TotalFlow Prep, Print Manager & Production Manager

The tools that will redefine your entire print production

Giving your business a clear advantage

Productivity. Performance. Opportunity

Ricoh TotalFlow brings together an ever-expanding,

innovative portfolio of comprehensive software and

professional solutions.

By optimising productivity and performance, it enables

you to reduce costs, save time and promote added value

to broaden your business capabilities, presenting new

opportunities. If you want your business to deliver more,

the advantages are clear.

Prep, Print Manager and Production Manager are part

of our TotalFlow portfolio. Designed for cut sheet print

environments, they help you increase efficiency throughout

your entire print production operation to drive revenue

and growth.

TotalFlow.

Accelerate the make ready process. TotalFlow Prep

THE CHALLENGES TO PRINT READINESSFrom one job to the next, you never know what shape files

will be in when they arrive. You don’t know how many

formats are involved either. Then production information on

covers, tabs and finishing options for example, may be out

of order or simply missing. It means that pulling together

the print-ready PDF file can take more time than you have,

affecting scheduling, deadlines and ultimately, impacting on

your bottom line.

Ricoh’s TotalFlow Prep delivers the solution you need to

make all this and more a thing of the past.

.

SHORTEN TURNAROUND TIMESTotalFlow Prep makeready software simplifies the steps and

the time it takes to create print-ready PDF files. Common

PDF composition tools make the software easy to use and

WYSIWYG visual ticketing makes it easy to validate. The

final PDF can be submitted to TotalFlow Print Manager or

TotalFlow Production Manager. These two solutions work

together to deliver a simplified prepress workflow with

accurate and efficient output. Depending on your needs,

both solutions can also work independently.

REDUCE ERRORS AND COSTSTotalFlow Prep defines simple programs that automates

repetitive tasks. And fewer manual touch points means

fewer delays. The preview screen shows everything including

finishing so files are previewed before they go to print. As a

result you can avoid disruptive workarounds and redos.

It naturally follows that the faster you can create a print-

ready PDF file, the less it costs. When you process jobs faster,

you create room for more work. With TotalFlow Prep you

also get functions that can be value-added services, like last

minute editing which can make you even more competitive.

.

TOTALFLOW PREP HELPS YOU:• Provide an intuitive graphical user

interface and visual ticketing

• Combine scanned and digital content

• Set up the order of pages

• Assign job properties such as special

instructions

• Set up chapters

• Perform simple edits such as

deskew of scanned documents, logo

replacement, text insertion, sizing

and rotation

• Add tabs with text and images for a

professional finish

• Preview the final file to ensure it is

accurate before submitting it for

printing

• Enable last-minute editing

TotalFlow Print/Production Manager helps you drive productivity

THE CHALLENGES TO EFFICIENCYProduction print environments lose efficiency for several

reasons. Job media is not coordinated, causing unnecessary

paper changes. Jobs are submitted to the wrong printer

or printers are down. High-priority jobs are stuck in print

queues behind regular jobs. Devices are only used part time

due to lack of job scheduling and balancing. And the big

one is manual tasks with repetitive operations taking too

much time and producing errors.

MAXIMISE YOUR THROUGHPUTTotalFlow Print and Production Manager solve these issues

with one single point of control and management of jobs.

As a result, you can transform your business into one that

runs at top efficiency. You increase throughput, lower

operational costs and reduce errors. All of which helps fuel

profitability and opens up your capacity to offer customers

even more.

TOTALFLOW PRINT/PRODUCTION MANAGER.Advantages of digital print management across multiple devices.

• Use a web submission client to

submit PDF jobs

• Create visual tickets with the

WYSIWYG interface – makes it easy

to set job controls and preview jobs

• Automate job scheduling based on

printer capabilities and availability –

let’s you see jobs lined up according

to printer resources

• Set up alerts that enable operators

solve printer-related issues fast

• Immediate error recovery – identifying

necessary pages for reprint

• Produce reports on job and printer

metrics to assist ‘fine tuning’ of your

operation

Seamless integration. Operational ease

A SIMPLE YET ADVANCED SOLUTIONEasy to install and use, the web-based software of entry-level

TotalFlow Print Manager and advanced TotalFlow Production

Manager integrate seamlessly with TotalFlow Prep. In fact,

TotalFlow Prep can be launched directly from Print Manager

or Production Manager to present a dashboard view for

ease of operation right from the start. And TotalFlow Print

Manager can be upgraded to TotalFlow Production Manager

in line with your needs.

TotalFlow Print Manager supports up to 5 printers and

TotalFlow Production Manager supports up to 10 printers.

TotalFlow Production Manager also offers additional

features in addition to those shared by both of these

innovative software tools.

Web to Print Prepress

PrepressSubmission Print

Scan input

• Job Scheduling• Error recovery• Workflow foundation*

• Printer pools*• PCL/PS transforms to PDF*

*Production Manager Only

TotalFlow Path

VDP etc.

TotalFlowPrep

TotalFlow Printor Production

Manager

1

2

• Editing• Imposition• Composition

TOTALFLOW PATH INTEGRATES AND AUTOMATES.TotalFlow Path is the affordable and simple way to get

applications talking each other. It is a separate solution that

works together with Ricoh TotalFlow Prep, TotalFlow Print

Manager and TotalFlow Production Manager and other third

party applications such as Web-to-Print, Prepress and VDP,

to smoothly integrate your applications into an end-to-end

workflow. And improve your digital efficiency.

TotalFlow Production Manager. Additional advantages

AFFORDABLE TOOLS TO DRIVE SUCCESSThrough TotalFlow Prep, Print Manager and Production

Manager, you’ll see a big efficiency gain and a faster return

on your investment. In these challenging times, when

companies need to increase productivity and maximise

profitability they give you the tools to redefine your entire

print production.

HIGHLY INTUITIVE. DRAG & DROP SIMPLICITY.TotalFlow Production Manager allows you to customise workflows and save valuable time. Other benefits include:

• Supports printer pools allowing

software to find the fastest path to

job completion

• Provides interfaces to Enfocus PitStop

Server for preflight integration and

colour management integration

• Allows jobs to be configured to stop

until operator go-ahead after proof

print/quality check

• PCL and PostScript to PDF transforms

for streamlining job completion

TotalFlow PrepMAIN SPECIFICATIONS

SPECIFICATIONS

Computer

Network

CPU: 3 GHz or higher recommended (minimum 2 GHz) Main memory: 3 GB or higher recommended (minimum 2 GB)

Ethernet LAN adapter (at least 100 Mbps, wired LAN recommended

Hard disk Program area: 500 MB

Free space of at least 10 GB is recommended

Display 1,280 x 1,024 pixels or greater recommended (minimum 1,024 x 768 pixels)

16.7 million colors or more recommended (minimum 64,000 colors)

Operating system Windows XP Home Edition / Professional SP3 (32bit) / Windows XP Professional SP2 (64bit)

Windows Vista Home Basic / Home Premium / Business / Enterprise / Ultimate SP2

Windows 7 Home Premium / Professional / Enterprise / Ultimate SP1 Windows 8 Pro / Enterprise

Windows Server 2003 Standard Edition / Enterprise Edition SP2

Windows Server 2003 R2 Standard Edition / Enterprise Edition SP2

Windows Server 2008 Standard / Enterprise SP2

Windows Server 2008 R2 Standard / Enterprise SP1

Windows Server 2012 Standard Under a 64-bit operating system, this application can be used only in 32-bit mode.

Associated applications When using the following types of files, install the necessary supplemental application before setting up this application:

Microsoft Office (Word/Excel/PowerPoint) files:

Acrobat 8 Standard / Professional, Acrobat 9 Standard / Pro, Acrobat X Standard / Pro, Acrobat XI Standard / Pro (Adobe PDF must be installed.)

Microsoft Office Word*1 2003 SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1

Microsoft Office Excel*1 2003 SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1

Microsoft Office PowerPoint*1 2003 SP3 / 2007 SP2 / 2007 SP3 / 2010 / 2010 SP1

PS/EPS files:

Acrobat 8 Standard / Professional, Acrobat 9 Standard / Pro, Acrobat X Standard / Pro, Acrobat XI Standard / Pro

Web browser To use the web browser version of TotalFlow Prep, one of the following browsers is required:

Internet Explorer 9 or later, Mozilla Firefox 12 or later, Google Chrome 19.0 or later, Apple Safari 5.1.2 or later

*1 Only the 32-bit version is supported

TotalFlow Print Manager. TotalFlow Production Manager

TotalFlow Print/Production Manager

SOFTWARE SPECIFICATIONS

SFU (Service for Unix) SUA (subsystem for Unix applications)

Windows XP: Windows Services for UNIX Version 3.5

Windows Server 2008: Utilities and SDK for Subsystem for UNIX-based Applications in Microsoft Windows Server 2008 RTM

Windows 7, Server 2008 R2: Utilities and SDK for Subsystem for UNIX-based Applications in Microsoft Windows 7 and Windows Server 2008 R2

Web browser Internet Explorer 9 Chrome 19.0 or later Safari 5.1.2 through 5.1.7 Mozilla Firefox 12 or later Any 64-bit version of browser is not supported.

Adobe Reader Adobe Reader 8, 9, X or XI

Flash Player Flash Player 11.2 or later

Operating System One of these:

Windows XP Professional with Service Pack 3 (32-bit)

Windows Server 2008 Standard or Enterprise with Service Pack 2 (32-bit or 64-bit)

Windows Server 2008 R2 Standard or Enterprise (64-bit)

Windows Server 2008 R2 Standard or Enterprise with Service Pack 1 (64-bit)

Windows 7 Enterprise or Ultimate (32-bit or 64-bit)

Windows 7 Enterprise or Ultimate with Service Pack 1 (32- bit or 64-bit)

On 64-bit operating systems, TotalFlow Production Manager operates in 32-bit mode.

File System NFTS recommended

TotalFlow Print Manager

HARDWARE SPECIFICATIONS

TotalFlow Production Manager

HARDWARE SPECIFICATIONS

Component Requirement for 1-5 printers 1x TotalFlow Print Manager

CPU 2.4 GHz dual core

Main Memory 4 GB

Network

Hard Disk

Display

Component

CPU

Main Memory

Network

Hard Disk

Display

Gigabyte 1000Base-X

100 GB free space

More than 1,024 x 768 pixels, more than 16.7 million colors

Requirement for 6-10 printers 1x TotalFlow Production Manager

2.4 GHz dual core

8 GB

Gigabyte 1000Base-X

200 GB free space

More than 1,024 x 768 pixels, more than 16.7 million colors

*For more than 10 printers, consider adding another server

MAIN SPECIFICATIONS

RICOH ASIA PACIFIC PTE LTD103 Penang Road #08-01/07, VISIONCREST Commercial, Singapore 238467Phone: +65 6830 5888, Fax: +65 6830 5830www.ricoh-ap.com

All brand and/or product names are trademarks of their respective owners. Specifi cations and external appearance are subject to change without notice. The colour of the actual product may vary from the colour shown in the brochure. The images in this brochure are not real photographs and slight differences in detail might appear. Copyright © 2013 Ricoh Asia Pacifi c Pte Ltd. All rights reserved. This brochure, its contents and/or layout may not be modifi ed and/or adapted, copied in part or in whole and/or incorporated into other works without the prior written permission of Ricoh Asia Pacifi c Pte Ltd.