The Fundamentals of Professional Development

Seminars (PDS)

Adeeb Hamzey-R3 Professional Activities Coordinator

Hamid Vakilzadian-R4 Professional Activities Coordinator

Ed Perkins-Oregon Section PACE Chair

April 26, 2008 Indianapolis, IndianaIEEE-USA Annual Meeting

Outline What is PDS? PDS Topics What are the building blocks? What time table is needed? Some do’s and don’ts Some useful links Summary Questions Examples of past successful PDS projects

What is a PDS?

PDS: Professional Development Seminars ½ day or a full day Non-technical seminars

Benefits: These seminars address the professional needs of IEEE's U.S. members and promote member communication and networking.

Format: Conference, workshop, presentation, tutorial …

PDS Topics

Economic situations – local & national

Employment opportunities

Section member survey results

Requests from members about specific topics

Section leaders attending conferences & meetings

Participating in Region meetings

Discussions in Forums and Virtual Communities

Potential for financial support to sections

Building Blocks of a PDS

Choose program topics – members in mind Obtain approval of Section Executive Committee Seek funding from Section and Region Establish a PDS committee and a chair Select PDS topic Have a budget plan Publicize the PDS Review check list before Seminar Plan activities for the day of the Seminar Post seminar wrap-up

Building Blocks – Choose Program Topicand Speaker

Evaluate section membership needs Questionnaires surveys

Feedback from members

Research available resources Subject matter experts Potential facilities to be used Other local organizations

Local governmentState agencies

Academia

Building Blocks – Obtain Approval of Section Executive Board

Present the plan to Section Officers (6 months ahead) Discuss plan details with Section Officers Consider joint activity with other functions

S-PAC Engineers’ Week Conference Other Section functions

Obtain approval of Section Executive Committee Consider holding with neighboring sections or other professional

organizations

Building Blocks – Seek Funding from Regional PACE

Contact the Regional PACE Coordinator Submit a Project Funding Request Form

Describe project objectives and how they are met State benefits to section members List milestones to be achieved List types of expenses Provide information about sources of revenue Signatures: Section Chair, PACE Chair Approval: Regional PACE coordinator, Regional Director Final report triggers regional funding disbursement

Building Blocks – Establish a PDS Committee and Chair

Appoint a Committee Chair as – project lead Committee members include:

Section treasurer Solicited volunteers outside Executive board Local industry representatives as advisors

Draw an action plan Develop roadmap to execute the plan

PDS Committee Tasks Plan Meals and Social Hour Schedule Meeting Location Identify and Invite Speakers Organize Publicity Plan CEUs and PDHs Handle the Registration Budget and Records (Treasurer) Prepare Final Agenda and Prepare Handouts Arrange Speaker Transportation

Planning Location Meeting Location

Hotel ($$$) Meeting Center ($$) University ($) Company ($)

Consider PARKING Consider Ease of Access Consider Cost of Food/Refreshments

CE Enticements

Continuing Ed Credits – CEU/PDH Licensing Requirement for PE’s PDH (Prof. Development Hour) Certificates (Print on PC) CEUs - IEEE EAB (1 CEU ~ 10 PDH) University Certificates (if partner)

Building Blocks – Select Speakers

To select speakers, consider: Speaker qualifications Choice of local or national speakers based on your budget Speaker travel as shared with Region PACE Access to the Professional Development Seminar Speakers List

Contact speakers as early as possible Assist in their lodging and local transportation

Building Blocks - Finding Speakers

IEEE-USA PDS Speakers PACE and ECS Committee Local experts PACE Speakers Career coaches Small Business Administration (SBA) Service Corps Of Retired Executives (SCORE)

Building Blocks – Budget

Expenses Location rental (may be free - Univ. or Company) Audio/Visual (may be free - Univ. or Company) Speaker fee, traveling expense, lodging, etc. Food Publicity Handouts (may be provided by speaker) Miscellaneous items (name tags, stationary, etc.)

Building Blocks - Pricing Determine Fixed Costs

Room A/V Speaker Fee(s)

Determine Variable Costs (incl. speakers) Food Handouts Misc: Name tags, pens, pads, prizes, speaker gifts

Building Blocks – Revenue

Revenue Local Section Region Societies/Divisions Local industry and universities Ticket sales Promotions/advertising

Typical Budget

Expenses Room rental $300

Speaker Travel $1,000

Speaker expenses $100

Speaker meals $58

Speaker gifts $80

Publicity $200

Misc (handout, etc) $400

Meals (30 x $15) $450

TOTAL $2,588

Income IEEE-USA PDS $1,000

PACE Project $500

Registration (30x$25) $750

Local Section $500

TOTAL $2,750

Building Blocks - Publicity Publicize and initiate ticket sales

Advertise in Section Newsletter (30–60 days in advance) Use Section e-mail, blog, virtual communities, etc. Distribute a PDS flyer/brochure Ask other professional organizations to include in their Newsletters Send press releases to local media (time sensitive) Get on free community calendars of TV & Radio (time sensitive) Advertise CEUs and PDHs

Building Blocks – Check List Review check list before Seminar Finalize agenda Confirm reservation (food, location, A/V, etc.) Confirm speakers and presentation needs Produce evaluation forms Purchase speaker gifts and door prizes (if desirable) Have IEEE membership applications and senior

member upgrade forms on hand Prepare certificate for the attendees (CEU/PDH)

Building Blocks – Day of Seminar

Start event ON TIME Describe location of restroom facilities and

designated smoking areas Follow program agenda punctually Collect completed evaluation forms Recognize speakers, Committee, and attendees Present gifts and door prizes Conclude ON TIME

Building Blocks – After the Seminar

Wrap up activities after the Seminar Review completed evaluation forms and retain for record and future considerations Submit a Final Funding Report Form to Regional PACE Coordinator Treasurer to follow-up with speakers to get their expense reports Send Thank You letters to speakers Treasurer to ensure all local expenses are reconciled Committee debriefing and wrap-up Document lessons learned

Examples of PDS Topics

Leadership Skills Project Management Networking Consulting Career Transitions Professional Skills Job Fairs PE Related Topics

Example 1-Workshop Workshop on Active Career Management Presented by IEEE Oregon Section and

IEEE-USA’s PACE Committee Time: 7:30AM – 4:00PM Continental Breakfast and Lunch Held at University (no room charge) Cost $25 Members, $35 non-members, $10

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Example 1 - Agenda Workshop on Active Career Management Agenda

7:30 am Doors open8:00 – 9:50 Project Management – Tarek Lahdhiri10:00 – 10:15 Break10:15 – 11:15 Resumes Inside and Out – Don Hill11:15 – 12:15 Networking in Less Than One Hour

Lee Stogner12:15 – 1:15 Lunch / Keynote: Career Shift; dealing with rapid

and progressive changes in the US work-place

Henry Gregor1:15 – 2:15 Career Defense in the Face of Globalization

Adeeb Hamzey2:15 – 3:15 Career Transitions – Don Herres3:15 – 4:00 Discussion

Example 2 - Workshop Workshop on Active Career Management Presented by Northern Virginia and Washington

Sections of the IEEE and IEEE-USA's PACE Committee

Time: 8:00 AM – 4:00 PM Morning Session Chaired by Section & PACE Chairs,

Northern Virginia Section Afternoon Session Chaired by Section & PACE Chairs,

Washington Section Continental Breakfast and Lunch Held at Mitre Conference Room

Example 2 - Agenda Workshop on Active Career Management Agenda

8:00-8:25 (Continental Breakfast) 8:25-8:30 Opening Remarks, Chair, Northern Virginia Section Morning Session - Chaired by PACE Chair, Northern Virginia Section

8:30-10:20 Career Enhancement through Project Management

Doug Holly 10:20-10:30 (Break) 10:30-11:30 Resumes Inside and Out Leann Kostek 11:30-12:10 The Importance of Networking and Tapping into

Your Network - Kerry Hartman 12:10-12:50 (Lunch) Afternoon Session - Chaired by PACE Chair, Washington Section

12:50-1:40 Career Shift- Dealing with Rapid and Progressive

Changes in the U.S. Workplace - Amarjeet Basra

1:40-2:40 Career Defense in the Face of GlobalizationAdeeb Hamzey

2:40-2:50 (Break) 2:50-3:50 Career Transitions - Don Herres 3:50-4:00 Closing Remarks and Feedback, Chair,

Washington Section

Example 3-Conference Career Planning For A Changing World Presented by IEEE, Chicago Section Cost: members $75, non-members $95,

students $40 Time: 8:30 AM – 2:30 PM

Keynote: Preparing for the jobs of tomorrow Track 1 - Enhancing Your Career Track 2 - Changing Careers

Lunch included Held at Embassy Suites Hotel

Example 3 - Agenda Career Planning For A Changing World Agenda

Keynote: Preparing for the jobs of tomorrow 8:30 to 10:00 am

Break: 10:00 TO 10:15 am

Lunch: 11:45 to 12:15 pm

Track 1 - Enhancing Your Career Career Planning 10:15 to 11: 45 am Marketing your ideas 12:15 to 1:30 pm Effective Technical Presentations 1:30 to 2:30 pm

Track 2 - Changing Careers From Corporate to Entrepreneur - 10:15 to 11:45 am Protecting Your Intellectual Property 12:15 to 1:30 pm Time/Goal Management 1:30 to 2:30 pm

Example 4 - Panel The Role Of IEEE In Our Careers: A Panel Discussion With R6

Southern Area’s Top Engineering Executives & IEEE Family Day

Presented by R6 Southern Area and LA Metro Section Cost: Free admission / parking Time: 7:30 am – 5:00 pm

Families can tour gardens while members are meeting Membership meeting starts at 9:00 A.M. Senior Member Drive After Lunch All attendees can tour the Gardens until closure - @ 5:00 P.M.

Breakfast and Lunch Provided Held at Descanso Gardens Repeated Twice due to Demand

Example 4 - Agenda The Role Of IEEE In Our Careers: A Panel Discussion With R6

Southern Area’s Top Engineering Executives & IEEE Family Day Breakfast 8:00 A.M.-9:00 A.M.Families will tour gardens while members are in the meeting if they preferMembership meeting starts at 9:00 A.M.

9:00 Welcome & Pledge of Allegiance9:10 Introductions – Officers, Followed by Members Self-Introductions9:15 About Southern Area & Events9:20 What is PACE?9:45 Break10:00 LA Metro Section Announcements & Introduction of PACE Chair10:05 PACE Chair - Introduction of Panelists 10:15 Panelist’s Remarks11:50 Questions from Audience12:00 Meeting adjourns

- Attendees join their families for lunch;

Senior Membership Drive after Lunch All attendees can tour the Gardens until closure - @ 5:00 P.M.

More Information

The ieee-usa PACE website

http://ieeeusa.org/volunteers/pace/default.asp

Your Local Section PACE Chair

Your Region Coordinator

Region PACE web page

Employment & Career Service Committee

Go forth, do projects,

and LEAD!

Thank you!