The School Assistant The School Assistant SoftwareSoftware

Product Overview

What is theWhat is theSchool Assistant software?School Assistant software?

It is a data-management software solution, intended to assist schools & colleges with their

administrative, financial & reporting tasks!

2

It is made up of 5 distinct applications!

The 5 Applications of theThe 5 Applications of theSchool Assistant software?School Assistant software?

3

1. The School Records – for data-capturing, analysis & reporting;

2. The Time-Table Generator – to compute a timetable for the school;

3. The School Book Manager – to manage the issuing of school-books;

4. The Mini-School Assistant – to provide parallel capturing of learner records and learner-marks/scores, without a LAN;

5. The Admin Tool-Kit – to assist with the IT-administration of the school’s database,

This Product Overview This Product Overview will focus on these 3 Applications…will focus on these 3 Applications…

4

1. The School Records – for data-capturing, analysis & reporting;

2. The Timetable Generator – to compute a timetable for the school;

3. The School Book Manager – to manage the issuing of school-books;

4. The Mini-School Assistant – to provide parallel capturing of learner records and learner-marks/scores, without a LAN;

5. The Admin Tool-Kit – to assist with the IT-administration of the school’s database,

Highlights of theHighlights of theSchool Assistant SoftwareSchool Assistant Software

1. Built-in Reporting Tool – to view, customize and analyze your all data records;

2. Integrated SQL Builder – to help you interrogate your learner records;

3. Calculated Test Marks – to compute learner-marks based on an algebraic equation;

4. Records Integrate seamlessly with other applications – no need to enter data twice;

5. Data can be exported to Various File-formats, include a Mail-Merge data source file for MS-Word;

5

#1. The School Records #1. The School Records ApplicationApplication(by screen shots)(by screen shots)

6

1. The Staff Tab1. The Staff TabDisplays all Staff Records in your schoolDisplays all Staff Records in your school

7

A list of all staff members, in your school

A Built-in Report Browser, with URLs to

various available reports

The Staff Record, consists…The Staff Record, consists…

A comprehensive personal data, A digital photo, A list of subject(s) taught by the educator, per class, Work experience, Educator’s timetable and load, Leave and disciplinary record, Etc.

8

2. The Learner Tab2. The Learner TabDisplays all Learner Records in your schoolDisplays all Learner Records in your school

9

The Learner Record, consists…The Learner Record, consists…

A comprehensive personal data, A digital photo, Detailed information on the learner’s next of kin, A list of subjects taken by the learner, A list of test scores and results, A learner’s account record of school fees, A list of library books loaned to the learner, A Leave and disciplinary record for the learner, Etc.

10

Query Builder for the Learner RecordsQuery Builder for the Learner Records

Use to interrogate the learner records, without any knowledge of SQL, Query results can be exported to various file formats, including a Mail-

Merge data source file,

11

3. The Subject Tab3. The Subject TabA record of all Subjects (or Learning Areas) offered by the schoolA record of all Subjects (or Learning Areas) offered by the school

12

The Subject Record, consists…The Subject Record, consists…

A list of all subjects (or learning areas) offered by the school,

May create an unlimited number of subject-streams; May create an unlimited number of tests per subject, per class; Automatically generates percentages for each test, Automatically generates learner positions per subject, per class

and per grade Allows for the test results to be locked-out, to prevent any

alteration of the test-scores;

13

A Test-Record based on an EquationA Test-Record based on an Equation The School Assistant allows you to create a test-record whose test

marks are computed based on a user-defined algebraic equation,

The example below shows a test mark calculated as a sum of JUNE EXAMS (represented by E1) and TEST 2 (represented by T2).

14

A flexible way of A flexible way of Determining Learner ResultsDetermining Learner Results

15

Select pass rules (list can be

expanded to add your school rules)

Set the pass-marks for each subject

group

4. The Grade/Class Tab4. The Grade/Class Tab A record of all Grade & Class Records in the school A record of all Grade & Class Records in the school

16

5. The Timetable Tab5. The Timetable TabA list of all Class & Educator Timetables in the schoolA list of all Class & Educator Timetables in the school

17

About the Reporting ToolAbout the Reporting Tool

It allows you to analyze your school data

There is no limit to the number of reports that can be created/generated

There is no limit to the type of reports and analysis that can be performed

The generated reports are in HTML, which means you can view them using your Internet Browser and export them to various other software programs, e.g. MS-Excel, MS-Word and MS-Power Point

View sample reports by screen shots…

18

Sample Report – Subject RecordSample Report – Subject RecordThe Report below shows the distribution of learners per classThe Report below shows the distribution of learners per classdoing Economics in Grade 10doing Economics in Grade 10

19

Sample Report - Learner TestsSample Report - Learner TestsThe report below shows learner marks of all tests written for The report below shows learner marks of all tests written for Northern SothoNorthern Sotho

20

Sample Report - School Fee AccountSample Report - School Fee AccountThe report below shows the learner’s account detailsThe report below shows the learner’s account details

21

Sample Report - Grade/Class RecordSample Report - Grade/Class RecordThe report below shows the age analysis for Grade 10.4The report below shows the age analysis for Grade 10.4

22

Sample Report - Class ListSample Report - Class ListThe report below shows a class list for Grade 10.4 with 7 blank The report below shows a class list for Grade 10.4 with 7 blank columns for anythingcolumns for anything

23

Sample Report - Statistical Report Sample Report - Statistical Report The report below shows a graphical class age analysis for The report below shows a graphical class age analysis for Grade 10.4Grade 10.4

24

25

#2. THE TIMETABLE GENERATOR

Highlights of The Timetable GeneratorHighlights of The Timetable Generator

Generates printable timetables Seamlessly integrates with the School Records for data-sharing No limit to the number of periods per day No limit to the number of days per cycle No limit to the number of educators, subjects and classes No limit to the number of combinations (or splits and ties) Uses a wizard layout, to ensure that you don’t miss out on required

data A subject (or learning area) may be taught by multiple educators,

each assigned a certain number of periods per cycle, Part time or administrative educators, who are only available during

certain periods in a day or cycle, can be accommodated, Educators can be reserved during certain periods, to ensure that

they are available for such commitments like committee meetings and so on

26

Time-Table GeneratorTime-Table GeneratorEnables you to select the specific classes you want the time-Enables you to select the specific classes you want the time-table to be generated for (if not the whole school)…table to be generated for (if not the whole school)…

27

Time-Table GeneratorTime-Table GeneratorEnables you to specify the number of periods per cycle for all Enables you to specify the number of periods per cycle for all your subjects (or learning areas),your subjects (or learning areas),

28

Time-Table GeneratorTime-Table GeneratorAllows you to specify periods that should not be used Allows you to specify periods that should not be used for period-allocation,for period-allocation,

29

Product PriceProduct Price

R 10, 400.00 (once –off),

This includes, The School Records application, The Timetable Generator, The School-Book Manager, The Database Engine, The Mini-School Assistant module, The Annual Support Fee for the current support year cycle, and The Full Product License,

This price is subject to change annually

30

Product SupportProduct Support

Support Fee is R 4, 250 per annum,This includes: Quarterly upgrades and newsletters on development progress, Telephonic and/or email support, Unlimited minor updates and bug fixes, Enhancement requests and assigning priority to each request, Assistance in solving your timetable and other unique

problems, Only payable from the following support year cycle

31

Additional ServicesAdditional Services

Report-Card – Development of your school’s unique report-card is R1, 900 once-off.

Data Conversion – Your existing school records can be converted into the School Assistant format for only R1, 400 once-off.  This for an unlimited number of records from MS-Excel. ◦ The cost for all other formats will be quoted

separately.

32

Additional Services, cont’dAdditional Services, cont’d

Onsite Support Services – We send someone to assist you with any software related problems you may be having.  This is charged separately on an hourly basis.

Onsite Training – An unlimited number of trainees may be trained on the software and charged a daily rate for it, where the school provides the facilities.

33

TRY before you BUY!!!TRY before you BUY!!!

We can offer your school the right to evaluate our software, for an unlimited period of time

Only the School Records, Timetable Generator and the School-Book Manager are available for this FREE evaluation

If support is required during the Trial period, these will have to be paid for accordingly,

34

Contact DetailsContact Details

For more information, contact

prodi@schoolassistant.co.za,

Or visit

http://www.schoolassistant.co.za

Or call

011 – 678 7771; 082 373 0840

35

Thank youThank you