time management and planning - trinity college dublin · –planning • differences •...
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Time Management and Planning
Student Learning Development
Student Counselling Service
http://student-learning.tcd.ie
896-1407
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Workshop Objectives
• Explore principles of goal setting and time
management
• Learn about ways to control concentration
• Explore reasons for procrastination
• Review strategies for overcoming
procrastination
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Time Management Quiz
• Answer the questions on the handout and
see how you good you are at managing
your time
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Self-Management
• Manage self and resources
– Planning
• Differences
• expectations
– Monitoring
– Evaluating
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Planning Strategies
• Goal setting
• Good time management
• Controlling distractions
• Overcoming procrastination
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EXERCISE
Discuss the various techniques you use to
help manage your time.
• What works?
• What doesn’t work?
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SMART Goal Setting
• S = Specific
• M = Measurable
• A = Achievable
• R = Relevant
• T = Time-based
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Possible Timeline
Submit - 27 May 2014
Proposed draft deadlines:
Draft 1 Draft 2 Final Revision
Ch. 1 - Introduction
Ch. 2 - Literature Review
Ch. 3 - Methods
Ch. 4 - Findings Interviews
Ch. 5 - Findings Document/Inventory
Ch. 6 - Discussion
Ch. 7 - Conclusion
Module 1
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Setting Priorities
High Urgency Low Urgency
High Importance
1 Do it now
2 Plan to do it
Low Importance
3 Resist giving it high priority
4 Time Wasters Busy work
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Time Management Strategies
• Prioritise
• Specificity
• Small bite-size pieces
• Use all available time
• Structure the environment
• Establish a routine
• Scheduling
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Scheduling Tips
• Time tables
• To do lists
• Prioritising system
• Monitor, evaluate, reward
• Relaxation time
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CONCENTRATION
Is the act of focusing our attention
and abilities.
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Concentration
• Sources of Distraction
– External
– Internal
• Control Distractions
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Controlling External Distractions
• Structure study environment
• Establish a routine
• Negotiate
• Physical
– E.g. unplug TV!
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Controlling Internal Distractions • List of concerns
• Worry time
• Mind wandering/daydreaming
• Building up time
• Mental rehearsal
• Thinking strategies
• Free up headspace
• Organisation
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PROCRASTINATION
Is to delay needlessly something
that we believe would be to our
benefit.
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Reasons for Procrastination
• Emotional difficulties – low self-esteem,
perfectionism, anticipating the worst
• Low frustration tolerance
• Hostility
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Overcoming Procrastination
• Take action
• Salami technique
• Five minutes
• Work on related tasks
• Do the hardest bits first
• Set goals
• Reward yourself for achievement
• Make commitments
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Take a closer look at your own
procrastination • Think about one problem that might develop [or has
already developed for you] and that leads to procrastination.
Describe the problem:
What is the source of the problem:
What is the reason for the problem:
Can you set a goal for a solution [be specific]:
With your goal in mind what Options can you have [be practical in deciding your options]:
What are the advantages of each of your options:
What are the disadvantages of each of your options:
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Summary
• Plan, monitor and evaluate your use of
time
• Strategy or plan for overcoming
procrastination
• Change doesn’t come easy – small
steps!
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Resources
• http://www.tcd.ie/Student_Counselling/stude
nt-learning/index.php
• http://port.igrs.sas.ac.uk/managingyourtime.
htm
• http://www.rdg.ac.uk/studyskills/study_resou
rces/time.htm
• www.vitae.ac.uk