the corporation of the town of mississippi mills€¦ · how mpac counts properties for opp billing...

Municipality of Mississippi Mills

COUNCIL AGENDA

Tuesday, September 20, 2016 6:00 p.m.

Council Chambers, Municipal Office

A. CALL TO ORDER

B. O CANADA

C. ROLL CALL D. APPROVAL OF AGENDA

E. DISCLOSURE OF PECUNIARY INTEREST F. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING(S)

Council Minutes dated September 6, 2016 Pages 2-7

G. PRESENTATIONS AND DELEGATIONS H. COMMITTEE REPORTS& CONSENT AGENDA

Committee of the Whole Consent Items Last page of agenda package Mayor’s Report Pages 8-18 County Councillors’ Report – Councillor Torrance Verbal report Mississippi Valley Conservation – Councillors Abbott & Gillis No report

I. BY-LAWS

16-76 Municipal Capital Facilities Agreement - Community Youth Centre 9 16-77 Youth Centre Lease Agreement Page 20 16-78 Temporary Pakenham Branch Library Agreement Page 21 16-79 Zoning Amendment Gamble – 501 Country Street Pages 22-23

J. OTHER/NEW BUSINESS K. NOTICE OF MOTION

L. ANNOUNCEMENTS AND INVITATIONS

M. CONFIRMATORY BY-LAW - 16-80 N. ADJOURNMENT

The Corporation of the Municipality of Mississippi Mills

Council Meeting #19-16

MINUTES

A regular meeting of Council was held on Tuesday,September 6, 2016 at 6:00 p.m. in the Council Chambers. A. CALL TO ORDER

Mayor McLaughlincalled the meeting to order at 6:01p.m.

B. O CANADA The Council meeting was opened with the singing of O Canada.

C. ROLL CALL

PRESENT: ABSENT: Mayor Shaun McLaughlin Councillor Duncan Abbott Councillor John Edwards Councillor Denzil Ferguson (arrived at 6:25 p.m.) Councillor Alex Gillis Councillor Christa Lowry Councillor Jill McCubbin Councillor Amanda Pulker-Mok Councillor Jane Torrance Councillor Paul Watters Councillor Val Wilkinson

Shawna Stone, Clerk Diane Smithson, CAO Rhonda Whitmarsh, Treasurer Steve Stirling, Planner Calvin Murphy, Recreation Manager

D. APPROVAL OF AGENDA

Resolution No. 234-16 Moved by CouncillorMcCubbin Seconded by Councillor Edwards BE IT RESOLVED THAT the agenda be approved aspresented.

CARRIED

E. DISCLOSURE OF PECUNIARY INTEREST None were declared.

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Council Minutes September 6, 2016 Page 2

F. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING(S)

Resolution No. 235-16 Moved by Councillor McCubbin Seconded by Councillor Edwards BE IT RESOLVED THAT the Council Minutes dated August 23,2016 be approved as presented.

CARRIED

G. PRESENTATIONS AND DELEGATIONS

Dr. Paula Stewart,Medical Officer/CEO - Leeds, Grenville and Lanark District Health Unit,presented the Mayor with a “We Support Healthy Communities” plaque.

H. COMMITTEE OF REPORTS & CONSENT AGENDA Resolution No. 236-16

Moved by Councillor Pulker-Mok Seconded by Councillor Wilkinson BE IT RESOLVED THAT Council accept the Committee of the Whole Chairperson’s report; AND FURTHERMORE THAT Motions 1 to 7 on the Consent Agenda be approved.

CARRIED

Motion #1 Resolution No. 237-16

Moved by Councillor Pulker-Mok Seconded by Councillor Wilkinson BE IT RESOLVED THAT Council approve the proposed changes to the draft plan of subdivision for Riverfront Estates Phase 4 and directs staff to advise the County of Lanark of Counci l’s support of the proposed amendment.

CARRIED


Moved by Councillor Wilkinson Seconded by Councillor Pulker-Mok BE IT RESOLVED THAT Council accept the lowest qualifying bid from Crains’ Construction Limited in the amount of $1,333,580 plus HST for Tender 16-10 Water and Sewer Replacements Church Street; AND FURTHERMORE THAT additional funding to a maximum of $288,000 be internally financed from the water and sewer reserves consistent with the 2016 approved budget to be repaid over the next several years.

CARRIED

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Moved by Councillor Wilkinson Seconded by Councillor Pulker-Mok BE IT RESOLVED THAT Council support the submission of a funding application for a series of celebrations across Mississippi Mills starting with New Year’s Eve 2016 and continuing throughout 2017 under the Ontario 150 Community Celebration Program.

CARRIED


Moved by Councillor Watters Seconded by Councillor Abbott BE IT RESOLVED THAT Council support the submission of a funding application for the replacement of the dasher boards and refrigerated flooring at the Stewart Community Centre under the Ontario 150 Community Capital Program.

CARRIED


Moved by Councillor Watters Seconded by Councillor Abbott BE IT RESOLVED THAT Council accept the quote from Fishburn Sheridan & Associates in the amount of $10,600 to supply design, tendering and engineering services for the roof replacement on the Almonte Community Centre; AND FURTHERMORE THAT the remaining funds from the $300,000 budgeted for this project be transferred to the 2017 budget to cover the construction costs next spring.

CARRIED


Moved by Councillor Pulker-Mok Seconded by Councillor Watters WHEREAS the province implemented a ban on door-to-door sales for electricity and natural gas contracts by passing the Strengthening Consumer Protection and Electricity System Oversight Act, 2015; AND WHEREAS Ontarians over the last twelve months continue to experience unsolicited, aggressive and misleading sales tactics at their door from companies seeking to sell home energy products, despite this provincial legislation; AND WHEREAS the door-to-door agents acting on behalf of these companies misrepresent their purpose and/or identity, often posing as utility inspectors and government agents needing to gain access to the homes of Ontarians;

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AND WHEREAS people across Ontario, and in particular vulnerable seniors, have been targeted by these door to door misrepresentations and misleading sales tactics; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Mississippi Mills urges the Provincial Government to ban all door-to-door sales in the home services sector (specifically the sale or lease of HVAC equipment, water heaters, water filtration systems and other related home energy products and services by door-to-door sales agents) as soon as possible.

CARRIED Motion #7

Resolution No. 243-16 Moved by Councillor Watters Seconded by Councillor Abbott WHEREAS the revitalization of the economy of Eastern Ontario continues to be theprimary objective of the Eastern Ontario Wardens’ Caucus (EOWC); AND WHEREAS the Eastern Ontario Wardens’ Caucus Inc. in its Economic Development Strategy for Eastern Ontario has identified the necessity of improvingmobile broadband and cellular networks as critical to propelling innovation andeconomic growth in all sectors of the regional economy including manufacturing,agriculture, and transportation services; AND WHEREAS the Eastern Ontario Wardens’ Caucus and the Eastern OntarioRegional Network (EORN) have undertaken a detailed and comprehensiveengineering analysis of the gaps in cellular coverage and capacity across theregion; AND WHEREAS that analysis demonstrates the existence of significant gaps inboth coverage and capacity that is impacting public safety, economic growth andthe quality of life for residents; AND WHEREAS EORN,on behalf of the EOWC, is preparing a full business caseto support improvement and expansion of cellular networks and mobile broadbandservices across Eastern Ontario; AND WHEREAS establishing a Public Safety Broadcast Network (PSBN) for FirstResponders is a national imperative; AND WHEREAS EORNis proposing to the development of a Public Safety Broadcast Network pilot project covering Eastern Ontario to support a nationalnetwork; AND WHEREAS the Eastern Ontario Wardens’ Caucus has proven itself capableof designing, building and delivering a major telecommunications project on behalfof the businesses and citizens of Eastern Ontario, Ontario and Canada:

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NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality ofMississippi Mills hereby strongly supports and endorses the development of a fullbusiness case proposal entitled The Eastern Ontario Regional Cellular MobileBroadband Project as a major regional economic development priority; AND FURTHER THAT Mississippi Mills requests that both MP Scott Reid and MPPJack MacLaren work closely with the EOWC and EORN on this essentialinfrastructure project.

CARRIED MAYOR’S REPORT

No report. COUNTY COUNCILLOR’S REPORT Councillor Torranceprovided an update on the Forest Conservation By-law; planning review complete and result is status quo for planning department; CP trail corridor named Ottawa Valley Recreational Trail. MISSISSIPPI VALLEY CONSERVATION REPORT

No report.

I. BY-LAWS

By-law 16-74 Resolution No. 244-16 Moved by Councillor Edwards Seconded by Councillor McCubbin BE IT RESOLVED THATBy-law 16-74, being a by-law to amend By-law No. 11-83 being the Zoning By-law for theMunicipality of Mississippi Mills, for Riverfront Estates Phase 4, be read, passed, signed and sealed in Open Council this 6thday of September, 2016.

CARRIED

J. OTHER/NEW BUSINESS 1. Support for Mississippi Valley Conservation Authority “Conserving our Future –

Proposed Priorities for Renewal” Resolution No. 245-16 Moved by Councillor Edwards Seconded by Councillor McCubbin BE IT RESOLVED THAT the Council of the Corporation of Mississippi Mills endorses the Mississippi Valley Conservation Authority’s comments on "Conserving our Future - Proposed Priorities for Renewal" - Environmental Bill of Rights No. 012-7583;

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AND FUTHERMORE THATthis resolution and the response from the Mississippi Valley Conservation Authority be submitted to the Environmental Bill of Rights prior to the September 9, 2016 deadline and to all municipalities within the Mississippi Valley Conservation Authority’s jurisdiction.

CARRIED

COUNCIL RESOLVED INTO COMMITTEE OF THE WHOLE AT 6:25 P.M. AND RECONVENED AT 8:22 P.M.

2. Hire Contract Deputy Clerk Resolution No. 246-16 Moved by Councillor Abbott Seconded by CouncillorLowry BE IT RESOLVED THATCouncil authorize staff to proceed with the advertising of a six (6) month contract Deputy Clerk position to be evaluated at the end of the contracted period.

CARRIED K. NOTICE OF MOTION L. ANNOUNCEMENTS AND INVITATIONS M. CONFIRMATORY BY-LAW

By-law 16-75 Resolution No. 247-16 Moved by CouncillorMcCubbin Seconded by Councillor Edwards BE IT RESOLVED THAT By-law 16-75, being a by-law to confirm the proceedings of the Counci l of the Corporation of the Municipality of Mississippi Mills at its regular meeting held on the 6thday of September, 2016, be read, passed, signed and sealed in Open Council this 6thday of September, 2016.

CARRIED N. ADJOURNMENT

Resolution No. 248-16 Moved by Councillor McCubbin Seconded by Councillor Edwards BE IT RESOLVED THAT the meeting be adjourned.

CARRIED

Council adjourned at8:23p.m.

________________________________

____________________________________

Shaun McLaughlin MAYOR

Shawna Stone CLERK

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Mayor’s Report September 20, 2016 On September 9, I attended the monthly meeting of the Rural Mayors Forum of Eastern Ontario (RMFEO), hosted by Garry Gruntz, Mayor of the Municipality of Brudnell, Lyndoc& Raglan. The town is in western Renfrew County, south of Bancroft. It has a full-time population of just over 1400 spread thinly across 700 picturesque square kilometres. The discussions focused on three main issues: OPP billing, OMB reform, and proposed changes to the Residential Tenancy Act. MPAC-OPP As noted in previous Mayor’s Reports, RMFEO members have been analyzing how MPAC counts properties for OPP billing purposes. AnAMO presentation to David Orazietti from Greater Madawaska and a related letter (attached) detail specific billing mistakes made by MPAC that resulted in numerous incorrect counts. It provides tips for other municipalities if they wish to analyze MPAC data. MPAC sends a data file to the OPP that is different from the file sent to municipalities. You must ask for the OPP version. RMFEO invites all member towns to send their Treasurer or CAO to the October 7 meeting in McNab-Braeside, where the Greater Madawaska clerk-treasurer will show how to interpret the MPAC-OPP data file. OMB In June, Mississippi Mills Council endorsed the Town of Aurora motion on OMB reform. At the recent RMFEO meeting, we discussed whether to endorse the motion as a group. Since many members have not endorsed the Aurora motion yet, further discussion on the group endorsement will happen at the October meeting. Email sent by MMAH Minister Bill Mauro this summer asked for input into OMB reform. RMFEO discussed this but also put off the decision to October. Residential Tenancy Act (RTA) Changes Under the RTA, the province deals with quality complaints from tenants about their rental accommodations. The province hires inspectors. The inspection fee is passed to the municipality, which then attempts to get the fee from the landlord. The proposed change would download the entire complaint and inspection process to low-tier municipalities. If enacted, the change would be effective July 1, 2018. RMFEO will send a letter the MMAH strongly opposing this unfunded download. A copy of the MMAH proposal is on the Information List.

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THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS BY-LAW NO. 16-76 BEING a by-law to authorize entering into a municipal capital facilities agreement for the provision of a Community Youth Centre. WHEREAS Section 110 of the Municipal Act, 2001 (S.O. 2001, c.25) provides that a municipality may enter into agreements for the provision of municipal capital facilities by any person; AND WHEREAS Section 2(1) (14) and (15) of Ontario Regulation 603/06 provides that municipal facilities used for a municipal community centre and parking facilities ancillary to the community centre constitute a class of the municipal capital facilities for which the municipality may enter into an agreement under Section 110 of the Municipal Act, 2001 (S.O. 2001, c.25) ; AND WHEREAS Section 110 (6) of the Municipal Act, 2001 (S.O. 2001, c.25) provides that, despite any other act, the Council of the Municipality of Mississippi Mills may exempt from taxation for municipal and school purposes land or a portion of it on which municipal capital facilities are or will be located that is the subject of an agreement under Section 110 of the Municipal Act, 2001 (S.O. 2001, c.25); AND WHEREAS the Council of the Corporation of the Municipality of Mississippi Mills has passed a by-law to enter into a lease agreement with 1686693 Ontario Inc. operating as Ghadie Investments for the provision of a Community Youth Centre located at 134 Main St East., Almonte, ON (Property tax roll number 0931 010 010 00200 0000); AND WHEREAS the Municipality of Mississippi Mills deems it appropriate to exempt the lands and the facility from taxation for municipal and school purposes: NOW THEREFORE the Council of the Corporation of the Municipality of Mississippi Mills enacts as follows: 1. THAT the Municipality of Mississippi Mills affirms that a Community Youth Centre is

a municipal capital facility pursuant to Section 2(1) of Ontario Regulation 603/06 and that the facility is available for public use per section 5 (b) of Ontario Reg 603/06;

2. THAT the effective term of this by-law is the same term as the lease agreement and

any subsequent renewals of said lease agreement with 1686693 Ontario Inc. operating as Ghadie Investments for the provision of a Community Youth Centre.

BY-LAW READ, passed, signed and sealed in open Council this 20th day of September, 2016. _________________________ ______________________________ Shaun McLaughlin, Mayor Shawna Stone, Clerk

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THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS BY-LAW NO. 16-77 BEING a by-law to authorize the signing of a three (3) year lease agreement between the Corporation of the Municipality of Mississippi Mills and 1686693 Ontario Inc. operating as Ghadie Investments for the rental of 134 Main Street for a community youth centre. WHEREAS Section 5.3 of the Municipal Act, 2001 (S.O. 2001, c.25) authorizes that municipal powers, including municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS Section 9 of the Municipal Act, 2001 (S.O. 2001, c.25), provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council of the Municipality of Mississippi Mills deems it expedient to enter into an agreement with 1686693 Ontario Inc. operating as Ghadie Investments for the rental of 134 Main Street for a community youth centre; NOW THEREFORE the Council of the Corporation of the Municipality of Mississippi Mills enacts as follows: 1. SHORT TITLE

This By-Law is short titled “Youth Centre Lease Agreement”. 2. AGREEMENT

(a) THAT the Mayor and Clerk shall be and are hereby authorized on behalf of the Corporation of the Municipality of Mississippi Mills to execute a lease agreement between the Corporation of the Municipality of Mississippi Mills and 1686693 Ontario Inc. operating as Ghadie Investments.

(b) THAT the Clerk shall be and is hereby authorized to affix the corporate

seal of the Corporation of the Municipality of Mississippi Mills to the said agreement.


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THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS BY-LAW NO. 16-78 BEING a by-law to authorize the signing of a Facility Collaboration Agreement with the between the Corporation of the Municipality of Mississippi Mills and the Upper Canada District School Board to provide temporary interim accommodations for the Pakenham Branch of the Mississippi Mills Public Library during the renovations to the existing branch. WHEREAS Section 5.3 of the Municipal Act, 2001 (S.O. 2001, c.25) authorizes that municipal powers, including municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS Section 9 of the Municipal Act, 2001 (S.O. 2001, c.25), provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Council of the Municipality of Mississippi Mills deems it expedient to enter into a Facility Collaboration Agreement with the Upper Canada District School Board to provide temporary interim accommodations for the Pakenham Branch of the Mississippi Mills Public Library during the renovations to the existing branch. NOW THEREFORE the Council of the Corporation of the Municipality of Mississippi Mills enacts as follows: 1. SHORT TITLE

This By-Law is short titled “Temporary Pakenham Branch Library“. Accommodations”.

2. AGREEMENT

(a) THAT the Mayor and Clerk shall be and are hereby authorized on behalf of the Corporation of the Municipality of Mississippi Mills to execute an agreement between the Corporation of the Municipality of Mississippi Mills and the Upper Canada District School Board.

(b) THAT the Clerk shall be and is hereby authorized to affix the corporate

seal of the Corporation of the Municipality of Mississippi Mills to the said agreement.


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THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS

BY-LAW NO. 16-79 BEING a by-law to amend By-law No. 11-83 being the Zoning By-law for the Municipality of Mississippi Mills. NOW THEREFORE the Council of the Corporation of the Municipality of Mississippi Mills pursuant to Section 34 of the Planning Act, R.S.O. 1990, Chapter P.13, enacts as follows: 1. Schedule 'A' to By-law No. 11-83, as amended, is hereby further amended by

changing thereon from “Development (D) Zone” and “Rural (RU) Zone” to Rural (RU) Zone for those lands identified on the attached Schedule 'A', which are described as Part of East Lot 13, Concession 9, being Parts 1 to 4 on Reference Plan 27R-8632, Ramsay Ward, Municipality of Mississippi Mills.

2. This By-Law takes effect from the date of passage by Council and comes into force

and effect pursuant to the provisions of the Planning Act, R.S.O 1990.

BY-LAW read, passed, signed and sealed in open Council this 20th day of September, 2016.

_________________________ _________________________ Shaun McLaughlin, Mayor Shauna Stone, Clerk

SCHEDULE ‘A’ TO BY-LAW NO. 16-79

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CONSENT AGENDA September 20, 2016

Committee of the Whole September 6, 2016

1. BE IT RESOLVED THAT Council support Rod Cameron becoming Second Vice

President for the Association of Ontario Road Supervisors Board (AORS) of Directors commencing September 2016, immediately followed by a one year term as First Vice President commencing February 2017, immediately followed by a one year term as President beginning February 2018.

2. BE IT RESOLVED THAT Council approve additional expenditures for remediation of the Almonte Tennis Courts to an upset of $7,534.62 (including HST);

AND FURTHERMORE THAT the extra costs be paid from reserves previously

allocated for this project and year-end surplus that may be identified at the end of 2016;

AND FURTHERMORE THAT the Recreation Manager be directed to re-negotiate

the added expenditures with Morrison Hershfield Ltd and Crains’ Construction Ltd. 3. BE IT RESOLVED THAT Council accept the report prepared by the Treasurer

regarding Excluded Expenses as required by the Municipal Act, 2001, O. Reg. 284/09.

4. BE IT RESOLVED THAT Council declare the municipal capital facility located at 134 Main St. East, Almonte, is for the purposes of the municipality as a community youth centre and is available for public use;

AND FURTHERMORE THAT the County be asked to pass a corresponding by-law to exempt the municipal capital facility located at 134 Main St. East, Almonte, from county taxation.

5. BE IT RESOLVED THAT Council authorize funding the cost of renovations to 134

Main Street, Almonte, for a community youth centre, up front from Municipal general reserves on the understanding that the monthly lease cost will be reduced by the cost of renovations divided by 36 months and the amount that the monthly lease payments are reduced by is paid back into reserves over the term of the lease.

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