the finance and technology department recommends that council

NO: R138 COUNCIL DATE: June 25, 2012

REGULAR COUNCIL TO: Mayor & Council DATE: June 21, 20122 FROM: General Manager, Finance & Technology FILE: 0560-01 SUBJECT: Report of Council Remuneration and Expense Payments for 2011

RECOMMENDATION

The Finance and Technology Department recommends that Council receive as information this report

and its attachments, Appendices “A” to “K”, that list the remuneration and expenses for each member

of Council, respectively, for the year 2011. BACKGROUND Section 168 of the Community Charter requires that a report be presented to Council at least once a year that separately lists for each council member the following information:

The total amount of remuneration paid to each council member for the discharge of the duties of office including any amount specified as an expense;

The total amount of expense payments for each council member when representing the City, engaging in City business or attending a meeting, course or convention;

The total amount paid for any benefits including insurance policies and policies for medical or dental services provided to each council member or council member’s dependants; and

The details of any municipal contract with council members as reported under Section 107 of the Community Charter.

The information contained in Appendices “A” to “K” attached to this report satisfy the requirements of Section 168 of the Community Charter. Vivienne Wilke, CGA

General Manager, Finance & Technology

Attachments: Appendices “A” through “K”

APPENDIX A

Event

Expenses

Remunerations

& IndemnitiesVehicle Communications

Mileage

Excluding

Conferences

Total

Mayor Watts 27,379$ 116,638$ 13,740$ 2,239$ -$ 159,996$ B

Councillor Bose 6,636 61,129 - 2,148 331 70,244 C

Councillor Gill 14,786 64,212 - 3,249 1,609 83,856 D

Councillor Hayne - 3,082 - - 124 3,206 E

Councillor Hepner 24,553 59,278 - 2,823 2,104 88,758 F

Councillor Hunt 14,442 64,808 - 2,810 2,247 84,307 G

Councillor Martin 4,283 61,655 - 2,786 2,042 70,766 H

Councillor Rasode 26,615 63,445 - 4,607 2,138 96,805 I

Councillor Steele 2,992 59,014 - 2,862 598 65,466 J

Councillor Villeneuve 7,453 64,212 - 2,494 1,103 75,262 K

Total 129,139$ 617,473$ 13,740$ 26,018$ 12,296$ 798,666$

CITY OF SURREY

MAYOR & COUNCIL

JANUARY TO DECEMBER 2011

SUMMARY OF REMUNERATION & EXPENSES

- 3 - APPENDIX B

Other

Airfare Travel

Conferences Registration Per Diem Hotel Tickets Costs Total

India Business Mission 933$ 3,819$ 7,788$ 1,956$ 14,496$

India Feb 10 - 21

Creating Climate Wealth 2011 Conference 1,986$ 318 1,421 1,487 383 5,595

Washington, DC May 2 - 5

FCM Annual Conference 699 363 1,021 1,219 251 3,553

Halifax, NS Jun 2 - 7

2011 UBCM Convention 687 436 1,430 167 2,720

Vancouver, BC Sep 26 - 30

Total Conferences 3,372$ 2,050$ 7,691$ 10,494$ 2,757$ 26,364$

Misc. Seminars/Meetings/Events

2011 Vancouver Forum Membership Dues 350$

2011 BC Crime Prevention Association Membership Dues 60

01/12 Build 2030 "The Next Generation of Leaders Meets the Next Premier of British Columbia" 11

01/19 Event parking 7

02/15 Surrey Foundation "No Show Celebrity Fundraising Gala" 50

03/15 Deputy Commissioner Gary Bass "A Celebration of Distinguished Service" 40

04/26 Business Meeting Lunch parking 10

04/30 Peace Arch Hospital and Community Health Foundation "2011 Partners in Caring Gala" 245

05/06 "British Columbia Leadership Prayer Breakfast" 55

05/19 Parking Expenses Sep 10 2010 - Mar 10 2011 105

06/29 Jim Pattison Event parking 22

11/18 Morgan Creek Golf Club "Christmas in Morgan Creek 2011" Luncheon 60

Total Misc. Seminars/Meetings/Events 1,015

Total Conference & Event Expenses 27,379$

Communications (Telephone, Internet, etc.) 2,239

Travel - Car Allowance 13,740

Total 15,979

Expenses 43,358

Total Remuneration & Indemnities 116,638

Total Remuneration & Expenses 159,996$

CITY OF SURREY

REMUNERATION AND EXPENSES FOR MAYOR DIANNE L. WATTS

FOR THE PERIOD OF JANUARY TO DECEMBER 2011

- 4 - APPENDIX C

Other

Airfare Travel


FCM Sustainable Communities Conference 735$ 735$

Victoria, BC Feb 8 - 10

Progressive Governance Forum 275 50$ 50$ 375

Harrison Hot Springs, BC Mar 25

LMLGA AGM Conference 251 218 342$ 196 1,007

Whistler, BC May 11 - 13

FCM Annual Conference 699 363 850 912$ 326 3,150


2011 UBCM Convention 738 73 47 858


Total Conferences 2,698$ 704$ 1,192$ 912$ 619$ 6,125$


02/21 Surrey Foundation "No Show Celebrity Event Fundraising Gala" 50$

04/12 Surrey Board of Trade "Mayor's State of the City Address" 28

04/30 Peace Arch Hospital and Community Health Foundation "Partners in Caring Gala" 245

10/10 The Spirit Level: Why Greater Equality Makes Societies Stronger book order 38

11/01 SFU "President's Annual SFU Surrey Gala Dinner" 150

Total Misc. Seminars/Meetings/Events 511



Mileage - excluding conferences 331

Total 2,479

Expenses 9,116

Remuneration & Indemnities 61,129


CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR BOB BOSE


- 5 - APPENDIX D

Other

Airfare Travel


India Business Mission 960$ 3,531$ 2,587$ 883$ 7,961$

India Feb 10 - 21

LMLGA AGM Conference 109$ 109


FCM Annual Conference 699 291 638 1,217 140 2,985


UBCM Convention 544 182 420 62 1,208


Surrey Regional Economic Summit 609 609

Surrey, BC Oct 20



01/27 South Surrey & White Rock Chamber of Commerce "2010 Business Excellence Awards" 86$

02/21 Surrey Foundation "No Show Celebrity Event Fundraising Gala" 50

03/10 The BC Association of Social Workers Award Dinner 20

03/21 Surrey Arts Centre "Footsteps into Gangland" 11

03/27 Canadian Shaheed Bhagat Singh Memorial Society 5 Km Run 10


04/14 Surrey RCMP "Volunteer Appreciation Dinner" 45


05/04 SFU "President's Community Leadership Award" parking 18

05/06 Surrey Memorial Hospital "Save a Life Fundraising Dinner" 25

05/14 Bayside Rugby Club "2nd Annual Black and White Dinner Dance Fundraiser" 75

06/23 Indo-Canadian Business Association "15th Annual Scholarship Banquet" 40

06/07 NightShift Street Ministries Society "4th Annual NightShift Charity Golf Classic" 60

09/23 Association of South Asian Professionals of BC "ASAP Gala 2011" 85

10/05 Surrey Board of Trade "Police Officer of the Year Awards" 92

10/13 Vancouver International Bhangra Celebration Society "The Storyteller's Gala" 200

10/13 Vancouver International Bhangra Celebration Society Event parking 10

10/18 South Asian Business Association "Annual Networking Event" 25

10/21 Sanjha Vehra Women's Association "7th Annual Breast Cancer Fundraiser" 30

10/21 BC Mainland Cricket League "Awards Night 2011" 20

10/22 BC Children's Hospital "3rd Annual Black Tie Gala - A Night of Miracles" 200

10/28 Canadian Manufacturers & Exporters "29th Annual BC Export Awards" 111

10/28 Luke 15 House Fundraising Dinner 40


11/12 The Centre for Child Development "Gala of Hope Fundraiser" 200




Mileage - excluding conferences 1,609

Total 4,858

Expenses 19,644$



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR TOM GILL


- 6 - APPENDIX E

Other

Airfare Travel


Total Conferences -$ -$ -$ -$ -$ -$


Total Misc. Seminars/Meetings/Events -

Total Conference & Event Expenses -$

Communications (Telephone, Internet, etc.) -


Total 124

Expenses 124



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR BRUCE HAYNE


- 7 - APPENDIX F

Other

Airfare Travel



India Feb 10 - 21

FCM Annual Conference 699$ 363 852 1,044 56 3,014


Cascadia Conference 145 145

Portland, Oregan Jul 19 - 20

2011 UBCM Convention 646 363 1,804 198 3,011



Surrey, BC Oct 20





03/04 Surrey Crime Prevention Society Bollywood Nights Fundraiser 30

03/12 Sources Community Resource Centre "16th Annual Gala" 125


04/13 Diversecity Community Resources Society "16th Annual Cultural Diversecity Awards for Business" 85

04/14 Deloitte "Women of Influence" Luncheon 80


04/15 Surrey Board of Trade "Defying Expectations" 223


05/10 Surrey Board of Trade "SFU Lunch" 36

05/12 City of Surrey RCMP "Regimental Dining In" 65

05/13 Progressive Intercultural Community Services Society "May Masquerade Ball" Fundraiser 150

05/15 Child Development Foundation of British Columbia "10th Annual Run, Walk & Roll for our Kids" 30

05/19 Canada West Foundation "British Columbia Extraordinary Future" featuring Premier Christy Clark 150

06/14 Clean Energy BC "AGM & Luncheon" 102

06/15 Vancouver Energy Roundtable parking 21

06/21 Surrey Board of Trade "Minister of Finance Lunch" 36

06/23 Surrey Board of Trade "AGM" 36

06/29 BC Business Top 100 Luncheon parking 22

09/15 Surrey Board of Trade "Environment & Business Awards" Lunch 36

09/15 Semiahmoo Volunteer Community Police Society "19th Annual Red Serge Reception & Auction" 125

09/21 Surrey Board of Trade "Breakfast with Premier Christy Clark" 61

09/22 SOS Children's Villages BC "Food & Wine Festival" 60

10/01 Surrey Hospice Society "25th Anniversary Dinner & Dance" 90


10/13 Potters "4th Annual Gala Evening of Hope" 50


10/20 Envision Financial "The 2011 Vintage Affair" 150


10/23 Soroptimist International of Surrey/Delta "Divas with a Cause" Fundraising Dinner 35










Total 4,927

Expenses 29,480$



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR LINDA HEPNER


- 8 -

APPENDIX G

Other

Airfare Travel


FCM Sustainable Communities Conference 476$ 218$ 309$ 247$ 1,250$


FCM Board of Directors - 436 513 938$ 120 2,007

Corner Brook, NL Mar 2 - 5

LMLGA AGM Conference 251 218 342 184 995


FCM Annual Conference 699 436 1,021 866 149 3,171


FCM Board of Directors 363 581 395 125 1,464

Nelson, BC Sep 6 - 10

2011 UBCM Convention 738 363 241 129 1,471


FCM Board of Directors 436 1,125 972 107 2,640

Ottawa, ON Nov 29 - Dec 3



02/21 Surrey Foundation "No Show Celebrity Event Fundraising Gala" 50$

03/30 Surrey Board of Trade "Leadership Lunch with Frank McKenna" 41


04/15 Surrey Christian School Society "3rd Annual Gala Fundraising Dinner" 75


05/06 Surrey Memorial Hospital "Save a Life Fundraising Dinner" 25

05/10 Surrey Board of Trade "SFU Lunch" 36


06/07 NightShift Street Ministries Society "4th Annual NightShift Charity Golf Classic" 60

06/25 Prayer Canada "Prayer Breakfast" 10

07/21 SOS Children's Village event parking 2

09/15 Surrey Board of Trade "Environment & Business Awards" Lunch 36



10/17 Tour of London Waste to Energy Plant parking 11




11/19 NightShift Street Ministries Society "5th Annual Gala of Light" 200





Total 5,057

Expenses 19,499



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR MARVIN HUNT


- 9 -

APPENDIX H

Other

Airfare Travel


FCM Sustainable Communities Conference 30$ 30$


LMLGA AGM Conference 219$ 145$ 339$ 181 884


FCM Annual Conference 212 212


UBCM Convention 687 687



Surrey, BC Oct 20

Total Conferences 1,515$ 145$ 551$ -$ 211$ 2,422$




03/04 Surrey Crime Prevention Society Bollywood Nights Fundraiser 30

03/09 Surrey Board of Trade "Surrey Women in Business Awards" 51

03/12 Sources Community Resource Centre "16th Annual Gala" 125





05/07 Semiahmoo House Society "A Taste of BC's Finest" 65





10/01 Surrey Hospice Society "25th Anniversary Dinner & Dance" 90



10/23 Soroptimist International of Surrey/Delta "Divas with a Cause" Fundraising Dinner 35








Total 4,828

Expenses 9,111



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR MARY MARTIN


- 10 -

Other

Airfare Travel



India Feb 10 - 21

Progressive Governance Forum 145 - 113 258

Harrison Hot Springs, BC Mar 25 - 26

LMLGA AGM Conference 251 218 514 221 1,204


FCM Annual Conference 724 291 638 1,293 320 3,266


International Indian Film Awards 291 553 752 1,596

Toronto, ON Jun 23 - 26

UBCM Convention 544 363 1,678 196 2,781



Surrey, BC Oct 20



12/16/2010 Meeting with Indian Consulate parking 10$



03/10 The BC Association of Social Workers Award Dinner 20

03/21 Surrey Arts Centre "Footsteps into Gangland" 11

03/27 Canadian Shaheed Bhagat Singh Memorial Society 5 Km Run 10


04/14 Deloitte "Women of Influence" Luncheon 80

04/14 Deloitte "Women of Influence" Luncheon parking 18


04/16 Surrey Foundation "A Place for All: Building an Inclusive Community in Surrey" forum 15

04/29 North Surrey Lions Club Fundraising Dinner 60


05/19 Canada West Foundation "British Columbia Extraordinary Future" featuring Premier Christy Clark 150

05/29 BC Children's Hospital Miracle Worker Panel parking 8

05/31 YWCA Vancouver "2011 Women of Distinction" Awards 170

06/17 The Learning Partnership Tribute Luncheon parking 17


07/07 Indian Summer Festival parking 5

09/09 Surrey Board of Trade "Lunch with Adrian Dix" 36





10/23 Soroptimist International of Surrey/Delta "Divas with a Cause" Fundraiser 35

10/25 Kwantlen Polytechnic parking 3




11/04 Soroptomist International of White Rock "Women in Film & Book Sale" Fundraiser 15


11/29 Recycle Equipment and Cycles for Kids Society Fundraiser 50

12/03 City of Surrey "2011 Christmas Dinner & Dance" 25





Total 6,745

Expenses 33,360



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR BARINDER RASODE


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Typewritten Text

APPENDIX I

- 11 -

APPENDIX J

Other

Airfare Travel


LMLGA AGM Conference 33$ 59$ 92$


UBCM Convention 723 - 391$ 1,114


Surrey Regional Economic Summit 2011 609 609

Surrey, BC Oct 20

Total Conferences 1,365$ -$ 59$ -$ 391$ 1,815$


















Total 3,460

Expenses 6,452



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR H. BARBARA STEELE


- 12 - APPENDIX K

Other

Airfare Travel


LMLGA AGM Conference 251$ 218$ 342$ 194$ 1,005$


FCM Annual Conference 699 436 1,063 795$ 194 3,187


UBCM Convention 799 291 241 214 1,545



Surrey, BC Oct 20

Total Conferences 2,358$ 945$ 1,646$ 795$ 602$ 6,346$


01/22 Social Planning Event Kwantlen Surrey Campus parking 5$

02/23 Surrey Homelessness and Housing Society SFU Art Tour transit pass 10


03/10 BC Association of Social Workers Award Dinner 20



04/16 Surrey Foundation "A Place for All: Building an Inclusive Community in Surrey" forum 15

04/29 North Surrey Lions Club Fundraising Dinner 40




10/21 Writer's Conference parking 5

10/25 Surrey Board of Trade "Business Families First Dialogue" parking 3

11/01 SFU "Annual President's SFU Gala" 150

11/04 Surrey Board of Trade "Business Excellence Awards" parking 5



12/03 City of Surrey "2011 Christmas Dinner & Dance" 25





Total 3,597

Expenses 11,050



CITY OF SURREY

REMUNERATION AND EXPENSES FOR COUNCILLOR JUDY VILLENEUVE


the finance and technology department recommends that council

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