total cost of ownership for ecm - compares documentum, sharepoint, opentext and alfresco
DESCRIPTION
This is not a flaky 5 Year ROI Study ● It addresses costs in year one ● It uses publicly available information – review it yourself ● It provides tools to help you question your ECM vendors ● Ask Vendor to Explain Specifically: - What are you Selling me - What am I Getting - What Extra Software do I Need - Can you Break Down the Cost - Why does it Cost this Amount - Explain why is it so Expensive Compared to Open SourceTRANSCRIPT
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Dr. Ian Howells Alfresco Software
January 2009
Reduce your ECM Costs by 90%
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TheFocusof2009
● More Content
● More Users
● More Productivity
● More Compliance
● Dramatically Less Cost
2
8% Decline in ITSpend
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Goal of Webinar and White Paper
● Not a Flakey 5 Year ROI Study
● Cost in the Next Year
● Publicly Available Information – Review it
● Tools Customers to Question Vendors
● Ask Vendor to Explain Specifically:
What are you Selling me
What am I Getting
What Extra Software do I Need
Can you Break Down the Cost
Why does it Cost this Amount
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Explain why is it so Expensive Compared to Open Source
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Agenda
● ECM Pricing
● Methodology
● ECM Vendor Cost
● ECM Stack Cost
● Alfresco
● Summary
● More Information
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ECMIndustry
High Cost High Complexity Tie-In
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Traditional ECM Pricing and Myths
Pricing Model ● Complex
1000’s options
Hidden Extras Pricing Model
● Lack Transparency Audit Implications
Cost ● Per User
1 Hour per Year/24 Hours Per Day
Type Content Accessed
● Usage Intranet, Internet, Extranet,
Website
● SharePoint – Free WSS, MOSS Standard and
Enterprise 6
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Methodology
● Basic System – Content Management for the Masses Office Integration
Collaboration
Content Management
Workflow or BPM
Transformation/Rendition Management
Search
● 1000 Enterprise Config and 100 Users Standard Config
● Publicly Available Pricing
● Year One Cost 7
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Publicly Available Pricing
● "the price analysis GSA does to establish the Government's Multiple Award Schedule (MAS) negotiation objective should start with the best discount given to any of the vendor's customers."
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EMC/Documentum
● 1000 User $863,937
● 100 User $129,078
● GSA Pricing
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OpenText
● 1000 User $637,304
● 100 User $196,754
● GSA Pricing
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SharePoint
● 1000 User $318,738
● 100 User $24,669
● Pricing www.microsoft.com
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SharePoint Pricing
● Complete Microsoft Stack
● Basic Pricing
● http://office.microsoft.com/en-us/sharepointserver/FX102176831033.aspx
● Microsoft Software Assurance
● http://www.microsoft.com/licensing/mla/default.aspx
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“To be licensed for the Enterprise Edition functionality of Office SharePoint Server 2007, both the Standard and Enterprise client access licenses are required”
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Alfresco
● All Products in One Subscription Document Management, Collaboration and Web Content
Management, Records Management, Image Management
● All Components included BPM, Workflow, Transformation …
● No CAL’s
● No Extra for different Client
● CPU based
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Alfresco
● 1000 User $33,500
$46,250
● 100 User $18,500
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ECM Stack Costs
● Application Server
● Database
● Operating System
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Oracle Database & Application Server
● 1000 User DB $59,950
● 100 User DB $21,350
● Pricing http://www.oracle.com/corporate/pricing/pricelists.html
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Microsoft Database
● 1000 User DB $17,210
● 100 User DB $8,605
● Pricing http://www.microsoft.com/licensing/mla/default.aspx
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MySQL
● 1000 User Gold $2999
● 100 User Silver $1999
● Pricing http://mysql.com/products/enterprise/features.html
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Microsoft Windows
● 1000 User $3201
● 100 User $2176
● Pricing http://www.microsoft.com/licensing/mla/default.aspx
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Red Hat Application Stack
● Stack Apache HTTP Server JBoss Application Server JBoss Hibernate MySQL and PostgresSQL Red Hat Enterprise Linux
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1000 User Premium Enterprise Stack - $8499 100 User Basic Stack - $1999
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Summary Year 1 Cost Savings
● 1000 Users Save 85% to 96%
● 100 Users Save 42% to 85%
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Summary
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Low Upfront Cost Lower Project Risk Op Ex vs. Cap Ex
OpenSourcevs.EnterpriseSo=wareModel
Increasing Savings
Annual Cost Cumulative Cost
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Summary
Late 1990’s and early 2000’s ● The ECM Suite
● Single Vendor Strategy
● Lock-In
Today ● Short Approved Vendor
Shortlist
● Cost this Year
● Reuse Existing Hardware, Software and Skills
● Choose per Project Cost
Functionality
● Review Renewals 24
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More Information
● White Paper – Total Cost of Ownership for Enterprise Content Management Detailed Breakdown of ECM Vendor Pricing
Detailed Breakdown of Stack Pricing
Detailed Comparison Matrix
URL’s for all Pricelists
All calculations were performed in November 2008
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www.alfresco.com
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Dr. Ian Howells January 2009
Reduce your ECM Costs by 90% Questions
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Lessons in FUD
1. Open Source doesn’t have Support
2. OK It does have commercial SLA’s but Open Source is More Expensive Really
3. OK it is Supported, Cheaper But it Doesn’t Scale
4. OK It is Supported, Cheaper and it Scales to run Web 2.0 but it costs More to Configure
5. OK, OK, OK
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Of course you know it is more
expensive really.
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FUD RepellantWeb 2.0 Runs on Open Source
● Commoditize:
● Scalability
● RAS
● Usability
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Do More with Less