TIME MANAGEMENT IN CLASSROOM

TIME IS MONEY…..

BY

DR.SHAZIA ZAMIR

(EDUCATION DEPARTMENT,NUML)

ACTIVITY THE BIG ROCKS OF MY LIFE

SCHEME OF SESSION

Time management Purpose of Time Management Building Blocks of Time Management Steps to Managing Your Time Principles of time management Teaching approaches Most common time management mistakes Steps to minimize wasted hours in

classroom What can we do for time management? Review

TIME MANAGEMENTTHERE ARE 168 HOURS IN EVERY WEEK.

Sleeping Going to the Gym Getting ready for class Working on campus Shopping for groceries Caring for family members Going out with friends Cultivating a relationship Meeting new people Going to office hours Volunteering Going to class Doing library research

THINK……….. How are you spending yours?

Taking a nap/Rest Exercising Commuting Getting around campus Playing an instrument Trying to complete old projects Attending events on campus Helping a friend Checking email Proper time to yourself Getting coffee Chatting with friends Keeping in touch with family Lesson Planning Eating

How Does Everything Get Done?

TIME MANAGEMENT

Put these in order of 1 (most important) to 11 (least important)

Earning some extra cash

Listening to music

Time with my family

Looking after my appearance

Planning my summer holiday

Finding (or spending time with) a partner

Watching TV

Socialising with friends

Keeping fit / playing sport

Preparing lecture

Napping/rest Job

TIME MANAGEMENT

It is managing ourselves in relation to time. It is setting priorities and taking charge of your situation and time utilization.Time must be explicitly managed, just like money.

A WORD ABOUT ENERGYThe most overlooked aspect of time management is your energy level.

Evaluate your energy level at different times of day.If you are a “morning person,” seize the early hours to study and do assignments that require focus.If you are an “evening person,” make sure that you are being productive and not sacrificing sleep for extra hours to socialize.Losing sleep is the easiest way to sabotage your energy level!

Don’t let this be you!

Think …..about your energy level at different times of the

day

Time

Management

Self

PURPOSE OF TIME (SELF) MANAGEMENT

Stress Managing time well can prevent much of the stress we are

subject to.

Balance Good time habits can enable us to achieve a more balanced

life, with adequate time and energy for work, home, family, self.

Productivity If you can become more effective with your time, you

automatically increase your productivity.

Goals To make progress toward achieving your personal and

professional goals, you need available time. Nothing can be done when you’re out of time.

BUILDING BLOCKS OF TIME MANAGEMENT

Goals Task List Time Management Tool “To do" lists Make a Chart Appointment calendar Evaluation sheet File Folders, etc

THINK…..

Time Management Tools

Scheduled Planning Session

STEPS TO MANAGING YOUR TIME

1. Set Goals

2. Make a Schedule

3. Revisit and Revise Your Plan

WHERE TO START?

1. Set Goals! Make your goals specific

and concrete. Don’t be vague.

Goals must be smart Specific Measurable Achievable Realistic Timed Set long-range goals and

objectives linked to them. Set a deadline for your

goals.

Go for the goal!

SET GOALS! CONTINUED

From your goals, set priorities. What’s important and what isn’t? What order do things need to be done in? Use an A-B-C rating system for items on your "to

do" lists with A items being highest priority. Once you know what your priorities are, you need

to plan out a schedule for the semester, the week and the day.

Planning may seem hard at first, but the more you do it, the easier and more natural it gets.

o ASSIGN realistic priorities to each task Priority 1: due TODAY by 6pmPriority 2: due TOMORROW by 6pmPriority 3: due BY THE END of the weekPriority 4: due during next week

2 Important but

Not Urgent

1 Important and

Urgent

4Not Important or

Urgent

3 Not important

but Urgent

Importance

Urg

enc

y

Priority Matrix

PRIORITIES

2. MAKE A SCHEDULE Set Up Your Semester Calendar• Look at the syllabus for the class schedule.• Highlight all exams and project due dates.• Identify routine working days.• Don’t forget to take a break once in a while. Fill in the weekly schedule in this sequence

Personal Maintenance (i.e. eating, sleeping, getting ready, travel)

Your classes Your work commitments Other Commitments (volunteer, extra-curricular etc.)

THEN fill in other OPTIONAL commitments

MAKE A SCHEDULE (CONTINUED)

Set Up Your Weekly Plan

Ask yourself these questions about the week: What do I expect to accomplish? What will I have to do to reach these goals? What tasks are more important than others? How much time will each activity take? When will I do each activity? How flexible do I have to be to allow for

unexpected things?

Where does the time go?

3. REVISIT AND REVISE YOUR PLANARE YOU MAKING PROGRESS?

Now that you’ve been paying attention to your schedule, how are you actually using your time?

Which tasks were you able to do? What didn’t get done?

Was your energy level appropriate? Your stress level?

What changes need to be made to your weekly schedule?

What are persistent time wasters?

PRINCIPLES OF TIME MANAGEMENT

Set goals and Establish priorities

Spot the Time Wasters

unclear objectives

Disorganizations

Interruptions

Inability to say no…etc………….

Think quality not quantity of Time

Organize Yourself for success – Prioritize, Clear your goals, delicate work to others, stay healthy in body and mind, Act purposefully and positively.

Write a Daily Time schedule: - Time, Activity, Priority (mark each activity according to how important it is (A: Extremely important; B: Important; C: relatively unimportant), Effectiveness and then evaluate the complete time plan of the day.

TEACHING APPROACHES

As teachers become more and more accountable for student success, taking advantage of every minute of class time becomes crucial. Efficient use of class time can increase student performance and decrease teacher anxiety.

Phases of teaching Pre-active phase Interactive phase Post active phase

TEACHING APPROACHESLesson Plan

Most lesson plans will give you presentation times, lengths for activities, and even suggestions on when to take breaks.

Steps Of Lesson Planning Objectives A.V Aids Methodology Introduction Presentation I Partial Confirmation Presentation II Total Confirmation Summary Home Tasks

TEACHING APPROACHES(CONTINUED)

Lead-In Activity (10 minutes)- technique used to get students on-task immediately upon entering the classroom, while the teacher takes role and organizes class materials.

Shortly. discuss the lead-in activity before beginning class. “Quote/Word of the Day“ - Students respond to a quote or word

written on the board by putting in down in their notebooks. Brain Teaser Question - Students are given a question that will

challenge them and get their brains “warmed up.” Preview (5 minutes)- make sure students know what is expected

of them during your class time. Discuss each portion of the class in advance so that

students know what is in store for them. Have a student recap the previous day’s lesson by

giving a short overview in front of the class (this also promotes communication skills.)

TEACHING APPROACHES(CONTINUED)

Lecture/Notes (20-30 minutes) - Students attention spans are short, but notes and lecture are very necessary. Cover a suitable amount of material so that the main points can be

reinforced later in the class through activities. Encourage student input and questioning during lecture time.

Demonstration/ Group Activity (15-20 minutes) - provide a hands-on activity to reinforce the class topic. Examples of this could be a group assignment, a lab experiment, a

brainstorming activity, a demonstration, etc.

Lesson Overview (10-15 minutes)- make sure that all the main points of the lesson have been addressed during this time. Review topics by asking students “What did we learn today?” See if

they got the message. Have students reflect in their notebooks what they thought were the

important topics of the day’s lesson.

MOST COMMON TIME MANAGEMENT MISTAKES

Mistake #1. Failing to Keep a To-Do List The trick with using To Do List effectively

lies in prioritizing the tasks on your list.

Many people use an A - F coding system

(A for high priority items, F for very low priorities).

Mistake #2. Not prioritizing Goals

One tool that will help you prioritize effectively is the urgent/important matrix. This helps you understand the difference between urgent activities, and important activities.

MOST COMMON TIME MANAGEMENT MISTAKES (CONTINUED)

Mistake #4. Failing to Manage DistractionsIf you want to gain control of your day and do

your best work, it's vital to know how to minimize

distraction and manage interruption effectively.Mistake #5. Procrastinationprocrastinating may give immediate gratification because it delays

working on an important (but sometimes undesirable) task, it also brings: Anxiety Illness Lower grades Poorer quality of work Less learning as a result of being rushed A personal sense of disappointment

In the end, it hurts you more than it helps you!

MOST COMMON TIME MANAGEMENT MISTAKES (CONTINUED)

Mistake #6. Inability to say “No”Are you a person who has a hard time saying "no" to people? Most of us have been taught that “no” is disrespectful and even insulting.This can lead to poor performance, stress, and low morale. Mistake #7. MultitaskingIt can take 20-40 percent more time to finish a list of jobs when you multitask, compared with completing the same list of tasks in sequence.

Mistake #8. All work and no playIf it's hard for you to stop working, then schedule breaks for yourself. Go for a quick walk, grab a cup of coffee, or just sit and meditate at your desk.

THINK…………………………

Other Mistakes…………..

MOST COMMON TIME MANAGEMENT MISTAKES (CONTINUED)

STEPS TO MINIMIZE WASTED HOURS IN CLASSROOM

Do proper lesson planning. Outline learning objectives. Make a list of all the things that you need to get done in a

given time period (day, week, month, etc.) Realistically approximate the amount of time each task will

take to complete. Factor in easily overlooked tasks, such as transportation time

and preparation. Eliminate any non-essential items. Prioritize the tasks in order of importance and urgency. Set about accomplishing these tasks as soon as possible,

avoiding procrastination. Reflecting on Your Lesson Plan.

WHAT CAN WE DO FOR TIME MANAGEMENT?

• Set goals• Prioritize Do Delegate Delay Delete• Organize• Learn when to say “NO”• Consider your personal prime time

Morning? Evening? Late night?

• Celebrate success

REVIEW

THANK YOU