the institutional repository and research management at the university of glasgow susan ashworth
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The institutional repository and research management at the University of Glasgow
Susan Ashworth
Repositories at Glasgow: Timeline 2001-2006
• 2001: In-house Testing– Initial repository work began with ePrints software
• 2002-2005: DAEDALUS Project– Received national funding from to develop our
repository work [JISC Fair Programme]
• 2004: Scottish Declaration on Open Access– Scottish Universities agreed to set up institutional
repositories, and/or liaise with other organisations to establish a joint repository.
• 2006: Enlighten launched– Our project work moved to a sustainable service
called Enlighten
Repositories at Glasgow: Timeline 2006-
• 2006: University Publications Statement– Statement released by Vice Principal for Research
“strongly encouraging” deposit
• 2007: Theses Mandate– Higher degree theses mandate introduced and our
theses service launched
• 2008: University Publications Policy– New policy which requires details of all journal
publications and full text where © permits
• 2009: Publications Database– Enlighten launched in January as University’s
publication database
• 2010: JISC funding for enhancement work [Inf11]
University Publications Policy – June 2008
The objectives of this policy are: • To increase the visibility of research
publications produced by staff employed by or associated with the University of Glasgow
• To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE
http://www.lib.gla.ac.uk/enlighten/publicationspolicy/
Enlighten Home Page
Enlighten: Example Record
Publications Policy: Processes
• Different Deposit Models– Self deposit by academic staff
– Proxy deposit by administrative staff on behalf of academics
– Fully mediated deposit (full text sent via e-mail to Library)
• Different Publication Data Models– Added directly into Enlighten or,
– Imported from departmental publications databases (Reference manager, EndNote etc.)
• Copyright Issues– Library staff will review and check copyright and open
access conditions for material
State of Enlighten
• 15,000 User records• 38,300 Publication records to date• 3,600+ Full text papers• 530% increase in records
(Dec 2009 to Dec 2010)
• Data Matching exercise with Thomson Reuters (InCites) in February 2011
Google Analytics
Developmental Work
• Funding from JISC for project ‘Enrich’ 2009-10
• Enrich aimed to embed Enlighten alongside other University systems, such as Research System, HR system
• Author disambiguation• Creating system in which we can
demonstrate compliance with the Open Access requirements of funders
Browsing by Glasgow Author
• New Glasgow Author view• Replaced “All author view”• Uses staff names in the Staff A to Z• Independent of name cited in the publication• Publications linked to author with GUID• Glasgow author autocomplete field now
available which includes e-mail and GUID• No need to add or use Staff Number
Browse by Glasgow Author [Screenshot]
Adding Funder Data
• New Funding option in the deposit workflow
• Award data from Research System where "publicity flag = “yes“
• Staff will check.• Data added with a new autocomplete field
Linking Outputs to Awards
Browse by Research Funder Name
Enlighten Dev
Staff A to Z with Publications
Mini-REF
• Internal REF exercise• Enlighten being used as the platform to carry
out this exercise• Using modified version of the RAE add-on
software developed by the University of Southampton for RAE 2008
• Has significantly increased staff engagement with Enlighten
• 200+ staff self-depositing records and full text over four week period.
MiniREF Selections
MiniREF Selection Details
Impact and Esteem
Impact and Esteem 2
REF Reporting
Using publications data for research management
• University now has comprehensive record of its publications
• Senior management interest in re-using and analysing this data
• Publication lists pulled from Enlighten to pre-populate Professorial Performance and Development Review forms
• Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list
Key Lessons
• Advocacy, advocacy, advocacy– Repeating our message to management and academic
colleagues• Relationships
– Building good relationships with key people in the University and gaining their support
• Different needs– Respecting and accommodating different disciplines
and their distinct academic requirements• External influences
– Using the work and decisions made by other institutions/funders to influence local change
• Systems and processes– Understanding the research management requirements
of the University and responding
Find Out More
• Enlightenhttp://eprints.gla.ac.uk
• Web 2.0 Blog and Twitter http://enlightenrepository.wordpress.com
• http://researchoutcomes.wordpress.com http://twitter.com/enlightenpapers