The CommunityCapacity Building

Initiative2010

Today’s Agenda

• Introductions/Welcome• Community Capacity Building Overview• Review RFP Requirements• Review Evaluation Criteria• Discuss Technical Assistance for Successful

Applications• Provide Forum for Q&A, Clarification

CCB Staff

• Julie Kawahara, Assistant Director of Training and Technical Assistance

• Vera Zaro, Administrative Specialist• Kate Lloyd, Financial Specialist• David Hayes, IT Specialist• Hazel Whiteoak, Volunteer Coordinator• Katherine Walczuk, Intern

Cooperative Agreement Partners

• Community Action Partnership• United Way of Sonoma-Mendocino-Lake• Community Foundation Sonoma County• Santa Rosa Mayor's Gang Prevention Task Force • First 5 Sonoma County• County of Sonoma

Purpose of CCB Support and sustain faith-based and community based non-profits to:

• Increase effectiveness and sustainability• Enhance ability to provide more effective social

services• Expand organizational scope or impact• Diversity funding sources• Create collaborations to better serve those most

in need

CCB Support

• Training

• Technical Assistance

• Financial Assistance – sub-awards of $5,000 – 20,000

Capacity Development and CSST

• Capacity Development: Process that strengthens organizational ability to carry out stated program and organizational goals and objectives

• CSST: Capacity Status and Strengthening Tool

• Highly recommended to conduct a systematic assessment to identify capacity development needs

Benefits to Assessment Process

• Ability to identify Strengths and Area for Improvement

• Incorporates a variety of individuals in the discussion and process (staff, board, volunteers, stakeholders)

• Ability to prioritize and focus on the desired outcome

• Promotes implementation and sustainability by involving team(s) and the “whole organization”

• Allows for pre- and post- comparison to document progress and accomplishments

• Good information for other funding

Request for Proposals

• $200,000 available in 2010

• Proposals ranging $5,000 – $20,000

• Proposals due March 5, 2010, 5pm

• Project period, April 5 – September 29, 2010

Eligibility Criteria

• Organizations applying must address one of the following target populations:– The Homeless– At-risk-youth, particularly those facing the risk

of gang influence– Families in transition from welfare to work– At-risk children ages 0-5 – Seniors age 60+

• Focus on outlying geographic areas

Eligibility Criteria

• All organizations receiving a capacity building award will be required to perform the following:

– Participate in training and technical assistance site-visits

– Agree to a range of conditions, as detailed in the Memorandum of Understanding included in the application.

– Submit periodic financial and program reports on progress to assure compliance with federal rules.

Ineligible Proposals

• Funds may not be used to pay for direct services to clients (such as a social worker for case management)

• Funding for any program to provide medical or health services

• Funding for inherently religious purposes

• Funding for construction

• Purchase of real property

• In addition funds may not be used towards direct fundraising such as costs associated with special events, direct mail campaigns or solicitation of donors

How is Capacity Building Defined?

• Leadership DevelopmentLeadership Development

• Organizational DevelopmentOrganizational Development

• Program DevelopmentProgram Development

• Revenue DevelopmentRevenue Development

• Community EngagementCommunity Engagement

Leadership DevelopmentLeadership Development

Leadership Development Examples

• Board Composition and Function

• Provide training /written information for board of Directors

• Create board policies

• Staff Professional and Career Development

• Training and Development of Volunteers

• Succession Planning

Organizational DevelopmentOrganizational Development

Organizational Development Examples

• Strategic Planning

• Systems: Management, Human Resources, Financial, Informational Technology, Planning, Budgeting, Policy and Procedures

• Fiscal Controls

• Comprehensive Communications Strategy

• Non-profit Incorporation

Revenue DevelopmentRevenue Development

• Designing a Donor Development Strategy

• Grant-writing Training

• Donor Development Training

• Purchasing Donor Tracking Software

• Financial Sustainability Planning

• Diversifying Funding Sources

Revenue Development Examples

Program DevelopmentProgram Development

• Curriculum Development- Best Practices

• Planning for Program Expansion

• Developing and Evaluating Program Outcomes

• Program Monitoring

• Purchasing Equipment or Tools to Enhance Quality or Expand Services

Program Development Examples

Community EngagementCommunity Engagement

Community Engagement Examples

• Community Asset Mapping

• Community Needs Assessment

• Establishing Collaborative Relationships

• Website Development

• Building Community System Change Strategies

Program Development:Capacity Building vs. Direct Services

Capacity Building

• Researching and developing new programs or services

• Developing or designing a program or program curriculum

• Purchasing program-related equipment and relatively durable supplies

• Implementing systems to keep records on client needs, referral sources, services provided, service recipient satisfaction, or service recipient outcomes

Direct Services

• Implementing a program, program activities, or program curriculum that provide services to clients

• Holding seminars or events for clients

• Purchasing food for service programs

• Paying management costs for existing programs

• Paying staff to work directly with clients

Keys to Your Success

Time Line

• RFP Posted: February 4, 2010• Workshops: February 4 – 18, 2010• LOI Due Date: February 24, 2008• Application Due Date: March 5, 2010• Staff Review of RFP’s: March 8-10, 2010• Community Review Panel Orientation: March 15

- 16, 2008• Grant Announcements: April 1 – 5, 2010• All funds expended: September 29, 2010

Evaluation Criteria

• Stage 1: Pre-Screening– Completed Applications– Follows the Rules and Regulations listed in the RFP

• Stage 2: Volunteer Scoring and Ranking – Section One: Statement of Opportunity of Need – 15

Points– Section Two: Description of Planned Activities – 15

Points– Section Three: Qualifications – 10 Points– Section Four: Budget – 10 Points

Section One: Statement of Opportunity of Need – 15 points

• Statement of need and how it is justified with an organizational assessment process (e.g. CSST).

• Ability to address challenges through the CCB grant (guidelines)

• Whether the proposed project will increase the organization’s cultural competency

Section Two: Description of Planned Activities – 15 points

• Clear outcome related to proposed project

• Capacity building approach or strategy being logical, reasonable, and clearly linked to outcome (theory of change)

• Clear and logical measurements related to desired outcomes

Section Three: Qualifications – 10 points

• Clear statement of accountability

• Staff are qualified to accomplish proposed work

• Staffing and support is aligned with work proposed and budget allocated

Section Four: Funding, Sustainability and Budget – 10 points

• Reasonableness of budget and consistency with work plan

• Ability to sustain the increased capacity beyond the grant period

Tips for Completing the Budget

• Round to whole dollars (no cents)

• Check math

• Get quotes/prices in advance

• Detailed explanation in budget narrative section

• Include time and travel costs for CCB trainings

Rules & Restrictions

• No government $ for inherently religious activities

• Keep content focused on capacity building areas

• Hold inherently religious activities at different

time/location than government-funded activities• Program participants may be invited to join

religious services/events, but must be VOLUNTARY – and decision can have NO BEARING on services delivered

Questions & Clarifications