the news at imperial golf estates - constant...
TRANSCRIPT
Imperial Golf Estates HOA, Inc.C/o: Sandcastle Community Management9150 Galleria Ct, Ste. 201Naples, FL 34109
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The News at Imperial Golf EstatesThe News at Imperial Golf EstatesPRSRT STD
US POSTAGEPAID
PERMIT 524NAPLES, FL
GIB GATEHOUSE Voice Mail: 597-2005GIB Gatehouse Fax: 597-1069
THE BOARD 2016Pres. Tom Harruff [email protected]. Scott Toth 216-2907 [email protected]. Martha Mugford 331-2742 [email protected]. Pat McCabe [email protected]. Tom Nessling 414-429-8218 [email protected]. Pat Keating 414-217-5895 [email protected]. Dan Castaldini 254-1952 [email protected]
COMMITTEE CHAIRPERSONS:ARB - Scott Toth 216-2907 [email protected] Awareness – Patrick Keating 414-217-5895 [email protected] Ave-Back Gate -Beautification Tom Nessling 414-429-8218 [email protected] Harruff 591-8049 [email protected], Walks & RoadwaysDan Castaldini 254-1952 [email protected] Newsletter Tom Harruff [email protected] Awareness - Patrick Keating 414-217-5895 [email protected] Mugford [email protected] Committee Members: Chairman Scott Toth, Patrick Keating, Duff McKenzie, and Steve Schroeder
Visit your neighborhood website at: http://www.igenaples.info IGE Superintendent:Mark Thieme 227-9201Webmaster: Mike Shields [email protected] Property ManagerSandcastle Community Management Beth McWilliams 596-7200 [email protected]. Prop. Mgr: Beverly Florio 596-7200 [email protected] Property Mgr.Sandcastle Community Management Mickey Sudut 596-7200 [email protected]
October 2016Issue 10/16
Reminders: Most of you are aware of the GIB’s change of Access Control contractor at front gate to Ramco Protective. They have changed software at the gate including the call in system and added a capability for you to manage your access list from home or your smart phone. Log into www.gateaccess.net and select Community Code IGC using your primary telephone number and your previously assigned PIN number that you used when calling in visitors. Details are on the IGE Web Site Home Page under Quick References and have been emailed to our residents.
Please be respectful of your neighbors by following our speed limits and stopping at stop signs in Imperial and on Entrada Blvd.
No Vendors, contractors, sub-contractors or delivery people can enter Imperial through the Entrada Gate. Please notify ALL OF YOUR VISITORS that they MUST enter Imperial through the US 41 Gate at 897 Imperial Golf Course Boulevard, regard-less if their GPS routes them to Entrada. NO EXCEPTIONS.
Your Fourth 2016 quarterly assessment of $423 per quarter was due Oct 1, 2016. Please include the coupon with your payment. You should have received a new coupon in the mail with the new assessment amount prior to the due date. If you have not received your coupon, please contact Sandcastle Community Management Accounting at 239-596-7200.
It is your responsibility to call in all vendors and visitors to allow pre-authorized access through the front gate. Call 239-597-2005 to enter the automated call in system. You can include your regular vendors on your pre-authorized access list. A copy is available at www.greaterimpreial.info under Access Control Form or by using www.gateaccess.net. This includes your favorite pizza vendor unless you want it delivered cold! Vendors are not allowed access into Imperial after hours daily, on Sundays and most holidays. Please do not try to schedule a delivery or work after hours, on Sunday or a Holiday!
You can update your personal information in the Property Manager’s data base using the Owner Contact Form on line at: www.igenaples.info/all_forms/owner_info.htm or you can obtain a form from the Property Manger’s office.
Did you know?If you find injured or orphaned native wildlife, contact the von Arx Wildlife Hospital at the Conservancy of SW Fl, 8 am-8 pm, 7 days a week. (239)262-2273. Staff is ready and willing to advise and a volunteer critter courier may be called to pick up.
IMPERIAL GOLF ESTATES HOMEOWNERS ASSOCIATION INC.
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Quarterly Maintenance Fees - Please include your Resident Number and your Account Number (Phase and Lot Number) on all check payments to preclude any delay in processing. Owners with multiple lots must indicate how they wish their payments applied by including the appropriate coupons with each check. The correct mailing address for IGEHOA Quarterly Mainte-nance Assessments is: Iberia Bank, P.O. Box 11203, Naples, FL 34101-1203.
If you are using an automatic bill pay service, give them this address for mailing purposes and ask that they include your Account Number (Phase and Lot Number) on all payments.
Lot Owners can contact Sandcastle CM Accounting at 239-596-7200 if you need another coupon book or to discuss the coupon book process.
Future Board of Director Meetings – BOD Meetings are held at the Island/Weybridge Clubhouse, 8:30 AM; BOD Meetings - Nov 17, and Dec 22. Annual Memebrs Meeting Monday evening Jan 23, 2017 at the Imperial Golf Club.
Note: Contents of this newsletter are not official and only the approved minutes represent the Association.
Homeowners Issues:Several addresses were submitted to the board regard-ing compliance issues such as moldy roofs, roof repair, RV parking, commercial vehicle parking and stained driveways.
Reminder - It is the responsibility of each Lot Owner to assure that their current contact information is in the Property Manager’s data base. That includes local and alternate mailing addresses, local and alternate telephone numbers, email addresses, home watch services, etc. This is important for notices to the entire community of important information like road closures, Estates newsletter and official notifi-cations from the Association including Association Maintenance Fees.You can do this on line at http://igenaples.info/owner_info.htmor at www.gateaccess.net
Quarterly Maintenance Fees - Coupon/Due Dates2016 Quarterly Payment due beginning Jan 1, 2016 at the new rate of $423.00 per quarter.
Statement/coupon about Dec 1, Payment due Jan 1; Statement/coupon about Mar 1, Payment due Apr 1; Statement/coupon about Jun 1, Payment due Jul 1; Statement/coupon about Sep 1, Payment due Oct 1.
budgeted expenses by 6.2% or $50,031.
The next Board meeting is set for November 17, 2016 (Budget Adoption) at 8:30 am.
IGE President’s Report for IGEHOA Meeting 9-27-16Tom Nessling and I met with D. R. Horton and presented our proposed budget for 2017 for Entrada outside of the gate. They accepted the budget and we proposed an initial sharing ratio of 90% IGE and 10% Marsilea. Either Association can call for a study of gate traffic to deter-mine future sharing ratios, Marsilea will have only 18 homes when built out and their association provides lawn service for the whole community. It was proposed that D. R. Horton will contribute $1,000 to the Entrada reserve fund and IGE will contribute $9,000 minus our actual expenses for 2016. We jointly agreed that we will work with our respective attorneys to complete a simpli-fied agreement. Our joint goal is to have the agreement signed by the end of the year. Association attorney Diane Simons was in attendance and has been working on this agreement.
Attorney Simons provided an overview of the Delinquent Assessment collection process. IGE is in very good shape with few collections and bankruptcies.
Three proposals have been received for tree trimming and we will select one today.
The replacement HOA truck should be available on Nov 3rd and Mark and I will pick it up on Monday Nov 7th after it has been processed for delivery. Our Resolution approving the purchase was signed by all Directors and the last date was 10-02-16.
Resolution:Be it resolved that the Board of Directors of the Imperial Golf Estates HOA, Inc. hereby approves the replacement of our 2006 pickup truck according to the attached estimate from Auto Nation Toyota, Fort Myers, Florida at a price, including the trade-in of our existing vehicle, at a not to exceed price of $32,000to be paid from our Equipment Reserve and any excess from the Contin-gency Reserve. This is in accordance with our 10 year replacement policy. The Auto Nation Fort Myers proposal is $2,000 less than the Germain Toyota proposal.
GIB Report: Director Castaldini for GIB Treasurer Meyers
Income and Expense Statement as of 9/30/16:Total Operating Income YTD through September is $220.26 under budget due to Gate Opener Income.Total Operating Expenses for September are under budget by $3,286.28.
Highlights of Oct 27th Board Meeting: The meeting was called to order at 8:30AM by President Tom Harruff. The following board members were present: Tom Harruff, Dan Castaldini, Scott Toth, Martha Mugford, Tom Nessling and Pat Keating (attended by phone). Mark Thieme, IGE Super-intendent and Beth McWilliams, CAM representing Sandcastle Community Management attended. There were two owners in attendance. Two visitors from Converged Systems Inc were in attendance. Association Attorney Diane Simons was in attendance also.Review of Minutes: The Minutes from the Sep 22, 2016 meeting of the Board of Directors were presented to the Directors in advance of the meeting, reviewed, and were approved as presented. Approved minutes will be available on the IGEHOA Web Site
IGEHOA Summary Treasurer's Report: (Treasurer Pat McCabe)
Financials–As of Sep 30, 2016:Assets:Operating Cash $177,056Reserves $491,370Accts Receivable ($5,410)Other Assets $13,288Total Assets $676,305Liabilities: Total Current Liabilities $122,547Reserves $491,370Owners’ Equity $62,387Total Liabilities/Owner Equity $676,305(Numbers may not add due to rounding)
Treasurers Comments: (Treasurer Pat McCabe)Balance Sheet: IGEHOA has adequate cash on hand for our operating expenses and the financial health of the HOA is good.Income and Expense Statements:IncomeBudgeted $94,847Actual $98,335Difference $3,488Actual income exceeded budgeted income largely due to legal fees charged to Owners and sales/transfer feesExpenses:Budgeted $78,977Actual $73,554Difference $5,423Actual expenses were less than budgeted expenses largely due to very little spent this month on building/grounds maintenance and lower management/accounting feesTreasurer’s Comments: YTD the HOA’s actual income has slightly exceeded budgeted income by 1.4% or $12,290.YTD the HOA’s actual expenses have been less than
Active Houses on the Market 13
Pending with Contingencies 3
Pending with No Contingencies 1
Closed Sales During 2016 from 1/1/16 - 10/31/16 33
Average 2016 Sales Price $550,530
Average 2016 Price Per Sq. Ft. $221.12
There Are No Distressed Sales in 2016
IGE Residents: Full Time 70% Seasonal 30%
Current Activity as of October 31st 2016 (Averages are for Year 2016)
Source: From Naples MLS Provided by John R Wood Inc.
6 3
FOR SALE: ( 1 ) TREK Jet 16 kids bike with training wheels, like new $100 ( 2 ) PEDAL GO CART, steel tube frame, like new $ 100 ( 3 ) KIDS CAR SEATS
three like new $40 / each. SHAWN GARNER, 1943 IMPERIAL GOLF CR. BLVD. (239) 777-6723
The Board thanks you in advance for your cooperation in addressing the items identified.
Community Manager’s Report: (PM McWilliams) Beth McWilliams, CAM reported that several owners are electing to trim their trees away from streets so that the tree trimming is ascetically pleasing. The tree trimming up to 16’ above the road surface extending to the lot side of the drainage scupper beside the road will be scheduled sometime in the next month. Pedestrian gate fobs were discussed. Ramco is working to solve the issue.A request was made to publish the following agency names and phone numbers in the monthly newsletter:
Collier County Code Enforcement 239-252-2440Collier County Animal Control 239-252-7387Non-Emergency Police 239-252-9300
Perimeter Awareness: (Director Keating) No report.
Newsletter-Estates: - (President Harruff): No report.
Unfinished Business:The Board approved a contract with Greenway to trim trees overhanging our roads up to 16’ above the surface of the road.
Converged Services Inc. Eric Cole and Leo DelGado presented preliminary cable and internet costs and services from Comcast, Hotwire, Summit and Lifestream. They represent multiple Homeowner and Condo Asso-ciations in Imperial covering about 1,000 units. This is the start of assessments and negotiations of the four proposed services contracts. Our current Comcast bulk cable TV contract expires in 2019.
New Business:Annual Members Meeting and Election of Directors is scheduled for January 23, 2017 at 7:00PM at the golf course clubhouse.Mailbox Replacement Clarification was postponed until the next board of directors meeting.
The Entrada ROW Maintenance with Marsilea Develop-ment was presented and is included in the 2017 Operat-ing Budget Proposal.
We will have at least one Director vacancy at the end of this year. Please consider running for a position on our Board to assist in the running, maintenance and beautifi-cation of your community.
Contact Property Manager Beth McWilliams for the necessary paperwork to run for a position on the Board.
Tailgating at the Entrada gate continues to be a problem. The board has contracted with a commercial service that could be searched by license plate number to determine the owner and address. No Trespassing signs with CCSO approved wording have been added to the Entrada gate area.
The new signs have been installed on and around the back gate. The "No Trespass" signs conform to State Statutes to assist in prosecution of violators if necessary. The pedestal sign in front of fence on outside of gate still needs to be installed.
Flagpole at Entrada gate will be installed next week when Mark is back from vacation. Mark needs to remove pavers before installation.
Architectural Review Board Report: (Vice President Toth) Twenty two requests were approved by the ARB in the period of Sep 233 to Oct 26. There were no disap-proved requests. Approved requests included demolish house, construction of new home, exterior paint, replace roof, solar panels, Pool Cage, Hurricane Shutters, paver driveway, fence and remove Pine Trees. The Board approved the ARB report.
To obtain an Exterior Change Request form on line: www.igenaples.info, log-in with name “imperial” and password “2011”Or a copy from Sandcastle Community Management and email your request to: [email protected] remember that ARB approval is required for the use of PODS, Dumpsters and Port-a-Potties even if the renovations involve only interior changes.
Roads and Walkpaths: (Director Castaldini) Future replacement of cul d’ sacs with plantings with pavers was discussed.
Traffic Awareness: (Director Keating) Traffic enforcement within IGE by CCSO (Collier County Sheriff Office) is on a regular basis. It was reported that the Collier Sheriff’s Department has been contacted to provide a report. The speed monitor is in for repair.
Violations and Fining Committee: (Director Mugford) Rounds were made on October 9, 16 and 23rd. Pictures were taken and submitted to Sandcastle Property Management. Trash receptacles should be put at the curb the night before pickup (Monday evening for Tuesday pickup), and yard waste is put out at the curb on (Thursday evening for Friday pickup). Yard waste should not sit out all week.
Thank you to all the residents who had their roof cleaned and took the necessary steps to be in compliance with the association rules. As a reminder, commercial vehicles cannot be parked in a resident’s driveway overnight, if they cannot go in the garage, other arrangements must be made. Please remember that keeping your property in compliance with association rules makes you a good neighbor and helps hold property values.
The YTD expense variance (over budget by $5,232.16) is a combination of Gatehouse expense and Landscape projects, offset by interest incomeGIB Balance Sheet Items as of 9/30/16:Operations Checking Account: Cash for Operations $17,384.43 Cash for Reserves $389,064.06
Other Assets, $3,908.74Total Current Assets $410,357.23Owner’s Equity $17,833.57Current Liabilities $3,459.60Replacement Reserve $389,064.06Total Equity $410,357.23Balance Sheet Discussion: We have adequate cash on hand to meet our monthly bills.
Stormwater Management/Drainage; (Director Castaldini) We have survived another “weather event” without any negative results. This Hurricane Season provided a few anxious moments but thankfully passed us by. But caution and action to be prepared when there is a threat is always the best course. Be Vigilant! We are continuing the process of collecting bids to trim our trees that have branches overhanging our roadways.Everyone should have received a notice from the Board of Directors that we have received complaints from the Fire Department, Waste Management, and the School Depart-ment that their vehicles are being hit by low hanging tree limbs and that we need to trim them. Homeowners have the option to trim their own or let the HOA trim them. If you have questions regarding this issue please contact Sand Castle our management company.
Superintendents Report: (Superintendent Mark Thieme) Entrada: New Entrada Trespass and Notice signs were installed. Repair of broken camera from a semi-truck denied access.Drainage: We have the new Bismarck fountain in. We are waiting for install.Canopy Trees: We have proposals for trimming the community canopy trees
Beautification Committee Report: (Director Nessling): Vendors have provided their 2017 fees..
Entrada Gate: (Director Nessling) Multiple gate violations incurring fines, suspension of usage and warning letters last month. A truck ripped one of our cameras from its post, Mark repaired it.We are using the "attorney provided" template for the warning letters mailed out.The Board decided to use Search Quarry to provide owner information on license plates of vehicles trespassing on Imperial Property.
IMPORTANT NUMBERS TO KEEP HANDY Sheri� Non-Emergency----------------- 252-9300 Domestic Animal Control-------------- 252-7387 Humane Society Animal Shelter----- 643-1555 Garbage / Waste Pick-up--------------- 252-2380 Solid Waste Management-------------- 252-2508 Code Enforcement----------------------- 252-2440 Comcast-------------------------------------432-9277 Naples Daily News Circulation Dept 263-4839
PM
If you would like to advertise a service or product in the Estates Newsletter please contact: Tom Harruff 239-591-8049, or e-mail to:
[email protected] For rate and deadline information.
An Advertising Request Form will be sent to you for completion. We accept existing ads, business cards and photos. Submissions of existing art needs to be in jpg,
tiff or pdf format, (300DPI, RGB or CMYK). We can also design an ad for you.
For submissions of art work and files or ad design and layout please email your information to:
Greg Hierro 592-7501 email: [email protected]
RESIDENT CLASSIFIED ADS Imperial residents can place a classified ad in The Estates Newsletter to sell household items within
Imperial Golf Estates at NO CHARGE. Ads should be 4 lines or less. Simply email your text ad to Greg at:
Classifieds While we hope that you support our advertisers, the Board of Directors of Imperial Golf Estates HOA, Inc. does not officially endorse any products or services advertised herein.
4 5
Complete Re-ScreensScreen Doors and Hardware InstalledRusted Anchors and Screws Replaced
DAN GREEN1836 Imperial Golf Course Blvd. Naples, FL 34110
Mobile: 239-398-7835 • [email protected]
FIX-IT-FAST SCREEN REPAIRYour “Pool Cage Mechanics”
NO JOB TOO SMALL!
26701 S. Tamiami Trail, #3Bonita Springs, Florida 34134TEL: (239) 489-0018 FAX: (239) 489-0427www.KitchensByAmbiance.com
�inking of Remodeling?Visit our showroom only 10 minutes north in the Highlands Center!
REMODELING EXCELLENCE
CELEBRATING
Years
AFFORDABLE LUXURY SINCE 1989
Planning to build or remodel in Naples? Trust in the integrity, craftsmanshipand artistry of our professional team.
Christina & Rodney MoulderKitchen and Bath DesignersState Licensed General Contractor
Let Royal Constructors Help • We Specialize In Remodeling, Kitchens & Bathrooms.Call Rodney at 239-537-4489 • Naples, Florida • License# CBC 1255700www.royalconstructorsofnaples.com
IMPERIAL
Pool Decks • Driveways • SidewalksTyler Green1836 Imperial Golf Course BlvdNaples, FL 34110
239-287-3725
PRESSURE CLEANING
THE PAPPAS-BURBACK TEAM
Debra Pappas-Burback, PA. Realtor®Lawrence Burback Realtor®
5621 Strand Blvd #316 • Naples, FL 34110
Direct: (239) 404-4900
239.598.2480trailcafenaples.com
The besthome cooked
foodon the trail!
Classifieds While we hope that you support our advertisers, the Board of Directors of Imperial Golf Estates HOA, Inc. does not officially endorse any products or services advertised herein.
4 5
Complete Re-ScreensScreen Doors and Hardware InstalledRusted Anchors and Screws Replaced
DAN GREEN1836 Imperial Golf Course Blvd. Naples, FL 34110
Mobile: 239-398-7835 • [email protected]
FIX-IT-FAST SCREEN REPAIRYour “Pool Cage Mechanics”
NO JOB TOO SMALL!
26701 S. Tamiami Trail, #3Bonita Springs, Florida 34134TEL: (239) 489-0018 FAX: (239) 489-0427www.KitchensByAmbiance.com
�inking of Remodeling?Visit our showroom only 10 minutes north in the Highlands Center!
REMODELING EXCELLENCE
CELEBRATING
Years
AFFORDABLE LUXURY SINCE 1989
Planning to build or remodel in Naples? Trust in the integrity, craftsmanshipand artistry of our professional team.
Christina & Rodney MoulderKitchen and Bath DesignersState Licensed General Contractor
Let Royal Constructors Help • We Specialize In Remodeling, Kitchens & Bathrooms.Call Rodney at 239-537-4489 • Naples, Florida • License# CBC 1255700www.royalconstructorsofnaples.com
IMPERIAL
Pool Decks • Driveways • SidewalksTyler Green1836 Imperial Golf Course BlvdNaples, FL 34110
239-287-3725
PRESSURE CLEANING
THE PAPPAS-BURBACK TEAM
Debra Pappas-Burback, PA. Realtor®Lawrence Burback Realtor®
5621 Strand Blvd #316 • Naples, FL 34110
Direct: (239) 404-4900
239.598.2480trailcafenaples.com
The besthome cooked
foodon the trail!
6 3
FOR SALE: ( 1 ) TREK Jet 16 kids bike with training wheels, like new $100 ( 2 ) PEDAL GO CART, steel tube frame, like new $ 100 ( 3 ) KIDS CAR SEATS
three like new $40 / each. SHAWN GARNER, 1943 IMPERIAL GOLF CR. BLVD. (239) 777-6723
The Board thanks you in advance for your cooperation in addressing the items identified.
Community Manager’s Report: (PM McWilliams) Beth McWilliams, CAM reported that several owners are electing to trim their trees away from streets so that the tree trimming is ascetically pleasing. The tree trimming up to 16’ above the road surface extending to the lot side of the drainage scupper beside the road will be scheduled sometime in the next month. Pedestrian gate fobs were discussed. Ramco is working to solve the issue.A request was made to publish the following agency names and phone numbers in the monthly newsletter:
Collier County Code Enforcement 239-252-2440Collier County Animal Control 239-252-7387Non-Emergency Police 239-252-9300
Perimeter Awareness: (Director Keating) No report.
Newsletter-Estates: - (President Harruff): No report.
Unfinished Business:The Board approved a contract with Greenway to trim trees overhanging our roads up to 16’ above the surface of the road.
Converged Services Inc. Eric Cole and Leo DelGado presented preliminary cable and internet costs and services from Comcast, Hotwire, Summit and Lifestream. They represent multiple Homeowner and Condo Asso-ciations in Imperial covering about 1,000 units. This is the start of assessments and negotiations of the four proposed services contracts. Our current Comcast bulk cable TV contract expires in 2019.
New Business:Annual Members Meeting and Election of Directors is scheduled for January 23, 2017 at 7:00PM at the golf course clubhouse.Mailbox Replacement Clarification was postponed until the next board of directors meeting.
The Entrada ROW Maintenance with Marsilea Develop-ment was presented and is included in the 2017 Operat-ing Budget Proposal.
We will have at least one Director vacancy at the end of this year. Please consider running for a position on our Board to assist in the running, maintenance and beautifi-cation of your community.
Contact Property Manager Beth McWilliams for the necessary paperwork to run for a position on the Board.
Tailgating at the Entrada gate continues to be a problem. The board has contracted with a commercial service that could be searched by license plate number to determine the owner and address. No Trespassing signs with CCSO approved wording have been added to the Entrada gate area.
The new signs have been installed on and around the back gate. The "No Trespass" signs conform to State Statutes to assist in prosecution of violators if necessary. The pedestal sign in front of fence on outside of gate still needs to be installed.
Flagpole at Entrada gate will be installed next week when Mark is back from vacation. Mark needs to remove pavers before installation.
Architectural Review Board Report: (Vice President Toth) Twenty two requests were approved by the ARB in the period of Sep 233 to Oct 26. There were no disap-proved requests. Approved requests included demolish house, construction of new home, exterior paint, replace roof, solar panels, Pool Cage, Hurricane Shutters, paver driveway, fence and remove Pine Trees. The Board approved the ARB report.
To obtain an Exterior Change Request form on line: www.igenaples.info, log-in with name “imperial” and password “2011”Or a copy from Sandcastle Community Management and email your request to: [email protected] remember that ARB approval is required for the use of PODS, Dumpsters and Port-a-Potties even if the renovations involve only interior changes.
Roads and Walkpaths: (Director Castaldini) Future replacement of cul d’ sacs with plantings with pavers was discussed.
Traffic Awareness: (Director Keating) Traffic enforcement within IGE by CCSO (Collier County Sheriff Office) is on a regular basis. It was reported that the Collier Sheriff’s Department has been contacted to provide a report. The speed monitor is in for repair.
Violations and Fining Committee: (Director Mugford) Rounds were made on October 9, 16 and 23rd. Pictures were taken and submitted to Sandcastle Property Management. Trash receptacles should be put at the curb the night before pickup (Monday evening for Tuesday pickup), and yard waste is put out at the curb on (Thursday evening for Friday pickup). Yard waste should not sit out all week.
Thank you to all the residents who had their roof cleaned and took the necessary steps to be in compliance with the association rules. As a reminder, commercial vehicles cannot be parked in a resident’s driveway overnight, if they cannot go in the garage, other arrangements must be made. Please remember that keeping your property in compliance with association rules makes you a good neighbor and helps hold property values.
The YTD expense variance (over budget by $5,232.16) is a combination of Gatehouse expense and Landscape projects, offset by interest incomeGIB Balance Sheet Items as of 9/30/16:Operations Checking Account: Cash for Operations $17,384.43 Cash for Reserves $389,064.06
Other Assets, $3,908.74Total Current Assets $410,357.23Owner’s Equity $17,833.57Current Liabilities $3,459.60Replacement Reserve $389,064.06Total Equity $410,357.23Balance Sheet Discussion: We have adequate cash on hand to meet our monthly bills.
Stormwater Management/Drainage; (Director Castaldini) We have survived another “weather event” without any negative results. This Hurricane Season provided a few anxious moments but thankfully passed us by. But caution and action to be prepared when there is a threat is always the best course. Be Vigilant! We are continuing the process of collecting bids to trim our trees that have branches overhanging our roadways.Everyone should have received a notice from the Board of Directors that we have received complaints from the Fire Department, Waste Management, and the School Depart-ment that their vehicles are being hit by low hanging tree limbs and that we need to trim them. Homeowners have the option to trim their own or let the HOA trim them. If you have questions regarding this issue please contact Sand Castle our management company.
Superintendents Report: (Superintendent Mark Thieme) Entrada: New Entrada Trespass and Notice signs were installed. Repair of broken camera from a semi-truck denied access.Drainage: We have the new Bismarck fountain in. We are waiting for install.Canopy Trees: We have proposals for trimming the community canopy trees
Beautification Committee Report: (Director Nessling): Vendors have provided their 2017 fees..
Entrada Gate: (Director Nessling) Multiple gate violations incurring fines, suspension of usage and warning letters last month. A truck ripped one of our cameras from its post, Mark repaired it.We are using the "attorney provided" template for the warning letters mailed out.The Board decided to use Search Quarry to provide owner information on license plates of vehicles trespassing on Imperial Property.
IMPORTANT NUMBERS TO KEEP HANDY Sheri� Non-Emergency----------------- 252-9300 Domestic Animal Control-------------- 252-7387 Humane Society Animal Shelter----- 643-1555 Garbage / Waste Pick-up--------------- 252-2380 Solid Waste Management-------------- 252-2508 Code Enforcement----------------------- 252-2440 Comcast-------------------------------------432-9277 Naples Daily News Circulation Dept 263-4839
PM
If you would like to advertise a service or product in the Estates Newsletter please contact: Tom Harruff 239-591-8049, or e-mail to:
[email protected] For rate and deadline information.
An Advertising Request Form will be sent to you for completion. We accept existing ads, business cards and photos. Submissions of existing art needs to be in jpg,
tiff or pdf format, (300DPI, RGB or CMYK). We can also design an ad for you.
For submissions of art work and files or ad design and layout please email your information to:
Greg Hierro 592-7501 email: [email protected]
RESIDENT CLASSIFIED ADS Imperial residents can place a classified ad in The Estates Newsletter to sell household items within
Imperial Golf Estates at NO CHARGE. Ads should be 4 lines or less. Simply email your text ad to Greg at:
2 7
Quarterly Maintenance Fees - Please include your Resident Number and your Account Number (Phase and Lot Number) on all check payments to preclude any delay in processing. Owners with multiple lots must indicate how they wish their payments applied by including the appropriate coupons with each check. The correct mailing address for IGEHOA Quarterly Mainte-nance Assessments is: Iberia Bank, P.O. Box 11203, Naples, FL 34101-1203.
If you are using an automatic bill pay service, give them this address for mailing purposes and ask that they include your Account Number (Phase and Lot Number) on all payments.
Lot Owners can contact Sandcastle CM Accounting at 239-596-7200 if you need another coupon book or to discuss the coupon book process.
Future Board of Director Meetings – BOD Meetings are held at the Island/Weybridge Clubhouse, 8:30 AM; BOD Meetings - Nov 17, and Dec 22. Annual Memebrs Meeting Monday evening Jan 23, 2017 at the Imperial Golf Club.
Note: Contents of this newsletter are not official and only the approved minutes represent the Association.
Homeowners Issues:Several addresses were submitted to the board regard-ing compliance issues such as moldy roofs, roof repair, RV parking, commercial vehicle parking and stained driveways.
Reminder - It is the responsibility of each Lot Owner to assure that their current contact information is in the Property Manager’s data base. That includes local and alternate mailing addresses, local and alternate telephone numbers, email addresses, home watch services, etc. This is important for notices to the entire community of important information like road closures, Estates newsletter and official notifi-cations from the Association including Association Maintenance Fees.You can do this on line at http://igenaples.info/owner_info.htmor at www.gateaccess.net
Quarterly Maintenance Fees - Coupon/Due Dates2016 Quarterly Payment due beginning Jan 1, 2016 at the new rate of $423.00 per quarter.
Statement/coupon about Dec 1, Payment due Jan 1; Statement/coupon about Mar 1, Payment due Apr 1; Statement/coupon about Jun 1, Payment due Jul 1; Statement/coupon about Sep 1, Payment due Oct 1.
budgeted expenses by 6.2% or $50,031.
The next Board meeting is set for November 17, 2016 (Budget Adoption) at 8:30 am.
IGE President’s Report for IGEHOA Meeting 9-27-16Tom Nessling and I met with D. R. Horton and presented our proposed budget for 2017 for Entrada outside of the gate. They accepted the budget and we proposed an initial sharing ratio of 90% IGE and 10% Marsilea. Either Association can call for a study of gate traffic to deter-mine future sharing ratios, Marsilea will have only 18 homes when built out and their association provides lawn service for the whole community. It was proposed that D. R. Horton will contribute $1,000 to the Entrada reserve fund and IGE will contribute $9,000 minus our actual expenses for 2016. We jointly agreed that we will work with our respective attorneys to complete a simpli-fied agreement. Our joint goal is to have the agreement signed by the end of the year. Association attorney Diane Simons was in attendance and has been working on this agreement.
Attorney Simons provided an overview of the Delinquent Assessment collection process. IGE is in very good shape with few collections and bankruptcies.
Three proposals have been received for tree trimming and we will select one today.
The replacement HOA truck should be available on Nov 3rd and Mark and I will pick it up on Monday Nov 7th after it has been processed for delivery. Our Resolution approving the purchase was signed by all Directors and the last date was 10-02-16.
Resolution:Be it resolved that the Board of Directors of the Imperial Golf Estates HOA, Inc. hereby approves the replacement of our 2006 pickup truck according to the attached estimate from Auto Nation Toyota, Fort Myers, Florida at a price, including the trade-in of our existing vehicle, at a not to exceed price of $32,000to be paid from our Equipment Reserve and any excess from the Contin-gency Reserve. This is in accordance with our 10 year replacement policy. The Auto Nation Fort Myers proposal is $2,000 less than the Germain Toyota proposal.
GIB Report: Director Castaldini for GIB Treasurer Meyers
Income and Expense Statement as of 9/30/16:Total Operating Income YTD through September is $220.26 under budget due to Gate Opener Income.Total Operating Expenses for September are under budget by $3,286.28.
Highlights of Oct 27th Board Meeting: The meeting was called to order at 8:30AM by President Tom Harruff. The following board members were present: Tom Harruff, Dan Castaldini, Scott Toth, Martha Mugford, Tom Nessling and Pat Keating (attended by phone). Mark Thieme, IGE Super-intendent and Beth McWilliams, CAM representing Sandcastle Community Management attended. There were two owners in attendance. Two visitors from Converged Systems Inc were in attendance. Association Attorney Diane Simons was in attendance also.Review of Minutes: The Minutes from the Sep 22, 2016 meeting of the Board of Directors were presented to the Directors in advance of the meeting, reviewed, and were approved as presented. Approved minutes will be available on the IGEHOA Web Site
IGEHOA Summary Treasurer's Report: (Treasurer Pat McCabe)
Financials–As of Sep 30, 2016:Assets:Operating Cash $177,056Reserves $491,370Accts Receivable ($5,410)Other Assets $13,288Total Assets $676,305Liabilities: Total Current Liabilities $122,547Reserves $491,370Owners’ Equity $62,387Total Liabilities/Owner Equity $676,305(Numbers may not add due to rounding)
Treasurers Comments: (Treasurer Pat McCabe)Balance Sheet: IGEHOA has adequate cash on hand for our operating expenses and the financial health of the HOA is good.Income and Expense Statements:IncomeBudgeted $94,847Actual $98,335Difference $3,488Actual income exceeded budgeted income largely due to legal fees charged to Owners and sales/transfer feesExpenses:Budgeted $78,977Actual $73,554Difference $5,423Actual expenses were less than budgeted expenses largely due to very little spent this month on building/grounds maintenance and lower management/accounting feesTreasurer’s Comments: YTD the HOA’s actual income has slightly exceeded budgeted income by 1.4% or $12,290.YTD the HOA’s actual expenses have been less than
Active Houses on the Market 13
Pending with Contingencies 3
Pending with No Contingencies 1
Closed Sales During 2016 from 1/1/16 - 10/31/16 33
Average 2016 Sales Price $550,530
Average 2016 Price Per Sq. Ft. $221.12
There Are No Distressed Sales in 2016
IGE Residents: Full Time 70% Seasonal 30%
Current Activity as of October 31st 2016 (Averages are for Year 2016)
Source: From Naples MLS Provided by John R Wood Inc.
Imperial Golf Estates HOA, Inc.C/o: Sandcastle Community Management9150 Galleria Ct, Ste. 201Naples, FL 34109
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The News at Imperial Golf EstatesThe News at Imperial Golf EstatesPRSRT STD
US POSTAGEPAID
PERMIT 524NAPLES, FL
GIB GATEHOUSE Voice Mail: 597-2005GIB Gatehouse Fax: 597-1069
THE BOARD 2016Pres. Tom Harruff [email protected]. Scott Toth 216-2907 [email protected]. Martha Mugford 331-2742 [email protected]. Pat McCabe [email protected]. Tom Nessling 414-429-8218 [email protected]. Pat Keating 414-217-5895 [email protected]. Dan Castaldini 254-1952 [email protected]
COMMITTEE CHAIRPERSONS:ARB - Scott Toth 216-2907 [email protected] Awareness – Patrick Keating 414-217-5895 [email protected] Ave-Back Gate -Beautification Tom Nessling 414-429-8218 [email protected] Harruff 591-8049 [email protected], Walks & RoadwaysDan Castaldini 254-1952 [email protected] Newsletter Tom Harruff [email protected] Awareness - Patrick Keating 414-217-5895 [email protected] Mugford [email protected] Committee Members: Chairman Scott Toth, Patrick Keating, Duff McKenzie, and Steve Schroeder
Visit your neighborhood website at: http://www.igenaples.info IGE Superintendent:Mark Thieme 227-9201Webmaster: Mike Shields [email protected] Property ManagerSandcastle Community Management Beth McWilliams 596-7200 [email protected]. Prop. Mgr: Beverly Florio 596-7200 [email protected] Property Mgr.Sandcastle Community Management Mickey Sudut 596-7200 [email protected]
October 2016Issue 10/16
Reminders: Most of you are aware of the GIB’s change of Access Control contractor at front gate to Ramco Protective. They have changed software at the gate including the call in system and added a capability for you to manage your access list from home or your smart phone. Log into www.gateaccess.net and select Community Code IGC using your primary telephone number and your previously assigned PIN number that you used when calling in visitors. Details are on the IGE Web Site Home Page under Quick References and have been emailed to our residents.
Please be respectful of your neighbors by following our speed limits and stopping at stop signs in Imperial and on Entrada Blvd.
No Vendors, contractors, sub-contractors or delivery people can enter Imperial through the Entrada Gate. Please notify ALL OF YOUR VISITORS that they MUST enter Imperial through the US 41 Gate at 897 Imperial Golf Course Boulevard, regard-less if their GPS routes them to Entrada. NO EXCEPTIONS.
Your Fourth 2016 quarterly assessment of $423 per quarter was due Oct 1, 2016. Please include the coupon with your payment. You should have received a new coupon in the mail with the new assessment amount prior to the due date. If you have not received your coupon, please contact Sandcastle Community Management Accounting at 239-596-7200.
It is your responsibility to call in all vendors and visitors to allow pre-authorized access through the front gate. Call 239-597-2005 to enter the automated call in system. You can include your regular vendors on your pre-authorized access list. A copy is available at www.greaterimpreial.info under Access Control Form or by using www.gateaccess.net. This includes your favorite pizza vendor unless you want it delivered cold! Vendors are not allowed access into Imperial after hours daily, on Sundays and most holidays. Please do not try to schedule a delivery or work after hours, on Sunday or a Holiday!
You can update your personal information in the Property Manager’s data base using the Owner Contact Form on line at: www.igenaples.info/all_forms/owner_info.htm or you can obtain a form from the Property Manger’s office.
Did you know?If you find injured or orphaned native wildlife, contact the von Arx Wildlife Hospital at the Conservancy of SW Fl, 8 am-8 pm, 7 days a week. (239)262-2273. Staff is ready and willing to advise and a volunteer critter courier may be called to pick up.
IMPERIAL GOLF ESTATES HOMEOWNERS ASSOCIATION INC.