the government printing works republic of south … number gpw-c 25.p… · for the period of three...

BID NUMBER: GPW-C 25 CLOSING DATE: 25 SEPTEMBER 2020 BIDDER NAME: ……………………………………………………… VALIDITY PERIOD: 90 DAYS ______________________________________________________________________________

Initial here obo Tenderer

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THE GOVERNMENT PRINTING WORKS

REPUBLIC OF SOUTH AFRICA

REQUEST FOR TENDER

SUPPLY AND DELIVERY OF VARIOUS TYPES OF PERSONAL PROTECTIVE

EQUIPMENT AND CORPORATE CLOTHING TO THE GOVERNMENT PRINTING

WORKS PRETORIA FOR A PERIOD OF THREE YEARS COMMENCING 01

DECEMBER 2020 AND TERMINATING 30 NOVEMBER 2023.

PRE-QUALIFICATION: Bids will be accepted only from service providers having

a stipulated BBBEE status level 1 - 2 contribution.

Tender number: GPW-C 25

CLOSING DATE: 25 SEPTEMBER 2020

NOTE TO TENDERERS:

PLEASE CAREFULLY READ THIS DOCUMENT, COMPLETE WHERE REQUIRED, INITIAL EACH PAGE AND SIGN IN FULL AT THE END



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SECTION A

1 INTERPRETATION

This RFT shall commence from the 01 December 2020 and terminate on the

30 November 2023 (shall be for a period of three years).

Unless inconsistent with the context, the words and expressions set forth below

shall bear the following meanings and similar expressions shall bear

corresponding meanings:

1.2.1 “Closing Date” shall mean 25 September 2020 not later than 11h00;

1.2.2 “Conditions of Tender” shall mean the conditions of tender set out in clause

11;

1.2.3 "Constitution" shall mean the Constitution of the Republic of South Africa,

1996;

1.2.4 “GPW/Government Printing Works” shall mean the Government Printing

Works, a component of the South African government established under

section 7A of the Public Services Act, 1994;

1.2.5 “The Institution” refers to the Government Printing Works

1.2.6 “Highest Score” shall mean the highest score obtained in stage 4 (four) of the

selection process (i.e. score for price and B-BBEE after applying the relevant

formula and table);

1.2.7 “PAJA” shall mean the Promotion of Administrative Justice Act, 2000 together

with the regulations promulgated under this Act;

1.2.8 "PFMA" shall mean the Public Finance Management Act, 1999 together with

the regulations promulgated under this Act;

1.2.9 "Procurement Act" shall mean the Preferential Procurement Policy

Framework Act, 2000 together with the regulations promulgated under this Act

2017;



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1.2.10 "Procurement Laws" shall mean all the relevant procurement laws in the

Republic of South Africa including, but not limited to, the Constitution, the

PFMA, PAJA, the Procurement Act, practice notes and all other relevant laws

and policies;

1.2.11 “RFT” shall mean this request for tender and the Returnable Documents;

1.2.12 “Returnable Documents” shall mean the following documents:

1.1.12.1 duly signed and completed (price schedule) of this RFT;

1.1.12.2 Annexure A: JV/Consortium Agreement (if applicable);

1.1.12.3 duly completed and signed Annexure SBD 1 – Invitation to Bid;

1.1.12.4 Latest print out of CSD Report;

1.1.12.5 duly completed and signed Annexure SBD 4 – Declaration of Interest;

1.1.12.6 duly completed and signed Annexure SBD 6.1 – Preference Point Claim

Form; BBBEE certificate, duly completed and signed Annexure SBD 6.1 for

each tender item;

1.1.12.7 duly completed and signed Annexure SBD 8 – Declaration of Past SCM

Practices; and

1.1.12.8 duly completed and signed Annexure SBD 9 - Certificate of Independent

Bid Determination.

1.13 “Tenderer” shall mean the person submitting a Tender in response to this RFT;

1.14 “Tender” or “Tender Submission” shall mean bid documents submitted in

response to this RFT;

1.15 “Premises” shall mean the GPW’s production facility, situated at 149 Bosman

Street, Pretoria, Republic of South Africa;

1.16 “Successful Respondent” shall mean the person to whom the Definitive

Agreement is awarded through the process contemplated in this RFT;

1.17 “Definitive Agreement” shall mean the supply and services agreement to be

concluded between GPW and the Successful Respondent substantially on the terms



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contained in the Term Sheet, together with all schedules to be attached thereto or

referenced therein;

1.18 :BBBEE” means broad-based black economic empowerment.

1.19 “Authorised Signatory” means a signatory authorised by the Institution and

the Service Provider respectively to sign the Agreement, any amendments and/or

annexures.

1.20 “Losses” means all losses, liabilities and damaged arising from claims (whether

actual or threatened) and all related costs and expenses (including legal fees,

disbursements and costs of investigation, litigation, settlement, and judgment),

fines, interest and penalties.

1.20.1 “Outside of working hours” means any time from 16H30 until 07H15 from

Monday to Friday any time on Saturday, Sunday and Public holidays.

1.20.2 “Business day” means any day other than a Saturday, Sunday or public

holiday in South Africa.

1.20.3 “Effective Date” means the date of signature of the SLA between the two

parties.

1.20.4 “Service Level Failure” means the Service Provider’s failure to meet any of the

prescribe Service Levels.

1.20.5 “VAT” means value added tax, levied and payable in terms of the VAT Act.

1.20.6 “VAT Act” means the Value Added Tax Act, No 89 of 1991, as amended from

time to time, including Regulations promulgated there under.

1.20.7 “Working Hours” means 07H30 to 16H00hrs from Monday to Friday.

1.20.8 “Delivery” from 07H30 until 15H00 – no deliveries will be accepted after

15H00

1.20.9 “Broad-Based Black Economic Empowerment Act” means the Broad-

Based Black Economic Empowerment Act. 2001 (Act No. 53 of 2003).



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1.20.10 “Comparative price” means the price after the factors of a non-firm

price and all unconditional discounts that can be utilized have been taken into

consideration;

1.20.11 “Consortium or joint venture” means an association of persons for the

purpose of combining their expertise, property, capital, efforts, skill and

knowledge in an activity for the execution of a contract;

1.20.12 “Contract” means the agreement that results from the acceptance of a

bid by an organ of state;

1.20.13 “Functionality” means the measurement according to predetermined

norms, as set out in the did documents, of the service or commodity that is

designed to be practical and useful, working or operating, taking into account,

among other factors, the quantity reliability, viability and durability of a service

and the technical capacity and ability of a bidder.

1.20.14 Samples:

Successful bidders will be requested to submit samples to be approved by GPW

Health and Safety Officer before an official order will be issued.

1.20.15 Delivery:

Goods must be delivered to: Government Printing Works, 149 Bosman Street or

83 Visagie Street. Deliveries will only be accepted from 07H30 until 15H00 from

Monday to Friday.

1.20.16 Quality and Quantity:

1.20.16.1 All materials offered in time of this Tender shall comply with the latest

relevant Codes of the South African Bureau of Standards (SABS)

1.20.16.2 Guarantee periods and what does not constitute guarantee must be clearly

indicated. Protective Clothing must be of quality standard and must be replaced

within 48 hours of guarantee period after defect has been noticed.

1.20.16.3 Non-compliance with the agreed service delivery could lead to breach of

contract and the supplier will be liable for any expenses incurred as effect

thereof.



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1.21 Evaluation:

1.21.1 Bidders is not obliged to submit prices for each item in this specification but can

submit prices as per their core business. Tenders will be evaluated per item.

1.21.2 Bid received by telegram, fax or e-mail will not be considered. Late bids shall

not be accepted or considered.

1.22 Briefing session:

No compulsory tender briefing session shall be conducted for this tender.

Technical enquires may be directed to the project manager (see contact details

on page 35)

1.23 ADMINISTRATIVE DOCUMENTATION:

1.23.1 The following certified documentations must be submitted with the bid:

1.23.2 CIPC (Companies and Intellectual Property Commission printout

1.23.3 Latest copy of CSD report

1.23.4 Valid BBBEE certificate

1.23.5 Complete SBD 6.2 (Items that requires local content that is identified by DTI

needs to be submitted with the manufacturer letter confirming supplying arrangement

for the period of three years and both parties must submit their valid BBBEE

certificate (needs to be a level 1 or 2) and latest CSD report. Failure to submit the

above will lead to immediate disqualification of the bid. List of local content items that

requires DTI letters (Textiles, Clothing, Leather, Footwear, and Steel Products).

There will be letters from Manufacturers confirming 100% local content then letter

from DTI is not required.

1.23.6 If part of the product is imported raw material, service provider needs to

obtain letter from DTI (Dept. of Trade and Industry). Contact person: Patricia Khumalo,

DTI Campus, 77 Meintjies Street, Sunnyside, Tel number: (012) 394-1390.Email:

[email protected]

1.23.7 Submit letters from manufacturers to confirm supplying arrangements and

letter should indicate what % is local produced and % abroad. This is applicable for

the (Textiles, Clothing, Leather, Footwear, and Steel Products).

mailto:[email protected]



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Important notice:

24.1 Should any of the above not be included in the documents, the bidder

will be disqualified on the basis of non-compliance.

1.25 Withdrawal of tender:

In the event of the successful tender failing to execute the service in terms of this

tender, the Government Printing Works shall be entitled to cancel the contract

summarily, in which event the Bidder shall be liable for any additional expense incurred

by reason of the Government Printing Works having to call for fresh tenders or having

to accept any less favorable tender.

1.26 Period of validity of tender pricing:

The period of validity of tender pricing after the closing date shall be 90 days as stated

in the tender form and be calculated from the closing date for submission of tenders.

1.27 Notice of bidders:

Should any additions or alterations to the documents as issued to Bidders be deemed

necessary prior to the date from submission of tender, they will be issued to Bidders

in the form of Notices and will form part of the tender document.

The Notices to Bidders shall be completed where applicable by Bidders, signed, dated

and returned with the tender documents.

No goods shall be accepted if they are not according to specifications as indicated in

the bid document.

All clothing shall bear SABS standard applicable to the clothing industry.

Clothing shall be manufactured to comply to all appropriate SABS Standards and

norms associated with uniform clothing as applicable to the Government Printing

Works.

Please note that the samples will be evaluated by the project manager based on

material quality and colour of the fabric required.



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The appointed bidders shall make provision for taking of measurements of personnel

at Government Printing Works, 149 Bosman Street Pretoria, at a determined date from

the Project Manager.

Provision shall be made by the appointed bidders to deliver all items at 149 Bosman

Street Pretoria and or 83 Visagie Street.

All incidental cost shall be borne by the appointed bidders.

Defective items or items of incorrect size shall be replaced speedily and delivered at

no cost to Government Printing Works.

Compulsory Compliance schedule comprising all items shall be attached by each

bidder for ease of reference.

Should any additions or alterations to the documents as issued to Bidders be deemed

necessary prior to the date for submission of tenders, they will be issued to Bidders in

the form of Notice and will form part of the tender document.

The Notices to Bidders shall be completed where applicable by Bidders, signed, dated

and returned with the tender documents.

Government Printing Works reserve the right to request from the pool of appointed

bidders RFQ;s for new PPE or Corporate clothing that is not covered in this bid

specification.

1.28 Order and delivery of goods:

Goods may only be supplied to Government Printing Works on receipt of an official

order issued by Government Printing Works during the period of contract;

Prompt delivery is important and bidders must indicate on the Schedule of Prices, the

period of within delivery can be effected after receipt of official orders.

Realistic Delivery period will be taken in consideration when the contract is

adjudicated.

Only products manufactured in the Republic of South Africa will be considered; unless

DTI (Department of Trade and Industry) issue a letter for imported raw materials.

Samples will be submitted before an official order is placed; no deviations will be

accepted by Government Printing Works.



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Late delivery will be penalized as set out in the bid document.

During the contract period new items will be identified and these items will be procured

from the panel of suppliers appointed.

1.29: Deliveries & Penalties:

The appointed bidders will have to deliver the goods when requested by GPW

It is imperative that delivery be effected on or before the due date in terms of the

contract, and in the event of the contractor failing to do so, he/she will be required to

pay to the Government Printing Works a penalty charge equal to 5% of the total

outstanding quantities per day.

___________________ __________________

Signed Name in Print

________________ _________________

Capacity Date



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2. GENERAL REQUIREMENTS

WHAT IS PERSONAL PROTECTIVE EQUIPMENT AND CORPORATE

CLOTHING?

Personal protective equipment, commonly referred to as “PPE”, is equipment

worn to minimize exposure to hazards that cause serious workplace injuries and

illnesses. These injuries and illnesses may result from contact with chemicals,

physical, electrical, mechanical or other workplace hazards. Personal protective

equipment includes the following items:

Corporate clothing is worn on a daily while at work. In some cases, this is simply

a certain look called corporate dress and is made up suiting and a dress skirt with

the proper accessories.

Dust coat (men)

Two piece overalls

Ladies short and long sleeve dust coat

PVC Rain suit

Waistcoat reflective vest

Kidney belt (forklift drivers/lifting heavy objects

Safety shoes/Boot (men& ladies)

Hard hat (falling objects/stores)

Disposable dust masks

Moulded dust/ chemical masks

Respirators twin cartridge neoprene half masks

Respiratory cartridge

Clear UV5000 safety goggles

Headphones

Corded double flanged earplug

Chemical Resistant safety gloves

Ninja safety gloves (lifting purpose)

Hand protection gloves

T-shirts – requires DTI letter

Polar fleece beanie

Men polar fleece jacket

Ladies polar fleece jacket

6 Pawel cap

Gum boots (male/female)

Knee pads

Golfers Golf Shirt (male/ female)

Warm jackets



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Bullet proof vest

Unisex dry-mac

SECURITY

Parabellum shoes men

Parabellum shoes ladies

Suits Men Jacket

Suits Men Pants

Ladies Pants

Ladies shirts

Men shirts

Ladies shirts

Men Pants

Ladies suit – Jacket

Ladies suit – trousers or skirts

Short sleeve jersey

Long sleeve jersey

Men tie

Ladies scarf

3. LOCAL PRODUCTION AND CONTENT

3.1 Regulations 9 of the Preferential Procurement Regulations, 2011 pertaining to the

Preferential Procurement Policy Framework Act, Act no 5 of 200 provides for the

designation of sectors in line with national development and industrial policies for

local production.

3.2 To give effect to the above requirement the textiles, clothing, leather and footwear

sector has been designated for local production and content with a minimum

threshold of 100%.

3.3 Only locally produced or locally manufactured textiles, clothing, leather and

footwear from local raw material or input will therefore be considered. If the raw

material or input to be used for a specific item is not available locally, bidders

should obtain written authorisation from the Department of Trade and Industry (The

DTI) should there be a need to import such raw material or input. Letter of the

authorisation letter must be submitted together with the bid document at the closing

date and time of the bid. Failure to submit this letter will invalidate your bid and

bidder will be disqualified.



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3.4 Bidder must also complete SBD 6.2 to indicate which portion is local and which

portion is imported raw material.

4 PRICING STRUCTURE

4.1 All prices must include VAT and delivery.

4.2 Complete pricing as per the price schedules.

4.3 Price will be determine via the three quote system.

4.6 Payment shall be made in SA currency within 30 days of receipt of invoice

5 TENDERER UNDERTAKINGS

5.1 Provide the service in accordance with the highest professional standards;

5.2 Ensure that it has suitable staff and sufficient resources at all time in order to

properly render the Service to the Institution for the period of three years

5.3 At all times act in an ethical manner and refrain from any corrupt business

practices;

5.4 Perform the Services during the Hours except where specifically or emergency is

required by The Institution at no additional cost.

5.5 Ensure that it has sufficient contingency plans in place and agree that it shall at all

times be responsible to The Institution for the fulfilment of its obligations under

this tender. To that effect, the Tenderer warrants to The Institution that the

execution of this tender shall not be adversely affected by any labour issues of

whatsoever nature that may arise between the Tenderer and its employees,

including any strike action or go slow whether protected or unprotected.

5.6 Comply with all applicable laws.

5.7 Invoice The Institution for Services rendered in the required format and in a timely

fashion;

5.8 Ensure that it together with its personnel observe and adhere to The Institution’s

security policies and procedures, especially those policies that relate to access

to The Institution’s premises;



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5.9 To ensure that the offer submitted is strictly to GPW specification, no alternative

offers will be accepted.

5.10 Tenderer will not remove any pages from the original bid but for items for which

you do not wish to tender, mark “No offer”

5.11 Ensure that all pages of the bid specification are signed and all documentation

which is required to submit is in the bid document on the date of closing.

6.THE INSTITUTION UNDERTAKES TO

6.1. Cooperate with the Tenderer at all times for purposes of facilitating the

timeous and efficient delivery of the Services;

6.2 Appoint an official from GPW to manage the Agreement on behalf of The

Institution;

7. ETHICAL BUSINESS PRACTICE

7.1 The Institution has a policy of zero tolerance regarding corrupt activities. The

Tenderer shall promptly report to The Institution and the relevant authorities

any suspicion of corruption on the part of their Staff, as well as any behaviour

by any of those persons that is likely to constitute a contravention of the

Prevention and Combating of Corrupt Activities Act, 2004 (Act no 12 pf 2004).

7.2 It the results of any audit of the Services conducted by or on behalf of The

Institution indicates the possibility of corrupt activities, improper or fraudulent

practices or theft, The Institution shall, after allowing the Tenderer reasonable

opportunity to investigate that possibility, have the right either by itself, or by

requesting the police, to investigate all the relevant circumstances, to question

any relevant Staff of the Tenderer or a third party and the Tenderer shall use

all reasonable efforts to facilitate any such investigation or enquiry. In the event

that an act of corruption, fraud or theft is proven, The Institution shall be entitled,

om written notice to the Tenderer, to immediately terminate this Agreement and

either assume the provision of the Service itself, or appoint a third party to

render the services.



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8. TAX COMPLIANCE

8.1 The Tenderer will ensure that they are in full compliance with all the applicable

laws relating to taxation in the Republic of South Africa.

8.2 The Government Printing Works will at any time request a CSD printout, during

the duration of the agreement.

8.3 The Tenderer will ensure that the supplier/manufacturer is in full compliance

with all the applicable laws relating to taxation in the Republic of South Africa

9. CONFIDENTIALITY

9.1 The Tenderer shall not during the term of this Agreement and after its

expiration, disclose confidential information relating to the series, this

agreement or The Institutions business or operations to any third party without

the prior written consent of The Institution.

9.2 Where the Tenderer is not certain about the confidentiality or otherwise

information, it shall treat information as confidential until otherwise advised by

The Institution.

9.3 Where the Tenderer is called upon to disclose confidential information of The

Institute due to legal process, the Tenderer shall within two days of being so

called upon notify The Institution of such an event.

10. WARRANTIES

10.1 The Service Provider hereby represents and warrants that:

10.1.1 It is acting as the Principal and not an agent of an undisclosed principal;

10.1.2 It has the necessary skills, expertise, experience and resources that are

required for the rendering of the service.

10.1.3 It has all the necessary licences, certificates, authorisations and consents

required under the laws of the Republic of South Africa or under any other

applicable jurisdiction for the provision of the services and that it shall comply

with the same.



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10.1.4 Its employees, agents, representatives and sub-contractors shall observe

and comply with warranties, obligations and liabilities of the Tenderer in terms

of the Agreement (irrespective whether or not The Institution has consented

thereto that the Tenderer may use agents or representatives or sub-contractors

to perform part of the Service or assist the Service Provider therein.

10.1.5 It shall for the duration of this tender be fully cognisant of and comply with

any relevant legislative or regulatory requirements and/or rulings or codes of

practice of, including those of IATA and/or any other competent authority or

industry body that has jurisdiction over the provision of or is relevant to the

Services under the Agreement.

10.1.6 It shall at all times strictly comply with all Applicable Legislation and The

Institution’s Data protection policies and procedures in force, from time to time,

and any further requirements of which The Institution may, from time to time,

advice the Service Provider in writing, or which may be required by legislation,

regulation or any relevant industry body, whether within the Republic of South

Africa or elsewhere in the world.

10.1.7 It shall regularly ensure that an up-to-date back-up copy of all Data provided by

The Institution and/or The Institution’s staff is undertaken and maintained.

10.1.8 To comply with The Institution’s instructions

10.1.9 Not to give unauthorised warranties.

10.1.10 To inform The Institution of disputes with Tenderer or third parties.

10.1.11 To keep books of accounts and records and to allow inspection of books.

10.1.12 The Service Provider shall reimburse The Institution for all costs, damage and

expenses incurred or suffered by The Institution due to the Tenderer non-

compliance.

11. QUANTITIES

11.1. The quantities given in the bid specification are estimated quantities and are

furnished only for the information of tenderers. Government Printing Works are

in no way bound to purchase the full estimated quantity during the contract

period.



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11.2 Orders will be placed from time to time during the period of the contract for such

quantities as may be needed to meet the requirements of the Government

Printing Works.

12 TENDER SUBMISSION

12.1 Tenderers are requested to initial each page of the RFT Document and sign in

full where appropriate.

Tenders must be submitted: in duplicate hard copies (i.e. 1 original and 1 copy

of the original) no later than the Closing Date; and

deliver Returnable Documents to:

TENDER BOX HAND DELIVERY

The tender box is situated:

Next to the Main entrance,

149 Bosman Street,

PRETORIA,

Republic of South Africa

Ms. AM du Toit

Government Printing Works

149 Bosman Street, PRETORIA


All Returnable Documents must be returned, duly completed and signed, where

required, as part of the Tender Submission.

The documentation must be completed in ink and only hard copies of the

completed RFT must be submitted. Please note that no e-mail submissions will

be accepted.

13. COLOUR

13.1 Upon acceptance of a tender the Government Printing Works and Tenderer shall

agree on the actual colour required for the items.

14. RIGHT TO PURCHASE OUTSIDE OF THE CONTRACT

14.1 The Government Printing Works reserves the right to purchase from any source,

at any time, any quantity of any of the items or sub-items if appointed bidders

cannot meet delivery deadline.



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15. LABELLING

15.1 Products must comply with the labelling requirements as set out in the following

legislation:

Merchandise Marks Act no 17 of 1941 (section 10 and 11)

General Notice 1831 of 2006

Code of practice – SANS 10011:2007 Care-labelling of textile piece goods,

textiles articles and clothing

Code of practice – SANS 10235:2007 Fibre-content labelling of textiles and

textiles products

Customers and excise Act (section 113 (8))

15.2 For textile, apparel, footwear and travel goods products, it is required that a label

be permanently applied in a conspicuous place stating in legible manner the

country of origin. The labels must conform to the South Africa national

standards for fibre content and care labelling published in the Government

Gazette dated 30 June 2000.

15.3 The Merchandise Marks Act provides that imported goods may not bear marks

given the misleading impression that they originate in South Africa.

15.4 There will be no exemptions from labelling requirements.

16. TESTING

16.1 Items must comply with standards/specifications as stated in the bid document

16.2 South African Bureau of Standards: SANS, ISO and CKS specifications are

available form SABS offices countrywide. Obtaining of such specifications will

be the responsibility of and for the account of the prospective bidder.

Details: Physical Address: 1 Dr Lategan Road, Groenkloof Pretoria; Tel no:

(012) 428-6883; email: [email protected].

16.3 South African National Accreditation System (SANAS).




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Detail: Physical address: The DTI Campus, 77 Meintjies Street, Sunnyside,

Pretoria. Tel no: (012) 394-3760

17. LOCAL CONTENT INITIATIVE OF THE DTI

17.1 2011 (SATS 1286) – local content technical specification published

17.2 September 2012 – SABS appointed as local content verification agency by the

DTI

17.3 July 2013 – local content verification office established and capacitated

17.4 November 2014 – issued first verification certificate

17.5 Treasury released instruction note to re-confirm local content verification to be

conducted by SABS.

18 OBJECTIVES OF LOCAL CONTENT WITHIN PPPFA LEGISLATION

18.1 Supporting economic growth and job creation

18.2 Stimulating local manufacturing

18.3 Attracting new investments, foreign direct investment in particular

18.4 Leveraging public expenditure

19 FABRIC SUPPLIER/MANUFACTURER)S)

19.1 A letter from the fabric manufacturer where the fabric will source from,

conforming firm supply arrangements, must be submitted.

19.2 A capability report from the fabric manufactured/s must be submitted. The

capability report must not be older than twelve months (12). The capability must

accompany the bid at closing date and time of the bid.

19.3 Failure to comply with this condition will invalidate the bid and bidder will be

disqualified.



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20. PRODUCT ADHERANCE/BRAND CHANGE

20.1 In the event where a bidder offers a specific brand against an item and the item

is subsequently awarded to the bidder, it is required of the successful bidder to

continue to supply the brand awarded throughout the contract period.

20.2 In the event that the brand is discontinued, Government Printing Works must

be notified of such an occurrence

20.3 Bidders are not allowed to deliver a different brand other than the brand awarded

to them prior and approval of brand change from Government Printing Works.

20.4 SUB-CONTRACTING THE WORK

Should the goods or services required under this contract be subjected to the

Tenderer sub-contracting the work, the Tenderer shall be required (for

adjudication purposes) to submit together with the tender a letter of

undertaking from the Sub-Contractor indicating the Sub-Contractor’s

willingness to supply the Tenderer the goods or services required for the full

duration of the contract period. Failure to comply with this condition may

prejudice the tender.

Further to the above, it must be noted that the Government Printing Works shall

not be held liable for any payments whatsoever to the Sub-Contractor and such

arrangements shall rest between the Tenderer and the Sub-Contractor.

20.5 GUARANTEE/WARRANTY/DEFECTS LIABILITY PERIOD

6 Months on quality of uniforms.



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21. FABRIC SPECIFICATIONS (DA GAMA TEXTILES)

Composition 33C/67P

Warp (Tex) 35

Wept (Tex) 35

Weave 2/1 TWILL

Finished details

Ends/CM 38

Picks/CM 22

O/Width/CM 150

Mass gsm 235

Tensile Strength:

Warp 1050

Weft 600

Stability %

Warp 3

Weft 3

Colour fastness

Wash 4

Rub 4

Light 4



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22. REASONS FOR DISQUALIFICATION

22.1 The Government Printing Works reserves the right to disqualify any bidder which

does any one or more of the following, and such disqualification may take place

without prior notice to the offending bidder, however the bidder shall be notified

in writing of such disqualification:

22.2. bidders tax that is non-compliant on CSD Report on the closing date and time

of the bid;

22.3. bidders who submitted incomplete information and documentation according to

the requirements of this RFT;

22.4. bidders who submitted information that is fraudulent, factually untrue or

inaccurate, for example membership that do not exist, BEE credentials,

experience, etc.;

22.5. bidders who received information not available to other vendors through

fraudulent means; and/or

22.6. bidders who do not comply with mandatory requirements as stipulated in the

RFT

22.7. there shall be no public opening of the Bids received; however, the list of bids

received will be published on the Government Printing website within 10 days

after the closing date. There shall be no discussions with any enterprise until

evaluation of the proposal has been completed.

22.8. No Bids from any bidder with offices within the RSA shall be accepted if sent

via the Internet or e-mail.

22.9 Bidders must score more than 75 points for functionality to move to final stage

(Price/BBBEE)

23. TERMINATION

23.1 Tender will terminate on the 30 November 2023.



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24. The following mandatory conditions will govern the contract between

Government Printing Works and the successful bidder (General

Information)

Requirement ACCEPT NOT ACCEPT

24.1 Bidders are invited to offer the Service in

accordance with the specifications and the

conditions within this document.

24.2 The successful Bidder/s will be contracted to

procure the Service for a period of three years.

Prices will be determined via the 3 qoutations

Interpretation of requirements ACCEPT NOT ACCEPT

24.3 The Bidder/s shall accept Government

Printing Works interpretation of any specific

requirements in the Bid documents or

Specifications should there be a difference of

interpretation between the Bidder/s and

Government Printing Works.

24.4 Should any dispute arise as a result of this

Bid and/or the subsequent contract, which cannot

be settled to the mutual satisfaction of the Bidder/s

and Government Printing Works, it shall be dealt

with in terms of General Conditions of Contract of

this document

24.5 Should there be any discrepancies between

the Bid conditions and any other documentation

that forms part of this RFT, the Bid conditions shall

take preference.



______________________

24.6 Fully comprehensive service documentation

shall be supplied in English by each Bidder, which

shall explicitly and detail, describe the service/s

offered. This documentation shall include

sufficient detail to clearly give the reader a precise

and unambiguous description of the service/s

offered. Incomplete or incomprehensive service

documentation will result in rejection of the offer.

24.7 Bidder’s name, address and tender number

should clearly appear on the outside of tender

documents and on envelope.

Selection ACCEPT NOT ACCEPT

24.8 Acceptance of any Bids will only indicate,

without any obligations on the part of either

Government Printing Works and/or a Bidder, the

willingness of such parties to enter into

negotiations, which may or may not result in a

contract/order as the case may be.

24.9 Government Printing Works reserve the right

to make a selection solely on the information

received in the Bids or to negotiate further with one

or more Bidder/s.

24.10 The Bidder/s selected for further

negotiations, if any, will be chosen on the basis of

the greatest benefit to Government Printing Works

and not necessarily on the basis of lowest price or

any other criteria.

24.11 Should Government Printing Works

consider it necessary, the Bidder/s shall agree to



______________________

an inspection of the resources and works of the

Bidder, if so required?

24.12 Should Government Printing Works

consider it necessary; Government Printing Works

will visit the Bidder/s customer sites?

24.13 In the event of requirements for additional

PPE and Corporate clothing not covered in this

specification, GPW will use the pool of appointed

service providers on a three quotation basis.

Government Printing Works rights ACCEPT NOT ACCEPT

24.13.1 to cancel this RFT at any time;

24.13.2 not to accept any Bids;

24.13.3 to accept one or more Bids for further

negotiation and;

24.13.4 to contact any Bidder during the

evaluation period, to clarify information only,

without informing any other Bidder.

Copyright ACCEPT NOT ACCEPT

24.14 The specifications are the intellectual

property of Government Printing Works.

24.15 The contents of any specifications are the

property of Government Printing Works and are

confidential. It shall not in any manner be

reproduced, destroyed, lent or given away without

the permission.



______________________

Alternative suppliers ACCEPT NOT ACCEPT

24.16 Orders shall be placed with the appointed

service providers as and when necessary.

Government Printing Works will appoint a

maximum of 15 bidders on this pool. Government

Printing Works Procurement will on rotation basis

sent out three RFQ request to the pool of

appointed service providers to quote on the

various items in the bid specification.

During the contract period Government Printing

Works might add new items to the current contract,

the appointed bidders will be required to supply

these items.

24.17 Bidder must also submit: A written

statement to the specification of Government

Printing Works by the bidder, that none of his

personnel have any involvement of interest in the

bidder’s business.

Service approval ACCEPT NOT ACCEPT

24.18 The Procuring of the Services shall not take

place until Government Printing Works has given

final approval of all procedures.

Additional Criteria ACCEPT NOT ACCEPT

24.19 Government Printing Works will evaluate

the bids against the following criteria:

Compliance to the Specifications/ Functionality-Bidder needs to score 75 or above to progress to stage 4 (Price/BBBEE)



______________________

Price

Suppliers having a Level 1 or 2 BBBEE status (20)

Compliance to Bid Condition

Addenda ACCEPT NOT ACCEPT

24.20 In the event that modifications, clarifications

or additions to the RFT become necessary, all

Bidders will be notified, in writing, addenda to this

RFT.

Preparation Cost ACCEPT NOT ACCEPT

24.21 All cost incurred in the preparation,

presentation and demonstration of the response

shall be for the account of the bidder. All

supporting documentation, manuals and samples

submitted with RFT will become Government

Printing Works property unless otherwise stated

by the Bidder/s at the time of submission.

Confidential Material ACCEPT NOT ACCEPT

24.22 Any material submitted by the Bidder/s,

which is considered to be confidential in nature,

must be clearly marked as such.

Payment Terms – Local Creditors ACCEPT NOT ACCEPT

24.23 Payment will be effective within 30 days

from date of invoice.

Detailed specification ACCEPT NOT ACCEPT

24.24 The appointed service providers shall be

required to supply and deliver uniforms in



______________________

accordance with each dress Code as indicated in

price schedule.

24.25 All uniforms supplied must be new and

manufactured from 100% cotton where applicable.

24.26 All shoes supplied are to be made of

genuine leather. All items supplied are to be

packaged in plastic or in any other suitable

packaging.

24.27 Any defective items supplied must be

immediately removed and replaced with new.

24.28 All items supplied that requires insignia,

monograms, badges etc. must be communicated

with the persons listed in the tender document to

ensure that they have the correct Dimensions,

names etc.

24.28 The cost for the supply and delivery of all

items listed herein must include for the costs of all

labour, plant, materials, delivery, incidental cost

associated.

Items will be purchased as and when required,

except where otherwise indicated. Government

Printing Works is not obliged to purchase the

estimated annual quantity as stipulated.

24.29 All shoes, shirts, pants, skirts, jerseys, boots

etc. sizes are to meet South African standards.

24.30 The final sizes will be confirmed when the

orders are placed.

24.31 This contract covers the supply and delivery

of protective clothing, corporate clothing and other

PPE.



______________________

Capability report

ACCEPT NOT ACCEPT

24.32 The capability report must be issued by an

organisation accredited or recognised by

SANAS. The capability report must address

manufacturer capability and capacity to

manufacture the product (s), Need to

address the following:

Production capacity and capability

Company organisation

Facilities

Quality control systems

Incoming inspections

In-process quality control

Final inspection

Packaging

Non-conforming product

Security vetting

24.33. Directors of the company shall be subjected

to a security vetting upon commencement

of the contract. The screening is valid for 12

months and shall be renewed on an annual

basis.

24.34. In the case of a joint venture agreement the

following needs to be part of the agreement;

The Parties hereby agree to constitute a

joint venture for the purposes and on the

terms and conditions contained in the

agreement signed between the two Parties.

The scope and object of the Joint Venture

is to secure and implement the Contract.

Each party remains and severally liable to

GPW to render the services in terms of the



______________________

Contract for which the agreement is

intended.

Joint Venture Party must be a level 1 or 2

contributor.

24.35. Make no award (e.g. reject all Tender

Submissions), appoint a pool of

suppliers (minimum of 15 or award

only a portion of the services required

under this RFT;

24.36 Three quotations will be sourced and

normal procurement process will be

followed based on price and BBBEE

scoring to determine the successful

bidder.

25 TENDER DOCUMENTATION

25.1 The document compact contains the following:

25.1.1 SBD documents namely Annexure SBD 1 (invitation to bid); Annexure SBD 4

(declaration of interest); Annexure SBD 6.1 (preference point claim form),

annexure SBD 6.2 (local content), Annexure SBD 8 (declaration of past SCM

practices); and Annexure SBD 9 (certificate of independent bid determination).

25.1.2 The Tenderer shall check the numbers of the pages and should any be missing

or duplicated, or the reproduction be indistinct, or if any doubt exists as to the full

intent and meaning of any description, or this document contains any obvious

errors, the Tenderer shall notify the contact persons as indicated in par. 34 of

this RFT document, immediately for rectification. No responsibility or liability

whatsoever will be admitted in respect of errors in any tender due to the above-

mentioned causes.



______________________

26 EXTENT OF SERVICES

In terms of this tender, the Successful Respondent will be responsible for the

following:

26.1. Supply of various types of personal protective equipment to the Government

Printing Works as indicated in the bid specification.

27. SUPPLIER DUE DILIGENCE

The Government Printing Works reserves the right to conduct supplier due

diligence including site visits prior to final award.

28 IMPORTANT DATES AND TIMES

28.1 Key Dates and Activities

The table below lists certain key dates and activities relevant from time of

Issuance of this RFT until the Closing Date:

No Description Date and Time

1 RFT Documents available on website

04 September 2020

2 Last date to submit written clarification questions

17 September 2020

3 Last date for GPW to respond to written

questions, if any, in writing

18 September 2020

4 Closing Date

25 September 2020

Any time or date in this RFT is subject to change, at the discretion of GPW. The

establishment of a time or date in this RFT does not create an obligation on the

part of GPW to take any action, or create any right in any Tenderer that any

action be taken, on the date established or on any other date. GPW may in its

sole discretion vary or extend any time or date in this RFT.



______________________

28 ADDITIONAL INFORMATION AND ENQUIRIES

To enable the Respondent to attain a reasonable degree of understanding of

GPW’s requirements under this RFP, Respondents may submit written questions

via e-mail to the contact person as indicated per Section A paragraph 28.1 of this

RFT document.

No late Tender Submission will be accepted regardless of how late it is.

29 JOINT VENTURES/CONSORTIUMS

If contemplating a JV or consortium, Tenderers should submit a signed JV or

consortium agreement between the parties clearly stating the percentage split

of business and the associated responsibilities of each party. The agreement

should also state in very clear terms that the parties will be jointly and severally

liable to GPW, despite the split of business and associated responsibilities.

In the case of incorporated JV or consortium, the incorporated JV or

consortium must submit a valid B-BBEE verification certificate in its registered

name. (Both parties)

In the case of unincorporated JV or consortium, the unincorporated JV or

consortium must submit a consolidated valid B-BBEE certificate as if it was a

group structure and such scorecard must have been prepared for this RFT in

particular.

30. COMMUNICATION

30.1 All communication between the Respondents and GPW before the

Closing Date must be made to the following GPW contact person:

Mr. Vutomi Mathebula

Email address: [email protected]

Tel: +27 12 748 6317

Ms Annamarie du Toit

Email address: [email protected]

Tel: +27 12 748 6292/ 082 809 2176





______________________

31 IMPORTANT NOTICE

Manufacturer must be a level 1 or 2 BBBEE contributor.



______________________

32. PPE SPECIFICATIONS

Picture Description

DUST COAT Dust coat 65/35 Polycotton yarn 195gsm Hanger loop Chest pocket with division Concealed press studs Two large patch pockets

Physical Properties:

Dust coat Concealed stud front fastening,. Made from 235g 65/35 Poly Cotton Yard

material Size 28 - 60

Logo of Government Printing Works embroiled on the front left side in the original colour scheme approximately 5-7 cm square.

Estimated quantity per annum: 1000

LADIES SHORT AND LONG SLEEVE DUST COAT DUST COAT Dust coat 65/35 Polycotton yarn 195gsm Hanger loop Chest pocket with division Concealed press studs Two large patch pockets


Dust coat

http://www.liveforless.co.za/images/stories/virtuemart/product/Dust_Coat_65_35__50754c604bd4c.jpg

http://www.promodc.co.za/assets/images/products/06f37b9a09c3265af4cde8abcba58313f196645a_1_v.jpg



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Concealed stud front fastening,.

Made from 235g 65/35 Poly Cotton Yard material

Size 28 - 60



TWO PIECE OVERALLS

Basic 65/35

195gsm

Poly cotton yard

Tipple stitch

Inner leg

Bar track seams

Sizes 28 – 60

GPW logo to be sewn on the left breast of jacket.

Jacket: Colour: Navy blue

SABS cut

Large pocket

Must be fitted with YKK zips

Zip fronts must be concealed

Trousers:

Half elasticated waist

Minimum of 5 belt loops

2 x swing pockets

1 x back pocket

Label must provide the following info:



______________________

Jacket: the chest and waist size designation. Trouser: must bear the info about the chest size of the jacket that would normally be worn with that pair of trousers, for example chest 102 waist 92. Please note that GPW will not order the conti suits as a set but individually.


PVC RAIN SUIT Description


Made from 320 gram PVC material Jacket fastens with press studs and has a

draw string hood Trousers are elasticated Colour: Dark Blue Sizes S – 5XL Rip stock (Taslam Polyester) 100% waterproof Wind proof and durable Rubberised & flannel lined Stitching: Welded and stitched for extra

strenght


http://www.liveforless.co.za/images/stories/virtuemart/product/PVC_Yellow_Rains_4c050350f0e22.jpg



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WAISTCOAT REFLECTIVE VEST

Antistatic & flame retardant


Colour: Lime reflective vest

ID pocket

Zip closure

100 % polyester Tricot/ Mesh fabric

100% waterproof

Wind proof and durable

Rubberised & flannel lined

Stitching: Weled and stitched for extra strength

Sizes S – 5XL

Coluor - Lime


KIDNEY BELT (FORKLIFT DRIVERS/ LIFTING HEAVY OBJECTS) Description

200mm elasticised kidney belt

Made from elasticated nylon with flexible support ribbing.

Sizes S – 5XL


http://www.liveforless.co.za/images/stories/virtuemart/product/Waistcoat_with_R_4c035cb2ead84.jpg



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SAFETY BOOT/SHOES (MEN& LADIES) Description Style 8024 Lemaitre HAWK Style 51003 Bova Paris Style 71441 Bova Multi Style 71442 Bova Adapt boot Style 40001 Bova HAWK Style 40002 Bova Dakota

Materials

Upper Full Grain High Quality Buffalo Leather c/w S2 Water Resistant Coating

Lining Breathable and Abrasion Resistant Tai-brella (equivalent to Cambrelle)

Inner Sole Biagioli IBITECH 252 2mm Foam Insole Board

Toe Cap Wide Profile Esjot Carbon Steel #459 Eyelet Nickel-free D-Rings Sole Dual Density Poly Urethane Rebel Sole

Specifications

Sole Temperature Maximum Oil & Acid Resistance Slip Resistance Crack Resistance Toe Cap Anti Static Properties Water Applications Sizing Lifespan Size 3 – 13


http://www.simplyworkwear.co.za/images/BOVA BREMEN-B-20001.png



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HARD HAT (FALLING OBJECTS/ STORES) SABS APPROVED

Physical Properties

Safety helmet with a versatile new shell design without rain trough. Complete with 300mm accessory slots and 4 point nylon web suspension with forehead comfort band and crown pad. 4 Point chin strap anchorage and 3 level height adjustment. The ratchet adjustment headband offers a firmer and more comfortable fit.

Materials: Shell – HDPE (High Density Polyethylene)

Standards: SABS: SANS 1397 : 2003 and GME HH 2005-02-17

Weight: 379g

Size: One size fit all


Colour: Yellow

http://www.liveforless.co.za/images/stories/virtuemart/product/A29RL_Safety_Cap_4bfa57efbac3b.jpg



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DISPOSABLE DUST MASKS Code: Particulate respirator 8810 Size: One size fit all


MOULDED DUST/CHEMICAL MASKS FFP2SL Dust Mask Valve (SH9250V)

FFP2SL Dust Mask/Mist Respirator with Valve.


A low profile mask offers a better fit with glasses and goggle.

A soft inner lining offers more comfort and less irritation.

Low breathing resistance increases workers acceptance.

Exhalation valve offers comfort and durability. Smooth, pre stretched head straps offer a

good fit and comfort over the head and neck. Contoured adjustable nosepiece offers

maximum performance.

Standards:

CE EN149 FFP2S SABS SABS Homologation No: 33723 – Approval No

AZ2003/39 Size: One size fit all

http://www.liveforless.co.za/safety-products/safety-products-and-ppe-equipment/respiratory-protection/disposable-dust-masks/moulded-dust-chemical-masks

http://www.liveforless.co.za/images/stories/virtuemart/product/FFP2SL_Dust_Mist_4c067d03ed584.jpg



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RESPIRATORS Serve to protect the user from breathing in contaminants in the air, thus preserving the health of one's respiratory tract. The respirator functions by filtering out chemicals and gases, or airborne particles, from the air breathed by the user.

TWIN CARTRIDGE NEOPRENE HALF MASK Twin Cartridge Neoprene Half Mask (RN550030M & RN550030L)

Twin Cartridge Neoprene Rubber Half Mask.


• Face piece made from soft, hypoallergenic elastomer.

• Contoured sealing flange, cradle suspension system and Headband yoke.

• Exceptionally low breathing resistance. • Positive pressure fit check without removing

cover, eliminates the risk of improper seal and reduced protection due to lost or worn sealing gaskets.

• Minimizes replacement parts, ease of maintenance and no cartridge receptacles to clean

Standards:

EN140 NIOSH/MSHA Certified Size: One size fit all


http://www.liveforless.co.za/images/stories/virtuemart/product/Twin_Cartridge_N_4c07691d0b2fb.jpg



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RESPIRATORY CARTRIDGES Particulate Filter (RN75008)

Properties:

Highly Toxic Particulate Filter. (P3) (99.97% Minimum Filter Efficiency)

Uses:

Approved for respiratory protection against dusts, fumes and mists having a time weighted average less than 0.05 milligram per cubic meter, asbestos containing dusts and mists and radionuclides

Standards: EN143 CE0194


http://www.liveforless.co.za/safety-products/safety-products-and-ppe-equipment/respiratory-protection/respiratory-cartridges

http://www.liveforless.co.za/images/stories/virtuemart/product/Particulate_Filt_4c0775a3661e2.jpg



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CLEAR UV5000 SAFETY GOGGLES Clear UV5000 Safety Goggles (SG-54F)

Safety Goggles UV Protection - Physical Properties

Safety Goggles UV Protection, flexible PVC frame provides comfort, fit and seal.

A neoprene strap for better resistance to solvents and chemicals

Indirect ventilation at the top and bottom. A full wide angle frame to give good peripheral

vision, and to fit over prescription eyewear. Lenses are protected with North’s exclusive

4A coating: Anti Fog, Anti Scratch, Anti UV 99.9%, and Anti Static.

Maximum panoramic and peripheral field of vision.

Standards: Meets ANSI AS1337

Size: One size fit all


http://www.liveforless.co.za/images/stories/virtuemart/product/Clear_UV5000_Gog_4bf6600eb4279.jpg



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Personal Protective Equipment in Health Care (Headphones) Size: One size fit all


CORDED DOUBLE FLANGED EARPLUG Corded Double Flanged Earplug (Duo-Flange)

Physical Properties

Double flanged earplug made from non-toxic highly durable silicone rubber

Description

Corded double flanged earplug NRR 26 - Physical Properties

Double flanged earplug made from non-toxic highly durable silicone rubber that can be sterilised in boiling water. Has a double flanged design that provides multi-surface sealing over a wide range of ear canal sizes.

NRR 26 decibels.

https://www.bing.com/images/search?view=detailV2&ccid=G/BYabJU&id=0008F1AA2B875BC53A2A0603AD82233B6F22BF1D&thid=OIP.G_BYabJUTtidK54xT1HnWQAAAA&mediaurl=http://www.workengsolutions.ca/Blog/Uploads/Post/Ear+Protection.jpg&exph=250&expw=250&q=Personal+Protective+Equipment+Ear+Plugs&simid=608013268782876759&selectedIndex=8



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Standards: EN 352-2, SABS Compliant


CHEMICAL RESISTANT SAFETY GLOVES Chemical Resistant Glove (latex/neoprene) Description

Latex / Neoprene Chemical Resistant Glove

Description:

Heavy weight 28 mil (0.70mm) thick flocklined, Neoprene over latex

bi-colour glove (blue over yellow), 12" (30cm) length, gauntlet.

Chlorination treatment

Material: Yellow natural latex with blue Neoprene and cotton flocked lining

Size: Small – X-Large


http://www.liveforless.co.za/images/stories/virtuemart/product/Chemical_Resista_4bff9c69df2ad.jpg



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NINJA SAFETY GLOVES (LIFTING PURPOSES) Ninja Lite Gloves - anti cut/abrasion/tear/puncture protection

Description: Extreme Tactile Sensitivity Physical Properties:

Ultralight Fashion grade Nylon shell with feather light Polyurethane coating. Excellent wet, dry & light oil grip. Approx 30% lighter than traditional Nylon/PU gloves, providing unparalleled tactile sensitivity.

Size: 9.5 Standards: EN 388 1994



HAND PROTECTION GLOVES

Work gloves off white and or yellow

White isolated background



http://www.liveforless.co.za/safety-products/safety-products-and-ppe-equipment/hand-protection/ninja-gloves

http://www.liveforless.co.za/images/stories/virtuemart/product/Ninja_Lite_4bfa7fbff0be2.jpg

https://previews.123rf.com/images/63ru78/63ru781803/63ru78180300063/97000670-hand-protection-work-gloves-yellow-white-isolated-background-.jpg



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T-SHIRTS Description

Comfortable t-shirts to wear under overalls

Material: 100% Cotton

Sizes S – 5XL Crew neck Double stitching Colour: White


Colour: White

Estimated quantity per annum: on request

POLAR FLEECE BEANIE

100 % Polyester Micro

Colour: Black

Used for outdoors

Turn-up

Colour: Black



http://www.liveforless.co.za/safety-products/safety-products-and-ppe-equipment/protective-clothing/t-shirts

http://www.liveforless.co.za/images/stories/virtuemart/product/Tee_Shirts_4d42972d53118.jpg

http://www.promodc.co.za/assets/images/products/ff68bb4d43e0e12dcd1c493a5e4a2e9c601b2139_2_v.jpg



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MEN POLAR FLEECE JACKET Description

New anti-pill fleece with cover-seam stitch on front yoke for extra strength.

Double top-stitched hems,

Matching nylon zip with metal zip puller.

funnel neck collar

inseam pockets Composition

300g Polyester, anti-pill micro


Sizes S – 5XL

Colour – Navy blue


LADIES POLAR FLEECE JACKET Description

funnel neck collar

inseam pockets

cover-seam stitching on front yoke

double top-stitched hems

nylon zip with metal zip puller

elasticated sleeve hem

set sleeves Composition

300g polyester anti-pill micro fleece


Sizes S – 5XL

Colour – Navy blue


http://www.promodc.co.za/assets/images/products/d1654b47d2620e4a828c0387bea0799f17e3c7fb_4_v.jpg

http://www.promodc.co.za/assets/images/products/91d95e06f56a855f565243c80509fa5751b1a57a_5_v.jpg



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6 PAWEL CAP Description 6 Panel sandwich cap Composition

Cotton

Low profile

Structured

Velcro Closure

Pre curved peak

Colour: Black

Logo of Government Printing Works embroiled on

the front left side in the original colour scheme

approximately 5-7 cm square.


GUMBOOTS (MALE & FEMALE)

PVC Nitrile Rubber Mix

Wider foot shape for more comfort

Foot shape is compliant with SABS parameter

Ankle cups provides more support and eliminates ankle friction

Ankle support reinforced the Achilles tendon are additional support

Cleated pattern sole with closed heel

Extra deep tread lugs to provide excellent grip on all terrain.

Lower top band for ease while working

Sole foot bed with build-in foot shape

Fine knit nylon liner

Colour: Black

Size: 3 – 13


http://www.promodc.co.za/assets/images/products/fe9e95fba09851cbc3504596639e9e15f735aeb0_3_v.jpg

http://www.promodc.co.za/assets/images/products/214b5b6f099987b259912a59b0b76ebb1761c388_1_v.jpg



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KNEE PADS

Slip resistant flexible outer cap material. Scratch resistant.

Two adjustable rubber straps for a comfortable fit.

Moisture, rot and bacteria resistant (no fabric lining)


GOLFERS SHIRTS (MALE & FEMALE) Fabric 100% Polyester vested moisture management 1405

constructed three button placket supplied with a pocket

Logo of Government Printing Works embroiled

on the front left side in the original colour

scheme approximately 5-7 cm square.

Sizes S – 5XL

Colour: Lime/Navy blue


https://www.google.co.za/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=2ahUKEwjeuKLfw9DaAhVE6xQKHdWpDUkQjRx6BAgAEAU&url=https://www.brandability.co.za/shop/clothing/shirts/golf-shirts/&psig=AOvVaw2b-nA0wald1UjP-bEREUJz&ust=1524577455727438



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WARM JACKETS

Parka, shell (outer) ottoman polyester rainproof.

Inner polar fleece lining.

Concealed side entry pockets with zip closure –

concealed cell phone pocket –

elastic cuffs – stow away hood (fits into collar with hook and loop) – toggles – nylon zip with puller/all seams are heat sealed.




Sizes S – 5XL

And

UNISEX DRY-MAC

Outer fabric nylon water resisitant

Inner toweling fabric polyester 100%

Drawstring waist reinforced rib cuffs welted side pockets zip / hood

Colour: Black




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BULLET PROOF VEST A ballistic vest or bullet-resistant vest, often called a bulletproof vest, is an item of personal armor that helps absorb the impact and reduce or stop penetration to the body from firearm-fired projectiles and shrapnel from explosions, and is worn on the torso. Soft vests are made of many layers of woven or laminated fibres and can protect the wearer from small-calibre handgun and shotgun projectiles, and small fragments from explosives such as hand grenades

Estimated quantity per annum: on request .

GOVERNMENT PRINTING WORKS

SECURITY UNIFORM

PARABELLUM SHOES MEN Professional Bata is a line of footwear focused on those carrying out services, security, and courier, giving the user a good presentation where quality and comfort is present. BATA PARABELLUM SHOE. Soft toe cap Genuine Parabellam Shoe Rubber sole Colours: Black leather Sizes: 5 -12


https://previews.123rf.com/images/topvectors/topvectors1704/topvectors170400988/76831186-bulletproof-vest-colorful-vector-illustration.jpg



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CLAIRE SHOES LADIES Professional Bata is a line of footwear focused on those carrying out services, security, and courier, giving the user a good presentation where quality and comfort is present. BATA PARABELLUM SHOE. Soft toe cap Genuine Parabellam Shoe PVC sole Colours: Black leather Sizes: 3 -9


SUIT JACKET Jacket and pants must be from the same cut, made from the same fabric and intended to be worn together. Style: English

Single breasted

3 buttons with jacket flaps

No overlapping enough to permit buttoning

Notched lapels

Open breast pocket

Open side pocket

Colour: Black

Size: 28 to 60


https://batasa-wpengine.netdna-ssl.com/wp-content/uploads/2013/09/CLAIRE-858-788-60.png



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MEN LONG SLEEVE SHIRTS Reinforced top stitching Light weight fabric for coolness Matching buttons Single pocket

Fabric content 60 % cotton, 40 % polyester




Size: 28 to 60

Colour: Sky Blue Estimated quantity per annum: 200

LADIES LONG SLEEVE SHIRT

Front and back darts

Classy engraved duchess buttons

Classic fit is more tailored without being too fitted

High quality comfortable mix polyconnon fabric

French cuff




Size: 28 to 60

Colour: Sky Blue Estimated quantity per annum: 100



______________________

LADIES PANTS Shaped waistband for better fit Tripled stitched seams for extra strength Bar tack on all stress points Concealed YKK zip Industrial wash Colour: Black

Fabric content polyester 54%

Wool 44%

Elastane 2 %

Size: 28 to 60

The jacket and pants must be of the same material

Estimated quantity per annum 100

LADIES SKIRT Shaped waistband for better fit Tripled stitched seams for extra strength Bar tack on all stress points Concealed YKK zip Industrial wash Colour: Black

Fabric content polyester 54%

Wool 44%

Elastane 2 %

Size: 28 to 60

The jacket and skirt must be of the same material




______________________

LADIES JACKET

100 % polyester/ wool

Must have durability

Must be a washable, colourfast wrinkle 3 buttons with jacket flaps

No overlapping enough to permit buttoning

Notched lapels

Open side pockets

Colour: Black resistant fabric

Size: 28 to 60



LADIES PANTS

100 % polyester/ wool

Must have durability

Colour: black

Must be a washable, colourfast wrinkle resistant fabric

Size: 28 to 60





______________________

SHORT SLEEVE JERSEY

Acrylic 100%

500 g/m2

Colour: charcoal/black

Size: S – 5 XL




Used for outdoors


LONG SLEEVE JERSEY 10 Gauge heavy weight jersey

Acrylic 100%

500 g/m 2

Colour: Charcoal/black

Used for outdoords

No epau letters

Logo of Government Printing Works

embroiled on the front left side in the original

colour scheme approximately 5-7 cm square.

Size: S – 5 XL




______________________

MEN TIE

Polyester 100 %

Colour: Grey


LADIES NECK SCARF

Polyester 100 %

Colour: Grey




______________________

33. PRICING SCHEDULE

Overall Jacket Size Price each including vat, packaging and transport

28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60

Please state delivery lead-time: ______________________

Overall Trousers Size Price each including vat, packaging and transport

28

30

32

34



______________________

36

38

40

42

44

46

48

50

52

54

56

58

60


Overcoats short sleeve

Size Price each including vat, packaging and transport

28

30

32

34

36

38

40

42

44

46

48

50



______________________

52

54

56

58

60


Overcoats long sleeve


28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60



______________________


PVC Rain Suit Size Price each including vat, packaging and transport

Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-large


Waistcoat Reflective Vest


Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large




______________________

Kidney Belt (Forklift Drivers/Lifting Heavy Objects


Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large


Safety Boot/Shoes 8024 Lemaitre HAWK


3

4

5

6

7

8

9

10

11

12

13




______________________

Safety Boot/Shoes 51003 Bova Paris


3

4

5

6

7

8

9

10

11

12

13


Safety Boot/Shoes 71441 Bova Multi


3

4

5

6

7

8

9

10

11

12



______________________

13


Safety Boot/Shoes 71442 Bova Adapt Boot


3

4

5

6

7

8

9

10

11

12

13


Safety Boot/Shoes 40001 Bova HAWK


3

4

5



______________________

6

7

8

9

10

11

12

13


Safety Boot/Shoes 40002 Bova Dakota


3

4

5

6

7

8

9

10

11

12

13




______________________

Hard Hat (Falling Objects/Stores SABS Approved


One size fit all


Disposable dust masks

Size Price p/box including vat, packaging and transport

p/box


Moulded Dust/Chemicals Masks


p/box




______________________

Respirators Size Price each including vat, packaging and transport

Each


Respiratory Cartridges


p/box


Clear UV Safety Goggles


Each




______________________

Personnel Protective Equipment in Healy Care (Headphones)


Each


Corded Double Flanged Earplug


p/box


Chemical Resistant Safety Gloves


p/box




______________________

Ninja Safety Gloves (Lifting purposes)


p/box


Hand Protection Gloves


p/box


T-Shirts Size Price each including vat, packaging and transport

Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large



______________________

5X-Large


Personnel Protective Equipment in Healy Care (Headphones)


Each


Polar Fleece Beanie Men Fleece Jacket

Size

Price each including vat, packaging and transport

Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large



______________________


Ladies Polar Fleece Jacket


Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large


6 Pawel Cap Size Price each including vat, packaging and transport

Each


Gumboots Men/Ladies


Each



______________________


Knee Pads Size Price p/box including vat, packaging and transport

p/box


Golfers Golf-Shirts Male/Female


Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large


Warm Jacket Parka


Small



______________________

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large

6X-Large


Unisex Dry-Mac Size Price each including vat, packaging and transport

Small

Medium

Large

X-Large

2X-Large

3X-Large

4X-Large

5X-Large

6X-Large




______________________

Bullet Proof Vest Size Price each including vat, packaging and transport

Each


Parabellum Shoes Men


5

5

6

7

8

9

10

11

12

13


Claire Shoes Ladies


3

4

5

6



______________________

7

8

9

10

11

12

13


Suit Men Jacket


28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60



______________________


Men Shirts Long Sleeves


28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60




______________________

Ladies Shirts Long Sleeve


28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60




______________________

Men Trousers Size Price each including vat, packaging and transport

28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60


Ladies Jacket Size Price each including vat, packaging and transport

28

30

32

34



______________________

36

38

40

42

44

46

48

50

52

54

56

58

60


Ladies Skirt Size Price each including vat, packaging and transport

28

30

32

34

36

38

40

42

44

46

48



______________________

50

52

54

56

58

60


Ladies Pants Size Price each including vat, packaging and transport

28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60



______________________



Short Sleeve Jersey (Pullover)


28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60




______________________

Long Sleeve Jersey


28

30

32

34

36

38

40

42

44

46

48

50

52

54

56

58

60


Men Tie Size Price each including vat, packaging and transport

Each



______________________


Ladies Scarf Size Price each including vat, packaging and transport

Each

Price including vat, packaging and transport

Hand Sanitizer Liquid (70% alcohol)

5L

Hand Sanitizer Gel (70% alcohol)

5L

Wet wipe refills (70% alcohol)

350

Hand Soap – pleasant smell

5L

Hand lotion – pleasant smell

5L

Surgical gloves P/100

Surgical face masks P/100

Wet wipe bucket 2.5kg Alcohol (70%) disinfectant

2.5kg

Automatic hand sanitizer dispensers

each



______________________

Aerosol air fresheners for auto dispensers

250ml

Disinfectant aerosol fogger spray (70% alcohol) – vehicles

250ml

Empty squeeze bottle – not spray

250ml


500ml


1L

Aprons p/100

Face shield with sponges

each

Demarcation floor making tape 48 x 33m Black & Yellow

each

Demarcation floor making tape 48 x 33m Green & White

each

Demarcation floor making tape 48 x 33m Red & White

each

Heavy duty surface cleaner

5L

Bleach 5L

Floor stripper 5L

Pine gel 5L



______________________

Widow cleaner 5L

Carpet cleaner 5L

Jay’s fluid 5L

Floor tile acid cleaner 5L

Weed chemical 5L

Floor tile polish cleaner 5L



______________________

34. FUNCTIONALITY

Bidders must score more than 75 points for functionality to move

to final stage Price and BBBEE

NUMBER DESCRIPTION POINTS

AVAILABLE

POINTS

CLAIMED

BY

BIDDER

34.1 To qualify for the points available,

bidder needs to submit the below:

Complete SBD 6.2 (Items that requires local content that is identified by DTI needs to be submitted with the manufacturer letter confirming supplying arrangement for the period of three years and both parties must submit their valid BBBEE certificate (needs to be a level 1 or 2) and latest CSD report. Failure to submit the above will lead to immediate disqualification of the bid. List of local content items that requires DTI letters (Textiles, Clothing, Leather, Footwear, and Steel Products) There will be letters from Manufacturers confirming 100% local content then letter from DTI is not required. Letters from manufacturers needs to be submitted indicating % produced locally and % produced abroad.

Failure to submit the above will

disqualify your bid.

50



______________________

34.2 CREDIBLE REFERENCES

Provide references letters from

contactable/existing/recent clients

within the past five years, which are

of a similar work within Public

Service as requested in this RFT. The

letter must include the following:

Company name

Duration of the contract

Value of the expenditure

Description of the service that you

provided.

35

34.2.1 5 reference letters

35

4 reference letters

25

3 reference letters

15

1 to 2 reference letters

10

EXPERIENCE

34.3 How many years have you been in

the business that relates to providing

Protective Clothing – Submit copy of

company CKS registration as proof?

15

34.3.1 6 and above years

15

34.3.2 3 to 5 years

10

34.3.3 0 to 2 years

5

TOTAL 100



______________________

35. PRE-QUALIFICATION AND EVALUATION

35.1 GPW will utilise the methodology and criteria, as defined per

Table below.

35.1.1 Stage 1: Administrative Compliance

All the following questions must be answered “Yes” by GPW in

respect of each Tender Submission in order for such Tender

Submission to progress to Stage 2 for further pre-qualification.

ITEM

QUESTION

ANSWER

(YES/NO)

1. Was the Tender Submission submitted on time? [only for

GPW to

answer]

2. Have all the Returnable Documents been submitted? [only for

GPW to

answer]

3. Are all the Returnable Documents valid? (i.e. not

altered by the Tenderer). Tenderers are not allowed

to amend and/or produce their own versions of the

Returnable Documents provided by GPW, except on

prior written consent from GPW.

[only for

GPW to

answer]

35.1.2 Stage 2: Substantive Compliance

GPW must be satisfied, in its sole discretion, that each Tender

Submission has passed the substantive compliance test. The

substantive compliance test will entail the following assessments:

ITEM ASSESSMENT (YES/NO)

STAGE 1 STAGE 2 Administrative Substantive STAGE 3 STAGE 4 Technical BBBEE/Price

STAGE 3 STAGE 4

Technical Price and BBBEE

100%

80%

80%



______________________

1. Assess whether the Returnable Documents have

been comprehensively filled in (where

appropriate), stamped and/or signed.

[only for

GPW to

answer]

2. Assess whether the Tender Submission is

complete, with pricing, etc.

[only for

GPW to

answer]

35.2.2. Stage 3: Technical Compliance

35.2.2.1 Mandatory requirements

Any Respondent who fails to comply to the mandatory

requirements will be disqualified.

35.2.2.2 The mandatory requirements will be incorporated by

reference and form part of the Definitive Agreement.

35.2.2.3 By accepting the mandatory requirements, each

Respondent represents and warrants to GPW that, as at

the Closing Date, it has the ability to supply the Solution in

accordance with such requirements.

ITEM

REQUIREMENT

TENDERERS

RESPONSE

(YES OR

NO)

1 Did the Tenderer fully complete the questionnaire

(i.e. provide a response to each item on the

technical specifications?

[only for

GPW to

answer]

2 Did the Tenderer accept all mandatory items of the

technical specifications?

[only for

GPW to

answer]

35.2.3 GPW will confirm each of the above answers from the

documentation submitted by the Tenderers. Should any

Tenderer fail to respond to any item on the technical



______________________

requirements, such Tenderer will be regarded as having

answered “Not Accepted”, which will disqualify such Tenderer.

35.2.4 Stage 4: Price and B-BBEE

35.2.4.1 The following weighting will apply to price and B-BBEE in

accordance with the provisions of the relevant

Procurement Laws.

GPW will utilise the following formula in its evaluation of price:

min

min180

P

PPtPs

PS = Score for Tender Submission under consideration.

Pt = Price for Tender Submission under consideration.

Pmin = Lowest price tendered in relation to all the Tender

Submissions.

35.2.5 Broad-Based Black Economic Empowerment criteria

preference points will be awarded to a Tenderer for attaining

the B-BBEE status level of contribution in accordance with the

table below:

B-BBEE Status Level of Contributor Number of Points

No bids will be evaluated if pre-qualification criteria

level 1 and 2 contributor is not met.

Bidders must score more than 75 points for

functionality to move to final stage Price and

BBBEE

80 – Price

20 - BBBEE

36. CONDITIONS OF TENDER



______________________

36.1 Failure to complete any of the Returnable Documents, where

applicable, in accordance with the instructions contained therein, or

otherwise comply with other provisions contained in this RFT, may

disqualify Tenderers, at GPW’s discretion.

36.1. GPW reserves the right to:

36.1.1. make no award (e.g. reject all Tender Submissions), appoint a

pool of suppliers (minimum of 15) or award only a portion of the

services required under this RFT. Three quotations will be sourced

and normal procurement process will be followed based on price

and BBBEE scoring to determine the successful bidder.

36.1.2. Bidders must score more than 75 points on functionality to be

considered to be part of the pool. It is the right of GPW to consider

if a bidder may be part of the pool.

36.1.3. cancel this RFT or any part thereof at any time;

36.1.4. reject any Tender that:

36.1.4.1. fails to commit to the key deliverables required by this RFT;

36.1.4.2. contains any information that is found to be incorrect or misleading

in any way; or

36.1.4.3. is not completed in full and/or initialled as required.

36.2. During the evaluation process, no change in the content of Tender

Submissions shall be sought, offered or permitted.

36.3. After the Closing Date, GPW may request additional information,

clarifications or verifications with respect to any of the Tender

Submissions. The Tenderers shall respond within the timeframes as

set by GPW.

36.4. GPW may, at its sole discretion, call upon Tenderers to attend

clarification meetings.

36.5. Tenderer’s delivery of a Tender Submission constitutes acceptance by

Tenderer of the Conditions of Tender.



______________________

36.6. This RFT is an invitation to the Tenderer to make an offer to GPW. No

binding contract or other understanding will exist between GPW and

the Tenderer unless and until the formal contract and service level

agreement is entered into. Nothing in this RFT or any other

communication made between GPW (including its officials,

employees, advisers and/or representatives) and the Tenderer will

constitute an agreement or representation that GPW will offer, award

or enter into a contract.

36.7. Once the Tenderer has submitted its Tender Submission, GPW will

not accept or allow any material modification of the information

contained in the Tender Submission unless agreed during the

negotiations phase. No substitution of information or documentation

by the Tenderer will be permitted under any circumstance once the

Tenderer has delivered its Tender Submission.

36.8. Validity Period

36.8.1. All Tender Submissions shall remain valid for 90 days from the

Closing Date. GPW reserves the right to reject any Tender

Submission that is valid for a period less than 90 days.

36.8.2. Tender Submissions, including pricing, will be considered to be firm

for the first 6 months.

36.9. The Tenderer’s participation in any stage of this RFT process, or in

relation to any matter concerning the subject matter hereof, will be at

the Tenderer’s sole risk, cost and expense. GPW will not be

responsible, whether on the basis of any promissory estoppel,

quantum merits or on any other contractual, quasi-contractual,

restitutionary or other grounds, for any costs or expenses incurred by

the Tenderer in preparing or submitting a Tender Submission or as a

consequence of any matter relating to the Tenderer’s participation in

the RFT process. All costs associated with the submission of any

additional requested information, the preparation thereof and

attendance of clarification meetings, will be the sole responsibility of

the Tenderer.



______________________

36.10. This RFT will be governed by and construed in accordance with the

laws of the Republic of South Africa.

36.11. Collusive Conduct; Improper Assistance; No Inducements.

36.11.1. As declared in the relevant Returnable Document, neither the

Tenderer nor any of its officers, employees, advisers or other

representatives will engage in any collusive tendering, anti-

competitive conduct, or any other similar conduct with any other

entity or any other person with respect to this RFT process.

36.11.2. Neither the Tenderer nor any of its officers, employees, advisers or

other representatives will seek any assistance, other than

assistance officially provided by GPW in conjunction with the RFT

process, from any GPW employee, adviser or other representative

with respect to this RFT process.

36.11.3. Neither the Tenderer nor any of its officers, directors, employees,

advisers or other representatives will make or offer any gift, gratuity,

or other inducement, whether lawful or unlawful, to any of GPW’s

officials, employees, advisers or other representatives, with respect

to this RFT process.

In addition to any other remedies available to it under any law or any

contract, GPW reserves the right at its sole discretion immediately to

reject any Tender Submission submitted by a Tenderer that engages

in any conduct described in clause 4.2

36.12. Proprietary Rights in RFT and Tender Submissions

GPW shall own all intellectual property rights in the information and

ideas developed during the procurement process, including any

information and ideas reflected in this RFT (including its appendices

and attachments) and in the Tender Submissions thereto except for

any pre-existing intellectual property of the Tenderer.

36.13. Publicity



______________________

The Tenderer shall not refer to GPW or this RFT in any of its publicity

or advertising materials without GPW’s approval which may be

withheld at GPW’s sole discretion.

36.14. Decisions on Tenders

36.14.1. The decision by the Acting Chief Executive Officer or other

authorized delegate of GPW regarding the awarding of a contract

shall be final.

36.14.2. Where a contract has been awarded on the strength of information

furnished by the Tenderer, which, after the conclusion of the

relevant agreement, is shown to have been incorrect or misleading,

GPW may, in addition to any other legal remedy it may have:

36.14.2.1. recover from the Tenderer all costs, losses or damages incurred or

sustained by GPW as a result of the award of the contract; and/or

36.14.2.2. cancel the contract and claim any damages which GPW may suffer as a

result of having to make less favourable arrangements; and/or

36.14.2.3. impose on the Tenderer, a penalty not exceeding five per cent of the value

of the contract.

36.15. Notification

Where any offered product, service or condition differs from the

requirements set forth in the RFT, it is the sole responsibility of the

Tenderer to notify GPW thereof.

36.16. Restriction from Tendering or Contracting

The Acting Chief Executive Officer of GPW may, in addition to any

other legal remedies GPW may have, determine that no offer from a

Tenderer should be considered, or determine that a contract should

be cancelled, if the Acting Chief Executive Officer is of the opinion that

a Tender Submission or Tenderer has:

36.16.1. failed to comply with any of the conditions of an agreement or has

performed unsatisfactorily under an agreement;



______________________

36.16.2. failed to react to written notices properly sent to it; and/or

36.16.3. offered or given a bribe or any other inducement, or has acted in a

fraudulent manner or in bad faith or in any other improper manner.

36.17. Representation

36.17.1. Each Tenderer hereby represents and warrants to GPW that the

information provided herein is true and correct as at the Closing

Date.

36.17.2. By signing this RFT Document, the Tenderer is deemed to

acknowledge that it has made itself thoroughly familiar with all the

conditions governing this RFT, including those contained in the

Returnable Documents and GPW will recognise no claim for relief

based on an allegation that the Tenderer overlooked any such

condition or failed properly to take it into account for the purpose of

calculating tendered prices or otherwise.

Signed at ____________________on this ______ day of ___________ 2020

For and on Behalf of ____________________________________________

Name:_______________________________________________________

Position:______________________________________________________

Who hereby warrants his authority



______________________

Annexure SBD 1

GOVERNMENT PRINTING WORKS REPUBLIC OF SOUTH AFRICA

149 Bosman Street, Private Bag X 85. Pretoria, 0001 Tel. (012) 334-4542 Fax: (012) 323-0009

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)

BID NUMBER: GPW-C 25 CLOSING DATE: 25 SEPTEMBER 2020 CLOSING TIME: 11H00

DESCRIPTION





THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID

BOX SITUATED AT (STREET ADDRESS)



______________________

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION NUMBER

TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL VERIFICATION

CERTIFICATE

[TICK APPLICABLE BOX]

Yes

No

B-BBEE STATUS LEVEL

SWORN AFFIDAVIT

Yes

No

IF YES, WHO WAS THE CERTIFICATE

ISSUED BY?

AN ACCOUNTING OFFICER AS

CONTEMPLATED IN THE CLOSE

CORPORATION ACT (CCA) AND NAME

THE APPLICABLE IN THE TICK BOX

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION

ACT (CCA)

A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN

ACCREDITATION SYSTEM (SANAS)

A REGISTERED AUDITOR



______________________

NAME:

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO

QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

ARE YOU THE ACCREDITED

REPRESENTATIVE IN SOUTH AFRICA

FOR THE GOODS/SERVICES/WORKS

OFFERED?

Yes No

(IF YES ENCLOSE PROOF)

ARE YOU A FOREIGN

BASED SUPPLIER FOR

THE

GOODS/SERVICES/WORKS

OFFERED?

Yes No

(IF YES ANSWER PART B:3

BELOW)

SIGNATURE OF BIDDER ……………………………… DATE:

CAPACITY UNDER WHICH THIS BID IS

SIGNED (attached proof of authority to

sign this bid; e.g. resolution of

directors, ect)

TOTAL NUMBER OF ITEMS OFFERED

TOTAL BID PRICE (ALL

INCLUSIVE

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO:

DEPARTMENT/ PUBLIC ENTITY CONTACT PERSON

CONTACT PERSON TELEPHONE NUMBER

TELEPHONE NUMBER FACSIMILE NUMBER

FACSIMILE NUMBER E-MAIL ADDRESS

E-MAIL ADDRESS



______________________

PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE

ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE

1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: ( BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.

1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.

1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER.

2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO

3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.

http://www.sars.gov.za/



______________________

NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.

Annexure SBD 4



DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state1, or persons having a kinship with persons

employed by the state, including a blood relationship, may make an offer or offers in terms of this RFT.

In view of possible allegations of favouritism, should the resulting Tender, or part thereof, be awarded

to persons employed by the state, or to persons connected with or related to them, it is required that

the Respondent or its authorised representative declare its position in relation to the

evaluating/adjudicating authority where the legal person on whose behalf the Tender is signed, has a

relationship with persons/a person who are/is involved in the evaluation and or adjudication of the

Tender(s), or where it is known that such a relationship exists between the person or persons for or on

1 ¹“State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public

Finance Management Act, 1999 (Act No. 1 of 1999);

(b) any municipality or municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.



______________________

whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication

of the Tender.

2. In order to give effect to the above, the following questionnaire must be completed and

submitted with the Tender.

2.1 Full Name of Respondent’s representative: ....................................………………………………………...

2.2 Identity Number: ………………………………………………………………………………………..

2.3 Position occupied in the Respondent (director, trustee, shareholder2, member):

…………………………………………………………………………………………………………….

2.4 Registration number of Respondent: …………………………………………………………….......

2.5 Tax Reference Number (if any): .……………………………………………………………………..

2.6 VAT Registration Number (if any): ………………………………………………………………

2.7 Are you or any person connected with the Respondent recently employed by the state YES/NO

2.8

2.8.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member:

…………........……....……………………………………………………………………...……

Name of state institution at which you or the person connected to the Respondent is employed:

2 ”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises

control over the enterprise.



______________________

………………………………………………........……....………………………………………

Position occupied in the state institution:

……………………….………………………………………………………..…………………

Any other particulars:

…………………………………………………………………………………………………………

……………………………………………………………………………..……………………………

…………………………………………………………………………………………………………

2.8.2 If you are presently employed by the state, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector?

YES / NO

2.8.2.1 If yes, did you attach proof of such authority to the Tender Submission?

(Note: Failure to submit proof of such authority, where applicable, may

result in the disqualification of the Tender.)

2.8.2.2 If no, furnish reasons for non-submission of such proof:

……………………………………………………………………………………………

…………………………………………………………………………………….………

……………………………………………………………………………………………



______________________

2.9 Did you or your spouse, or any of the company’s directors/ trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months?

YES /

NO

2.9.1 If so, furnish particulars:

…………………………………………………………………………………………

……………………………………………………………………..……………………

…………………………………………………………………………………..………

2.10 Do you, or any person connected with the Respondent, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and/or adjudication of this Tender?

YES /

NO


………………………………………………………………………….………………

…………………………………………………………………………………………

…………………………………………………………………………………………

2.11 Are you, or any person connected with the Respondent, aware of any relationship (family, friend, other) between any other Respondent and any person employed by the state who may be involved with the evaluation and or adjudication of this Tender?

YES /

NO



______________________


……………………………………………………………….………………………

………………………………………………………………………………………

2.12 Do you or any of the directors / trustees / shareholders / members of the Respondent have any interest in any other related companies whether or not they are bidding for this contract?

YES /

NO


………………………………………………………………………..…………………

………………………………………………………………………….………………

3. DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN ABOVE IS CORRECT. I ACCEPT THAT THE

STATE MAY REJECT THE TENDER OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE

TO BE FALSE.

………………………………….. ..……………………………………………

Signature Date

…………………………………. ………………………………………………

Position Name of Respondent



______________________

Annexure SBD 6.1



PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL

PROCUREMENT REGULATIONS 2017

This preference form must form part of all bids invited. It contains general information and

serves as a claim form for preference points for Broad-Based Black Economic

Empowerment (B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF

B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT

REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and - the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).



______________________

a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes

included) and therefore the 80/20. preference point system shall be applicable; or

b) Either the 80/20 or 90/10 preference point system will be applicable to this tender

(delete whichever is not applicable for this tender).

1.2 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.3 The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

B-BBEE STATUS LEVEL OF CONTRIBUTOR 20

Total points for Price and B-BBEE must not

exceed

100

1.4 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;



______________________

(f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1) B-BBEE Status level certificate issued by an authorized body or person;

2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3) Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

min

min180

P

PPtPs or

min

min190

P

PPtPs

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20



______________________

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor: . = ………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table

reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE

status level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted............….….………%

ii) The name of the sub-contractor…………………………………………………..



______________________

iii) The B-BBEE status level of the sub-contractor....................................………..

iv) Whether the sub-contractor is an EME or QSE (Tick applicable box)

YES NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of

Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51%

owned by:

EME

√

QSE

√

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

Black people who are military veterans



______________________

OR

Any EME

Any QSE

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm:…………………………………………………………………….

8.2 VAT registration number:……………………………….…………………………………

8.3 Company registration number:………………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited


8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

…………………………..

8.6 COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider



______________________

Other service providers, e.g. transporter, etc.


8.7 Total number of years the company/firm has been in

business:……………………………

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level of

contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies

the company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

……………………………………….

SIGNATURE(S) OF BIDDERS(S)

DATE: …………………………………..

WITNESSES

1. ……………………………………..

2. …………………………………….



______________________

SBD 6.2 DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR DESIGNATED SECTORS

This Standard Bidding Document (SBD) must form part of all bids invited. It contains general information and serves as a declaration form for local content (local production and local content are used interchangeably).

Before completing this declaration, bidders must study the General Conditions, Definitions, Directives applicable in respect of Local Content as prescribed in the Preferential Procurement Regulations, 2011, the South African Bureau of Standards (SABS) approved technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the Calculation of Local Content together with the Local Content Declaration Templates [Annex C (Local Content Declaration: Summary Schedule), D (Imported Content Declaration: Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to Annex C)].

1. General Conditions

1.1. Preferential Procurement Regulations, 2011 (Regulation 9) makes provision for the

promotion of local production and content.

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the award of bids local production and content is of critical importance, such bids must be advertised with the specific bidding condition that only locally produced goods, services or works or locally manufactured goods, with a stipulated minimum threshold for local production and content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding

process may be followed, where the first stage involves a minimum threshold for local production and content and the second stage price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in

such a manner that the local production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in

accordance with the SABS approved technical specification number SATS 1286: 2011 as follows:

LC = [1 - x / y] * 100

Where

x is the imported content in Rand y is the bid bid price in Rand excluding value added tax (VAT)



______________________

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published by South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as indicated in paragraph 4.1 below. The SABS approved technical specification number SATS 1286:2011 is accessible on http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

1.6 A bid may be disqualified if – (a) this Declaration Certificate and the Annex C (Local Content Declaration:

Summary Schedule) are not submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited and certified as correct.

2. Definitions

2.1. “bid” includes written price quotations, advertised competitive bids or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

2.3. “contract” means the agreement that results from the acceptance of a bid by an organ

of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade and Industry in line with national development and industrial policies for local production, where only locally produced services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local production and content;

2.5. “duly sign” means a Declaration Certificate for Local Content that has been signed by

the Chief Financial Officer or other legally responsible person nominated in writing by the Chief Executive, or senior member / person with management responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are inclusive of the costs abroad (this includes labour or intellectual property costs), plus freight and other direct importation costs, such as landing costs, dock duties, import duty, sales duty or other similar tax or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported

content, provided that local manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the Department of Trade and Industry; and



______________________

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to,

or employing another person to support such primary contractor in the execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to

Annex A of SATS 1286:2011) for this bid is/are as follows:

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______% _______________________________ _______%

4. Does any portion of the services, works or goods offered have any imported content?


YES NO

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za. Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used. 5. Were the Local Content Declaration Templates (Annex C, D and E) audited and

certified as correct?


YES NO

http://www.reservebank.co.za/



______________________

5.1. If yes, provide the following particulars:

(a) Full name of auditor: ……………………………………………………… (b) Practice number: ……………………………………………………………………….. (c) Telephone and cell number: ………………………………………………………………. (d) Email address: ………………………………………………………………………..

(Documentary proof regarding the declaration will, when required, be submitted to the satisfaction of the Accounting Officer / Accounting Authority)

6. Where, after the award of a bid, challenges are experienced in meeting the stipulated minimum threshold for local content the dti must be informed accordingly in order for the dti to verify and in consultation with the AO/AA provide directives in this regard.

LOCAL CONTENT DECLARATION (REFER TO ANNEX B OF SATS 1286:2011)

LOCAL CONTENT DECLARATION BY CHIEF FINANCIAL OFFICER OR OTHER LEGALLY RESPONSIBLE PERSON NOMINATED IN WRITING BY THE CHIEF EXECUTIVE OR SENIOR MEMBER/PERSON WITH MANAGEMENT RESPONSIBILITY (CLOSE CORPORATION, PARTNERSHIP OR INDIVIDUAL)

IN RESPECT OF BID NO. ................................................................................. ISSUED BY: (Procurement Authority / Name of Institution): ......................................................................................................................... NB 1 The obligation to complete, duly sign and submit this declaration cannot be transferred to an external authorized representative, auditor or any other third party acting on behalf of the bidder. 2 Guidance on the Calculation of Local Content together with Local Content Declaration Templates (Annex C, D and E) is accessible on http://www.thdti.gov.za/industrial development/ip.jsp. Bidders should first complete Declaration D. After completing Declaration D, bidders should complete Declaration E and then consolidate the information on Declaration C. Declaration C should be submitted with the bid documentation at the closing date and time of the bid in order to substantiate the declaration made in paragraph (c) below. Declarations D and E should be kept by the bidders for verification purposes for a period of at least 5 years. The successful bidder is required to continuously update Declarations C, D and E with the actual values for the duration of the contract. I, the undersigned, …………………………….................................................... (full names), do hereby declare, in my capacity as ……………………………………… ………..

http://www.thdti.gov.za/industrial%20development/ip.jsp

http://www.thdti.gov.za/industrial%20development/ip.jsp



______________________

of ...............................................................................................................(name of bidder entity), the following:

(a) The facts contained herein are within my own personal knowledge. (b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with the minimum local content requirements as specified in the bid, and as measured in terms of SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c) The local content percentage (%) indicated below has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E which has been consolidated in Declaration C:

Bid price, excluding VAT (y) R

Imported content (x), as calculated in terms of SATS 1286:2011 R

Stipulated minimum threshold for local content (paragraph 3 above)

Local content %, as calculated in terms of SATS 1286:2011

If the bid is for more than one product, the local content percentages for each product contained in Declaration C shall be used instead of the table above. The local content percentages for each product has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E.

(d) I accept that the Procurement Authority / Institution has the right to request that the local content be verified in terms of the requirements of SATS 1286:2011. (e) I understand that the awarding of the bid is dependent on the accuracy of the information furnished in this application. I also understand that the submission of incorrect data, or data that are not verifiable as described in SATS 1286:2011, may result in the Procurement Authority / Institution imposing any or all of the remedies as provided for in Regulation 13 of the Preferential Procurement Regulations, 2011 promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. 5 of 2000). SIGNATURE: DATE: ___________ WITNESS No. 1 DATE: ___________ WITNESS No. 2 DATE: ___________



______________________

Annexure SBD 8



DECLARATION OF RESPONDENT’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to ensure that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The Tender of any Respondent may be disregarded if that Respondent, or any of its directors have-

a. abused the institution’s supply chain management system; b. committed fraud or any other improper conduct in relation to such system; or c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the Tender.



______________________

Item Question Yes No

4.1 Is the Respondent or any of its directors listed on the National Treasury’s Database of

Restricted Suppliers as companies or persons prohibited from doing business with the public

sector?

(Companies or persons who are listed on this Database were informed in writing of this

restriction by the National Treasury after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website

(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the

home page.

Yes

No


4.2 Is the Respondent or any of its directors listed on the Register for Tender Defaulters in terms

of section 29 of the Prevention and Combating of Corrupt Activities Act 12 of 2004?

The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za). Follow the link and click on the icon “Register for the Tender Defaulters” (which you will find at the bottom of the page), or submit a request for a hard copy of the Register to facsimile number (012) 326 5445.

Yes

No


4.3 Was the Respondent or any of its directors convicted by a court of law (including a court

outside of the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No

http://www.treasury.gov.za/

http://www.treasury.gov.za/



______________________


4.4 Was any contract between the Respondent and any organ of state terminated during the past

five years on account of a failure to perform on or comply with the contract?

Yes

No


CERTIFICATION

I, THE UNDERSIGNED (FULL NAME)…………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST

ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………………... …………………………..

Signature Date

………………………………………. …………………………..

Position Name of Respondent



______________________

Annexure SBD 9



CERTIFICATE OF INDEPENDENT BID DETERMINATION

1. This Standard Bidding Document (SBD) must form part of all bids3 invited.

2. Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of firms,

if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid

rigging).4 Collusive bidding is a per se prohibition meaning that it cannot be justified under any

grounds.

3 Includes price quotations, advertised competitive bids, limited bids and proposals.

4 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices

or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid

rigging is, therefore, an agreement between competitors not to compete.



______________________

3. Treasury Regulation 16A9 prescribes that Accounting Officers and Accounting Authorities

must take all reasonable steps to prevent abuse of the supply chain management system and

authorizes Accounting Officers and Accounting Authorities to:

3.1 disregard the bid of any bidder if that bidder, or any of its directors have abused the

institution’s supply chain management system and or committed fraud or any other

improper conduct in relation to such system.

3.2 cancel a contract awarded to a supplier of goods and services if the supplier

committed any corrupt or fraudulent act during the bidding process or the execution of

that contract.

4. This SBD serves as a certificate of declaration that would be used by institutions to ensure

that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must

be completed and submitted with the Tender:

CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying Tender:





in response to the RFT made by: THE GOVERNMENT PRINTING WORKS

do hereby make the following statements that I certify to be true and complete in every respect:



______________________

I certify, on behalf of _______________________________________________that:

(NAME OF RESPONDENT)

(i) I have read and I understand the contents of this Certificate;

(ii) I understand that the accompanying Tender will be disqualified if this Certificate is

found not to be true and complete in every respect;

(iii) I am authorized by the Respondent to sign this Certificate, and to submit the

accompanying Tender, on behalf of the Respondent;

(iv) Each person whose signature appears on the accompanying Tender has been

authorized by the Respondent to determine the terms of, and to sign the Tender, on

behalf of the Respondent;

(v) For the purposes of this Certificate and the accompanying Tender, I understand that

the word “competitor” shall include any individual or organization, other than the

Respondent, whether or not affiliated with the Respondent, who:

(a) has been requested to submit a Tender in response to this RFT;

(b) could potentially submit a Tender in response to this RFT, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the Respondent and/or is in the

same line of business as the Respondent.

6. The Respondent has arrived at the accompanying Tender independently from, and without

consultation, communication, agreement or arrangement with any competitor. However



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communication between partners in a joint venture or consortium5 will not be construed as

collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation);

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a Tender;

(e) the submission of a Tender which does not meet the specifications and

conditions of the Tender; or

(f) bidding with the intention not to win the Tender.

8. In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications and conditions or delivery

particulars of the products or services to which this RFT relates.

9. The terms of the accompanying Tender have not been, and will not be, disclosed by the

Respondent, directly or indirectly, to any competitor, prior to the date and time of the official

Tender opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to Tenders and contracts, Tenders that are suspicious will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act 89 of 1998 and/or may

be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may

be restricted from conducting business with the public sector for a period not exceeding ten

5 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill

and knowledge in an activity for the execution of a contract.



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(10) years in terms of the Prevention and Combating of Corrupt Activities Act 12 of 2004 or

any other applicable legislation.

………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Signatory

--End of document---



______________________

THE NATIONAL TREASURY


_____________________________________________________________________

GOVERNMENT PROCUREMENT:



______________________

GENERAL CONDITIONS OF CONTRACT

July 2010

GOVERNMENT PROCUREMENT

GENERAL CONDITIONS OF CONTRACT

July 2010

NOTES

The purpose of this document is to:

(i) Draw special attention to certain general conditions applicable to government bids,

contracts and orders; and

(ii) To ensure that clients be familiar with regard to the rights and obligations of all

parties involved in doing business with government.

In this document words in the singular also mean in the plural and vice versa and words in

the masculine also mean in the feminine and neuter.

The General Conditions of Contract will form part of all bid documents and may not

be amended.



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Special Conditions of Contract (SCC) relevant to a specific bid, should be compiled

separately for every bid (if (applicable) and will supplement the General Conditions

of Contract. Whenever there is a conflict, the provisions in the SCC shall prevail.

TABLE OF CLAUSES

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

14. Spare parts

15. Warranty

16. Payment

17. Prices



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18. Contract amendments

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. National Industrial Participation Programme (NIPP)

34. Prohibition of restrictive practices



______________________

General Conditions of Contract

1. Definitions

1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.



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1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

RSA.

1.12 ”Force majeure” means an event beyond the control of the supplier

and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of

the purchaser in its sovereign capacity, wars or revolutions, fires,

floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid

prices at artificial non-competitive levels and to deprive the bidder of

the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price

represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his

subcontractors) and which costs are inclusive of the costs abroad, plus

freight and other direct importation costs such as landing costs, dock

dues, import duty, sales duty or other similar tax or duty at the South

African place of entry as well as transportation and handling charges

to the factory in the Republic where the supplies covered by the bid

will be manufactured.



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1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture

does take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the

goods, such as transportation and any other incidental services, such

as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application

2.1 These general conditions are applicable to all bids, contracts and

orders including bids for functional and professional services, sales,

hiring, letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.



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3. General

3.1 Unless otherwise indicated in the bidding documents, the

purchaser shall not be liable for any expense incurred in the preparation

submission of a bid. Where applicable a non-refundable fee for documents

may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

Government Tender Bulletin. The Government Tender Bulletin may be

obtained directly from the Government Printer, Private Bag X85,

Pretoria 0001, or accessed electronically from www.treasury.gov.za

4. Standards

4.1 The goods supplied shall conform to the standards mentioned in the

bidding documents and specifications.

5. Use of contract document and information; inspection

5.1 The supplier shall not, without the purchaser’s prior written consent,

disclose the contract, or any provision thereof, or any specification,

plan, drawing, pattern, sample, or information furnished by or on

behalf of the purchaser in connection therewith, to any person other

than a person employed by the supplier in the performance of the

contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent,

make use of any document or information mentioned in GCC clause

5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause

5.1 shall remain the property of the purchaser and shall be returned

(all copies) to the purchaser on completion of the supplier’s

performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s

records relating to the performance of the supplier and to have them

audited by auditors appointed by the purchaser, if so required by the

purchaser.



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6. Patent rights

6.1 The supplier shall indemnify the purchaser against all third-party

claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

7. Performance security

7.1 Within thirty (30) days of receipt of the notification of contract award,

the successful bidder shall furnish to the purchaser the performance

security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the

purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3 The performance security shall be denominated in the currency of the

contract, or in a freely convertible currency acceptable to the

purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a

reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding

documents or another form acceptable to the purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and

returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under

the contract, including any warranty obligations, unless otherwise

specified in SCC.

8. Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that supplies to be produced or services to be

rendered should at any stage during production or execution or on

completion be subject to inspection, the premises of the bidder or

contractor shall be open, at all reasonable hours, for inspection by a



______________________

representative of the Department or an organization acting on behalf

of the Department.

8.3 If there are no inspection requirements indicated in the bidding

documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3

show the supplies to be in accordance with the contract requirements,

the cost of the inspections, tests and analyses shall be defrayed by the

purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do

not comply with the contract requirements, irrespective of whether

such supplies or services are accepted or not, the cost in connection

with these inspections, tests or analyses shall be defrayed by the

supplier.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and

which do not comply with the contract requirements may be rejected.

8.7 Any contract supplies may on or after delivery be inspected, tested or

analyzed and may be rejected if found not to comply with the

requirements of the contract. Such rejected supplies shall be held at

the cost and risk of the supplier who shall, when called upon, remove

them immediately at his own cost and forthwith substitute them with

supplies which do comply with the requirements of the contract.

Failing such removal the rejected supplies shall be returned at the

suppliers cost and risk. Should the supplier fail to provide the

substitute supplies forthwith, the purchaser may, without giving the

supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the

purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing



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9.1 The supplier shall provide such packing of the goods as is required to

prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be sufficient

to withstand, without limitation, rough handling during transit and

exposure to extreme temperatures, salt and precipitation during

transit, and open storage. Packing, case size and weights shall take

into consideration, where appropriate, the remoteness of the goods’

final destination and the absence of heavy handling facilities at all

points in transit.

9.2 The packing, marking, and documentation within and outside the

packages shall comply strictly with such special requirements as shall

be expressly provided for in the contract, including additional

requirements, if any, specified in SCC, and in any subsequent

instructions ordered by the purchaser.

10. Delivery and documents

10.1 Delivery of the goods shall be made by the supplier in accordance with

the terms specified in the contract. The details of shipping and/or

other documents to be furnished by the supplier are specified in SCC.

10.2 Documents to be submitted by the supplier are specified in SCC.

11. Insurance 11.1 The goods supplied under the contract shall be fully insured in a freely

convertible currency against loss or damage incidental to manufacture

or acquisition, transportation, storage and delivery in the manner

specified in the SCC.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required,

this shall be specified in the SCC.

13. Incidental services

13.1 The supplier may be required to provide any or all of the following

services, including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or

commissioning of the supplied goods;



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(b) furnishing of tools required for assembly and/or maintenance of

the supplied goods;

(c) furnishing of a detailed operations and maintenance manual for

each appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the

supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any

warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or

on-site, in assembly, start-up, operation, maintenance, and/or

repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in

the contract price for the goods, shall be agreed upon in advance by

the parties and shall not exceed the prevailing rates charged to other

parties by the supplier for similar services.

14. Spare parts

14.1 As specified in SCC, the supplier may be required to provide any or all

of the following materials, notifications, and information pertaining to

spare parts manufactured or distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the

supplier, provided that this election shall not relieve the supplier

of any warranty obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to

procure needed requirements; and

(ii) following such termination, furnishing at no cost to the

purchaser, the blueprints, drawings, and specifications of the

spare parts, if requested.

15. Warranty



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15.1 The supplier warrants that the goods supplied under the contract are

new, unused, of the most recent or current models, and that they

incorporate all recent improvements in design and materials unless

provided otherwise in the contract. The supplier further warrants that

all goods supplied under this contract shall have no defect, arising

from design, materials, or workmanship (except when the design

and/or material is required by the purchaser’s specifications) or from

any act or omission of the supplier, that may develop under normal

use of the supplied goods in the conditions prevailing in the country of

final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods,

or any portion thereof as the case may be, have been delivered to and

accepted at the final destination indicated in the contract, or for

eighteen (18) months after the date of shipment from the port or

place of loading in the source country, whichever period concludes

earlier, unless specified otherwise in SCC.

15.3 The purchaser shall promptly notify the supplier in writing of any claims

arising under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period

specified in SCC and with all reasonable speed, repair or replace the

defective goods or parts thereof, without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within

the period specified in SCC, the purchaser may proceed to take such

remedial action as may be necessary, at the supplier’s risk and

expense and without prejudice to any other rights which the

purchaser may have against the supplier under the contract.

16. Payment

16.1 The method and conditions of payment to be made to the supplier

under this contract shall be specified in SCC.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by

a copy of the delivery note and upon fulfillment of other obligations

stipulated in the contract.



______________________

16.3 Payments shall be made promptly by the purchaser, but in no case later

than thirty (30) days after submission of an invoice or claim by the

supplier.

16.4 Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices

17.1 Prices charged by the supplier for goods delivered and services

performed under the contract shall not vary from the prices quoted by

the supplier in his bid, with the exception of any price adjustments

authorized in SCC or in the purchaser’s request for bid validity

extension, as the case may be.

18. Contract amendments

18.1 No variation in or modification of the terms of the contract shall be

made except by written amendment signed by the parties concerned.

19. Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to

perform under the contract, except with the purchaser’s prior written

consent.

20. Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts

awarded under this contracts if not already specified in the bid. Such

notification, in the original bid or later, shall not relieve the supplier

from any liability or obligation under the contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the

supplier in accordance with the time schedule prescribed by the

purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its

subcontractor(s) should encounter conditions impeding timely



______________________

delivery of the goods and performance of services, the supplier shall

promptly notify the purchaser in writing of the fact of the delay, its

likely duration and its cause(s). As soon as practicable after receipt of

the supplier’s notice, the purchaser shall evaluate the situation and

may at his discretion extend the supplier’s time for performance, with

or without the imposition of penalties, in which case the extension

shall be ratified by the parties by amendment of contract.

21.3 No provision in a contract shall be deemed to prohibit the obtaining of

supplies or services from a national department, provincial

department, or a local authority.

21.4 The right is reserved to procure outside of the contract small quantities

or to have minor essential services executed if an emergency arises,

the supplier’s point of supply is not situated at or near the place

where the supplies are required, or the supplier’s services are not

readily available.

21.5 Except as provided under GCC Clause 25, a delay by the supplier in the

performance of its delivery obligations shall render the supplier liable

to the imposition of penalties, pursuant to GCC Clause 22, unless an

extension of time is agreed upon pursuant to GCC Clause 21.2 without

the application of penalties.

21.6 Upon any delay beyond the delivery period in the case of a supplies

contract, the purchaser shall, without canceling the contract, be

entitled to purchase supplies of a similar quality and up to the same

quantity in substitution of the goods not supplied in conformity with

the contract and to return any goods delivered later at the supplier’s

expense and risk, or to cancel the contract and buy such goods as may

be required to complete the contract and without prejudice to his

other rights, be entitled to claim damages from the supplier.

22. Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the

goods or to perform the services within the period(s) specified in the

contract, the purchaser shall, without prejudice to its other remedies

under the contract, deduct from the contract price, as a penalty, a

sum calculated on the delivered price of the delayed goods or



______________________

unperformed services using the current prime interest rate calculated

for each day of the delay until actual delivery or performance. The

purchaser may also consider termination of the contract pursuant to

GCC Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of

contract, by written notice of default sent to the supplier, may

terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the

period(s) specified in the contract, or within any extension

thereof granted by the purchaser pursuant to GCC Clause 21.2;

(b) if the Supplier fails to perform any other obligation(s) under the

contract; or

(c) if the supplier, in the judgment of the purchaser, has engaged in

corrupt or fraudulent practices in competing for or in executing

the contract.

23.2 In the event the purchaser terminates the contract in whole or in part,

the purchaser may procure, upon such terms and in such manner as it

deems appropriate, goods, works or services similar to those

undelivered, and the supplier shall be liable to the purchaser for any

excess costs for such similar goods, works or services. However, the

supplier shall continue performance of the contract to the extent not

terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the

purchaser may decide to impose a restriction penalty on the supplier

by prohibiting such supplier from doing business with the public sector

for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person

associated with the supplier, the supplier will be allowed a time period

of not more than fourteen (14) days to provide reasons why the

envisaged restriction should not be imposed. Should the supplier fail

to respond within the stipulated fourteen (14) days the purchaser may



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regard the intended penalty as not objected against and may impose it

on the supplier.

23.5 Any restriction imposed on any person by the Accounting Officer /

Authority will, at the discretion of the Accounting Officer / Authority,

also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned

person, and with which enterprise or person the first-mentioned

person, is or was in the opinion of the Accounting Officer / Authority

actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working

days of such imposition, furnish the National Treasury, with the

following information:

(i) the name and address of the supplier and / or person restricted by

the purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central

database of suppliers or persons prohibited from doing business with

the public sector.

23.7 If a court of law convicts a person of an offence as contemplated in

sections 12 or 13 of the Prevention and Combating of Corrupt

Activities Act, No. 12 of 2004, the court may also rule that such

person’s name be endorsed on the Register for Tender Defaulters.

When a person’s name has been endorsed on the Register, the person

will be prohibited from doing business with the public sector for a

period not less than five years and not more than 10 years. The

National Treasury is empowered to determine the period of restriction

and each case will be dealt with on its own merits. According to

section 32 of the Act the Register must be open to the public. The

Register can be perused on the National Treasury website.



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24. Anti-dumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or

antidumping or countervailing duties are imposed, or the amount of a

provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount

of any such increase. When, after the said date, such a provisional

payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the contractor to the

State or the State may deduct such amounts from moneys (if any)

which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in

terms of the contract or any other contract or any other amount

which may be due to him

25. Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier

shall not be liable for forfeiture of its performance security, damages,

or termination for default if and to the extent that his delay in

performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the

purchaser in writing of such condition and the cause thereof. Unless

otherwise directed by the purchaser in writing, the supplier shall

continue to perform its obligations under the contract as far as is

reasonably practical, and shall seek all reasonable alternative means

for performance not prevented by the force majeure event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written

notice to the supplier if the supplier becomes bankrupt or otherwise

insolvent. In this event, termination will be without compensation to

the supplier, provided that such termination will not prejudice or



______________________

affect any right of action or remedy which has accrued or will accrue

thereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the

purchaser and the supplier in connection with or arising out of the

contract, the parties shall make every effort to resolve amicably such

dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute

or difference by such mutual consultation, then either the purchaser

or the supplier may give notice to the other party of his intention to

commence with mediation. No mediation in respect of this matter

may be commenced unless such notice is given to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it

may be settled in a South African court of law.

27.4 Mediation proceedings shall be conducted in accordance with the rules

of procedure specified in the SCC.

27.5 Notwithstanding any reference to mediation and/or court proceedings

herein,

(a) the parties shall continue to perform their respective obligations

under the contract unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier.

28. Limitation of liability

28.1 Except in cases of criminal negligence or willful misconduct, and in the

case of infringement pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss

or damage, loss of use, loss of production, or loss of profits or

interest costs, provided that this exclusion shall not apply to any

obligation of the supplier to pay penalties and/or damages to the

purchaser; and



______________________

(b) the aggregate liability of the supplier to the purchaser, whether

under the contract, in tort or otherwise, shall not exceed the total

contract price, provided that this limitation shall not apply to the

cost of repairing or replacing defective equipment.

29. Governing language

29.1 The contract shall be written in English. All correspondence and other

documents pertaining to the contract that is exchanged by the parties

shall also be written in English.

30. Applicable law

30.1 The contract shall be interpreted in accordance with South African laws,

unless otherwise specified in SCC.

31. Notices

31.1 Every written acceptance of a bid shall be posted to the supplier

concerned by registered or certified mail and any other notice to him

shall be posted by ordinary mail to the address furnished in his bid or

to the address notified later by him in writing and such posting shall

be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act

after such aforesaid notice has been given, shall be reckoned from the

date of posting of such notice.

32. Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp

duties, license fees, and other such levies imposed outside the

purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license

fees, etc., incurred until delivery of the contracted goods to the

purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are

not in order. Prior to the award of a bid the Department must be in

possession of a tax clearance certificate, submitted by the bidder.



______________________

This certificate must be an original issued by the South African

Revenue Services.

33. National Industrial Participation (NIP) Programme

33.1 The NIP Programme administered by the Department of Trade and

Industry shall be applicable to all contracts that are subject to the NIP

obligation.

34 Prohibition of Restrictive practices

34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998,

as amended, an agreement between, or concerted practice by, firms,

or a decision by an association of firms, is prohibited if it is between

parties in a horizontal relationship and if a bidder (s) is / are or a

contractor(s) was / were involved in collusive bidding (or bid rigging).

34.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence

obtained by the purchaser, has / have engaged in the restrictive

practice referred to above, the purchaser may refer the matter to the

Competition Commission for investigation and possible imposition of

administrative penalties as contemplated in the Competition Act No.

89 of 1998.

34.3 If a bidder(s) or contractor(s), has / have been found guilty by the

Competition Commission of the restrictive practice referred to above,

the purchaser may, in addition and without prejudice to any other

remedy provided for, invalidate the bid(s) for such item(s) offered, and

/ or terminate the contract in whole or part, and / or restrict the

bidder(s) or contractor(s) from conducting business with the public

sector for a period not exceeding ten (10) years and / or claim

damages from the bidder(s) or contractor(s) concerned.

General Conditions of Contract (revised July 2010)

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