the effective manager
DESCRIPTION
What makes a manager effective at the workplace ?TRANSCRIPT
Marvin Sissey
Time keeping skills
Delegating
Managing meetings
How I spend my day
work
sleep
boring
fun
How I wished I spent my day
work
sleep
boring
fun
URGENT NOT IMPORTANT
Disruptions
IMPORTANT URGENT Critical
IMPORTANT NOT URGENT
Important goals
NOT URGENT NOT IMPORTANT
interruptions
Tasks
IMPORTANT NOT URGENT
Important goals
Doing is better than perfect. Facebook Company Motto
“Only plan for 4-5 hours of real work every day !
David Heinemeier, 37 Signals
“Given 8 hours to cut a tree , I spent the first 6 sharpening by axe!
Abraham Lincoln
Don’t
Organise meetings early in the day . Time leading to an event if oft wasted.
Break the unreasonable into reasonable chunks
Set reminders Write down stuff
workflowy.com Don’t make war …make lists
If whatever you want done can 80% be done by someone else ,
Delegate !
1) Can your subordinates act fully in your absence if necessary ?
2) Is your work composed of tasks only you can do?
3) Are you frequently interrupted by people asking you for decisions or guidance so that they can get on with their own work ?
6) Are you meeting your deadlines without having to do very long hours ?
4) If you were hospitalised tomorrow , would anyone on your team pick up your work and get it done?
5) Do you often re-do tasks you had given to others ?
7) Do people often ask you if you need any help or if there is anything they can do for you?
8) Do you invest time training others ?
9) Do you ever do jobs that someone else could do more quickly and easily?
10) Do you do work that is junior or routine that someone else on a lower salary handle ?
11) Do you spend a lot of time checking up on other people’s progress?
12) Are people happy to admit it to you when they have made a mistake ?
13) Do you find that people follow your instructions properly ?
Fears
Threatened Loss of control Loss of quality
Fear of the unknown
+ves for you
Freedom
Less stress
Respected
“ Don’t keep a dog & bark yourself
+ves for him/her
Developed
Save time
Build self esteem
+ves for company
Better decisons
Inter-dependence
Continuity/succession
Money saved
Meeting: Every meeting that
does not stir the imagination and curiosity of attendees & increase bonding and co-
operation & instill sense of worth and motivate rapid action and enhance enthusiasm is a
permanently lost opportunity.
Meeting = Theater
Meeting: “Theater of inquiry and
persuasion and motivation and
engagement and enhanced
teamwork”
Prepare for a meeting/every meeting as if your professional life and legacy depended on it.
It does.
A meeting worth calling is a meeting worthy
of intensive preparation. Your aim should be
high—and strategic. Even when the topic is
“trivial.”
When it comes to modeling and underscoring
core values, there is no such thing as a
“minor” meeting.
FYI: This is … not … a rant about
“conducting better meetings.”
Most of the “meetings literature” is devoted
to “running better meetings,” “running shorter
meetings,” etc. Doubtless of value—but
dangerously missing the point.
If the meeting is the leader’s principal
platform for instilling values, etc., then the
objective is far far beyond “efficient
behaviors.”
on Meetings: If They Fail to Excite … It’s Your Fault!
BEGINNINGS = THE BALLGAME.
Forget the "meat." (More or less.) Beginnings and endings overwhelm middles!
Every meeting needs an energetic-exciting start and a blow-out
ending which launches the “To dos" with vigor.
Never ever begin a meeting with "Let's get started." Begin it with a plunge
not a tiptoe—e.g., some exciting-surprising nugget.
Preparation for everyday Affairs:
Largely Overlooked!
REPEAT: Prepare for a meeting/every meeting as if
your professional life and legacy depended on it.
It does.
REPEAT: A meeting worth calling is a meeting
worthy of intensive preparation. Your aim
should be high—and strategic. Even when the
topic is “trivial.”
When it comes to modeling and underscoring
core values, there is no such thing as a
“minor” meeting.
THE THREE MINUTE Rule*: So what about the other 45?
A basketball coach remarked that most
practices focused on dribbling and shooting.
Yet the reality is, star or not, that a player
only has his or her hands on the ball for … 3
to 4 minutes a game. (Out of 48.)
And yet practice doesn’t focus on how you
play 94% of the time!
Business is the same way …
Prep! Prep! Prep! Prep! Prep!
Meetings. Phone calls.
Emails. Conversations.
The “94%” in business is … meetings, short
conversations, phone calls, etc.
Do you carefully prepare for the 94%:
Meetings. Phone calls. Emails. Conversations.