the story patumahoe hill community summit proposal

8/12/2019 The Story Patumahoe Hill Community Summit Proposal

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THE STORY OF PATUMAHOE HILL COMMUNITY SUMMIT PROPOSAL - Once upon a time in 2010...

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contacted to provide this information (Mar 2014)If the development requires a resource consent, it is at thispoint a formal survey will be undertaken and if in favour asubmission on behalf of community will be made to

Auckland Council.

Same procedures will be followed as with existing owner.

Will be invited to Thriving Communities Action Plan eventwhen scheduledWill be asked to support Patumahoe Hill communitysummit proposal if/when formal survey indicatescommunity support.

implemented using best options availablefrom Thriving Communities Action Planframework.

PROSPECTIVE OWNER OF BUFFER ZONERESERVEAs above, , a formal survey of support for thesummit proposal will be undertaken at thistime and if community in favour, PVI will takea strong advocacy role in getting itimplemented using best options availablefrom Thriving Communities Action Planframework.

REPRESENTATIVESWill be kept informedWill be asked to support the proposal (usingthe Thriving Communities if the final formalsurvey indictes that is what the communitywants

Ongoing contactStill trying to arrange a day for presentation to selectedrepresentatives of both Ngati te Ata, and Ngati Tamaoho

LOCAL IWIOngoing contact

LOCAL GOVERNMENTContacted:Bill Cashmore CouncillorAndy Baker - Franklin Local Board chairman

Alan Cole - Local Board representativePVI contacted asking for their support ofPatumahoe to be included in the VillagePlanning programmeAnd for use of framework to help implementcommunity defined projects and priorities infuture.

14 May 2014 THRIVING COMMUNITIES ACTIONPLAN LAUNCHED AND ACTIVE

This initiative by Auckland Council provides a concreteframework to local government to use to implement andsupport many of the initiatives previously contained in theDraft Structure Plan and accompanying outcomes.

It also contains a commitment to grassroots villageplanning - aligned with previous work by PVI andcommunity.

The document also contains commitment to implementdifferent community design, implementation andownership models for community spaces, facilities andreserves.

OPEN COMMUNITYAdvised of release of plan via website, PVIemail listCopy of action plan posted online


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Andrew Sinclair also sent the Franklin Local Board a copyof the proposed presentation for the 14 March 2013 inorder to verify accuracy.

PVI was contacted by Andy Baker, and stated thatFranklin Local Board was not against UNESCOcertification of Franklins volcanoes. We thanked him forhis input, and were pleased to edit that Franklin LocalBoard were in favour of volcanoes recognition. Contactedagain, we received the following wording which we repeatfor accuracy here:" Just want to update you on my investigations into the UNESCO / LocalBoard issue raised. I appreciate you have pulled any reference to it fromyour presentation and hope if it is discussed at all this evening that the

facts are very clearly put.There is absolutely no recordwithin our minutes, agendas orworkshop notes of the Franklin Local Board ever considering ordiscussing our position re the UNESCO sites. Likewise I have beenunable to find within the archives of my emails any mention whatsoever.So the staff member who advised you that we as a board had given aview and chosen to not submit anything is completely and totally wrongand had no right in giving you that advice as far as we can ascertain. Ifound information about the Council undertaking a study of volcanic

cones with reference to the UNESCO thing, but that is all I could find."

At the March 14 2013 meeting, Bill Cashmore advisedthat no further possiblity of community involvement existednow the application process had been finalised.Alan Cole reiterated this.

That night both representatives are sent a draft post givingthem one week's right of reply before online postingshowing that decision documents DO provide forcontinued community involvement with current landowner,

developer and/or Auckland Council. No corrections werereceived and the clarifications were posted online.

Alan Cole attends next PVI meeting and concedes he wasunaware of the removal of the words regarding theviewing summit, and in fact agrees that this may haveremoved the option for community access altogether.

It is reiterated that the community meetinga are an

information sharing and discussion activity to gaugecommunity support for proposal.

Both representatives receive a draft postgiving them one week's right of reply tocorrect inaccuracies before posting onlineAlan Cole attends next PVI committeemeeting


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It is matter that should be discussed with the Council if this land is to bevested or with the Applicant should the land not be vested."

PVI was not present for the landscape architectspresentation, and was not made aware that any request to

remove the words "Potential Summit viewing" was to beundertaken.

Notification of decision was distributed to PVI email loopand those who had indicated an ongoing interest

OPEN COMMUNITYInformed via of decision via online post andemail loop

PVI presents history of process and itemises the reasonswhy Patumahoe Hill summit is significant:

EcologicalGeographical,Cultural (native reserve)

Volcanic conerural and village aesthetics

Includes recent research uncovering native reserve - butas this site is not onthe FDC register it cannot beconsidered during this hearing.

Applicants planners demur when asked if they were

aware of this historyCommissioners ask applicant planners, and current

owners if there is any reason why the mound proposalcould not be achieved after the decision was given.

Both applicant planners and current owners indicatedthat they were willing to discuss options in the future.

LOCAL GOVERNMENTPresentation at regulatory hearingContacted regarding various items of researchand enquiry for accuracy of information

Sept 2013 Regulatory Hearing for PPC 373 day hearing at the CouncilChambers in Pukekohe

Notice and content of presentaion in line with existingcommunity support and input is related by email to PVIloop and interested parties.

OPEN COMMUNITYKept informed via online toolsDirect contact with come of the interestedcommunity members that had indicatedongoing interest in outcome of application

Late 2011-March2012

Application for PPC 37 - PatumahoeHill Structure Plan accepted byAuckland CouncilFormal notification period for

Private Plan Change takes place

Asked for input into mound proposal.As local iwi groups were already involved in submissions,this was an extra requirement of their time and attention,so a decision of full and frank disclosure of any designs or

considerations was decided upon.As a first point, local iwi did not want the development to

LOCAL IWIIn regular contact after discovery ofsignificance of Patumahoe Hill summit to localiwi,


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go ahead, and were reluctant to even consider any furtherdetrimental changes to the Patumahoe Hill summit.

Ongoing interaction with local staff and representatives, in

order to collate accurate information to try and determinea best outcomes scenario.Submission made to formal process -out of format with theonly avaialable reject/acceptConditions.

LOCAL GOVERNMENT

Information regarding this process andoutcome was kept flowing between localgovernent staff, planners and PVI.

Planners comments on built platform was to avoid it if atall possible for the reasons stated below.However, there were favourable comments regarding the

mound, with notes that if an extra area of land could beacquired, (by means not yet defined) a better and moreaccommodating community asset could be designed as itwould not have to stay within a 20m restriction.

PROFESSIONAL PLANNING ADVICE ANDINPUT- low impact design planner advice still

accessed- advice from Auckland Council communityspace planner- participation in Flaxroots village planningprogramme which included Auckland Councilspatial planning advice

Feedback continued to be against subdivision, however

some support for walkway and viewing platform of sometype did begin to develop especially from those whoattended more than one meeting or participated in avariety of activities

Also, from reasearch a land survey map was discoveredthat showed that before the first subdivision took place inPatumahoe, the Native Reserve covered 700 acres andPatumahoe Hill summit was almost directly centred onthis area. It is important to note that this information was

not recorded on FDC's existing register of cultural sitesof significance, this becomes relevant during theregultory hearings,

Recognition of significance of Patumahoe Hill as avolcanic cone,

acknowledgement that extensive cropping has destroyedoriginal summit but sees community ownership as anopportunity to acknowledge this and replace value.

OPEN COMMUNITYWebsite postings,Community newsletters,Open Community meetings,Email conversations and information sharingResearch into history of Patumahoe Hill


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for consultation etc, and planning advice.Decision to use grant to as effectively as possible providethe best means of community consultation, feedback andpriority identification as possible.Open and transparent methods to be chosen that giveeveryone who wishes to participate an equal say.Find methods to allow ongoing feedback and comments tooccurPromote honest and robust discussion and invite allfeedback, as addressing criticisms and concerns arevaluable ways of providing best solutions.

Intention of open and effective communityconsultation and priority identification decidedupon

2010 Once upon a time.... FRANKLIN DISTRICT & AUCKLAND REGIONAL

COUNCILParks & Reserves staff held an open meeting to discusssituation of lack of reserve monies and options forPatumahoe and suggest a community effort to coordinatesports groups and clubs to work together as money willnot be available in the short or long term for a continuationof building, renovation and maintainance of individualcommunity facilities.This meeting was arranged by the need for PatumahoeBowling Club to upgrade their greens and facilities.At this time FDC staff advised that all development moniescollected from Patumahoe go into central fund, and asPatumahoe (using flawed calculation model) was currentlyoversupplied - none of this development contributionswould be spent in mitigating the effects of increasedresidential development in the area.(At that time, up to $2 million dollars was to be contributedby the development in the next few years)Advised that community needed to come together toimprove long-term outcomes to be able to validatenumbers, usage and priorities and advocate for change.

Provided information and support regarding populationstatistics, maps as visual aids, and encouragement ofgetting as much community involved as possible.

Existing local councillors reiterated that for support fromcouncil, community needed to be brought together to

identify priorities and support

LOCAL GOVERNMENT

FRANKLIN DISTRICT COUNCILParks & reserves staff

PLANNING STAFF

LOCAL REPRESENTATIVESDes Morrison, Dianne Glenn, Andy Baker

(AT),


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Existing representative pointed out that if a legal entitycould be formed, a grant and planning support would beavailable to help consult, inform and engage community

After quick formation of PVI, and LIDIG grant was appliedfor and this money has been used to do the above.

Were invited and attended firstOpen community meeting on 31 August 2010

AUCKLAND REGIONAL COUNCILLow Impact Design grant

Initial meeting held to identify if community had aspirationsthey wanted to pursue, concerns, or values they wanted toenhance throughout this period of transition.Overwhelmingly there was support for the formation ofsome kind of programme that would inform and effectivelyconsult with community and a starting list of priorities tobegin consultation with.

OPEN COMMUNITYMeeting held in 31 August 2010 aftersuggestions from local councillor DesMorrision, Andy Baker (AT) and FDC staff.

the story patumahoe hill community summit proposal

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