time management basics 2ppt.ppt
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Time Management
Time is the most valuable thing
a man can spend.- Laertius Diogenes
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Time Management Pitfalls
The tyranny of urgent
Choose tasks by whatever grabs my
attention
- latest crises - telephone call
- impending deadline
Solution: Make a plan and then work your
plan
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Time Management Pitfalls
Poor Prioritization
Symptoms of Poor Prioritization
- Too much to do and not enough time
- eeling overwhelmed and out of
control
- eeling under constant time pressure
- !ot making significant progress on
important goals
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Causes of Poor Prioritization
"nidentified priorities
Trying to find time for the important stuff
#$ou will never findtime for anything% &fyou want time' you must makeit%(
- Charles
)i*ton )aited by distractions
Procrastination +,void at ,ll Costs
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Solution . )ig /ocks in the 0ar
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Put the rocks in first' the gravel
and sand will fit%
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Concentrate on the rocks first' then you
can make room for the other stuff%
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Moral
Make time for your big rocks
1nly if you put them into the schedule
first
Then allow the other stuff to fill the gaps
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2ffective Time Management
Principles Prioritize your work
- 3ist your pro4ects5goals
- Prioritize them
- Select the most important
- )reak down into tasks
- 6evelop a timeline
- 6elegate
- /epeat process with all of your pro4ects
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7ow to Prioritize
Task 3ist . task description' importance
tag' due date
7igher priority . more important and
long term +e%g%' paper due ne*t month
Medium to 3ow priority . less important
and short-term tasks
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7ow to Prioritize+,ilamaki 8 9ehrke' ;;
% ?ill this improve my standing in mydepartment and my community>
@% ?hat is the deadline>
A% 7ow busy am & during the period when &must devote time to this task> +i%e%' ?ill itinterfere with higher priority tasks>
B% ?ill this be fun to do>
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/eview Tasks and 6ue 6ates periodically May need ad4ustment
)e realistic about reuired timeframe forcompletion "tilize planners 1rganize your documents and workspace
Schedule breaks for yourself Schedule meetings if necessary' but only whennecessary
Stay focused
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Thank $ou