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SST Webinar

SLDS Webinar 11-6-13

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Using DMV Records to Access SSNs

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SST Webinar

Using DMV Records to Access SSNs Presenters – Idaho Department of Labor

• Karen Jarboe Singletary • Rico Barrera

Agenda• How Idaho Accessed Driver’s License Data to Help Its

SLDS/WDQI Projects• Questions from Webinar Attendees

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In the beginning… 2010 Round of WDQI

• “Wouldn’t it be great if we could get all this data from all these places?”• Reaching out to Department of Motor Vehicles (DMV)

o Previous Informal Data Exchanges» Providing Low- and Moderate-Income (LMI) on Economic

Distressed Areas (EDAs) » In-Out Migration Data

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Key to Getting There Sell it –

• Interact with your counterparts • Focus on the benefits to the state and its residents

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Trials and Tribulations The MOU Process

• Specify its purpose and authority• Identify each parties’ duty and obligation

o Designate the positions involved o Safeguards and costs (if any)

• Ensure legal review• Don’t hold your breath

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Trials and Tribulations What helped?

• State DMV statute that allows for data sharing

What didn’t help?• Politics – Internal and External

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How Does It Work? What did we ask for/get?

• Social Security Number (SSN)• Name: First, Middle, Last, Suffix• Any additional AKAs (multiple names, maiden names)• Date of Birth (DOB)• Gender• Last-record update date

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EDUCATION: Name, DOB, Gender

LABOR: SSN

DMV: Name, DOB, Gender, SSNDMV: Name, DOB, Gender, SSN

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Name Resolution Engine Probabilistic matching algorithm Developed by State Department of Education with

2009 SLDS grant Score given for each matching criteria met

• Set matching thresholds to minimize need for manual intervention

A common identifier (LABUID) is assigned to facilitate future data retrieval

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SBOE (Postsecondary SLDS)

K12 SLDS (SDE/ISEE)

Postsecondary Institution

SLDS Transfer Site

Labor Longitudinal Data System

2: Assign LABXID

8: Store LABUID

5: Name Resolution Engine--Check for

match in DMV records

Demographic data = Name, alternate names, DOB,

gender

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Security-Privacy Concerns Limit transfer of Personally Identifiable

Information (PII) between silos Partitioned UID system

• Spread out the pieces of the puzzle

Data remains in control of originating organization Data access and transfer requires pre-approval

• Aggregate data used when possible

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Match Rate 90% of wage records matched DMV records 85% match rate anticipated when paired with

Education records

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Questions?

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Contact Info and ResourcesKeith Brown, State Support Team, keith.brown@sst-slds.orgLauren Wise, SLDS Team, lauren.wise@ed.gov

Presenters:Rico Barrera, Senior PlannerWorkforce Development, Idaho Department of LaborRicardo.Barrera@labor.idaho.gov, 208-332-3570 ext. 3316

Karen Jarboe Singletary, Senior Research AnalystCommunications and Research, Idaho Department of LaborKaren.JarboeSingletary@labor.idaho.gov, 208-332-3570 ext. 3215

SLDS Webinar 11-6-13

Using DMV Records to Access SSNs