The Power of the MandateSue Hodges

Head of Collections and Digital DevelopmentsUniversity of Salford

Gregynog Colloquium9th June 2010

Or The Road to Open Access

Image Reproduced under a Creative Commons Licence

University of Salford

Salford’s Heritage Founded in 1896 as the Royal Technical Institute

(merging 2 colleges founded in 1850s) Internationally renowned engineering and engineers,

science and scientists and technologists 20th Century – University broadens to include

Humanities, Arts, Social Sciences Merger with University College Salford and Nursing

Colleges in 1996. Most recently, visual and performance arts,

media, business, the built environment, law and health professions.

Salford Today Applied research and innovation across the disciplines

Real-world teaching and learning

Engagement and collaboration with government, (business) industry and the professions

Service to the community, enterprise, internationalisation and social justice

Media City The University will open its new facility in

MediaCityUK in September 2011. Brand new state of the art facility, in

partnership with BBC and digital and media industries

FIRM - Framework for Innovation and Research in MediaCityUK www.firm-innovation.net

Salford’s Vision:

The University of Salford will be, by 2017, an outstanding University renowned for

the quality of its engagement, humanity, global reach and leadership in research,

innovation and education.University of Salford Strategic Plan 2009/10 to 2017/18

Salford University Context Student Numbers 16,887 fte

Staff Numbers 2,600

New Strategic Plan

Six Key University Themes Six Strategic Goals

Six Key University Themes & Goals

Built & Human Environment

EnergyEnterprise

& Innovation

Health & Wellbeing

Human Rights,Social Justice & Security

Media, Digital Technology & the Creative Economy

Salford Research Context 40 research Centres, now aligned to 4 Faculties Research based around 6 University themes Research strengths – Built environment,

Information Management RAE 2008 – Top third of UK Universities in

terms of Research Power

Salford’s Research Goal:

To develop an international reputation as a research-led institution that creates and

applies new ideas and creates opportunities for individuals and the

knowledge economy University of Salford Research and Innovation Strategy 2009-17

Information and Learning Services

One of the first integrated library and computing servicesin the UK (1988)

Recently de-converged (2010)

ILS currently responsible for:

3 physical libraries & c10 PC labs ICT support and training for staff and students Library systems Collections (digital and physical) Institutional Repository (USIR) Information literacy delivery University print and copy services

USIR

Implementation

MonitoringMeasuringBenefits

Impact onREF

Introducing aPolicy

USIR TimelineMandateJan 2010

Modelling ScholarlyCommunication Project

September 2009

Championed by new VC & PVC Research & Innovation

August 2009

Full USIR LaunchJuly 2009

Project EstablishedJuly 2007

Open Access at Salford Initial USIR Policy “Strongly Encouraged” deposits

OA Mandate announced October 2009

OA University from January 2010

Mandates deposit of new Peer Reviewed Journal Articles

Deposit of other research outputs is also strongly encouraged

The University of Salford has an Open Access Policy which requires that, from

1st January 2010, a record of all new research output be deposited in USIR.

For research outputs published in the form of peer re

viewed journal articles

authors should, wherever possible, retain the copyright of th

eir papers, so that th

e

full text can also be deposited in the repository. This should be the fin

al peer-

reviewed, pre-publication version of the paper, w

here copyright restric

ts the use

of the published version.

The deposit of other re

search outputs (i.e. published, accepted for publication, or

in the public domain) and in other formats is also strongly encouraged.

Help and advice regarding deposit is available fro

m the USIR Team:

usir@salford.ac.uk

Mandated 1st January 2010

Why Open Access? Greater impact from scientific endeavour

More rapid and more efficient progress of science

Novel information-creation using new and advanced technologies

Better assessment, better monitoring,

better management of science http://www.corporate.salford.ac.uk/leadership-management/martin-hall/blog/

2009/09/

Open Access Immediate Free (to use) Free (of restrictions) Access to the peer-reviewed literature (and data) Not vanity publishing Not a ‘stick anything up on the Web’

approach Moving scholarly communication

into the Web Age

Why Mandate? Provides a more complete picture of research output from

the institution

Ensures compliance with funders’ requirements

Raises visibility of University research

Supports authors in their work within the institution

Preserves the intellectual assets of the

University

Opens up knowledge – Putting

something back

Lost Citations, Lost Impact Say, Open Access brings 50% more citations Only around 15% of research is Open Access University X is therefore losing 85% of the 50%

increase in citations that OA brings (= 42.5%) Since University X invests £100m in research

per annum …this means lost impact worth

£42.5m to the university in 1 year

Alma Swan, Key Perspectives

The Early Bird…

Key Perspectives

Supporting the Mandate

Endorsement from the Top

VC Open Access Events

Open Access Repository Group

Business Case to Increase Staffing

Faculty Champions

VC Roadshow

Open Access Research

Hall, Martin (2009)Killing off Mickey Mouse : open knowledge, open innovationin: Education in a Changing Environment Conference : Critical Voices, Critical Times, 15-16 September 2009, University of Salford.

Image Reproduced under a Creative Commons Licence

What Researchers Wanted…

Mediated deposit Support with copyright issues Single entry for publication data (RMS and

USIR)

…What we are giving them Ongoing support and advocacy from

USIR team

Mediated Deposit where required

Guidance on retaining copyright

Training from Information Specialists

Development of easy deposit toolsSWORD, API’s

Linking with publications database

Does a Mandate Work? Not in isolation Needs continued support and promotion ‘Carrot’ rather than ‘Stick’ approach Needs embedding into Research Publication

process Needs to include all types of research output

Measuring the Mandate

Monthly Management Information sent to Centre Managers and Strategic Leadership Team

Benchmarking Citation Information

Potential link to University PDR system

USIR (University of Salford Institutional Repository)

Organisation: University of Salford, United Kingdom

Description: This is an institutional repository for the University of Salford's publications. Some items are not available as full-text. Where full text isn't available you can request a copy from the researcher who deposited the work, although many bibliographic records do contain a URL to external service providers, which users may be able to view depending on their access arrangements.

OAI-PMH: http://usir.salford.ac.uk/cgi/oai2

Software: EPrints

Size: 1563 items (2009-02-19)

Subjects: Multidisciplinary

Content: Unpublished; Multimedia

Languages: English

Policies: Commercial metadata re-use permitted; Re-use of full data items permitted for not-for-profit purposes; Content policies defined; Submission policies defined; Preservation policies defined

Remarks: A well configured and easy to navigate site. Directory of Open Access Repositories

USIR Activity

2670 items (2010-04-16)

USIR Statistics (1) - Downloads

USIR Statistics (2) - Deposits

0

20

40

60

80

100

120

140

160

180

Number of deposits

May-09

Jun-09

Jul-09

Aug-09

Sep-09

Oct-09

Nov-09

Dec-09

Jan-10

Feb-10

Mar-10

Apr-10

May-10

Month

Deposits to USIR

Self

Mediated

USIR Statistics (3) - Live Records

Live records in USIR

0

500

1000

1500

2000

2500

3000

May-09

Jun-09

Jul-09

Aug-09

Sep-09

Oct-09

Nov-09

Dec-09

Jan-10

Feb-10

Mar-10

Apr-10

May-10

Month

No

. o

f re

cord

s

USIR Statistics (4) - Dashboard

USIR Team Repository Manager Development of USIR, Advocacy

Metadata and Repository Officer Reviewing metadata, improving processes, copyright clearance

Library Systems and Repository OfficerTechnical support and development of deposit tools

Liaison Manager (Research and Innovation) Advocacy, bids etc

Information Specialists Training, promotion

Researcher Advocacy (1)

‘Champion innovative means of convening

and disseminating research activity’

Member of Central Research Team at Salford

http://knowmansland.com/

Researcher Advocacy (2)

Prof Charles Egbu – Head of Management in Construction Research Centre

96 items in USIR

Researcher Advocacy (3)

Dr. Maria Burke – Information Systems, Organisations and Society Research Centre – 81 Deposits

Marketing and Promotion (1)

'USIR is a great facility

for d

isseminating m

y research.

In the short p

eriod of ti

me since I deposite

d some of my publicatio

ns,

I have been contacted by fe

llow researchers with

similar re

search interests.

This helped a lot in

networking with scholars working in

my area’

‘USIR has been a very good experience for me.

Having over a thousand downloads during my first year of using the repository is wonderful.

It takes less than five minutes to deposit a publication and the rewards are fantastic.’

Marketing and Promotion (2) 100th University to announce a Mandate Publicity in US Online OA Week

Prize for individual with most deposits VC event with plans for a follow on

celebration event – Sept 2010 THES Article:

http://www.timeshighereducation.co.uk/story.asp?sectioncode=26&storycode=409049&c=

Open Access Week Competition 19 -23rd October

• Dr Farid Meziane most self deposits since USIR was launched : "USIR has been a very good experience for me. Having over a thousand downloads during my first year of using the repository is wonderful. It takes less than five minutes to deposit a publication and the rewards are fantastic.“

• Dr Sameh Hanna most FT self deposits during Open Access week: "In the relatively short period of time since I deposited some of my publications, I have been contacted by fellow researchers with similar research interests. This has helped me to network with scholars working in my area."

• The story has also been published on US online and on the USIR web site.

Modelling Scholarly Communication

• JISC10 Conference 12 -13 April 210• Alma Swan, JISC funding• Houghton model

http://www.jisc.ac.uk/media/documents/events/2010/04/presentations/openaccess1.pdf

Digital Repository – Future Plans (1)

Examine implications of Research Excellence Framework with regard to USIR and Seek

Develop further collections to support research e.g. e-theses, datasets, learning objects

Examine E-journals their use, value and impact – JISC report

Examine how existing collections can support research needs

Work with Research and Graduate College and Faculties to establish priorities for developing

research information resources

Digital Repository- Future Plans (2)

Teaching & Learning Collections

Public Health Online

Archives

E-Theses

ResearchUSIR

Data

Digital Repository

StrategyNew

interface

Digital Repository - Future Plans (3)

Archive Samples Exam Papers Off air recordings Video, images & other Salford content Mandate for doctoral theses Integration with current research management system Research process and workflow

project

The Power is with You…

University of Salford

becomes 100th

University to launch an

Open Access Mandate

Email: s.hodges@salford.ac.uk