POSITION DESCRIPTION

Title: Financial Controller

Reports to: Managing Director

Purpose: Assist all Quicksilver Companies through feedback and advice to achieve maximum efficiency and profitability. To manage and co-ordinate the accounting processes in the businesses including cash flow, debtors control and creditor payments. Provide regular financial performance reporting to the Managing Director and ensure all reporting requirements are met by the business are required by law.

ACCOUNTABILITIES

Key Result Areas Key Tasks Key Performance Indicators

Business Control/Sales

Measures of skill in and understanding for the following: � Business planning, budgeting and strategy

implementation for the business � Ethics and standards � Asset Management � Profit and revenue target setting

• Integrity of information and control general ledger

• Preparation of Monthly financial reports by 10th day of each month

• Preparation of monthly statements • Management of group cash flow • Provide comment and direction on monthly

departmental reports • Preparation of monthly financial reports and

provision of analysis • Management of the process of all charges in

relation to accounts receivable/trade debtors and follow up up to ensure receipt of all monies within trading terms

• Provision of comment and implementation of procedural improvements as required by Cornes Corporate Finance

• Security of cash and banking • Ensure adequate insurance cover is in place

for the business and manage this relationship with underwriter

• Prepare annual accounts as required by Cornes corporate office

• Timely payment of creditors • Meeting all statutory state and federal tax

requirements (ie payroll tax, FBT ,superannuation ,BAS etc)

� Coordinate development of budgets for the Quicksilver Group, which facilitates the translation of business objectives into action

� Ensure profitability of the business operations is maximized through the vigilant monitoring of the budget and that strategies are discussed with the Managing Director to ensure budgets reflect agreed targets.

� Provide financial acumen coaching to senior managers to aid their understanding of the business budgets

� Disseminate financial information to senior managers

� Undertake review meetings with the Managing Director and direct corrective strategies where needed to budgets and financial information

� Exhibit ethical behavior in all business and professional dealings at all times, and act as a good mentor and role model to junior managers.

� Commitment to impeccable statutory, fiscal and legal responsibilities as they relate to the business

� Ensure the efficient use of systems: � Accounting systems � Payroll � Point of Sale � Utilisation of spreadsheets and

software � Develop systems to measure cost

effectiveness of the Quicksilver Group � Set up and maintain a system of internal

controls and checks � Promote high levels of security and overall

diligence in all cash handling positions � Abide by all computer security measures

concerning access to information, safekeeping of information, restriction and use of only licensed and approved software

� Prepare credible monthly profit and loss and cash flow forecasts and communicate as relevant to the Managing Director and the Executive Managers

� Identify areas of revenue opportunity or cost minimisation that require detailed review and planning to ensure returns to the company and owners are optimised

� Credible budget � Meeting budget timetable � Assisting Executive Managers to

ultimately achieve their Budgets � Credible forecasts – forecast

versus actual performance � Effective utilisation of internal

systems – level of automation, turnaround time to produce reports, timely accessibility to detailed and summarised information and analysis

� Audit of internal controls � Effective utilization of labour � Meeting all financial obligations on

a monthly and quarterly and annual basis

� Aging of creditors and debtors

Guest Services Quality of Product • Provision of Accounting information

and assistance to all stakeholders

• Establish, implement and continually improve Service Standards within the Accounting Department.

• Create a positive Quicksilver image by ensuring that all lawful accounting processes are implemented, adhered to and regularly audited throughout the Group.

• Handling of special requests from Owner, Managing Director and the Executive

• Ensures grooming standards and service etiquette are maintained within the Accounting Department and act as a role model in this regard

• Report and process financials in a timely and diligent manner

• Ensure delivery and dissemination of end of month information by 10th day of each month

• Ensure the Group budgets are formalised as per the agreed timeline.

• Ensure the end of year roll and Annual Report is formalised as per agreed timeline.

• Delivery of the financial product to stakeholders in timelines outlines

• Ability to disseminate this information to stakeholders in a manner that is understandable

• Ability to take enquiries from the major stakeholders and assist with explanations in a timely manner

• Ability to lead a department that delivers a professional and helpful service

• Positive External audit

• Accurate and timely financial reports

Staff Management, Training and Development

Measures skill and knowledge in:

• Human Resources Management within the department

• Develop and implement policies and procedures for induction, service standards & performance standards for operations in department and ensure all staff proceed through this training and sign off as being trained

• Monitor and Implement changes when and as required

• Prevent and resolve staff grievances

• Counsel staff and prevent work related problems

• Discipline staff and resolve disputes

• Recruit in liaison with the HR Dept and train and facilitate multi-skilling of staff

• Assist with the delivery of induction and other training programs as required

• Conduct performance appraisals in a timely manner for all immediate subordinates

• Conduct Accounting departmental meetings and attend management meetings, sales meeting and any other meetings that may have a bearing on any area of the Accounting department

• Departmental Turn Over

• Maintenance of Training Profiles for all Accounting Department Staff

• Current training processes in place evidenced by sign off sheets held on staff’s personnel file

• Conduct and promote the internal appraisal system

• File notes for staffing issues

• Staff morale

Communication

Measures the ability to present information formally and informally, both written and orally. Also measures the ability to communicate with:

• Owner

• Board of Directors

• Company Executive

• Management

• Staff

• Peers • Contractors

• External suppliers

• Open, cooperative and enthusiastic communication channels expected at all levels and at all times

• Actively interact with all stakeholders to anticipate needs and determine service delivery levels

• Actively participate in organised meetings and be a positive contributor to the Management team

• Manage an effective team, which supports open, cooperative and enthusiastic communication ensuring & promoting two way dialogue

• Advise other departments of any operational changes

• Liaise with staff providing timely feedback

I

• Internal feedback

• Intradepartmental staff morale

• Meeting attendance

• Accounting Department informed and aware of broader Quicksilver issues

• Positive effectiveness on the Quicksilver Senior Management Team

• Positive feedback from the Owner

• Positive feedback from the Board of Directors

• Positive feedback on level of accuracy and the meeting of given time lines

Self Management Measures the dimensions of :

• Problem Solving

• Planning and organising

• Adaptability

• Analytical skills • Creativity

• Internalisation , adherence and promotion of the Quicksilver Group’s policies & procedures

• Demonstration of professional attitude and behaviour at all times

• Ensure a high level of cleanliness is maintained in your area

• Pre-empt problems by introducing standard work practices and expectations

• Ability to analyse results and put in place change management strategies in order to mitigate potential losses in line with the Quicksilver Group’s policy

• Evidence of self-initiated learning

• Actively establishes industry relationships and utilizes networks to improve knowledge which adds value

• Innovative work tools • Ideas & suggestions for

improvements

Leadership and Motivation Measures the individual’s skill in:

• Planning

• Organising

• Overseeing

• Motivating

• Influencing/negotiating • Cultural adeptness

• Plan work requirements, meetings, scheduled events and activities effectively and within resources as budgeted

• Set up monitoring systems to ensure policies and procedures are effective and being utilised

• Ensure new financial policies and procedures are communicated throughout the Group effectively

• Ensure new company policies and procedures are effectively communicated to staff within the Accounting Departments

• Foster a collaborative environment which promotes two way communication

• Lead by example

• Conduct meetings within Accounting Department that facilitates operational improvements

• Input into key strategy meetings

• Staff turn over

• Reasons for turnover

• High staff morale

• Minimal conflict with the Quicksilver Group Accounts department

• Positive input into Management meetings

• Minimal time spent in reactionary management

• Minimal sick leave and general absenteeism within the Accounting Department

Safety and Security

• Ensure all procedures are conducted safely and within WPH&S guidelines

• Be aware of duty of care and adhere to Workplace, Health & Safety legislation, policies and procedures

• Be familiar with Quicksilver Port Douglas’ offices safety, first aid and Fire & Emergency procedures

• Initiate action to correct a hazardous situation and notify WPH&S Committee of potential dangers

• Log security incidents and accidents in accordance with Quicksilver requirements

• Report to appropriate Insurance Company

• Ensure group Insurances are adequate, up to date and reflective of company needs

• Ensure WorkCover financial responsibilities are meet for the Quicksilver Group

• Ensure statutory responsibilities are being met e.g. ergonomic work stations for staff

• Act as a role model to ensure adherence to WH&S policies such as: Grievance, Sexual Harassment, workplace bullying, antidiscrimination and counselling, disciplining and termination policies

• Accurate and adequate insurance

• Compliance of insurance

• Application of insurances as required

• Monitoring and wage declaration in timely manner to WorkCover

• Correct handling of Incident reports

• Ability to ensure safety of departmental staff in the event of an evacuation

• Assist the WH&S rep undertake safety audit in work area and assist with the introduction of any workplace changes as a result of that audit.