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Prepared by the Office of Management & Budget

CITY OF BOCA RATON

FY 2013-14 PROPOSED BUDGET

Susan Whelchel Mayor

Susan Haynie Anthony Majhess Deputy Mayor Council Member

Michael Mullaugh Constance J. Scott Council Member Council Member

Leif J. Ahnell City Manager

City of Boca Raton FY 2013-14 Proposed Budget

Page

PROPOSED BUDGET

TABLE OF CONTENTS

TRANSMITTAL LETTER City Manager’s Budget Message .................................................................................................................................... 1 Budget Calendar ............................................................................................................................................................. 5 Mission / Vision / Values Statement .............................................................................................................................. 6 Guiding Principles and Action Agenda .......................................................................................................................... 7 Flowchart of Budget Process........................................................................................................................................... 8 Certification of Taxable Value ........................................................................................................................................ 9 Change in Assessed Valuation ....................................................................................................................................... 15 Fund Balance .................................................................................................................................................................. 16 Schedule of Positions ...................................................................................................................................................... 17 SOURCES OF CITY-WIDE FUNDS..................................................................................................................................... 21 USES OF CITY-WIDE FUNDS.............................................................................................................................................. 22 SOURCES OF REVENUE – GENERAL FUND .................................................................................................................. 23 USES OF FUNDS – GENERAL FUND ................................................................................................................................. 24 CITY-WIDE OPERATING EXPENDITURES .................................................................................................................... 25 CITY-WIDE PROGRAM BUDGET ..................................................................................................................................... 26 CITY OF BOCA RATON ORGANIZATIONAL STRUCTURE ...................................................................................... 27 DEPARTMENTAL SUMMARIES: GENERAL FUND City Council ........................................................................................................................................................... 28 City Manager ......................................................................................................................................................... 29 City Attorney ......................................................................................................................................................... 30 Financial Services .................................................................................................................................................. 31 Development Services............................................................................................................................................ 33 Police Services ....................................................................................................................................................... 35 Fire-Rescue Services .............................................................................................................................................. 37 Municipal Services ................................................................................................................................................ 39 Recreation Services ................................................................................................................................................ 41 Non-Divisional ...................................................................................................................................................... 43 CDBG & SHIP FUNDS ........................................................................................................................................................... 44 ECONOMIC DEVELOPMENT FUND................................................................................................................................. 45 RETIREMENT SUSTAINABILITY FUND......................................................................................................................... 46 LETF & STATE FORFEITURE FUNDS ............................................................................................................................. 47 FEDERAL & GRANT FUNDS............................................................................................................................................... 48 BEAUTIFICATION FUND .................................................................................................................................................... 49 BEACH & PARK DISTRICT FUND .................................................................................................................................... 51 DEBT SERVICE FUND .......................................................................................................................................................... 53 COMMUNITY REDEVELOPMENT AGENCY ................................................................................................................ 54 SANITATION FUND .............................................................................................................................................................. 56 STORMWATER UTILITY FUND ........................................................................................................................................ 58 WATER & SEWER ENTERPRISE FUND .......................................................................................................................... 60 CEMETERY/MAUSOLEUM FUND .................................................................................................................................... 62 GOLF COURSE FUNDS ........................................................................................................................................................ 64 INFORMATION TECHNOLOGY FUND ........................................................................................................................... 66 MOTOR POOL FUND............................................................................................................................................................ 68


Page

PROPOSED BUDGET

TABLE OF CONTENTS

INSURANCE FUNDS .............................................................................................................................................................. 70 NON-PROFIT ORGANIZATIONS FY 2013-14 Requests .................................................................................................................................................... 71

CITY HALL • 201 WEST PALMETTO PARK ROAD • BOCA RATON, FLORIDA 33432-3795 • PHONE: (561) 393-7700 (FOR HEARING IMPAIRED) TDD: (561) 367-7046 WWW.CI.BOCA-RATON.FL.US

August 26, 2013 Honorable Mayor and City Council Members City of Boca Raton, Florida Dear Mayor and City Council Members: In accordance with Section 4.04 of the City Charter, I am pleased to submit the Proposed Operating Budget for the fiscal year beginning October 1, 2013, and ending September 30, 2014, which is a balanced budget as required by Florida Statutes. A balanced budget is defined as revenues and other sources equaling expenditures/expenses and other uses including reserves. For FY 2013-14, the citywide combined uses of funds including operations, transfers and fund balance/reserves total $547,463,700. The proposed citywide total operating budget is $362,592,100. The proposed General Fund operating portion of the budget is $129,832,600.

BUDGET DIRECTION The goals and priorities established by the City Council during the May 2013 Financial Summit were used as a guide to prioritize funding in the FY 2013-14 budget. The proposed budget supports the goals and priorities of the City Council while at the same time maintaining the City’s outstanding service levels and AAA bond rating, with expenditures strategically linked to the goals, objectives, core businesses, and existing obligations of the City. The goals and policy agenda priorities include:

GOALS PRINCIPLES Financially Sound City Government

Sustainable City

World Class Municipal Services

Strong Partnership with Community

POLICY AGENDA PRIORITIES for FY 2013-14

Top Priority Wildflower Development (Palmetto Park Road &

Intracoastal) Beach Package: Concessionaires Pension Sustainability Land Development Regs for Comprehensive Plan

(Planned Mobility)

Parking for Downtown

Beach and Park District Strategy

Communications with Residents

High Priority Downtown Pattern Book Florida Atlantic University Strategy

City Owned Land: Spanish River Library Entertainment Complex

Annexations

Beach Renourishment: Funding

Zoning Code: Reformat and Process Refinement

City Staffing and Level of Service Overlay District for 20th Street Corridor (FAU to

Dixie Hwy)

Hospital and Medical Community Strategy

Florida Atlantic University Strategy

Over the past five years, the City of Boca Raton has successfully navigated complex fiscal challenges resulting from a long and deep national recession through strategic allocation of limited resources and making difficult choices with minimal impact to the residents. As a result of the City’s ongoing commitment to fiscal responsibility and effective management through diligence,

1

City of Boca Raton Transmittal Letter: City Manager’s Budget Message

teamwork and resourcefulness, the City has emerged from these challenges in a strong position. It remains critical for the City to continue to pay very close attention to the rising cost of current services particularly when considering any expansion or improvement of services in the future. GENERAL FUND The proposed FY 2013-14 total millage rate is 3.7225 mills per $1,000, which is unchanged from FY 2012-13. A home with a taxable value of $300,000 in the City of Boca Raton will pay $1,116.75 in ad valorem taxes. FY 2012-13 FY 2013-14 CHANGE Millage Tax Millage Tax Millage Tax Percent Operating 3.4100 $ 1,023.00 3.4216 $ 1,026.48 0.0116 $ 3.48 0.34%Debt Service 0.3125 93.75 0.3009 90.27 (0.0116) (3.48) -3.71%Total Millage Rate 3.7225 $ 1,116.75 3.7225 $ 1,116.75 - $ - 0.00%

For FY 2013-14 property values increased 3.45% in the City. The net increase is composed of a 2.7% increase from reassessments of existing properties and an increase of .75% from new construction. This is the second year the City’s property values increased after four consecutive years of decline. The General Fund proposed operating budget is recommended to increase $24,454,100 from the previous year. This increase includes $20.6 million of one-time transfers to establish an Economic Development ($5.6 million) and Retirement Sustainability Funds ($15 million). The regular General Fund operating budget is increasing $3,854,100 or 3%. This increase can be primarily attributed to the following areas:

Category of Expense Increase (Decrease) from Prior Year Police Salaries and Benefits $ 623,800 Police Positions previously unfunded (5) 345,500 Police Pension 117,200 Fire Salaries and Benefits 523,100 Fire Pension 528,800 General & Executive Employees’ Pension (184,700) Health Insurance 221,600 General & Executive Employees’ Salaries and Benefits 634,800 Capital Purchases 337,900 Economic Development (1,000,000) Transfer to Beautification Fund 394,900 Vehicles-Fuel & Maintenance 263,600 Red Light Camera Program 100,000 Utilities 124,400 Uniforms-Fire 139,300 Information Technology 343,500 New Personnel & Programs 388,900 Signal Traffic Enhancement Project (130,000) Other Operating Expenses 81,500 Total Increase in Operating Costs $3,854,100 Transfer to Economic Development Fund 5,600,000 Transfer to Retirement Sustainability Fund 15,000,000 Total Increase in Operating Costs (including transfers) $24,454,100

All revenues and expenditures were carefully evaluated to identify possible revenue enhancements or cost reductions to produce a balanced proposed operating budget.

2

City of Boca Raton Transmittal Letter: City Manager’s Budget Message

There is no proposed fire assessment fee increase for FY 2013-14. The annual fee per residential household for FY 2013-14 remains at $85. The fee for non-residential property varies depending on the size and type of the property. Current projections indicate that General Fund revenues will grow at an estimated rate of 1-3% annually for the next several years while operating expenses are projected to increase at 3-4% annually.

WHAT’S NEW FOR 2014 New Personnel and New Programs

10 Positions Accountant (General Fund) $ 65,400 Parking Technician (75% General Fund, 25% CRA) 51,800 Building Inspector II – Structural ( General Fund) 54,900 Building Inspector II – Plumbing (General Fund) 54,900 Code/ Environmental Officer (General Fund) 36,300 Signal Systems Inspector (General Fund) 74,900 Business Systems Analyst (Information Technology Fund Development Projects) 66,500 Business Systems Analyst (Information Technology Fund) 66,500 Network Administrator (Information Technology Fund) 87,200 Vehicle Technician III (Motor Pool Fund) 54,000 $612,400

Programs

Certification for Fertilizer Applicants $ 2,900 Parks Maintenance Software (General Fund) 16,200 I-95 Glades Road Interchange Maintenance (Beautification Fund) 97,600 Zoning Code Reformat and Process Refinement (General Fund) 100,000 $216,700

New Funds In 2010 the City Council identified Economic Development strategy and funding as one of its top priorities. Since the inception of the Economic Development Incentive Program the City has committed $1,281,900 in economic development incentives, and has leveraged over $5.7 million in State and County incentives. This has resulted in a total of 4,500 jobs created or retained in the City. However, the City of Boca Raton continues to face tremendous competition for the relocation of new businesses to the City and for the retention of existing businesses. To ensure long-term success of the City’s Economic Incentive Program, the proposed budget creates a new Economic Development Fund and continues to allocate $1 million of Ad Valorem taxes to fund the program along with the reserve of $5 million from the previous year’s allocations. For a number of years the City’s Total General Fund Reserves have included funds for Retirement System Reserves to reduce the financial burden, if any, of retirees on future taxpayers. These funds are being transferred to a Retirement Sustainability Fund to better account for the funds.

FUND BALANCE PROJECTIONS Consistent with the General Fund Long Range Financial Plan, the planned fund balance provides revenues to be used in the next year’s budget. The planned fund balance is $31,297,500 which includes a reserve for emergency preparedness of $10.6 million. The fund balance therefore exceeds 10% of operating expenditures, which is the minimum proposed for coastal communities by Moody’s Investors Services. Should any of these funds be used to provide additional programs or projects within the current year, the Long Range Financial Plan projections will need to be reanalyzed.

OTHER FUNDS The General Fund is just one component of the City’s overall budget. The category of “other funds” also has significant impact upon the citizens of Boca Raton and overall service delivery. These funds include: Water and Sewer Enterprise Fund, Right-of-Way Beautification Fund, Greater Boca Raton Beach and Park District Fund, Cemetery and Mausoleum Fund, and the Golf Course Enterprise Fund. The City manages and allocates resources from these funds in support of its overall vision, mission, goals, and objectives.

3


FY 2013-14 BUDGET CALENDAR

Budget & CIP Workshop August 26, 2013 Monday 6:00 p.m. Tentative Budget Public Hearing September 17, 2013 Tuesday 6:00 p.m. Final Budget Public Hearing September 24, 2013 Tuesday 6:00 p.m.

City Council Chambers Boca Raton City Hall

201 West Palmetto Park Road Boca Raton, Florida 33432

(561) 393-7850

5


MISSION

The mission of the City of Boca Raton is to provide the highest quality of service to

the community through responsible use of public resources to enhance our unique quality of life.

VISION

Boca Raton will be known as the premier community in which to live, work and play.

The City of Boca Raton will be recognized as a world-class local government by its commitment to performance and leadership.

VALUES

Fairness - We treat everyone with equality and compassion.

Integrity - We demonstrate honesty and the highest level of ethical behavior.

Respect - We value diversity and differing viewpoints.

Service - We are committed to excellence.

Trust - Others believe in us as a result of our actions.

6

City of Boca Raton FY 2013-14 Approved Budget

Boca Raton: Guiding Principles Financially Sound City Government

Sustainable City

World Class Municipal Services

Strong Partnership with Community

Policy Action Agenda 2013-14 TOP PRIORITY Wildflower Development (Palmetto Park Road & Intracoastal)

Beach Package: Concessionaires

Pensions Sustainability

Land Development Regulations for Comprehensive Plan (Planned Mobility)

Parking for Downtown

Beach and Park District Strategy

Communications with Residents

HIGH PRIORITY Downtown Pattern Book

City Owned Land: Spanish River Library Entertainment Complex

Zoning Code: Reformat & Process Refinement

City Staffing and Level of Service

Overlay District for 20th Street Corridor (FAU to Dixie Hwy)

Annexations

Beach Renourishment: Funding

Hospital and Medical Community Strategy

Florida Atlantic University Strategy

7

Is further review needed?

YESNO

Second Dept. Budget and CIP Review

July

FLOWCHART OF THE 2013-14 BUDGET PROCESS

BUDGET DEVELOPMENT & PRIORITIZATION PROCESSFebruary - April

Departments Receive

Guidelines for CIP - March

Departments Receive

Guidelines for Operating

Budget - April

Departments Prepare CIP

RequestMar-Apr

Departments Prepare

Operating Budget

RequestsApr-May

CITY MANAGEMENT REVIEW & MODIFICATIONJune - July

Operating Budget &

CIP Discussions April-June

PROPOSED OPERATING BUDGET AND CIP SUBMITTED TO MAYOR AND COUNCILAugust

Property Appraiser Certifies Tax Roll

July

Budget Workshop with

CouncilAugust

Advise Property Appraiser of

Proposed Millage & Rolled-back Rate

August

PUBLIC HEARINGS AND ADOPTIONSept - Oct

Tentative Budget Public

HearingSept

Final Public Hearing – Adopt Millage Rate and

BudgetSept

Public Hearing to Adopt CIP Resolution

Sept

Submit Final Adoption Ordinance to Appraiser, Tax Collector, Dept. of Revenue

Sept

Submit Certificate of Compliance to the Division of

Ad Valorem TaxOct

________________________________________________________________________________________________City of Boca Raton FY 2013-14 Proposed Budget

8

CERTIFICATION OF TAXABLE VALUEDR-420 R. 5/12

Rule 12D-16.002 Florida Administrative Code

Effective 11/12

Year : County :

Principal Authority : Taxing Authority :

SECTION I : COMPLETED BY PROPERTY APPRAISER

1. Current year taxable value of real property for operating purposes $ (1)

2. Current year taxable value of personal property for operating purposes $ (2)

3. (3)Current year taxable value of centrally assessed property for operating purposes $

4. (4)Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $

5. (5)Current year net new taxable value (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.)

$

6. (6)Current year adjusted taxable value (Line 4 minus Line 5) $

7. (7)$Prior year FINAL gross taxable value from prior year applicable Form DR-403 series

8. (8)Does the taxing authority include tax increment financing areas? If yes, enter number of worksheets (DR-420TIF) attached. If none, enter 0

Number

9. (9)NumberDoes the taxing authority levy a voted debt service millage or a millage voted for 2

years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of DR-420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0

SIGN

HERE

Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.

Signature of Property Appraiser : Date :

SECTION II : COMPLETED BY TAXING AUTHORITY

If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0-.

10. Prior year operating millage levy (If prior year millage was adjusted then use adjusted millage from Form DR-422) (10)per $1,000

11. (11)Prior year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000) $

12. (12)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TIF forms)

13.

14.

(13)

(14)

Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $

$Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR-420TIF forms)

15. (15)$Adjusted current year taxable value (Line 6 minus Line 14)

16. Current year rolled-back rate (Line 13 divided by Line 15, multiplied by 1,000) per $1000 (16)

17. (17)per $1000Current year proposed operating millage rate

18. (18)

$

Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided by 1,000)

Continued on page 2

YES NO

YES NO

8,360,187

3.4100

✔

Print Form

3.4216

123,550,522

16,588,217,273

17,284,003,329

Boca Raton

764,154,337

✔

16,396,298,470

Electronically Certified by Property Appraiser

1

Boca Raton

2013

17,160,452,807

1

54,039,823

16,538,204,475

6/27/2013 8:20 AM

3.2959

59,138,946

PALM BEACH

56,565,821

Reset Form

737,438,667

2,525,998

9

DR-420 R. 5/12 Page 2

19. TYPE of principal authority (check one)County Independent Special District

(19)Municipality Water Management District

(20)20.Applicable taxing authority (check one) Principal Authority Dependent Special District

MSTU Water Management District Basin

21. (21)Is millage levied in more than one county? (check one) Yes No

DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE - SIGN AND SUBMIT

22. (22)$

Enter the total adjusted prior year ad valorem proceeds of the principal authority, all dependent special districts, and MSTUs levying a millage. (The sum of Line 13 from all DR-420 forms)

23. Current year aggregate rolled-back rate (Line 22 divided by Line 15, multiplied by 1,000) (23)per $1,000

24. (24)$Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23, divided by 1,000)

25. (25)$Enter total of all operating ad valorem taxes proposed to be levied by the principal taxing authority, all dependent districts, and MSTUs, if any. (The sum of Line 18 from all DR-420 forms)

(26)Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied by 1,000)

per $1,000

(27)Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by Line 23, minus 1, multiplied by 100)

%

S

I

G

N

H

E

R

E

Taxing Authority Certification

I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S.

Signature of Chief Administrative Officer : Date :

Title : Contact Name and Contact Title :

Mailing Address : Physical Address :

City, State, Zip : Phone Number : Fax Number :

Instructions on page 3

First public

budget hearing

Date : Time : Place :

27.

26.

3.81

City Council Chambers, City Hall, 201 West Palmetto ParkRoad Boca Raton, FL 33432

56,966,347

201 W PALMETTO PARK RD 201 WEST PALMETTO PARK ROAD

Electronically Certified by Taxing Authority

3.4216

✔

54,039,823

BOCA RATON, FLORIDA 33432

✔

59,138,946

LEIF J. AHNELL, CITY MANAGER

6:00 PM

561-393-7850 561-367-7014

9/17/2013

3.2959

7/18/2013 11:15 AM

✔

ELLA MOORE POITIER, BUDGET ANALYST

10

MAXIMUM MILLAGE LEVY CALCULATION

PRELIMINARY DISCLOSURE For municipal governments, counties, and special districts

DR-420MM-P R. 5/12

Rule 12D-16.002 Florida Administrative Code

Effective 11/12

County:

Principal Authority : Taxing Authority:

1. (1)Is your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5 years? Yes No

IF YES, STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation.

2. (2)per $1,000Current year rolled-back rate from Current Year Form DR-420, Line 16

3. Prior year maximum millage rate with a majority vote from 2012 Form DR-420MM, Line 13 per $1,000 (3)

4. (4)per $1,000Prior year operating millage rate from Current Year Form DR-420, Line 10

If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5.

Adjust rolled-back rate based on prior year majority-vote maximum millage rate

5. (5)Prior year final gross taxable value from Current Year Form DR-420, Line 7 $

6. (6)$Prior year maximum ad valorem proceeds with majority vote (Line 3 multiplied by Line 5 divided by 1,000)

7. (7)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value from Current Year Form DR-420 Line 12

8. (8)Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $

9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ (9)

10. Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000) per $1,000 (10)

Calculate maximum millage levy

11. (11)Rolled-back rate to be used for maximum millage levy calculation (Enter Line 10 if adjusted or else enter Line 2) per $1,000

12. Adjustment for change in per capita Florida personal income (See Line 12 Instructions) (12)

13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12) (13)per $1,000

14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10) per $1,000 (14)

15. Current year proposed millage rate per $1,000 (15)

16. (16)Minimum vote required to levy proposed millage: (Check one)

a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal to the majority vote maximum rate. Enter Line 13 on Line 17.

b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17.

c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.

d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17.

17. The selection on Line 16 allows a maximum millage rate of (Enter rate indicated by choice on Line 16) (17)per $1,000

18. (18)Current year gross taxable value from Current Year Form DR-420, Line 4 $

Continued on page 2

Year:

1.0169

70,599,453

4.2220

4.2220

4.1518

Boca Raton Boca Raton

4.6442

16,396,298,470

68,073,455

3.2959

2,525,998

3.4216

2013

16,588,217,273

3.4100

17,284,003,329

Print Form

PALM BEACH

✔

✔

Reset Form

4.2560

4.1518

11

DR-420MM-P R. 5/12 Page 2

19. Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000) (19)$

20. (20)Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by 1,000) $

DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE. SIGN AND SUBMIT.

21. Enter the current year proposed taxes of all dependent special districts & MSTUs levying a millage . (The sum of all Lines 19 from each district's Form DR-420MM-P) $ (21)

22. Total current year proposed taxes (Line 19 plus Line 21) (22)$

Total Maximum Taxes

23. (23)Enter the taxes at the maximum millage of all dependent special districts & MSTUs levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P) $

24. Total taxes at maximum millage rate (Line 20 plus Line 23) (24)$

Total Maximum Versus Total Taxes Levied

25. Are total current year proposed taxes on Line 22 equal to or less than total taxes at the maximum millage rate on Line 24? (Check one) YES NO (25)

S I

G N

H E R E

Taxing Authority CertificationI certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S.





Complete and submit this form DR-420MM-P, Maximum Millage Levy Calculation-Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value.

Instructions on page 3

Taxing Authority :

ELLA MOORE POITIER, BUDGET ANALYST

59,138,946

72,973,062

0



✔

59,138,946

LEIF J. AHNELL, CITY MANAGER

201 WEST PALMETTO PARK ROAD

Boca Raton

0

7/18/2013 11:15 AM

201 W PALMETTO PARK RD

561-367-7014

72,973,062

561-393-7850

12

TAX INCREMENT ADJUSTMENT WORKSHEET

DR-420TIF R. 6/10

Rule 12DER11-10 Florida Administrative Code

Eff. 05/11

Year : County :


Community Redevelopment Area : Base Year :

SECTION I : COMPLETED BY PROPERTY APPRAISER

1. Current year taxable value in the tax increment area (1)$

2. (2)$Base year taxable value in the tax increment area

3. (3)$Current year tax increment value (Line 1 minus Line 2)

4. (4)$Prior year Final taxable value in the tax increment area

5. Prior year tax increment value (Line 4 minus Line 2) $ (5)

SIGN

HERE



SECTION II: COMPLETED BY TAXING AUTHORITY Complete EITHER line 6 or line 7 as applicable. Do NOT complete both.

6. If the amount to be paid to the redevelopment trust fund IS BASED on a specific proportion of the tax increment value:

6a. (6a)Enter the proportion on which the payment is based. %

6b. Dedicated increment value (Line 3 multiplied by the percentage on Line 6a) If value is zero or less than zero, then enter zero on Line 6b

$ (6b)

6c. Amount of payment to redevelopment trust fund in prior year $ (6c)

7. If the amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of the tax increment value:

7a. Amount of payment to redevelopment trust fund in prior year $ (7a)

7b. Prior year operating millage levy from Form DR-420, Line 10 per $1,000 (7b)

7c. Taxes levied on prior year tax increment value (Line 5 multiplied by Line 7b, divided by 1,000)

$ (7c)

7d. Prior year payment as proportion of taxes levied on increment value (Line 7a divided by Line 7c, multiplied by 100)

% (7d)

7e. (7e)$Dedicated increment value (Line 3 multiplied by the percentage on Line 7d) If value is zero or less than zero, then enter zero on Line 7e

Taxing Authority Certification I certify the calculations, millages and rates are correct to the best of my knowledge.





S

I

G

N

H

E

R

E


826,850,186

853,513,063

PALM BEACH

Boca Raton

1981

561-367-7014

2,568,025

Boca Raton

2013

0.00

764,154,337


73,763,740

98.00

561-393-7850

7/18/2013 11:15 AMElectronically Certified By Taxing Authority

ELLA MOORE POITIER, BUDGET ANALYSTLEIF J. AHNELL, CITY MANAGER

0

2,525,998

753,086,446

0

Boca Raton


779,749,323

Electronically Certified by Property Appraiser 6/27/2013 8:20 AM

3.4100

13

DR-420DEBT R. 6/10

Rule 12DER11-10 Florida Administrative Code

Eff. 05/11

Year : County :


Levy Description :

1.

SECTION I: COMPLETED BY PROPERTY APPRAISER

Current year taxable value of real property for operating purposes (1)$

2. Current year taxable value of personal property for operating purposes $ (2)

3. Current year taxable value of centrally assessed property for operating purposes $ (3)

4. Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) (4)$

SIGN

HERE



SECTION II: COMPLETED BY TAXING AUTHORITY

5. Current year proposed voted debt millage rate per $1,000 (5)

6. Current year proposed millage voted for 2 years or less under s. 9(b) Article VII, State Constitution per $1,000 (6)

S

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N

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R

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Taxing Authority Certification I certify the proposed millages and rates are correct to the best of my knowledge.




City, State, Zip : Phone Number :

CERTIFICATION OF VOTED DEBT MILLAGE

Fax Number :

INSTRUCTIONSProperty appraisers must complete and sign Section I of this form with the DR-420, Certification of Taxable Value, and DR-420S, Certification of School Taxable Value, and provide it to all taxing authorities levying a

- Voted debt service millage levied under Section 12, Article VII of the State Constitution or - Millage voted for two years or less under s. 9(b), Article VII of the State Constitution

Section I: Property Appraiser

Use a separate DR-420DEBT for each voted debt service millage that's levied by a taxing authority. The property appraiser should check the Yes box on Line 9 of DR-420, Certification of Taxable Value, or Line 8 of DR-420S, Certification of School Taxable Value. The property appraiser should provide the levy description and complete Section I, Lines 1 through 4 of this form, for each voted debt service millage levied.

Enter only taxable values that apply to the voted debt service millage indicated.

Sign, date, and forward the form to the taxing authority with the DR-420.

Section II: Taxing Authority

Each taxing authority levying a voted debt service millage requiring this form must provide the proposed voted debt millage rate on Line 5.

If a DR-420DEBT wasn't received for any - Voted debt service millages or - Millages voted for two years or less

contact the property appraiser as soon as possible and request a DR-420DEBT.

Sign, date, and return the form to your property appraiser with the DR-420 or DR-420S.

All forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trimmax.html


Boca Raton

737,438,667

0.0000

PALM BEACH

Boca Raton

16,538,204,475

2013


17,284,003,329

BOCA RATON, FLORIDA 33432 561-393-7850

Print Form


ELLA MOORE POITIER, BUDGET ANALYSTLEIF J. AHNELL, CITY MANAGER

Boca Raton Debt

6/27/2013 8:20 AM

7/18/2013 11:15 AM

0.3009

561-367-7014

Electronically Certified by Property Appraiser

8,360,187

14


CHANGE IN ASSESSED VALUATION

Total Assessed Value 13-14 $17,160,452,807

Total Assessed Value 12-13 16,588,217,273

$572,235,534Increase (Decrease) in Assessed Value , ,

% Increase in 13-14 above 12-13: 3.45%

Breakdown:N C i $123 550 522 0 75%

( )

New Construction $123,550,522 0.75%Re-assessments 448,685,012 2.70%

Total $572,235,534 3.45%

15


GENERAL FUND STATEMENT OF FUND BALANCE *

FUND BALANCE October 1, 2012 51,839,400$ 2012-13 Revenue 129,092,000$ 2012-13 Expenditures (126,465,100)

Net Increase (Decrease) 2,626,900

Fund Balance:Planned Fund Balance 12,646,600$ Designated Carry Forward 17,416,700 Retirement System Reserve 12,000,000 Hurricane/Disaster Emergency Reserve 10,600,000 Mizner Park Debt Service Reserve 1,633,000 Army Corps of Engineers Reserve 170,000 54,466,300$

-0-

FUND BALANCE October 1, 2013** 54,466,300$ 2013-14 Revenue 129,133,700$ 2013-14 Expenditures (152,302,500)

Net Increase (Decrease) (23,168,800)

Fund Balance: Planned Fund Balance 15,230,300$ Designated Carry Forward 3,664,200 Hurricane/Disaster Emergency Reserve 10,600,000

Mizner Park Debt Service Reserve 1,633,000 Army Corps of Engineers Reserve 170,000 31,297,500$

-0-

*The Statement of Fund Balances represent the City of Boca Raton actual fund balances as of October 1, 2012. The fundbalances for October 1, 2013 are based on anticipated revenues and expenditures. The actual fund balance for fiscal year2012-13 will be available upon completion of the City’s annual audit in early 2014. The reserves shown in the Statementof Fund Balances are based on conservative revenue estimates and one hundred percent (100%) of the budgetedexpenditures being expended.

**For proposed fiscal year 2013-14, $20.6 million of one-time transfers will be made to establish an EconomicDevelopment ($5.6 million) and Retirement Sustainability Funds ($15 million).

16

City of Boca Raton Overview: Schedule of Positions

PROPOSED 13-14 FY 2013 - 2014REVISED INCR/

2010-11 2011-12 2012-13 2012-13 TRANS POSITIONS (DECR)GENERAL FUND:City Manager

Administration 5.50 5.75 5.25 5.25 (0.25) 5.00 City Clerk Administration 6.00 6.00 6.00 6.00 6.00 Boards & Committees 1.00 1.00 1.00 1.00 1.00 Human Resources 7.00 7.00 7.00 7.00 7.00 Community Relations 2.50 5.25 5.75 4.75 0.25 5.00

22.00 25.00 25.00 24.00 24.00 City Attorney

Administration 5.00 6.00 6.00 6.00 6.00 5.00 6.00 6.00 6.00 6.00 -

Financial Services - - Administration 3.50 3.50 3.50 3.50 3.50 Accounting 4.50 4.50 4.50 4.50 5.50 1.00 Treasury 1.70 1.70 1.70 1.70 0.50 2.20 Accounts Payable 4.00 4.00 4.00 4.00 4.00 Purchasing 7.00 7.00 7.00 7.00 7.00 Risk Management 1.00 1.00 1.00 1.00 1.00 Office of Mgt & Budget 3.00 3.00 3.00 3.00 3.00 Parking Services 2.00 1.50 1.50 2.50 (0.63) 2.62 0.75

26.70 26.20 26.20 27.20 (0.13) 28.82 1.75 Development Services

Administration 3.70 4.73 4.85 4.85 (0.30) 4.55 Code Compliance/Licensing 43.00 43.00 43.00 43.00 46.00 3.00 Planning & Zoning 10.50 9.50 9.50 9.50 9.50

57.20 57.23 57.35 57.35 (0.30) 60.05 3.00 Police Services

Chief's Office 4.00 - - (4.00) (4.00) Community Services 67.00 72.00 71.00 76.00 76.00 Communications/Dispatch 30.00 31.00 32.00 33.00 33.00 Bureau of Field Services 194.00 190.00 190.00 188.00 188.00 Biological Processing Lab - - 2.00 2.00 2.00

295.00 293.00 295.00 295.00 - 295.00 Fire-Rescue Services

Administration 6.00 9.00 9.00 12.00 12.00 Dispatch 1.00 1.00 1.00 1.00 1.00 Logistics & Support 5.00 6.00 6.00 6.00 6.00 Fire Operations 192.00 190.00 190.00 188.00 188.00 Fire & Life Safety 11.00 10.00 10.00 9.00 9.00

215.00 216.00 216.00 216.00 - 216.00 - Municipal Services

Administration 6.00 6.00 6.00 6.00 6.00 Streets 10.60 10.60 10.60 10.60 10.60 Dredge 4.00 4.00 4.00 4.00 4.00 Facilities Maint. 17.00 16.00 16.00 16.00 16.00 Traffic/Spec. Projects 14.00 14.00 14.00 14.00 15.00 1.00 Engineering - Survey 4.00 4.00 4.00 4.00 4.00 Engineering - Design 5.25 5.25 4.75 3.75 3.75

60.85 59.85 59.35 58.35 - 59.35 1.00

APPROVED

17



2010-11 2011-12 2012-13 2012-13 TRANS POSITIONS (DECR)APPROVED

Recreation ServicesAdministration 12.00 10.00 10.00 10.00 10.00 Downtown Library 21.00 18.00 18.00 15.00 15.00 Spanish River Library 9.00 12.00 12.00 15.00 15.00 Community Center 5.40 5.40 5.40 5.40 5.40 Camp Programs 0.35 0.35 0.35 0.35 0.35 Youth Activities Center - - - - - Athletics 1.75 1.75 1.75 1.75 1.75 Skate Park - - - - - Aquatics 3.65 3.65 3.65 3.65 3.65 Boca Raton Tennis Center 2.30 2.30 2.30 2.30 2.30 Ocean Rescue 20.00 20.00 20.00 20.00 20.00 District I 15.85 15.85 15.85 15.85 15.85 Mizner Park 1.00 1.00 1.00 1.00 1.00 District II 34.00 34.00 34.00 34.00 34.00 Park Rangers 0.35 0.35 0.35 0.35 0.35 Irrigation 6.25 6.25 6.25 6.25 6.25 Conservation 2.00 - - - -

134.90 130.90 130.90 130.90 - 130.90 -

INTERNAL SERVICE FUNDS:IT Fund (510) 24.00 25.00 27.00 27.00 30.00 3.00 Motor Pool Fund (520) 12.00 12.00 12.00 12.00 13.00 1.00

852.65 851.18 854.80 853.80 (0.43) 863.12 9.75

SELF SUPPORTING FUNDS:Special Revenue Funds

Comm. Devel. Block Grant (111) 1.85 1.82 1.70 1.70 1.70 Affordable Housing (114) 0.15 - - - -

2.00 1.82 1.70 1.70 1.70 - State Forfeiture Fund (133)

Special Law Enforcement - 2.00 - - - 2 - - - -

Beautification Maintenance Fund (151)ROW Maintenance 17.50 17.50 32.50 32.50 32.50

17.50 17.50 32.50 32.50 32.50 - Beach and Park District (161)

Red Reef Park 27.35 29.35 29.35 31.35 31.35 Patch Reef Park 22.45 22.45 22.45 22.45 22.45 Sugar Sand Park 49.05 48.05 48.05 48.05 48.05 Verde/Estridge 5.00 5.00 5.00 5.00 5.00 Swim and Racquet Center 16.75 16.75 16.75 16.75 16.75 Countess deHoernle Park - 11.00 11.00 11.00 11.00

120.60 132.60 132.60 134.60 134.60 - 0 -

Boca Raton Comm Redvlpmnt Agency (410) 2.30 2.45 2.45 2.45 0.30 2.75 Downtown Parking Serives - 0.50 0.50 0.50 0.13 0.88 0.25

- - 2.30 2.95 2.95 2.95 0.43 3.63 0.25

Sanitation Fund (440)Sanitation 52.00 49.00 46.00 46.00 46.00

52.00 49.00 46.00 46.00 46.00 -

TOTAL GENERAL & INTERNAL SERVICE FUNDS:

18



2010-11 2011-12 2012-13 2012-13 TRANS POSITIONS (DECR)APPROVED

Stormwater Utility Fund (450) - - Maintenance-M.S. 7.40 7.40 7.40 7.40 7.40 Engineering / Stormwater 3.75 3.75 4.25 4.25 4.25

11.15 11.15 11.65 11.65 11.65 Water/Sewer Operating Fund (470)

Administration 17.00 18.00 18.00 18.00 18.00 Groundskeeping/Bldgs. - - - - - Instrumentation/Control 10.00 10.00 8.00 8.00 8.00 Electrical 8.00 7.00 7.00 7.00 7.00 Water Trtmnt. Plant 22.00 23.00 23.00 23.00 23.00 Water Network 26.00 21.00 21.00 21.00 21.00 Plant Maintenance 14.00 14.00 14.00 14.00 14.00 Quality Control 9.00 10.00 10.00 10.00 10.00 Wastewater Treatment Plant 17.00 16.00 16.00 16.00 16.00 Lift Station Maintenance 11.00 11.00 11.00 11.00 11.00 Wastewater Network 13.00 16.00 16.00 16.00 16.00 Customer Service 12.50 14.50 14.50 14.50 14.50 Meter Reading 6.00 6.00 6.00 6.00 6.00

165.50 166.50 164.50 164.50 164.50 Cemetery/Mausoleum Fund (480) - -

Cemetery 2.15 2.15 2.15 2.15 2.15 Mausoleum 2.85 2.85 2.85 2.85 2.85

5.00 5.00 5.00 5.00 5.00 Golf Course Fund (490) - -

Red Reef Golf Course 5.90 5.90 5.90 5.90 5.90 Boca Raton Municipal Golf 18.10 17.10 17.10 17.10 17.10

24.00 23.00 23.00 23.00 23.00 - Self Insurance Funds - -

Wrkrs Compensation Self Ins. (530) 2.30 2.30 2.30 2.30 2.30 Group Medical Self Insurance (531) 2.00 2.00 2.00 2.00 2.00

4.30 4.30 4.30 4.30 4.30

TOTAL OTHER FUNDS: 404.35 415.82 424.20 426.20 0.43 426.88 0.25

TOTAL CITY WIDEFULL-TIME POSITIONS 1,257.00 1,267.00 1,279.00 1,280.00 - 1,290.00 10.00

19


GENERAL FUND:City Council No Proposed Changes

City Manager No Proposed Changes

City Attorney No Proposed Changes

Financial Services 1.75 Addition of one (1) Accountant positionAddition of one (1) Parking Technician position -25% charged to CRA

Development Services 3.00 Addition of two (2) Building Inspector II positionsAddition of one (1) Code/Environmental Officer position

Police Services No Proposed Changes

Fire-Rescue Services No Proposed Changes

Municipal Services 1.00 Addition of one (1) Signal System Inspector position

Recreation Services No Proposed Changes

TOTAL GENERAL FUND: 5.75

OTHER FUNDS:Special Revenue No Proposed Changes

Law Enforcement Trust Fund No Proposed Changes

Beautification Maintenance Fund No Proposed Changes

Beach and Park DistrictRed Reef Park No Proposed ChangesPatch Reef Park No Proposed ChangesSugar Sand Park No Proposed ChangesSwim & Racquet Center No Proposed ChangesCountess deHoernle Park No Proposed Changes

Environmentally Sensitive Land Fund No Proposed Changes

CRA 0.25 Addition of one (1) Parking Technician position

Sanitation Fund No Proposed Changes

Stormwater Utility Fund No Proposed Changes

Water/Sewer Operating Fund No Proposed Changes

Cemetery/Mausoleum Fund No Proposed Changes

Golf Course Fund No Proposed Changes

Information Technology Fund 1.00 Addition of one (1) Network Security Administrator position

2.00 Addition of two (2) Business System Analyst positions

Motor Pool Fund 1.00 Addition of one (1) Vehicle Technician III position

Self Insurance Funds No Proposed Changes

TOTAL OTHER FUNDS: 4.25 TOTAL FY 2013-2014 PROPOSED

CITY-WIDE POSITION CHANGES : 10.00

PROPOSED FY 2013-2014 POSITION CHANGES

20

SOURCES OF FUNDSCITY-WIDE

FY 2013 - 2014


TOTAL SOURCES : $547,463,700

Ad Valorem Taxes12.3%

Franchise Fees2.3%

Intergovernmental Revenues

7.2%

Licenses, Permits & Other Taxes

6.2%

Charges for Services19.9%

Fines and Forfeitures0.5%Transfers

9.4%Misc. Revenues

1.5%

Fund Balance / Reserve40.3%

Interest Earnings0.4%

21

USES OF FUNDSCITY-WIDE

FY 2013 - 2014


General Government9.4%

Public Safety17.6%

Ph i l

Fund Balance / Reserve32.9%

TOTAL USES : $547,463,700

Physical Environment

15.1%

Highway and Streets3.4%

Recreation Services8.0%Debt Service

3.4%

Transfers10.1%

Human Services0.1%

22


Ad Valorem Taxes $50,178,700 Ad Valorem Taxes $50,689,400Interest Earnings 500,000 Interest Earnings 500,000Franchise Fees & Utility Taxes 29,691,000 Franchise Fees & Utility Taxes 29,631,400Licenses & Permits 7,946,300 Licenses & Permits 10,162,500Intergovernmental Revenue 12,594,400 Intergovernmental Revenue 12,218,500Charges for Services 23,034,700 Charges for Services 24,099,300Fines, Misc. & Transfers 2,145,200 Fines, Misc. & Transfers 1,832,600Fund Balance/Unassigned 23,162,300 Fund Balance/Unassigned 42,063,300Reserve - Hurricane / Disaster 10,600,000 Reserve - Hurricane / Disaster 10,600,000Reserve - Mizner Park Debt 1,633,000 Reserve - Mizner Park Debt 1,633,000Reserve - Retirement System 12,000,000 Reserve - Retirement System 0Reserve - Army Corps of Engineers 170,000 Reserve - Army Corps of Engineers 170,000

$173,655,600 $183,600,000

SOURCES OF REVENUE

GENERAL FUND

Ad Valorem Taxes29%

Interest Earnings0%

Franchise Fees & Utility Taxes

17%

Licenses & Permits5%

Intergovernmental Revenue

7%

Charges for Services

13%

Fines, Misc. & Transfers

1%

Fund Balance/Unassigned

14%

Reserve - Hurricane / Disaster

6%

Reserve - Mizner Park Debt

1%

Reserve -Retirement System

7%

Reserve - Army Corps of Engineers

0%

APPROVED BUDGET FY 2012-13

Ad Valorem Taxes28%

Interest Earnings0%

Franchise Fees & Utility Taxes

16%

Licenses & Permits5%

Intergovernmental Revenue

7%

Charges for Services

13%

Fines, Misc. & Transfers

1%Fund Balance/Unassigned

23%Reserve - Hurricane / Disaster

6%


1%

Reserve -Retirement System

0%


0%

PROPOSED BUDGET FY 2013-14

23


General Government $8,886,800 General Government $9,454,200Development Services 5,912,700 Development Services 6,261,300Police Services 39,161,400 Police Services 41,002,300Fire / Rescue Services 39,680,300 Fire / Rescue Services 41,048,900Municipal Services 10,049,900 Municipal Services 10,189,900Recreation Services 16,597,600 Recreation Services 17,196,600Non-Divisional 6,084,700 Non-Divisional 4,679,400Transfers 1,475,000 Transfers 22,469,900Reserve/Unassigned 21,404,200 Reserve/Unassigned 18,894,500Retirement System Reserve 12,000,000 Retirement System Reserve 0Reserve - Hurricane / Disaster 10,600,000 Reserve - Hurricane / Disaster 10,600,000Reserve - Mizner Park Debt 1,633,000 Reserve - Mizner Park Debt 1,633,000Reserve - Army Corps of Engineers 170,000 Reserve - Army Corps of Engineers 170,000

$173,655,600 $183,600,000

USES OF FUNDS

GENERAL FUND

General Government

5%

Development Services

3%

Police Services23%

Fire / Rescue Services

23%

Municipal Services6%

Recreation Services

10%

Non-Divisional3%

Transfers1%

Reserve/Unassigned

12%

Retirement System Reserve

7%Reserve -Hurricane / Disaster

6%Reserve - Mizner Park Debt

1%


0%

APPROVED BUDGET FY 2012-13

General Government5%

Development Services

4%

Police Services22%

Fire / Rescue Services

22% Municipal Services6%

Recreation Services9%

Non-Divisiona3%

Transfers12%

Reserve/Unassigned

10%

Retirement System Reserve

0%

Reserve - Hurricane / Disaster

6%


1%


0%

PROPOSED BUDGET FY 2013-14

24

City Wide - Operating ExpendituresFY 2013 - 2014


Boca Raton Beach & Park District, 15,936,100 , 4%

General Fund, 152,302,500 ,

42%

Water & Sewer, 72,903,900 ,

Enterprise & Internal Service, 31,337,100 , 9%

Stormwater Utility, 2,906,300 ,

1%Debt-Bond Sinking,

18,571,000 , 5%

Total Operating Expenditures = $362,592,100

Capital Improvement Program, 38,122,500 ,

11%

Self Insurance Funds, 19,899,000 ,

5%

Special Revenue, 10,613,700 ,

3%

20%

25

City Wide Program Budget - Operating ExpendituresFY 2013 - 2014


General Government, 81,566,500 ,

23%Recreation Services,

46,837,400 , 13%

Highway and Streets, 18,561,100 ,

5%

Human Services, 546,300 ,

0%

Total Program Expenditures = $362,592,100

Public Safety, 99,180,000 ,

27%

Physical Environment, 115,900,800 ,

32%

26

CITY OF BOCA RATON ORGANIZATIONAL STRUCTURE

RESIDENTS OFBOCA RATON

CommunityRedevelopment Agency

CITY COUNCIL

* Airport Authority* General Employees’ Pension* Police & Firefighters’ Pension* Exec. Employees’ Pension* Boca Raton Housing Authority

Independent Agencies* Members appointed

partly or entirely by City Council

CITY MANAGERLeif J. Ahnell

Michael J. Woika

INFORMATION TECHNOLOGYSandra Stevens

Affordable HousingBusiness Imprv District Steering Builders' Board of AdjustmentCitizen's Pedestrian & BikewayCivil ServiceCommunity AppearanceCommunity RelationsDowntown BR Adv. Comm.EducationElder AffairsEnvironmentalFinancialGreen Living Historic PreservationLibraryMarineN Fed. Hwy. Steering Comm.Parks & RecreationPeople with DisabilitiesPlanning and ZoningZoning Board of Adjustment

MUNICIPAL SERVICESDan Grippo

POLICE SERVICESDan Alexander

FIRE-RESCUE SERVICES

Thomas R. Wood

RECREATION SERVICES

Mickey A. Gomez

FINANCIAL SERVICESLinda C. Davidson

DEVELOPMENT SERVICES

John Hixenbaugh

UTILITY SERVICES

Chris Helfrich

AdministrationStreetsDredgeFacilities MaintenanceTraffic / Special ProjectsEngineering/SurveyEngineering/DesignTransportation FundSanitation FundStormwater Utility FundMotor Pool FundCRC FundBeach Renourish Fund

Chief's OfficeCommunity ServicesCommunications/DispatchBureau of Field ServicesLETF

AdministrationDispatchLogistics & SupportFire OperationsFire & Life Safety

AdministrationLibraryRecreationParksBeautificationBeach & Park DistrictLand DedicationCemetery/MausoleumGolf Courses

AdministrationAccountingCustomer ServiceTreasuryAccounts PayableMeter ReadingPurchasing Risk ManagementOffice of Management & BudgetParking ServicesDebt Service FundRetirement Sustainability Fund

AdministrationCode Compliance

& LicensingPlanning & ZoningCD Block Grant

AdministrationInstrumentation /ControlElectricalWater Treatment PlantWater NetworkPlant MaintenanceQuality ControlW W Treatment PlantLift Station Maintenance Wastewater Network

..............

CITY CLERKSusan S. Saxton

George S. Brown

CITY ATTORNEYDiana Grub Frieser

DEPUTY CITY MANAGER

George S. BrownASSISTANT

CITY MANAGERMichael J. Woika

HUMAN RESOURCES

Mark Buckingham

City of Boca Raton City-Wide Organizational Structure

BOARDS AND COMMITTEES

......

COMMUNITY RELATIONS MANAGER

Christina Biagiotti

Economic Development Fund

27

City of Boca Raton General Fund: City Council

Anthony Majhess, Council MemberMichael Mullaugh, Council Member

C ouncil meetings are held in the Council Chambers, City Hall, at 6:00 p.m. on the second and fourth Tuesday of

each month. Workshop meetings are held on the second and fourth Monday of each month at 1:30 p.m. or as soonthereafter as possible following the conclusion of the 1:30 p.m. meeting of the Community Redevelopment Agency.Meeting dates are subject to change. Specific information on Council meetings and board meetings is available fromthe Cit Clerk’s office All meetings of the Cit Co ncil and its ario s boards are open to the p blic Residents are

C ity Council elections are held on the second Tuesday of March. The Mayor and City Council Members are

elected for three-year terms and can serve no more than two consecutive terms. Candidates are elected by plurality.To be eligible to seek office, candidates must be a qualified elector of the city at the time of qualifying for candidacyand a resident of the City for at least 30 days prior to the first day of the qualifying period.

CITY COUNCIL

T he City of Boca Raton is governed by a five member City Council, elected at large on a non-partisan basis. The

Mayor presides at all Council meetings and other public functions and is the ceremonial head of the City.

T he Council legislatively determines policy and appoints a City Manager who is responsible for administration of

that policy and managing the City’s departments and services.

Constance J. Scott, Council Member

Susan Whelchel, MayorSusan Haynie, Deputy Mayor

2,000

TOTAL 171,000

the City Clerk’s office. All meetings of the City Council and its various boards are open to the public. Residents areencouraged to attend and participate in these meetings.

142,000

2,500

133,900

2012-13BUDGETBUDGET

137,800

2,500 Supplies

141,500

2,500

Other Operating

281,800

APPROVED2012-13

278,400

PROPOSED2013-14

BUDGET150,900

18,100

ESTIMATEDEXPENDITURE BY

CATEGORYPersonal Services

281,800

REVISED2012-13

BUDGET137,800

141,500

28

City of Boca Raton General Fund: City Manager

CITY MANAGER

A ppointed by the City Council to direct the day-to-day operations of the City, the City Manager is the Chief Administrative Officer for theCity of Boca Raton. Each department head is appointed by the City Manager and works closely with him to provide policy recommendationsregarding the health, safety, and welfare of the community to the City Council.

T he mission of the City Clerk’s Office is to fulfill the traditional city clerk responsibilities of record keeping, documentation of officialminutes, preparation of agenda, election administrator, and to coordinate the implementation of a proactive public information andcommunications program. The City Clerk is also responsible for the Boards and Committees Division, which supports the City's 28 boardsand committees, and independent agencies to which the City Council appoints members.

Michael J. Woika, Assistant City Manager

Leif J. Ahnell, City ManagerGeorge S. Brown, Deputy City Manager

H uman Resources is responsible for the recruitment and employment of a workforce of 1,297 full time and 540 part time employees.Human Resources coordinates citywide training, with an emphasis on leadership. Labor contract negotiation and administration, incentiveand recognition programs, and citywide employee events are managed by Human Resources. Over 1,400 citizen volunteers are placed byHuman Resources in a variety of programs throughout the City.

C ommunity events, including performances, festivals, celebrations, concerts, activities and other programming, help establish a sense of place for the City of Boca Raton. The City’s Community Relations Division creates opportunities for bringing people together through events at the Mizner Park Amphitheater, in Downtown Boca, and in other areas of the City. These events and reflect the best qualities of the City, and demonstrate the City’s commitment to arts, culture, entertainment, and community sustainability.

City Clerk

Boards & Committees

2%Human Resources

23%

DIVISIONAdministration

City Clerk

Boards & Committees

Human ResourcesCommunity Relations

TOTAL

PROPOSED

1,549,500

54,400

-

1,691,800

70,100

-

1,441,300

2,675,300

Full-time Employees

4,664,800

24.00 24.00 24.00

2013-14BUDGET

74,500

739,100

1,083,600$

1,075,800

4,664,800$

PROPOSED2013-14

BUDGET

ESTIMATED2012-13

BUDGET

4,453,500 TOTAL

2,831,600

1,763,100

Supplies

4,230,700

55,400

58,700

25.00

2,849,600

1,592,400

56,300

Personal Services

Other Operating

Capital Outlay

4,534,700

38,700

REVISED2012-13

BUDGET2,847,300

EXPENDITURE BY

CATEGORY

APPROVED2012-13

BUDGET

Administration23%

City Clerk16%

23%

Community Relations

36%

29

City of Boca Raton General Fund: City Attorney

Diana Grub Frieser, City Attorney

CITY ATTORNEY

The City Attorney, who is appointed by City Council, is responsible for advising the City Council, City staff, the

Boca Raton Community Redevelopment Agency, and various City boards and committees on legal mattersconcerning the City.

130,400

20,100

1,116,300

APPROVEDEXPENDITURE BY

CATEGORY2012-13

BUDGET

20,100

ESTIMATED2012-13

BUDGETPersonal Services

1,116,300

REVISED2012-13

BUDGET965,800

Other Operating

Supplies

130,400

20,100

1,142,300

PROPOSED2013-14

BUDGET1,014,100

131,300

TOTAL 1,165,500

965,800

6.00Full-time Employees 6.00 6.00 6.00

130,400

20,100

991,800

30

City of Boca Raton General Fund: Financial Services

DIVISION

Linda C. Davidson, C.P.A., Financial Services DirectorVacant, Deputy Financial Services Director

PROPOSED

FINANCIAL SERVICES

T he mission of the Financial Services Department is to provide competent and comprehensive financial services for the City

Administration to enable all departments to work in the best interests of our community and to instill the City’s value systemamong all employees to foster innovative solutions achieving an outstanding level of service. Financial Services manages theCity’s financial resources in the most cost effective and efficient manner. The Department provides relevant, timely financialinformation to the public, decision makers and to City management. Financial Services is responsible for the safeguarding ofthe City’s assets through appropriate controls.

T he activities of Financial Services include Administration, Accounting, Treasury, Accounts Payable, Payroll, Purchasing,

Risk Management, Office of Management and Budget, Parking Services, Customer Service and Meter Reading.

2013-14BUDGET

Administration48%Parking Services

16%


Office of Mgmt & Budget

Purchasing

Risk Management

Parking Services

TOTAL

EXPENDITURE BY

CATEGORYPersonal Services

Other Operating

Supplies

Capital Outlay

Transfers

298,900

43,700

-

-

APPROVED2012-13

BUDGET2,692,600

299,400

44,300

48,000

-

REVISED2012-13

BUDGET2,692,600

324,700

44,200

48,000

-

ESTIMATED2012-13

BUDGET2,495,800

PROPOSED2013-14

BUDGET2,935,600

373,100

56,700

TOTAL

Full-time Employees

3,452,900

27.20 27.20 28.82

3,084,300 2,912,700 3,035,200

26.20

3,452,900$

1,658,700$

707,900

544,600

-

87,500

155,100

BUDGET

386,600

Office of Mgmt & Budget

11%

Purchasing21%

Risk Mgmt5%

31

CITY OF BOCA RATON PROPOSED BUDGET REQUEST FOR FY 2013/14

NEW/REPLACEMENT REQUESTS

SUMMARY

DEPARTMENT: FINANCIAL SERVICES PERSONNEL

PRIORITY NO. DESCRIPTION COST

1 Accountant $65,400

2 Parking Technician *.75% split with General Fund-Parking Services

$51,800 -14,400 $37,400

TOTAL $102,800

COMPUTERS


1 Ipad's for Parking staff $3,200

2 Ipad's for Division Heads (5) 4,800

3 Complete Laptop's for new hires. Accountant and Parking Technician 2,500

TOTAL $10,500

VEHICLES


1 Parking Services - Extended Cab Pickup (RR) $33,000

2 Parking Services - Sub compact Vehicle - (N) 22,000

3 Parking Services - Sub compact Vehicle - (N) 22,000

TOTAL $77,000

32

City of Boca Raton General Fund: Development Services

DEVELOPMENT SERVICES

John Hixenbaugh, Development Services Director

T he mission of the Development Services Department is to promote the continued sustainability of the City of Boca Raton

through flexible, creative, and responsive customer service. We will be recognized as a leader in the City's efforts to protectand enhance the built, living, and natural environment, assist in the creation of jobs and the protection of the tax base bypromoting quality development and redevelopment, and support the provision of housing opportunities for all of Boca Raton'scitizens. We will recommend policies and implement procedures to redefine processes to address changing needs and topromote ongoing economic development in the City.

S pecific responsibilities of the Department include comprehensive and current planning activities, zoning regulation,

environmental protection and conservation, building permits and inspections, code enforcement, business tax collection, landrecords management, and housing programs. Pursuant to interlocal agreements, the Department supports the activities of theCommunity Redevelopment Agency.

Administration8%Planning&

Zoning19%


Code Compliance/Lic.

Planning & Zoning

TOTAL

PROPOSED2013-14

BUDGET537,500$

4,547,300

1,176,500

6,261,300$

EXPENDITURE APPROVED REVISED ESTIMATED PROPOSEDBY 2012-13 2012-13 2012-13 2013-14

CATEGORY BUDGET BUDGET BUDGET BUDGETPersonal Services 5,135,300 5,135,300 4,827,900 5,199,900

Other Operating 707,600 724,800 673,700 913,800

Supplies 69,800 69,800 67,300 69,600

Transfers - - - 78,000

TOTAL 5,912,700 5,929,900 5,568,900 6,261,300

Full-time Employees 57.35 57.35 57.35 60.05

CodeCompliance/Lic

73%

33

CITY OF BOCA RATONPROPOSED BUDGET REQUEST FOR FY 2013/14

NEW/REPLACEMENT REQUESTSSUMMARY

DEPARTMENT: DEVELOPMENT SERVICES

PERSONNELPRIORITY

NO. DESCRIPTION (N / R / RR / RR-U) COST

1 BUILDING INSPECTOR I - STRUCTURAL 54,900$

2 BUILDING INSPECTOR I - PLUMBING 54,900

3 CODE/ENVIRONMENTAL OFFICER 36,300

TOTAL 146,100$

VEHICLESPRIORITY


1REPLACEMENT/UPGRADE VEHICLE #1705 (RR-U) / CODE COMPLIANCE/LIC.

26,000$

22-SMALL SIZE UTILITY SUV VEHICLE, 4 DOOR, 4X4 ( N) / CODE COMPLIANCE/LIC.

52,000

TOTAL 78,000$

PROGRAMSPRIORITY


1 ZONING CODE: REFORMAT & PROCESS REFINEMENT 100,000$

TOTAL 100,000$

34

City of Boca Raton General Fund: Police Services

Michele Miuccio, Assistant Chief of Police

Edgar Morley, Assistant Chief of Police

T he organizational values which guide the Police Services Department in this mission are: Fairness - maintaining impartiality

and objectivity; Integrity - adhering to the highest level of ethics and honesty; Respect - demonstrating understanding andsensitivity to all; Service - putting others before self; Trust - belief in the community and each other for the common good.

POLICE SERVICES

T he vision of the Police Services Department is to employ the finest people providing the best police services for our

community.

T he mission of the Police Services Department is to work with residents to enhance the quality of life in the City of Boca

Raton through progressive police service in partnership with the community.

Daniel Alexander, Chief of Police

CommunityServices30%

CommunicationsCenter6%

BiologicalProcessing Lab

DIVISIONCommunity Services

Communications Center

Field ServicesBiological Processing Lab

TOTAL

2013-14BUDGET

PROPOSED

26,182,400 165,800

41,002,300$

12,341,500$

2,312,600

TOTAL

Full-time Employees

41,002,300

295.00 295.00 295.00

39,254,800 39,369,400 39,161,400

295.00

5,955,400

542,000

-

739,000

5,476,700

518,500

-

801,000

32,573,200

PROPOSED2013-14

BUDGET33,765,900

ESTIMATED2012-13

BUDGET

5,487,600

534,000

-

801,000

REVISED2012-13

BUDGET32,432,200 Personal Services

Other Operating

Supplies

Capital Outlay

Transfers

5,399,500

528,700

-

801,000

32,432,200

EXPENDITURE BY

CATEGORY

APPROVED2012-13

BUDGET

FieldServices63%

ProcessingLab1%

35



SUMMARY

DEPARTMENT: POLICE SERVICES VEHICLES

PRIORITY NO.

DESCRIPTION - ALL vehicles are listed as replacement COST

1 1049 SEDAN-FULLSIZE 4DR $ 34,000

2 131 PURSUIT-FULL SIZE 34,000

3 128 PURSUIT-FULLSIZE 4 DOOR 31,000




7 140 SEDAN-FULLSIZE 4 DOOR 31,000

8 3 PURSUIT-FULLSIZE 34,000


10 3002 SUV-MIDSIZE 4 DOOR 28,000

11 4014 TRUCK-PICKUP EXTENDED CAB 30,000

12 119 PURSUIT-FULLSIZE 34,000

13 1019 SEDAN-MIDSIZE 2 DOOR 31,000





18 1054 COMPACT-HYBRID 28,000

19 1045 SEDAN-FULLSIZE 4 DOOR 31,000





TOTAL $739,000

36

City of Boca Raton General Fund: Fire Rescue Services


Dispatch

2013-14BUDGET

PROPOSED

1 187 100

FIRE RESCUE SERVICES

B oca Raton Fire Rescue Services Department will be recognized as a premier emergency response agency through

continuous assessments and improvements, which enhance our level of service, exemplified by leadership, innovation, andutilization of best practices.

T he mission of the Boca Raton Fire Rescue Services Department is to minimize the level of risk to life and property through

the delivery of the highest quality emergency and non-emergency services to the community.

Glenn C. Joseph, Deputy Fire ChiefThomas R. Wood, Fire Chief

2,950,900$

Administration7%

Dispatch3%

Logistics & Support

5%

Fire & Life Safety

4%

Dispatch

Logistics & Support

OperationsFire & Life Safety

TOTAL

1,943,200

EXPENDITURE APPROVED ESTIMATED

33,121,600 1,846,100

41,048,900$

Transfers

5,569,200

801,700

61,000

23,000

BYCATEGORY

Personal Services

Other Operating

2012-13BUDGET

33,225,400

5,607,500

Supplies

Capital Outlay

801,700

61,000

23,000

REVISED2012-13

BUDGET33,225,400

PROPOSED2013-14

BUDGET34,227,300

5,609,200

813,000

Full-time Employees

41,048,900

216.00 216.00 216.00

39,718,600 38,429,400 39,680,300

216.00

TOTAL

5,729,600

934,100

43,900

114,000

2012-13BUDGET

31,957,200

27,000

23,000

1,187,100

Operations81%

37



DEPARTMENT: FIRE RESCUE SERVICES

CAPITALPRIORITY

NO. DESCRIPTION COST

1 METAL STORAGE SHED / FIRE SUPPORT (N) 5,500$

2 TRAILER - 16' ENCLOSED / FIRE SUPPORT (R) 6,600

3 FLATBED TRAILER - 12' / FIRE SUPPORT (R) 6,800

TOTAL 18,900$

VEHICLESPRIORITY


1 UTILITY VEHICLE 4X2 / OPERATIONS #2100 (R) 30,000$

2 FULL SIZE VEHICLE, 4 DOOR SEDAN / FIRE & LIFE SAFETY #1108 (RR) 26,000

3 FULL SIZE VEHICLE, 4 DOOR SEDAN / FIRE & LIFE SAFETY #1110 (RR) 26,000

4 LARGE SUV UTILITY 4X4 / OPERATIONS-#3101 (RR) 32,000

TOTAL 114,000$

38

City of Boca Raton General Fund: Municipal Services


2013-14BUDGET

T he Municipal Services Department is responsible for the divisions of Administration, Traffic/Special Projects, Dredge,

Streets, Facilities Maintenance, and Engineering.

MUNICIPAL SERVICES

T he vision of the Municipal Services Department is to maximize our resources and minimize costs to our customers (both

citizens and City departments) through effective management which allows staff participation and extend the useful life of theCity’s infrastructure.

T he mission of the Municipal Services Department is to provide services in the most efficient manner to provide a safe, clean,

and high-quality community. Also, to respond quickly and effectively to emergencies providing an efficient delivery of services.

Daniel Grippo, Director

PROPOSED

927,100$

Administration9% Streets

9%

Dredge6%

Engineering Services

9%

Streets

Dredge

Facilities Maintenance

Traffic/Special ProjectsEngineering Services

TOTAL

3,205,200

899,900

10,189,900$

947,400

619,800

3,590,500

TOTAL

Full-time Employees

10,189,900

59.35 59.35 59.35

10,160,700 9,866,000 10,049,900

59.85

4,390,700

481,600

147,700

122,000

4,526,400

472,600

76,900

-

4,790,100

PROPOSED2013-14

BUDGET5,047,900

ESTIMATED2012-13

BUDGET

4,565,700

485,500

182,300

-

REVISED2012-13


Other Operating

Supplies

Capital Outlay

Transfers

4,468,800

473,300

180,600

-

4,927,200

EXPENDITURE BY

CATEGORY

APPROVED2012-13

BUDGET

Facilities Maintenance

32%

Traffic/Special Projects

35%

39



DEPARTMENT: MUNICIPAL SERVICES

PERSONNELPRIORITY


1 SIGNAL SYSTEMS INSPECTOR / TRAFFIC 74,900$

TOTAL 74,900$

CAPITALPRIORITY


1 CADD STATION REPLACEMENT ( R) / ENGINEERING 8,000$

2 TRAFFIC SIGNAL CAPITAL ASSEST REPLACEMENT ( R) / TRAFFIC 20,000

3 VERMEER SC252 STUMP GRINDER REPLACEMENT ( R) / STREETS 16,000

TOTAL 44,000$

VEHICLESPRIORITY


1 FULL SIZE CARGO VAN W/INTERIOR SHELVING (#3503) (RR) / FAC MAINT 30,000$

2 PICKUP TRUCK, 4X4, CREW CAB W/PICKUP TOPPER (#4800) (RR) / ENGINEE 34,000

3 FULL SIZE CARGO VAN W/INTERIOR SHELVING (#3613) (RR) / FAC MAINT 30,000

4 ONE TON PICKUP TRUCK, EXTENDED CAB UNIT #3507 ( R) / DREDGE 28,000

TOTAL 122,000$

FACILITIES MAINTENANCEPRIORITY


1 F/M RENOVATIONS 24,000$

2 F/M PAINTING 53,800

3 F/M A/C REPAIR 49,500

4 F/M ROOF REPAIR 91,500

TOTAL 218,800$

40

City of Boca Raton General Fund: Recreation Services


2013-14BUDGET

RECREATION SERVICES

T he mission of the Recreation Services Department is to provide and preserve quality customer service programming within

the libraries, parks, recreation, leisure, resource management and information services, through facilities, programs andresources which are relevant, educational, attractive, environmentally conscious and affordably accessible to the residents ofBoca Raton.

T he Administrative team leads, coordinates, and directs the work of the four major divisions of the Recreation Services

Department: Parks, Recreation, Library and Golf, which encompasses five separate operating funds, in meeting the mission ofthe department for resident enjoyment.

Mickey A. Gomez, Recreation Services DirectorJohn A. Parks, Deputy Recreation Services Director

PROPOSED

1,583,700$

Administration9%

Library23%

Library

RecreationParks

TOTAL

2012-13BUDGET

5,415,700

1,111,000

6,655,200

17,196,600$

4,040,400

4,917,300

TOTAL

Full-time Employees

17,196,600

130.90 130.90 130.90

16,664,500 16,464,400 16,597,600

130.90

89,200

146,900

5,170,200

1,097,200

83,300

115,000

9,998,700

PROPOSED2013-14

BUDGET10,433,800

ESTIMATED

5,169,400

1,095,000

83,300

115,000

REVISED2012-13


Other Operating

Supplies

Capital Outlay

Transfers

5,076,000

1,073,700

83,300

115,000

10,249,600

EXPENDITURE BY

CATEGORY

APPROVED2012-13

BUDGET

Recreation29%

Parks39%

41



DEPARTMENT: RECREATION SERVICES

CAPITALPRIORITY


1 FLOOR TILE REMOVAL/REPLACEMENT ( R) / BR COMM CENTER 25,000$

2 FIELD GROOMER W/ATTACHMENTS ( R) / DISTRICT II 28,000

TOTAL 53,000$

VEHICLESPRIORITY


1 UTILITY TRAILER #9320 (RR) / DISTRICT I 4,000$

2 UTILITY VEHICLE 4X4-GATOR, #20003 (RR) / OCEAN RESCUE 12,000

3 UTILITY VEHICLE 4X4-GATOR, #2390 (RR) / DISTRICT I 12,000



6 HD BOX TRUCK, #4336 (RRD)(DOWNGRADE TO HEAVY DUTY PICKUP TRUCK, EXTENDED CAB W/UTILITY BODY-FORD F350) / DISTRICT I

34,900

7 MID-SIZE PICKUP TRUCK F150 #4398 (RR) / DISTRICT I 27,000

8 TRUCK - UTILITY PICKUP #4352 (RR) / IRRIGATION 33,000

TOTAL 146,900$

PROGRAMSPRIORITY


1 FS 482.1562 - REQUIRED CERTIFICATION FOR FERTILIZER APPLICANTS 1,600$

2 PARKS MAINTENANCE SOFTWARE/HARDWARE 16,200

TOTAL 17,800$

42

City of Boca Raton General Fund: Non-Divisional

DIVISIONGeneral Government

Human/Community Orgs

Transfers

BUDGET4,285,300$

394,100

2013-14

22,469,900

NON-DIVISIONAL

T he Non-Divisional section of the City's General Fund contains expenditures to provide general governmental services which

are not directly related to a particular department. The Non-Divisional section also includes the City's contributions to Not-for-Profit agencies.

Leif J. Ahnell, City Manager

PROPOSED

GeneralGovernment

7%

Human/CommunityOrgs

1% Transfers38%

Reserves

TOTAL

Transfers

Sub-Total

Reserves 45,807,200 45,807,200 54,466,300 31,297,500

1,475,000 1,475,000 1,475,000 22,469,900

7,564,700 8,202,900 27,149,300

58,446,800$

31,297,500

46,000

TOTAL 58,446,800 53,371,900 62,669,200 53,366,900

46,000

7,559,700

ESTIMATED2012-13

BUDGET

3,349,300

PROPOSED2013-14

BUDGET415,000

5,270,800

415,000

5,234,600

46,000

REVISED2012-13

BUDGET415,000 Personal Services

Other Operating

Supplies

5,229,600

46,000

415,000

EXPENDITURE BY

CATEGORY

APPROVED2012-13

BUDGET

Grants and Aids 394,100 394,100 996,100 869,100

Reserves54%

43

City of Boca Raton Special Revenue Funds

John Hixenbaugh, Development Services Director

CDBG & SHIP FUNDS

T he mission of the Development Services Department, operating in the Special Revenue Funds, is to sustain and promote the

City of Boca Raton as a nationally recognized and desirable place to live and work. To accomplish this goal, the Departmentwill work to protect and preserve neighborhoods, assist in the creation of jobs and the protection of the tax base by promotingquality development and redevelopment, protect and preserve the City’s natural environment, and support the provision ofhousing opportunities for all of Boca Raton’s citizens.

T he Development Services Department is responsible for the Community Improvement division, which administers the

Community Development Block Grant (CDBG), the State Housing Initiatives Partnership (SHIP) and Economic DevelopmentInitiatives (EDI), if appropriate, for neighborhood improvement projects.

OPERATED BY DEVELOPMENT SERVICES

DIVISIONCDBGAffordable Housing

TOTAL

Full-time Employees

546,300

1.70 1.70 1.70

TOTAL

BUDGET

1,787,700 1,609,300

1,060,400

2013-14BUDGET

PROPOSED

1,754,500

2.00

407,100

-

1,400

410,400

700

2012-13BUDGET

137,800 137,800

2012-13

1,238,800

410,400

1,249,300

370,000

400 700

Other Operating

Capital Outlay

Supplies

134,800

CATEGORY

APPROVED2012-13

BUDGET

546,300$

Personal Services

PROPOSED2013-14

BUDGET137,800

424,500$ 121,800

EXPENDITURE REVISEDBY

ESTIMATED

44

City of Boca Raton Economic Development Fund

ECONOMIC DEVELOPMENT FUND

Michael J. Woika, Assistant City Manager

R ecognizing that a strong business community is a key to financial stability, the City of Boca Raton actively participates in

programs that attract new jobs and businesses to the City, and retains and facilitates the growth of existing businesses.

T he Economic Development Services Fund, operating in the Special Revenue Funds, supports economic development

activities benefitting the City, including a variety of incentive programs. These incentive programs include both City-administered incentives, as well as participation in State incentive programs by providing local match funds. All awardedeconomic development incentives require an agreement and approval by the City Council. A portion of the ad-valorem taxes isthe main source of revenue for the Economic Development Fund.

DIVISION

Operating

Reserve

TOTAL

Reserves - - - 5,050,000

TOTAL - - - 6,600,000

Other Operating - - - 1,550,000

Sub-Total - - - 1,550,000

BY 2012-13 2012-13 2012-13 2013-14CATEGORY BUDGET BUDGET BUDGET BUDGET

1,550,000$

5,050,000

6,600,000$

EXPENDITURE APPROVED REVISED ESTIMATED PROPOSED

2013-14BUDGET

45

City of Boca Raton Retirement Sustainability Fund

DIVISION

Police Services

Linda C. Davidson, C.P.A., Financial Services Director

2013-14BUDGET

1 161 700$

RETIREMENT SUSTAINABILITY FUNDOPERATED BY FINANCIAL SERVICES

T he Retirement Sustainability Fund, operated by Financial Services, provides a separate funding for the receipt and

expenditure of the state premium taxes for police and fire retirement benefits, and to better account for reserve funding toreduce the financial burden, if any, of retirees on future taxpayers.

PoliceServices7%

Fire‐RescueServices9%

Police Services

Fire-Rescue Services

Reserve

TOTAL

TOTAL - - - 17,833,400

Sub-Total - - - 2,833,400

Reserves - - - 15,000,000

Other Operating - - - 2,833,400

BY 2012-13 2012-13 2012-13 2013-14CATEGORY BUDGET BUDGET BUDGET BUDGET

EXPENDITURE APPROVED REVISED ESTIMATED PROPOSED

1,161,700$

15,000,000

17,833,400$

1,671,700

Reserve84%

46

City of Boca Raton Law Enforcement Trust Fund

LETF & STATE FORFEITURE FUNDS

T he Law Enforcement Trust Fund (LETF), operated by Police Services, accounts for Federal and State confiscated

merchandise and forfeiture funds received by the City and expended for Law Enforcement purposes.

OPERATED BY POLICE SERVICES

Daniel Alexander, Chief of Police

Capital Outlay

Reserves

252,500 262,000 Other Operating

Supplies

617,000 552,500 412,000 552,500 Sub-Total

2012-13 2012-13 2013-14

859,800 859,800 910,400 598,400

-

125,000

- 34,500 34,500 20,000

1,412,300 1,322,400

0.00Full-time Employees 2.00 0.00 0.00

1,215,400 TOTAL 1,412,300

Personal Services

427,500

125,000

393,000

EXPENDITURE

CATEGORY

APPROVED

BUDGETBY 2012-13

BUDGET-

335,000

-

PROPOSED

BUDGET-

ESTIMATED

BUDGET

125,000

REVISED

47

City of Boca Raton State and Federal Grant Funds

DIVISION

State Grants

PROPOSED2012-13

BUDGET

FEDERAL & STATE GRANT FUNDS

T he State Grant Fund, operated by City Manager's Office, accounts for revenue and expenditures received from state sources

that is restricted by the terms of an agreement.

T he Federal Grant Fund, operated by City Manager's Office, accounts for revenue and expenditures received from federal

sources that is restricted by the terms of an agreement.

OPERATED BY CITY MANAGER'S OFFICE

Leif J. Ahnell, City Manager

470 700$State Grants

Federal Grants

TOTAL

EXPENDITURE

BUDGET BUDGET

APPROVED2011-12BY

CATEGORY

3,396,300 496,200

PROPOSED2012-13

REVISED

3,371,300

25,000 13,500

482,700

25,000

BUDGET

470,700$

25,500

496,200$

2011-12ESTIMATED

2011-12

TOTAL 727,700 1,243,600

BUDGET

Capital Outlay 712,700 1,218,600

Supplies 15,000

48

City of Boca Raton Special Revenue Funds: Beautification Fund


BEAUTIFICATION FUND

T he mission of the Recreation Services Department, operating in the Beautification Fund, is to provide a highly aesthetic and

healthy network of City right-of-way medians for the benefit of residents and vistors driving on City roadways.

OPERATED BY RECREATION SERVICES

2012-13BUDGET

1,553,000

Other Operating

Supplies

Capital Outlay

Transfers

BYCATEGORY

Personal Services

4,000

Reserves

322,500

561,800

4,261,200

22,700

Sub-Total

22,700

2012-13BUDGET

1,553,000

1,816,400

4,262,700

296,300

593,000

4,000

703,000

6,100

2013-14BUDGET

1,880,000

2,122,100

Full-time Employees

5,273,800

32.50 32.50 32.50

4,285,400 4,330,000 4,283,900

32.50

TOTAL

-

4,000

1,948,800

2012-13BUDGET

1,487,900

296,300

593,000

4,330,000

332,700

229,900

4,570,800

1,819,900

PROPOSEDEXPENDITURE APPROVED ACTUAL ESTIMATED

49



DEPARTMENT: RS/BEAUTIFICATION FUND

VEHICLESPRIORITY


1 3 - 25 LAMP ARROW BOARD & TRAILER (N) 13,500$

TOTAL 13,500$

PROGRAMSPRIORITY


1 FS 482.1562 - REQUIRED CERTIFICATION FOR FERTILIZER APPLICANTS 800$

2 I-95 GLADES RD INTERCHANGE MAINT (3 MONTHS) 97,600

TOTAL 98,400$

50

City of Boca Raton Special Revenue Funds: Beach & Park District

DIVISIONRed Reef

Patch Reef

Sugar Sand

Racquet Club

Other

PROPOSED

BEACH & PARK DISTRICT FUND

T he mission of the Recreation Services Department, operating in the Beach & Park District Fund, is to provide and preserve

quality parks, recreation, leisure and resource management through facilities, programs and resources, which are relevant,educational, attractive and affordably accessible to the residents of the Greater Boca Raton Beach & Park District. Costs arereimbursed to the City of Boca Raton through an interlocal agreement with the Greater Boca Raton Beach and Park District.



2013-14BUDGET

1,734,100

3,138,800$

2,772,800

4,562,000

2,163,000Other

Countess deHoernleCIP Projects

TOTAL

TOTAL 15,936,100

9,100,200

5,932,200

12,200

338,800

15,936,100$

2,163,000

616,500

718,400

PROPOSED2013-14

Transfers

134.60 134.60 134.60

20,952,700 20,551,800

Full-time Employees 132.60

20,361,700

623,000

5,935,400

647,000 647,100

4,686,500

5,569,600

BUDGET9,691,500

4,889,500

12,200

4,860,100 4,862,500

20,200

9,495,600

BYESTIMATED

2012-13BUDGETCATEGORY

APPROVED2012-13 2012-13

BUDGET

1,226,600

9,470,400

BUDGET

REVISED

12,200

Personal Services

Other Operating

Capital Outlay

Supplies

EXPENDITURE

51



DEPARTMENT RS/BEACH & PARK DISTRICT FUNDDEPARTMENT: RS/BEACH & PARK DISTRICT FUND

CAPITALCAPITALPRIORITYPRIORITY

NO DESCRIPTION COST NO. DESCRIPTION COST

1 FIELD GROOMER W/ATTACHMENTS ( R) / SUGAR SAND PK 28 000$1 FIELD GROOMER W/ATTACHMENTS ( R) / SUGAR SAND PK 28,000$ ( ) ,$

2 ROTARY FIELD MOWER ( R) / PATCH REEF PK 49 0002 ROTARY FIELD MOWER ( R) / PATCH REEF PK 49,000

3 G OO /A AC S ( ) / A C 28 0003 FIELD GROOMER W/ATTACHMENTS ( R) / PATCH REEF PK 28,000 3 FIELD GROOMER W/ATTACHMENTS ( R) / PATCH REEF PK 28,000

4 TURBINE BLOWER ( R) / PATCH REEF PK 8 0004 TURBINE BLOWER ( R) / PATCH REEF PK 8,000

5 FIELD GROOMER W/ATTACHMENTS ( R) / ESTRIDGE 28,000 5 FIELD GROOMER W/ATTACHMENTS ( R) / ESTRIDGE 28,000

TOTAL 141 000$TOTAL 141,000$

COMPUTERSCOMPUTERSPRIORITYPRIORITY DESCRIPTION COSTNO. DESCRIPTION COST NO.

1 2 - DESKTOP COMPUTER & MONITOR (N) / SUGAR SAND PK 2,200$1 2 - DESKTOP COMPUTER & MONITOR (N) / SUGAR SAND PK 2,200$

2 DESKTOP COMPUTER & MONITOR (N) / RED REEF PK 1 0002 DESKTOP COMPUTER & MONITOR (N) / RED REEF PK 1,000 ( )

TOTAL 3,200$TOTAL 3,200$

VEHICLESVEHICLESPRIORITYPRIORITY

NO DESCRIPTION (N / R / RR / RR-U) COST NO. DESCRIPTION (N / R / RR / RR U) COST

1 UTILITY VEHICLE 4X4 GATOR #23006 (RR) / RED REEF PK 12 000$1 UTILITY VEHICLE 4X4-GATOR, #23006 (RR) / RED REEF PK 12,000$ , ( ) ,$

2 UTILITY VEHICLE 4X4-GATOR #2382 (RR) / RED REEF PK 12 0002 UTILITY VEHICLE 4X4-GATOR, #2382 (RR) / RED REEF PK 12,000

3 UTILITY VEHICLE 4X4 GATOR #2369 (RR) / RED REEF PK 12 0003 UTILITY VEHICLE 4X4-GATOR, #2369 (RR) / RED REEF PK 12,000 3 UTILITY VEHICLE 4X4 GATOR, #2369 (RR) / RED REEF PK 12,000

4 UTILITY VEHICLE 4X4-GATOR #2370 (RR) / RED REEF PK 12 0004 UTILITY VEHICLE 4X4-GATOR, #2370 (RR) / RED REEF PK 12,000

5 UTILITY VEHICLE 4X4-GATOR, #2381 (RR) / RED REEF PK 12,000 5 UTILITY VEHICLE 4X4 GATOR, #2381 (RR) / RED REEF PK 12,000

6 MID SIZE TRACTOR M5040DT #8312 (RR) / RED REEF PK 32 0006 MID-SIZE TRACTOR M5040DT, #8312 (RR) / RED REEF PK 32,000

TOTAL 92,000$ TOTAL 92,000$

52

City of Boca Raton Debt Service Fund

DIVISION

GO Bond

Non GO Bond

Reserve

TOTAL

BUDGET

4,940,400$

DEBT SERVICE FUND

T he Debt Service Fund, operated by Financial Services, accounts for the payment of principal and interest, and fiscal charges

on the City’s general obligation bonds which are payable from ad valorem taxes; and the City’s revenue bonds and notespayable which are payable from non ad valorem revenues.

OPERATED BY FINANCIAL SERVICES

Linda C. Davidson, C.P.A., Financial Services DirectorCarol Himes, Treasurer

8,172,900$

2,117,500

1,115,000

PROPOSED2013-14

NonGOBond26%

Reserve14%

TOTAL

CATEGORY BUDGET BUDGET BUDGET

8,172,900$

Sub-Total

Reserves

7,057,900

199,100 1,144,000 1,115,000

7,055,000 7,055,000 7,055,000

199,100

7,055,000

PROPOSED2013-14

7,057,900

ESTIMATED2012-13

BUDGETDebt Service

REVISED2012-13

7,055,000

8,172,900 TOTAL 7,254,100 7,254,100 8,199,000

EXPENDITURE BY

APPROVED2012-13

7,055,000

GOBond60%

53

City of Boca Raton Community Redevelopment Agency

DIVISIONAd i i t ti

The CRA Administration provides for the day-to-day operation of the Agency though the use of City staff from the

Development Services Department and Financial Services Department. This includes the Agency office, all generaladministration, plan review services and the Agency's day-to-day dealings with the public, developers, the City and othergovernmental agencies.

1 515 400$BUDGET

2013-14PROPOSED

COMMUNITY REDEVELOPMENT AGENCY

The mission of the CRA is to advocate, administer the policies, and assist the public, downtown property owners and

businesses in order to achieve the CRA Vision of the Downtown.

The organizational values of the CRA are to maximize the benefits of Downtown Redevelopment while minimizing cost

through the integration and use of City staff.

Leif J. Ahnell, Executive Director

AdministrationMizner Park Revenue

Mizner Park SinkingMizner Park Lease Revenue

TOTAL

Debt Service

Capital Outlay - 374,200 374,200

1,515,400$ 8,941,400

Full-time Employees

22,054,400

2.95 2.95 3.63

21,389,300 22,655,500 20,956,700

2.95

TOTAL

Transfers 8,075,400

34,500

5,334,000

16,720,400

6,507,000

-

7,882,000

4,083,400

16,873,300

1,873,500

8,117,700

Reserves

Sub-Total

34,200

5,367,000

17,288,500

4,083,400

17,305,900

6,514,000

1,900,500

PROPOSED2013-14

BUDGET396,400

6,514,000

ESTIMATED2012-13

BUDGET374,900

6,514,000

REVISED2012-13

BUDGET366,700

8,075,400

366,700

1,943,100

CATEGORY2012-13

BUDGET

32,500

Personal Services

1,884,700

32,500

Other Operating

Supplies

10,417,600

EXPENDITURE

1,180,000

APPROVED

22,054,400$

BY

54



SUMMARY

DEPARTMENT: COMMUNITY REDEVELOPMENT AGENCY (CRA) PERSONNEL


1 Parking Technician *.75% split with General Fund-Parking Services

$51,800 -37,400 $14,400

TOTAL $14,400

55

City of Boca Raton Sanitation Fund

SANITATION FUND

T he Sanitation section of the Municipal Services Department provides for the collection and disposal of solid waste,

vegetation, and recyclable material for City residents including weekly bulk trash collection. This year Sanitation will collectapproximately 59,797,400 lbs. of garbage, 14,151,500 lbs. of recyclables, and 3,747,100 lbs. of vegetation generated byapproximately 84,392 residents.

T he goal is to provide efficient, sanitary removal of solid waste by promoting source separation and increased recycling

participation.

OPERATED BY MUNICIPAL SERVICES


TOTAL 10,336,500 10,803,500

CATEGORY BUDGET

SUB-TOTAL

2,125,000

Supplies

Capital Outlay

4,052,400

10,221,000


8,491,100

Transfers 4,800

11,608,800

EXPENDITURE BY

APPROVED2012-13

Personal Services

Other Operating

2,745,100

4,052,400

30,800

1,658,000

8,958,100

REVISED2012-13

2,745,100

4,800

BUDGET

8,859,300

4,800

30,800

1,176,000

7,855,700

6,800

PROPOSED2013-14

2,729,900

ESTIMATED2012-13

BUDGET BUDGET

Reserves 1,845,400 2,749,500 2,365,300 1,845,400

2,731,800

3,912,200 4,052,900

30,800

2,039,000

30,800

56



DEPARTMENT: MS/SANITATION FUND

CAPITALPRIORITY


1 PURCHASEOF3,800GARBAGECONTAINERS(N) 210,000$

TOTAL 210,000$

57

City of Boca Raton Stormwater Utility Fund

DIVISIONMaintenanceDesign

795,300$ 5,415,200

2013-14BUDGET

STORMWATER UTILITY FUND

T he mission of the Municipal Services Department, operating in the Stormwater Utility Fund, is to cooperatively design,

construct, inspect and maintain the City’s separate Stormwater system in accordance with the Environmental ProtectionAgency's National Pollutant Discharge Elimination System (NPDES) permit including, but not limited to, project managementfor capital improvements, construction inspections for drainage improvements, project planning/development and policydevelopment/guidance, enforcement and implementation.



PROPOSED

Design

TOTAL

3,304,200 Reserves 1,724,700 1,724,700 3,980,500

6,210,500


TOTAL 6,334,900 6,801,300 8,613,600

797,000

5,100

2,902,500

EXPENDITURE BY

APPROVED2012-13

Personal Services 905,600

820,800

Supplies

CATEGORY BUDGET

Capital Outlay

Other Operating

REVISED2012-13

905,600

BUDGET

5,100

2,970,500

2012-13BUDGET

5,100

3,345,100

860,500 871,500

5,100

974,900

BUDGET

797,000

6,210,500$

PROPOSED2013-14

5,415,200

Sub-Total 2,906,300 5,076,600 4,633,100 4,610,200

1,054,800

ESTIMATED

58



DEPARTMENT: MS/STORMWATER FUND

CAPITALPRIORITY


1 SOLAR POWERED TRAILER-MOUNTED ARROW BAND ( R) 4,900$

TOTAL 4,900$

59

City of Boca Raton Water & Sewer Enterprise Funds

DIVISIONAdministrationWater

2013-14BUDGET

16,898,700$ 11,814,700

WATER & SEWER ENTERPRISE FUNDS

T he mission of the Utility Services Department, operating in the Water & Sewer Enterprise Funds, is to provide water and

sewer services to approximately 35,200 accounts, including residential, commercial, industrial and educational. The servicearea extends from the Atlantic Ocean on the east to the Florida Turnpike on the west. The northern and southern service

T he Wastewater Treatment Plant has a treatment capacity of 17.5 million gallons per day (MGD). An integral part of the

plant is a wastewater reuse system, which is capable of treating 17.5 MGD of effluent for irrigation purposes and in-plant use.

OPERATED BY UTILITY SERVICES

G lades Road Water Treatment Plant (WTP) has a treatment capacity of 70 MGD with fully computerized control and

monitoring of the supply, production and distribution facilities. This includes a 40 MGD membrane Softening Plant to replacea portion of the Lime Softening Facility.

Chris Helfrich, P.E., DirectorVacant, Deputy Director

PROPOSED

Wastewater

Customer Service

W/S Renewal & Replacmt

Water Impact

Capital Projects/Transfers

Reserves

TOTAL

23,465,300

7,541,200

1,082,400

12,001,600

19,502,900

50,177,100

123,081,000$

123,081,000

12,235,300

Full-time Employees 164.50 164.50 164.50

TOTAL 143,616,700 157,862,400 170,427,900

EXPENDITURE BY

CATEGORY

APPROVED2012-13

BUDGET

19,286,000

4,810,800

Transfers 17,910,900

Capital Outlay 44,744,200

19,516,100

4,827,700 Supplies

Personal Services

Other Operating

11,420,000

ESTIMATED2012-13

12,279,800

REVISED2012-13

BUDGET12,279,800

BUDGET

Sub-TotalReserves 44,585,000 63,738,000

113,277,400 106,689,900 99,031,700 44,585,000

17,910,900

18,333,500

4,800,300

72,903,900 50,177,100

PROPOSED2013-14

BUDGET12,283,800

100,000

5,260,900

58,742,900 54,225,200

164.50

23,621,000

17,910,900

60



SUMMARY

DEPARTMENT: UTILITY SERVICES CAPITAL


1 Remote Terminal Unit Tester for New Radio $5,000

2 Replacement Test Meters 6,000

3 Replacement of Cordless Drill/Handtools/Arc Flash PPE 7,000

4 Upgrade Lubrication Dispensing Station 15,000

5 Vibration Analysis Meter for RCM (PdM) 25,000

6 Baileigh BB-9612 Box and Pan Brake 8,500

7 Replacement of Hoists and Tripods 7,500

8 Purchase of Addt'l Lab Refrigerator for Sample Storage 5,500

9 Replace 13 yr. old WW Lab Mettler Toledo Analytical Balance 6,500

TOTAL $ 86,000 VEHICLES

PRIORITY NO. DESCRIPTION (N / R / RR / RR-U) COST

1 VEHICLE # 3452 C3500 Truck(R) $35,000

2 VEHICLE # 3446 Van (R) 26,000

3 VEHICLE # 2424 Van (R) 24,000

4 VEHICLE # 2423 C3500 Truck (R) 35,000

5 VEHICLE # 3404 F-350 Truck (R) 35,000

6 VEHICLE # 2420 Sedan (R) 25,000

7 VEHICLE # 3406 SUV (R) 30,000

8 VEHICLE # 3405 Sedan (R) 25,000

TOTAL $235,000

61

City of Boca Raton Cemetery/Mausoleum Fund

DIVISIONCemeteryMausoleum

TOTAL

2013-14BUDGET

CEMETERY / MAUSOLEUM FUND

T he mission of the Recreation Services Department, operating in the Cemetery/Mausoleum Fund, is to provide quality

service to City residents, along with the highest standards of maintenance for existing and future Cemetery/Mausoleumfacilities. The Recreation Services Department provides assistance to the public in making final resting place arrangements forCemetery burials and Mausoleum entombments, and maintains all facilities and grounds.


PROPOSED


295,000$ 876,300

1,171,300$

Sub-Total

281,400

22,200

55,600

348,600 359,000

EXPENDITURE APPROVED

Reserves

718,200

384,800 512,400 453,100

758,900 755,100 751,500

384,800

102,500

25,700

102,500

PROPOSED2012-13

BUDGET352,400

2012-13BUDGET

278,300

Personal Services

Other Operating

Supplies

Capital Outlay

352,400

278,300

25,700

102,500

274,400

22,200

TOTAL 1,136,300 1,143,700 1,267,500


2013-14BUDGET

ESTIMATEDREVISED

5.00

1,171,300

BYCATEGORY

2012-13BUDGET

62



DEPARTMENT: RS/CEMETERY/MAUSOLEUM FUND

PROGRAMSPRIORITY



TOTAL 100$

63

City of Boca Raton Golf Course Funds

DIVISIONRed Reef Golf Course

Municipal Golf CourseGolf R&R

TOTAL

GOLF COURSE FUNDS

T he City of Boca Raton’s Recreation Services Department, operating in the Golf Course Funds, has a mission to furnish

quality facilities, programs, activities and services to residents and non-residents, under a sound management and financial plan,that is competitive and self supportive.


PROPOSED

470,500

2,965,300$


1,915,000

2013-14BUDGET

579,800$

TOTAL 3,010,900 3,017,200 2,830,100

EXPENDITURE BY

APPROVED2012-13

2,965,300


Sub-Total

706,600

337,600

167,000

2,835,000

Other Operating

Supplies

Capital Outlay


711,100

339,400

167,000

Reserves 175,900 174,700 127,600 175,900

REVISED2012-13

1,621,800

CATEGORY BUDGET

590,900

334,100

167,000

2,655,400

2,000

737,400

338,500

81,300

2,837,700

1,000

2,841,300

Transfers 2,000 2,000

, ,$

1,561,400

PROPOSED2013-14

1,679,500

ESTIMATED2012-13

BUDGET BUDGET

64



DEPARTMENT: RS/GOLF COURSE FUNDS

PROGRAMSPRIORITY



TOTAL 400$

65

City of Boca Raton Information Technology Fund

INFORMATION TECHNOLOGY FUND

Sandra Stevens, Information Services Director

T he mission of the Information Technology Division is to provide the computer equipment, software, and training to

facilitate the efficient operation of the City of Boca Raton’s municipal government. Our services are made available to thepublic at large through such efforts as Internet services, telecommunications and television and video programming andindirectly through programs designed to enhance and improve services rendered to the public by other City departments.

T he goal of the Information Technology Division is to provide, develop, support and maintain the technological

infrastructure as well as appropriate software and programming solutions to satisfy the needs of city staff, business partners andcitizens. The Information Technology Division will proactively provide service and value to the city government and thecitizenry at large through communication, education, smart growth and efficient use of technologies including telephony,internet services, program development, hardware infrastructure, public broadcasting, and resource security ensuring that BocaRaton is known not only as a premier community but as a world-class local government.

REVISED PROPOSED2013-14

ESTIMATED

1,677,800

BY 2012-13 2012-13 2012-13

1,510,900

BUDGET BUDGET

APPROVED

74,300

CATEGORY2,747,500

BUDGET BUDGET2,624,000

EXPENDITURE

Capital Outlay 1,529,600 1,804,300 1,642,500 1,459,000

Personal Services

Other Operating 1,498,200 1,523,500

75,300

5,850,600

2,747,500

5,851,700

3,015,200

Supplies

3,810,400

75,400

3,994,000

76,300

TOTAL 9,661,000 9,961,100 9,845,700 10,194,600

Sub-Total

3,810,400

6,150,700

3,966,300

6,228,300


Reserves

66



SUMMARY

DEPARTMENT: INFORMATION TECHNOLOGY PERSONNEL

PRIORITY NO. DESCRIPTION OF NEW POSITION COST

1 Network Security Administrator $87,200

2 Business System Analyst (IT) 66,500

3 Business System Analyst (DS) 66,500

TOTAL $220,200

67

City of Boca Raton Motor Pool Fund

MOTOR POOL FUND

T he mission of the Fleet Maintenance Division of Municipal Services, operating in the Motor Pool Fund, is to provide low

cost, efficient maintenance to prolong the useful life of the fleet, provide vehicles that are safe and reliable and maximize theresidual value of the City’s fleet.

T he Fleet Maintenance Division is responsible for the repair and maintenance of 953 pieces of equipment. This equipment

includes automobiles, trucks, all-terrain vehicles, golf carts, boats, tractors, etc., that require regular maintenance control and amanagement system. Fleet Maintenance is also responsible for various fuel sites throughout the City.



T he Capital Recovery Cost Fund (CRC), administered by Municipal Services, ensures sufficient funds are accumulated for

the replacement of existing vehicles and heavy equipment that have a replacement cost of $35,000 or more. All vehicles andheavy equipment purchases are issued and recorded in the CRC Fund. In the initial year of purchase, CRC will not be charged.CRC will be recovered during the useful life of the asset, including the year of replacement.

Sub-Total

939,000

287,400

1,265,500 959,600

2,189,700 2,116,100

Reserves

2,773,200

1,045,200

975,000 939,000

84,200

1,481,900

839,800

ESTIMATEDREVISED

2,152,400

1,045,200

277,700

59,600

876,100

279,000

59,600

876,100

PROPOSED2013-14

BUDGET919,700

2012-13BUDGET

2012-13BUDGET

277,700

59,600

Capital Outlay

APPROVED2012-13

BUDGET

TOTAL 3,197,600

Other Operating

Supplies

EXPENDITURE BY

CATEGORY

3,732,800

13.00

3,234,900 3,381,600


Personal Services

68



DEPARTMENT: MS/MOTOR POOL FUND

PERSONNELPRIORITY


1 VEHICLE TECH III (N) 54,000$

TOTAL 54,000$

69

City of Boca Raton Insurance Funds

DIVISION

Workers' Comp

Group Medical

Liability

Reserves

SELF INSURANCE FUNDS

Linda C. Davidson, C.P.A., Financial Services Director

T he Insurance Funds, operated by Financial Services, account for the cost of providing health and workers’ compensation

insurance coverage to all City employees, and the City’s general liability self-insurance program.

OPERATED BY FINANCIAL SERVICES

3,395,600

16 148 700

PROPOSED2013-14

BUDGET

2,011,600$

14,491,800

Workers'Comp6%

GroupMedical40%

Reserves

TOTAL

37,220,600


APPROVED2012-13

BUDGET

TOTAL 36,153,400 36,164,000

Other Operating

Supplies

Transfers

Reserves

19,598,400

16,555,000

EXPENDITURE BY

CATEGORY

17,188,200

6,900

2,000,000

6,800

2,000,000

REVISED2012-13

BUDGET

2,000,000

17,198,800

6,900

19,899,000

16,555,000 19,897,800 16,148,700

19,609,000 17,322,800 Sub-Total

ESTIMATED2012-13

BUDGET

14,969,800 18,505,400

6,800

PROPOSED2013-14

BUDGET

16,148,700

36,047,700$

4.30

386,800 Personal Services 403,300 403,300 346,200

1,000,000

36,047,700

Liability9%

Reserves45%

70


FY 2013-14 NonProfit Organizations (Proposed Summary)

ORGANIZATION CATEGORY

2013

AWARD

2014

REQUEST

211 Palm Beach/Treasure Coast Social Services $4,500 $4,500

Aid to Victims of Domestic Abuse, Inc. Social Services/Health $25,000 $35,000

Alzheimer's Community Care, Inc. Social Services $23,400 $30,000

American Association of Caregiving Youth Social Services $7,000 $10,000

American Cancer Society Social Services $5,000 $10,000

ARC of Palm Beach County Social Services $4,500 $4,500

Barton's Boosters Educational/Social Services $1,000 $10,000

Best Foot Forward Social Services $5,000 $5,000

Boca Ballet Theatre Company, Inc. Cultural/Social Services $8,000 $15,000

Boca Helping Hands, Inc. Social Services $25,000 $35,000

Boca Raton Community Chorus (fka Boca Raton Singers) Cultural $700 $2,500

Boca Raton Community High School NJROTC Educational/Community Service $2,500 $2,500

Boca Raton Cultural Consortium, Inc. Cultural $9,000 $9,000

Boca Raton Historical Society Educational/Cultural $12,000 $12,000

Boca Raton Philharmonic Symphonia Cultural $9,000 $10,000

Boca Raton's Promise - The Alliance for Youth, Inc. Educational $0 $25,000

Boys & Girls Club of Boca Raton Educational/Social Services $9,000 $20,000

CATS Program Social Services $20,000 $23,500

Centre for the Arts Educational $10,000 $25,000

Children’s Museum of Boca Raton Educational $23,400 $25,000

Children’s Place at Home Safe, Inc. Educational $20,000 $25,000

Family Promise of South Palm Beach County Educational $6,300 $9,000

Faulk Center for Counseling Educational $0 $10,000

Florence Fuller Child Development Centers Educational $43,800 $43,800

71


FY 2013-14 NonProfit Organizations (Proposed Summary)

ORGANIZATION CATEGORY

2013

AWARD

2014

REQUEST

Golden Bell Education Foundation Educational $22,500 $22,500

Healthy Mothers/Healthy Babies Coalition of PBC, Inc. Educational $5,000 $10,000

Hospice & Homecare By the Sea, Inc. Educational $27,000 $75,000

Junior League of Boca Raton, Inc. Education/Social Services $13,500 $13,500

Kids in Distress Social Services $2,000 $10,000

PROPEL Education/Social Services $0 $5,800

Ruth Rales Jewish Family Service Health $0 $20,000

Spirit of Giving Network Social Services $1,000 $3,500

The Haven Social Services $2,000 $3,000

The Volen Center, Inc Social Services $27,000 $27,700

Tri County Humane Society Social Services $15,500 $31,000

Twin Palms Center Social Services $4,500 $5,000

Velocity Boca Raton, Inc. Social Services $0 $20,000

TOTAL $394,100 $648,300

72

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