Time management means planning how you can best use your time.

Time Management

You will not be an expert right away; it is a continuous, lifelong process of discovery, experimentation and reflection!

Time is what we want most, but what we use worst.- William Penn

http://www.youtube.com/watch?v=9aK_IiVBYW0

To escape an unpleasant taskTo get someone else to do the jobTo gain sympathy for an overwhelming

assignmentTo avoid changeOver-commitment – we don’t know where to

start

Why we mismanage our time:

Action Type:Tend to concentrate on the present and what

needs to be done. Have a good grasp of time and how much will be needed to do something.

May have problems with:Unexpected changeCrisis situationsBeing stalled by outside circumstancesNot having time to plan

What “Time Type” are you?

Idea TypeHave lots of ideas and suggestions, but not as

interested in how they actually get accomplished. Often have a good sense of time but may underestimate how long it will take to do something.

May have issues with:Lack of follow-throughMissed deadlinesNo internal clock, no sense of time passingBoredom with routine or dull tasks

What “Time Type” are you?

Logic Type:See the whole picture. Generally great planners and good at organizing tasks into time sequence May have issues with:

Having to make quick judgmentsMaking a decision without enough informationHaving to rush to produce something

What “Time Type” are you?

You probably noticed that one or more seem to fit your style.

Knowing your type and having an understanding of all types will help you understand why some people around you have such different ways of managing their time.

Styles:

Deal with tasks as they arise - prioritize and delegate

Eliminate “wasted time”Keep interruptions to a minimumKeep your door closed when you need to

concentrate

Learning to better manage your time:

Don’t always be available. It’s ok to say NO.Win the paper chase. 1. Don’t keep anything

unless you are certain you are going to need it later and no one else has it. 2. The first time you touch a piece of paper, do something with it.

Learning to better manage your time:

Ask for time to think about itDon’t give excusesRefuse with tactDon’t procrastinate – make a completion date

and stick with it.

Learning to better manage your time:

Limit the number of times a day you check your email.

Make printouts only of emails that require it. Use personalized form responses.Remember that you don’t have to respond to

every messageClear your inbox of all messages regularly. Consider whether email is the most effective

way to deliver you message.

Managing the time you spend on email:

The only reason for time is so that everything doesn't happen at once.- Albert Einstein

The time you spend waiting to go to meetings, waiting for appointments, standing in line or stalled in traffic can be used to your benefit.

Keep a list of small tasks that have to be doneGive yourself a break – relax, stretch, get up

and walk around

How to make use of “dead time”

Use a to do listGet set in your waysBreak it up – divide large tasks into small

ones (get a better sense of accomplishment!)Pick up good habits Big messes start with little piles – finish your

tasksStart for tomorrow tonightDon’t forget….write yourself a noteFirst things first – prioritize your tasks

Time Management Tips

Learn to say NO!Be flexible – effective time management will

take some time to get used to. No matter what you did or didn't get done today, there is always tomorrow!

Create an activity logKeep your desk clear of all but current

projects and the items you use on a daily basis

Clean out your files, shelves and drawers regularly.

Create a monthly and daily tickler file

Organizing your paperwork:

Do quick tasks immediatelyReturn items to their place when done using

themKeep workspace supplied with the things you

need to do you jobUse your free time wisely. When on hold on

the phone, sort the papers on your desk or make your grocery list

Do a quick pickup each night before bed or leaving work.

Staying organized

Stick to a healthy dietStay away from too much caffeineBuild time for relaxationTake short breaks, stretch, get some fresh airSeek support Work together with everyone in your householdShare chores and responsibilities Cut down on other commitments during a work

crunchDon’t be afraid to ask for help

Managing the crunch

Get organized at home – sell, donate, throw away what you don’t use

When opening your mail – toss junk mail and old newspapers in the recycle bin

Plan meals for a week or two – make a complete list for grocery shopping

Cook double batchesPack lunches and lay out clothes the night

beforeKeep your workspace supplied with the thing

you need to do your job

10 ways to be more organized at home or at work:

Clean out files and drawsKeep a single calendar at homeCut back on commitmentsLook at your daily routines and what changes

you could make to save time

10 ways to be more organized at home or at work continued: