our customers to perform and deliver becomes stronger, our ability to react to their needs becomes a much bigger challenge. How we plan, design, implement and support the services they require is now seen as an enabling platform for their success.

The 2011 Tertiary ICT Conference will explore and highlight what IT support groups and technology partners within the sector are doing now and in the future to align with these growing needs.

As sponsors of the conference, you will have the opportunity to provide an exciting insight into your view on the challenges we face to support our organisations and what you may be providing in the future to support our outcomes and success.

The Organising Committee

Introduction

The Tertiary ICT Conference is an annual 3 day conference attended by over 100 IT Directors and Managers from the Tertiary IT Sector.

The conference is well into it’s third decade and held throughout New Zealand.

The Tertiary ICT Conference 2011 will be held at the Rutherford House at Victoria University of Wellington.

The event provides an annual opportunity to promote your business and services and to network with Tertiary ICT sector key stake holders.

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Location Wellington, New Zealand

Benefits to your Organisation• Asignificantmarketingadvantage• Corporategoodwillfromthemarketplace• Relationshipmarketing• Creationofbrandawarenessandacceptance• Demonstrationofproducts• Increasedbusinesspotential• Enhancedcompanyprofile• Directaccesstoanaudienceconsistingof your clients – current and potential

Sponsors in GeneralWe need to provide a forum of openness that encourages sponsors and suppliers to divulge new product lines / show specials in confidence. Therefore, sponsors are not permitted to attend supplier’s presentations without prior agreement.

• Sponsorsarenotabletoattendtheconference as paying attendees.• Suppliersarenotabletoattendother supplier’s presentations without prior agreement.• Failuretoobeytheseruleswillstopattendance in future years’.

Presentations• AllpresentationsmustbeinMSPowerpoint• Allpresentationmaterialmustbesuppliedno laterthan02Augusttoallowforadvanceweb publishing and the preparation of handouts.• Additionalsupplierinformationmaybe provided during the actual presentation.• Informativetopicdescriptionsneedtobegiven to the Organisational Committee to ensure an adequate understanding of what will be presented, thus assisting in the preparation of the Conference programme.

Collateral

A consignment note for the satchel inserts willbe forwarded closer to the date of the start of the conference.Allmaterialsmustbecourieredtothevenue prior to the conference start date. Detailed information will be outlined in the sponsor and exhibitor manual which will be distributed to all confirmed sponsors and exhibitors.

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VenueRutherford House at Victoria University of WellingtonPipiteaCampusislocatedintheheartofWellington’slegal, government and business district. The Campus includes the Law School, Rutherford House, and the Railway West Wing, and sits adjacent to Wellington’s railway station and the new bus terminus. The Campus provides facilities for students in their second year and beyond, with approximately 6,000 students studying law, government and commerce subjects.

AccommodationIconConferenceandEventManagementhasmadea block booking at the Holiday Inn in Wellington and has been given preferred rates. This property is located close to the conference venue and a 3 minute walk away.

Room rates are:Holliday Inn Wellington $195, including GST per room, per night for twin, double or single occupancy.

To qualify for these room rates, reservations need to be made through Icon Conference and EventManagement Ltd.

Accommodation,breakfastandextrasshouldbepaiddirectly to the hotel on departure. Once a reservation hasbeenmadethroughIconConferenceandEventManagement Ltd, all charges and amendments to reservations will need to be notified to Icon or cancellation charges may apply.

Exhibition Booth DetailsThe exhibition area will provide the opportunity for companies and organisations to showcase their updated products and/or services during the conference. Emphasis will be placed on ensuringthat conference delegates and attendees frequently visit the exhibition area.

The exhibition floor plan has been designed to ensure good visibility, access to all stands and maximum foot traffic. To help ensure this, catering will be served, at strategic points, throughout the exhibition area.

Pack In for exhibitors:from1.00pmSunday28thAugust2011(mustbesetupby9amonMonday29thAugust)Pack out for exhibitors: from2.30pmWednesday31thAugust2011 The exhibition booth dimensions vary for this years conference, please refer to the sponsorship package entitlements for the appropriate exhibition booth size for each of the options available.

Inclusions:• BlackVelcroreceptivepanels• 2x150wattspotlightsperstand• StandardCompanyNameSign (Velcrotobackwallofstand, your sign can have up to 20 characters and two colours.• 1xminitrestletable• 1x10amp4-waypowersupply per stand • 2xgreypaddedstackerchairs

Displays can be fixed to the walls by Velcro, staples or pins which must beremovedpriortobreak-down.Anelectricianwillbeonsiteduringpack-in.

Should you require internet access for your booth, please advise Icon Conference and EventManagement(thiswillbeatanadditionalcost).

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FloorplanA floor plan detailing allocatedspaces and booth numbers is outlined below. Stand allocation will initially be offered to the major sponsors and then of a first come first serve basis. Pleasenote which booth numbers are available for the Platinum,Gold and Silver Sponsors and Exhibitors.

Additional EquipmentExtra services relating to fascia name, lighting,power, furniture, shelving, plants and display fixing can also be arranged. The details and costs of these extra services will be mailed to exhibitors on confirmation of space booking.

Inclusion in Conference Handbook

We will require, nearer the time, for you to provide a 150 word description of your product for inclusion into the conference handbook which will also indicate the location of your booth.

GROUNDFLOOR

FIRSTFLOOR

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Sponsorship PackagesAll Amounts are quoted in New Zealand Dollars and exclude 15% GSTSponsorship Amount Required

Maximum Number of Sponsors

PlatinumSponsor

all costs associated with the sponsored

dinner2

GoldSponsor

$8,000

9

SilverSponsor

$5,500

7

Exhibitor

$3,500

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Option to meet the costs of a sponsored dinner function, including transport to and from venue, is also available

Sponsor name and logo to feature prominently on:• ConferenceWebsite• ConferenceAdvertisingMaterial• ConferenceHandbook• ConferenceBannersNote: Platinum Sponsor Logo’s will appear the largest, Gold Sponsor Logo’s smaller and Silver Sponsor Logo’s the smallest. Only sponsorship that is agreed before going to print will be included. Finished artwork is to be provided by the sponsor.

Theopportunitytoprovideakeynotespeakerfortheconferencewithan informative 45 minute presentation (proposed content subject to the samereviewastheotherspeakers,allchargesrelatingtoprovidingaspeakerareatsponsor’sadditionalcost)

Theopportunitytoprovideakeynotespeakerfortheconferencewithan informative 30 minute presentation (proposed content subject to the samereviewastheotherspeakers,allchargesrelatingtoprovidingaspeakerareatsponsor’sadditionalcost)

First right of refusal on conference-satchel and lanyard sponsorship. Your banner on the plenary room stage throughout the conference. (Bannertobesuppliedbysponsor)

Opportunity to sponsor conference satchel and lanyards if the Platinum Sponsor has elected not to do so.Note: This is on a first come, first served basis

Controlledaccess to thedelegate list inaccordancewithPrivacyActand attendee authorisation.

1 month prior

Afterthe

conference

Afterthe

conference

Afterthe

conference

Inclusion of an advertisement for your company in the ConferenceHandbook.Note: Finished artwork is to be provided by the sponsor. Only advertisements received by the deadline (23rd July 2010) will be included in the handbook.

FullA4page

HalfA4page

landscape

¼A4page

portrait

ExhibitionBooth Boothspace2.4m deep x 6mwide

Boothspace2.4m deep x 3mwide

Boothspace2.4m deep x 3mwide

Boothspace2.4m deep x 3mwide

Satchelinserts,pagesorCDormemorystick.Note: We are encouraging sponsors to find innovative environmentally friendly ways to present their material for inclusion in the conference bag.

4 pages

2 pages

1 page

1 page

Number ofmembers of your staff will be entitled to full conferencecatering(excludingthegaladinnerunlessotherwiseadvised)

Please note:No more than two additional staff members (over and above theentitlement) are allowed to man the stand. These additional staffmemberswillneedtopaythecateringpackagetobeabletomanthestand during the conference

3

2

2

1

Sponsorship Opportunities:The conference is offering a limited number of sponsorship opportunities designed to provide maximum coverage during the conference and associated activities.Sponsors will be issued with a tax invoice and all sponsorships exclude GST.

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Sponsorship Opportunity Amount

Welcome ReceptionTheWelcomeReceptionistheconference’sfirsteventandprovidesanopportunitytomaketheinitialimpressionwithdelegateswhilstenjoyingcocktailsandcanapés.

BenefitsofsponsoringtheWelcomeReceptioninclude:• YoursponsorshipwillbeacknowledgedintheConferenceProgramandonthereceptiontickets• Yoursignageorbannerwillbedisplayedprominentlyatthereception• FourcomplimentaryticketstotheWelcomeReception

$3,000

Conference Internet CaféBenefitsofsponsoringtheInternetCaféare:• YoursignageorbannerwillbeprominentlydisplayedintheInternetCafé• YoursponsorshipwillbeacknowledgedintheConferenceHandbook

$3,000

Conference LunchesLunchbreaksareanintegralpartoftheconferencenetworking,andprovideanadditionalopportunityfor delegates to be informed.

Benefitsofsponsoringalunchbreakinclude:• YoursponsorshipwillbeacknowledgedintheConferenceProgram• Yoursignageorbannerwillbedisplayedprominentlyinthelunchroom

$2,000

Conference Name Badges and LaynardsBenefitsofsponsoringthenamebadgesandlaynards• Yourcompanynameandlogodisplayedprominentlyontheseitems• YoursponsorshipwillbeacknowledgedintheConferenceProgram

$2,500

Conference SatchelsTheconferencewillhaveattractive,practicalsatchelsthatmanydelegateswillwanttocontinueusingwellaftertheevent.

BenefitsofsponsoringtheConferenceSatchelsinclude:• Yournameandlogoprominentlydisplayedonthesatchel• YoursponsorshipwillbeacknowledgedintheConferenceProgram• Giventhethemeoftheconference,wewouldencourageenvironmentallyfriendlysatchels to be used.

$4,000

Additional Exhibition Staff Catering Package: Price $150 + GST for three daysThisincludesmorningandafternoontea,lunchanddrinksandthewelcomereception.(notthegaladinner)

InadditiontothePlatinum,GoldandSilverSponsorshipPackages,thereareawidevarietyofadditionalopportunities to associate your business with the Tertiary ICT Conference 2010, through the following functions and items.

AllamountsarequotedinNewZealandDollarsandexcludeGST.

Allsignage,bannersandfinishedartworkmustbeprovidedbythesponsorsbytheagreeddeadline.

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Conference SocialFunctions

Sunday 28th August 2011Welcome ReceptionOpen to all registered delegates, sponsors and exhibitors.Venue: ExhibitionHallTime: 5.30pm – 7.00pmDress Code: CasualCost: included in the catering package

Monday 29th August 2011Platinum Sponsor Dinner – this may or may not be open to other vendors and exhibitors. Details will be advised upon confirmation of event details.

Tuesday 30th August 20113rd Tertiary ICT Innovation Awards DinnerOpen to all registered delegates. Two attendees per vendor are allowed to attend the 2ndTertiaryICTInnovationAwardsDinner.Venue: TBATime: 7.00pm-lateDress Code: Smart CasualCost: included

Further Information

Forfurtherinformationortodiscussyoursponsorship or exhibition needs, please contact Marleen Goedhart at IconConferenceandEventManagementLtd. Phone: +64(9)8455540 Fax: +64(9)8455547 E-mail: events@iconevents.co.nz

Terms and Conditions

Acceptance of sponsorship applications will besubject to Committee approval. The Committee reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the conference.

Acknowledgment in printed material is subjectto sponsorship confirmation and materials being received prior to printing deadlines.

In order to confirm your sponsorship, we will require theApplicationtoSponsororExhibitFormand a 50% deposit payment to be forwarded byreturnmail.Finalpaymentisdueby20th July 2011.

Cheques should be made payable to: IconConferenceandEvent Management, POBox44195, PtChevalier,Auckland.

Cancellation

Cancellations must be made in writing.

In the event of withdrawal of sponsorship or exhibition booth booking, please be advised that unless that particular area of sponsorship/booth is resold, the conference will reserve the right to retain the deposit received.

Ataxinvoicewillbesuppliedforallpaymentsmade.

Contact:

Organisation/Company:

Postal Address:

Phone:

Fax:

Email:

Cardholder: Expiry (mm/yy):

Signature:

Credit Card No:

Cheque attached – to be made payable to Icon Conference and Event Management Ltd. Charge Credit Card:

Mastercard Diners Visa AMEX Full Amount 50% deposit

Please confirm my booking for: Platinum Sponsorship @ all costs associated with the sponsored dinner (excl GST)

Gold Sponsor @ $8,000 (excl GST)

Silver Sponsor @ $5,500 (excl GST)

Exhibitor @ $3,500 (excl GST

Application Formto Sponsor or Exhibit at 29th Tertiary IT Conference 2011

Complete and fax this sheet to:IconConferenceandEventManagementLtdon+6498455547oremailtoevents@iconevents.co.nz

Welcome Reception @ $3,000 (excl GST)

Internet Café @ $3,000 (excl GST)

Conference Lunches @ $2,000 (excl GST)

Conference Name Badges and Lanyards @ $2,500 (excl GST)

Conference Satchels @ $4,000 (excl GST)

Preferred Booth numbers