the american production and inventory control society

FOR INTERNAL REVIEW ONLY PAGE 1 DRAFT 5/25/2020

Rutgers University Newark Student Chapter

The American Production and Inventory Control Society (APICS) Bylaws


Table of Contents ARTICLE I. GENERAL PROVISIONS ...................................................................................................... 4 SECTION 1.01 NAME .......................................................................................................................................... 4 SECTION 1.02 EFFECTIVE DATE .................................................................................................................... 4 SECTION 1.03 GOVERNANCE ......................................................................................................................... 4 SECTION 1.04 PURPOSE .................................................................................................................................. 4 SECTION 1.05 DISSOLUTION .......................................................................................................................... 4

ARTICLE II. MEMBERSHIP PROVISIONS ............................................................................................... 5 SECTION 2.01 ADMISSION ............................................................................................................................... 5 SECTION 2.02 TERMINATION OF MEMBERSHIP ........................................................................................ 5

ARTICLE III. DUES & FINANCES ............................................................................................................... 5 SECTION 3.01 DUES AND CHAPTER FEES .................................................................................................. 5 SECTION 3.02 CONTRACTS & LETTERS OF INTENT ................................................................................. 5 SECTION 3.03 NON-COMPENSATION ........................................................................................................... 5

ARTICLE IV. MEETING AND VOTING PROVISIONS ............................................................................... 6 SECTION 4.01 REGULAR MEETINGS ............................................................................................................. 6 SECTION 4.02 SPECIAL MEETINGS ............................................................................................................... 6 SECTION 4.03 MEETING NOTICES ................................................................... ERROR! BOOKMARK NOT DEFINED. SECTION 4.04 MEETING ATTENDANCE AND PARTICIPATION ............................................................... 6

ARTICLE V. MANAGEMENT AND OPERATIONS ................................................................................... 6 SECTION 5.01 PRESIDENT ............................................................................................................................... 6 SECTION 5.02 VICE PRESIDENT ..................................................................................................................... 7 SECTION 5.03 TREASURER ............................................................................................................................. 7 SECTION 5.04 SECRETARY ............................................................................................................................. 7 SECTION 5.05 CHIEF MARKETING OFFICER ............................................................................................... 7 SECTION 5.06 CHIEF OPERATING OFFICER ............................................................................................... 7 SECTION 5.07 CHIEF OF CAMPUS RELATIONS .......................................................................................... 7 SECTION 5.08 CHIEF OF SOCIAL RESPONSIBILITY .................................................................................. 8

ARTICLE VI. COMMITTEES ........................................................................................................................ 8 SECTION 6.01 ADMINISTRATIVE COMMITTEE ........................................................................................... 8 SECTION 6.02 FINANCE COMMITTEE ........................................................................................................... 8 SECTION 6.03 OPERATIONS COMMITTEE ................................................................................................... 8 SECTION 6.04 MARKETING COMMITTEE ..................................................................................................... 8 SECTION 6.05 CAMPUS RELATIONS COMMITTEE .................................................................................... 8 SECTION 6.06 SOCIAL RESPONSIBILITY COMMITTEE ............................................................................. 8 SECTION 6.07 OTHER COMMITTEES ............................................................................................................ 8 SECTION 6.08 COMMITTEE MEETINGS ........................................................................................................ 9 SECTION 6.09 REMOVAL FROM COMMITTEES .......................................................................................... 9

ARTICLE VII. FACULTY ADVISOR AND LIAISON ................................................................................ 9 SECTION 7.01 RBS FACULTY ADVISOR ........................................................................................................ 9 SECTION 7.02 APICS NATIONAL LIAISON .................................................................................................... 9 SECTION 7.03 DUTIES ....................................................................................................................................... 9

ARTICLE VIII. EXECUTIVE BOARD ....................................................................................................... 10 SECTION 8.01 FUNCTIONS AND DUTIES .................................................................................................... 10


SECTION 8.02 MEMBERS ............................................................................................................................... 10 SECTION 8.03 PAST PRESIDENT ................................................................................................................. 10 SECTION 8.04 BOARD MEETINGS ................................................................................................................ 10 SECTION 8.05 SPECIAL MEETINGS ............................................................................................................. 10 SECTION 8.06 REMOVAL OF BOARD MEMBERS AND FILLING OF VACANCIES .............................. 10

ARTICLE IX. PARLIAMENTARY AUTHORITY AND SUSPENSION OF RULES ................................. 11 SECTION 9.01 PARLIAMENTARY AUTHORITY .......................................................................................... 11 SECTION 9.02 SUSPENSION OF BYLAWS .................................................................................................. 11 SECTION 9.03 INTERPRETATION OF THE BYLAWS ................................................................................ 11 SECTION 9.04 NON-CONFLICT WITH APICS BYLAWS ............................................................................ 11

ARTICLE X. AMENDMENTS .................................................................................................................... 11 SECTION 10.01 PROPOSALS ...................................................................................................................... 11 SECTION 10.02 VOTING ............................................................................................................................... 11

ARTICLE XI. QUORUM .............................................................................................................................. 11 SECTION 11.01 MEMBERSHIP QUORUM ................................................................................................. 11 SECTION 11.02 BOARD QUORUM .............................................................................................................. 11

ARTICLE XII. LIST OF FIGURES .......................................................................................................... 13 SECTION 12.01 EXHIBIT A .............................................................................................................................. 13 APICS OPERATING NORMS | ACCOUNTABILITY AGREEMENT (CLICK IMAGE TO OPEN DOCUMENT) .................... 13 SECTION 12.02 EXHIBIT B .............................................................................................................................. 14 APICS OFFICER ROLES AND RESPONSIBILITIES (CLICK IMAGE TO OPEN DOCUMENT) ........................................ 14

ARTICLE XIII. SIGNATURES .................................................................................................................. 15


Article I. General Provisions Section 1.01 NAME This organization shall be known as the Rutgers University Newark Student Chapter of The American Production and Inventory Control Society. Abbreviated as “APICS”. It shall be a nonprofit organization, and no part of the net earning shall inure to the benefit of any individual member. Section 1.02 EFFECTIVE DATE The bylaws of The American Production and Inventory Control Society (APICS) is entered into and executed as of May 26, 2020 by members whose signatures appear in Exhibit A. Section 1.03 GOVERNANCE APICS shall be governed by its Bylaws and the APICS Operating Norms | Accountability Agreement. Section 1.04 PURPOSE The purpose of this chapter shall be

a. To supplement what students, learn in the classroom with tangible industry exposure. b. To cultivate a strong nexus of Supply Chain Management students, giving them access

to opportunities with industry professionals to grow their personal network. c. To impact our community, showing them how supply chain affects our everyday life. d. To promote a professional attitude among its members and nonmembers toward an

understanding and acceptance of the science of supply chain management, thereby advancing the general welfare of the industrial economy.

It is understood that the foregoing statement of purposes shall not serve as a limitation on the powers or abilities of the club, which shall be permitted to engage in any and all acceptable club activities. Section 1.05 DISSOLUTION APICS shall terminate when a proposal to dissolve the company is adopted by the membership or when APICS is otherwise terminated in accordance with law. The chapter shall use its assets only to accomplish the objectives and purposes specified in these bylaws, and no part of said funds or other assets shall inure or be distributed to the members of the chapter. On dissolution of the chapter, any funds remaining shall be donated to a charitable organization agreed upon by the board or as decided by OSLL/SGA.


Article II. Membership Provisions Membership to the club is open to anyone provided such persons adopt and abide by the association guidelines as outlined in the official bylaws. Section 2.01 ADMISSION Membership of an eligible applicant becomes effective upon the applicant signing up to our network. Section 2.02 TERMINATION OF MEMBERSHIP Membership shall be terminated when a member

a. Voluntarily resigns. b. Willfully or persistently committed a material breach of the articles of the bylaws or has

otherwise breached a duty owed to the company or to the other Members to the extent that it is not reasonably practicable to carry on the business or affairs of the company with that member.

c. fails to comply with the international or chapter bylaws. Intentionally causing harm and maliciously sets out to negatively affect the growth of the club.

The chapter executive board may suspend or expel any member for cause.

a. This shall not be done until after the member has been given an opportunity to explain the offending action.

b. A suspended member shall have inactive status until reinstated by the president and/or vice president.

c. The name of an expelled member shall be stricken from the membership roll and shall not be considered eligible for membership at a later time.

Article III. Dues & Finances Section 3.01 DUES AND CHAPTER FEES This student chapter does not collect dues. Section 3.02 CONTRACTS & LETTERS OF INTENT All contracts, releases, agreements, letters of intent, or commitments made in the name of, or on behalf of, the chapter shall be submitted to the chapter executive board for appropriate review and signature by duly authorized person(s). No contract may be made that will bind the chapter for amounts in excess of the funds of the chapter. Section 3.03 NON-COMPENSATION No member of the chapter executive board shall receive compensation for services rendered.


Article IV. Meeting and Voting Provisions Section 4.01 REGULAR MEETINGS Regular meetings of the chapter shall be held minimally four times a semester with the exception of June through August. Normally, regular meetings shall be held at a time and place designated by the chapter executive board, except that the date of a meeting may be changed, or a meeting omitted at the discretion of the board. The regular meeting held during the month of May shall be known as the annual business meeting. Section 4.02 SPECIAL MEETINGS Special meetings of the chapter shall be called by the president upon the written request of two members of the chapter board or of five or more members in good standing of the chapter. Section 4.03 MEETING ATTENDANCE AND PARTICIPATION Members should come ready, willing and able to fully discuss agenda items.

a. Board meetings will be held twice a month, on Tuesdays at 1 pm, for 60 mins. b. All members are expected to be in attendance unless otherwise discussed. c. Three consecutive missed meetings will result in a strike*. d. To encourage participation, we will try to make meetings inclusive and engaging, making

sure to include icebreakers and other concepts. e. Every other meeting will be hosted by a member other than the President. That member

will plan the agenda and the content of the meeting. This meeting can be a regular meeting or something offsite (eg. drinks (please keep age restrictions in mind), escape room, bowling, game night, etc).

*Strike system fully explained in the APICS Operating Norms | Accountability Agreement. Article V. Management and Operations The executive board is composed of 7-9 members. These include the President, Vice President of Business Development, Vice President of Operations, Treasurer, Secretary, Chief Marketing Office, Chief of Campus Relations and Chief of Social Responsibility. Officers must be committed and assume leadership roles in carrying out their duties. They must consider all member inputs. A detailed layout of officer responsibilities is provided in Exhibit B.

Section 5.01 PRESIDENT The president is involved in the day to day management of policies, he/she is responsible for overseeing committees and ruling over procedural matters. This officer is responsible for setting the time and place for meetings and performance management. The president is responsible for crafting and managing the overall strategy and goals of the organization. They will attend all leadership meetings as a representative of the board and owns the SOIS points strategy for the club.


Section 5.02 VICE PRESIDENT This Officer not only takes the place of the President when the president is unable to serve, but usually oversees the product development and operations functions. Their responsibilities are to support the overall strategy and goals of the organization, support the officers of their functions and event logistics. They will also handle co-sponsoring requests. Section 5.03 TREASURER This Officer collects and disburses funds, oversees the clubs’ budget, manage POs, maintains a set of books showing the company’s Financial Operations, coordinates preparation of the company’s tax documents, deposits the company’s monies as directed. This is a person that fully understands the mathematics of the operation and can be trusted to carry out his or her duties in the best interest of the club. This officer oversees the finance committee. Section 5.04 SECRETARY This Officer records the minutes of the proceedings; reports on any unfinished business from the previous meeting; revises the minutes to include corrections and omissions; notifies Members of the date, time, and place of each meeting; and sends copies of minutes to Members. The secretary is responsible for records and database management. He/she also handles routine correspondence and maintains a Membership Roster. This officer oversees the administrative committee. Section 5.05 CHIEF MARKETING OFFICER This Officer manages all of the club’s social media, creates all print and digital marketing materials and owns external promotion of the club. He/she develops and implements the club’s marketing strategy and is responsible for capturing club imagery to be used in promotions. This officer oversees the marketing committee. Section 5.06 CHIEF OPERATING OFFICER This Officer is responsible for corporate relations, event logistics and club operations. They will ensure white glove service to all corporate visitors, manage the setup of the events in his/her function and ensure the smooth daily operation of the club. This officer oversees the operations committee. Section 5.07 CHIEF OF CAMPUS RELATIONS This Officer will manage campus engagement. He/she is responsible for connecting with students and developing branding efforts on campus. This officer oversees the campus relations committee.


Section 5.08 CHIEF OF SOCIAL RESPONSIBILITY This Officer develop and manage the fundraising and community outreach efforts of the club. This officer oversees the social responsibility committee. Article VI. Committees Section 6.01 ADMINISTRATIVE COMMITTEE The administrative committee shall report to the Secretary and be responsible for records and document management. ~ This committee shall have no more than 4 members. Section 6.02 FINANCE COMMITTEE The finance committee shall report to the Treasurer and be responsible for maintaining the finances and financial records of the chapter, including budgets. ~ This committee shall have no more than 4 members. Section 6.03 OPERATIONS COMMITTEE The operations committee shall report to the Chief Operating Officer and be responsible for corporate relations, event logistics and club operations. ~ This committee shall have no more than 4 members. Section 6.04 MARKETING COMMITTEE The marketing committee shall report to the Chief Marketing Officer and be responsible for the implementation of the marketing strategy and promotion of the club. ~ This committee shall have no more than 7 members. Section 6.05 CAMPUS RELATIONS COMMITTEE The campus relations committee shall report to the Chief of Campus Relations and be responsible for campus engagement. ~This committee shall have no more than 3 members.

Section 6.06 SOCIAL RESPONSIBILITY COMMITTEE The social responsibility committee shall report to the Chief of Social Responsibility and be responsible for fundraising and community outreach. ~This committee shall have no more than 3 members.

Section 6.07 OTHER COMMITTEES Other committees may be appointed by the president to accomplish the general purpose, or special projects, of the club. These committees shall serve until dissolved by the president.


Section 6.08 COMMITTEE MEETINGS Committee meetings shall be held upon notification by the chairperson of the committee. He or she shall designate the time and place of each meeting.

Section 6.09 REMOVAL FROM COMMITTEES The board shall have the power and authority to remove any committee member for cause. Article VII. Faculty Advisor and Liaison Section 7.01 RBS FACULTY ADVISOR The Executive Board will work along with a representative of the business school in order to select an appropriate faculty advisor. This occurs at the time the position is vacant or if the current advisor is no longer able to guide the student chapter. The advisory must be willing to obtain an appropriate level of experience, resource information, and knowledge related to the mission, purpose, and activities of the organization. The advisor has no term limit as long as he/she remains a contracted university employee. While serving as a guide, the Faculty Advisor should understand the mission and operating philosophy of the club. Section 7.02 APICS NATIONAL LIAISON The President of the Northern NJ Chapter of APICS national shall serve and the APICS liaison for this student chapter.

Section 7.03 DUTIES a. The Faculty Advisor must attend one meeting and one club event per semester. b. The Faculty Advisor shall sign any University documents that may require the use of

University facilities or equipment. c. The Faculty Advisor and APICS Liaison are responsible for assisting the student leaders

in maintaining and creating contacts within the industry. d. The APICS Liaison and Faculty Advisors shall serve as a mentor to the organization by

providing guidance to the Committee Directors and members in the development and implementation of programs and activities, as well as university policy and procedure, and to help develop them as future leaders.

e. The Liaison and Faculty Advisor have no voting rights.


Article VIII. Executive Board Section 8.01 FUNCTIONS AND DUTIES The executive board shall be responsible for the establishment of policy for the chapter. It shall be responsible for the management of the affairs and activities of the chapter. All executive board members are expected to adhere to the operating norms of the club (Exhibit A). All members of the executive board shall be entitled to vote on all matters before the board. Section 8.02 MEMBERS The executive board shall consist of the elected officers of the chapter and appointed chairpersons of standing committees.

Section 8.03 PAST PRESIDENT The executive board shall consist of the elected officers of the chapter and appointed chairpersons of standing committees.

Section 8.04 BOARD MEETINGS The board shall meet no fewer than four times a semester at a time and place designated by the board. Every effort should be made to meet at times other than at the regular meeting.

Section 8.05 SPECIAL MEETINGS The president shall have the authority to call special meetings of the executive board upon reasonable notice to the members.

Section 8.06 REMOVAL OF BOARD MEMBERS AND FILLING OF VACANCIES a. Any member of the board who fails to attend a total of three meetings of the board

during the year, where reasonable notice has not been given, shall be deemed to have automatically resigned from the board.

b. If the president is temporarily unable to perform his or her duties, the board shall appoint another officer to perform these duties during such temporary period.

c. All vacancies on the executive board between elections shall be filled by the president.


Article IX. Parliamentary Authority and Suspension of Rules Section 9.01 PARLIAMENTARY AUTHORITY All meetings of the duly constituted bodies of the chapter shall be generally governed by the rules of order as prescribed in Robert’s Rules of Order, Revised, provided the same are not superseded by the bylaws and are applicable.

Section 9.02 SUSPENSION OF BYLAWS The standing rules may be temporarily suspended by a two-thirds vote of those present at any meeting of the board.

Section 9.03 INTERPRETATION OF THE BYLAWS The chapter executive board shall be the authority for interpretation of these bylaws.

Section 9.04 NON-CONFLICT WITH APICS BYLAWS The bylaws of this chapter shall be in harmony with and not conflict in any manner with the APICS bylaws of the APICS The American Production and Inventory Control Society. The APICS bylaws shall govern and prevail in all matters.

Article X. Amendments Section 10.01 PROPOSALS Amendments to these bylaws shall be proposed in writing to the chapter executive board by a special bylaw committee or by a request signed by five or more members in good standing. The chapter board shall authorize the secretary to submit proposed amendments in writing to the entire chapter membership at least two weeks before a meeting at which the amendments are to be voted upon or, if a mail vote is solicited, at least 30 days before the date on which the votes are to be counted.

Section 10.02 VOTING An affirmative vote of two-thirds of the members voting shall be required for the adoption of an amendment to these bylaws. Article XI. Quorum Section 11.01 MEMBERSHIP QUORUM The members present at any regular meeting of the chapter shall constitute a quorum of the chapter.

Section 11.02 BOARD QUORUM A simple majority of the members of the executive board shall constitute a quorum of the board.


Date of Original Issue: December 19, 2012 Revision Date: May 26, 2020


Article XII. List of Figures Section 12.01 Exhibit A APICS Operating Norms | Accountability Agreement (click image to open document)


Section 12.02 Exhibit B APICS Officer Roles and Responsibilities (click image to open document)


Article XIII. Signatures The foregoing bylaws of the Rutgers University Newark Student Chapter of APICS (The American Production and Inventory Control Society), are hereby adopted and approved as of the date below written and shall be written immediately as provided herein. Approved by an affirmative vote of the Board of Directors of the Rutgers University Newark Student Chapter of APICS this ______ day of _______________, 2020.

Sign: _________________________________ Title: President Date: __________________________________

Sign: _________________________________ Title: Vice President of Product Development Date: __________________________________

Sign: _________________________________ Title: Vice President of Operations Date: __________________________________

Sign: _________________________________ Title: Chief Operating Officer Date: __________________________________

Sign: _________________________________ Title: Chief Marketing Officer Date: __________________________________

Sign: _________________________________ Title: Treasurer Date: __________________________________

Sign: _________________________________ Title: Secretary Date: __________________________________

Sign: _________________________________ Title: Chief of Social Responsibility Date: __________________________________

Sign: _________________________________ Title: Chief of Campus Relations Date: __________________________________

the american production and inventory control society

Documents