A Summer Training Report

On

Enterprise Resource Planning System

at

HINDUSTAN PAPER CORPORATION LIMITED

(A Government Of India Enterprise)

PANCHGRAM, CACHAR

ASSAM - INDIA

Ph. 03845-273227 Fax. 03845-273130 Duration (01-07-2010 to 30-07-2010)

SUBMITTED BY:

Sharmistha Devi

BCA- Vth Semester

INSTITUTE OF MANAGEMENT STUDY Eastern Metropolitan Byepass, 93, Mukundapur Main Road, kolkata-700099 ((www.imscal.com))

DECLERATION

I Sharmistha Devi hereby declare that this project report entitled ERP

SYSTEM has been completed based on actual study carried out by me during my

Internship program at HINDUSTAN PAPER CORPORATION LIMITED, Cachar,

Assam.

I am presenting an authentic report of my work to INSTITUTE OF

MANAGEMENT STUDY kolkata carried out at HINDUSTAN PAPER CORPORATION LIMITED, Panchgram Cachar, Assam for the partial fulfillment

of the requirement for BCA. \Programme at INSTITUTE OF MANAGEMENT

STUDY kolkata This report is original, the information, data and fact furnished their

In are actual, based on study carried out by me. (Sharmistha Devi) ACKNOWLEDGEMENT At the outset convey my sincere gratitude to Mr. Abribanto Chakraborty (DGM, HR & ES) for providing me his kind permission for carrying out my industrial training in

HPC-CPM.

Then, I express my warm thankfulness to Mrs. Sushmita Sen (In-charge,

Training) for providing me the facility of undergoing the training. I am extremely grateful to Mr.R.K.Sharma (Sr.Manager, IT) for his valuable guidance and encouragement throughout the training. My warm thanks to all other employees of IT department, who helped me directly or indirectly at different points of time during the training period. Sharmistha Devi 5 TH Semesters Dept of BCA (R.K Sharma) Sr. MANAGER (I.T.)

HPC/Cachar Paper Mill

Po-Panchgram, Assam.PREFACE

I did my summer training in HINDUSTAN PAPER CORPORATION

LIMITED, Panchgram, Cachar. I completed my summer training for 30 days. I got

Training in the study of ERP SYSTEM of HPC and developed a small project on

Occupational Health Centre.

Hence I am presenting the training report of ERP System Analysis and

the Project. All the mistakes and problems had been carefully removed with the help

Of the employees of IT Department.

So, I am thankful to all of them.

Sharmistha Devi BCA. (Vth Semester)

INDEX

CHAPTER NO

PARTICULARS PAGE NO.

I

INTRODUCTION 6 - 8

II

ERP AT HPC 9-12

III ERP MODULES AND ARCHITECTURE

13-19

IV SERVER SPECIFICATION AT HPC 20

V NETWORK BACKBONE

21-22

VI PROJECT ON ContractorLabour23

VII

CONCLUSION

25

CHAPTER-I

INTRODUCTION:

Paper is more than an industrial product. It is the cultural barometer of a nation. We need paper every day for widening the frontiers of our knowledge. Yet, the per capita annual consumption of paper at about 4 kgs in India is among the lowest in the world today.

The planned development of the paper industry in India began only in the post-independence period. The growth, however, slow down in the sixties owing to the escalation of cost and the scarcity of forest-based raw materials. The stagnation led to frequent shortages of cultural varieties of paper, causing hardship to common consumers. There were also the national tasks of developing the industrially backward regions for balanced socio-economic growth. It was against

this background that the Government of India set up the Hindustan

Paper Corporation (HPC) on May 29, 1970.

HPC was entrusted with the task of producing substantial volumes of cultural varieties of paper and newsprint to maintain stability of price in a volatile market. Besides, it was designed to be a catalyst for industrial growth in the North-East. It was also engaged in the task of developing indigenous expertise for setting up large newsprint and paper mills.

HPC group has four paper mills, two of which are units and two are subsidiary companies. HPC is the holding company for Hindustan Newsprint Ltd. (HNL) and Nagaland Pulp & Paper Company Ltd. (NPPC). Naogaon Paper Mill (NPM) and Cachar Paper Mill (CPM) function directly under HPCs control and their performance is reflected in HPCs operating results. Over a period of three decades, HPC has built up a total capacity of about 3.35 lakh tonnes of paper and newsprint. ABOUT THE ERP SYSTEM STUDY

Enterprise resource planning (ERP) is an integrated computer-based system used to manage internal and external resources including tangible assets, financial resources, materials, and human resources. It is a software architecture whose purpose is to facilitate the flow of information between all business functions inside the boundaries of the organization and manage the connections to outside stakeholders. Built on a centralized database and normally utilizing a common computing platform, ERP systems consolidate all business operations into a uniform and enterprise wide system environment.

The ERP was implemented in HPC under the Project UTTARAN. ERP development centre was inaugurated by Shri SM Deb honourable Minister of HI & PE on January 19, 2005. On May 05, 2005 Shri Raji Philip, CMD HPC kicks-off Project UTTARAN. Prior to the concept of ERP systems, it was not unusual for each department within the organization to have its own customized computer system. For example, the human resources (HR) department, the payroll department, and the financial department might all have their own computer systems. On April 07, 2006 the production Go-Live and from that time, till today the hand-holding support is provided. CHAPTER- II

ERP AT HPC:

Enterprise Resource Planning

ERP stands for Enterprise Resource Planning. ERP is a way to integrate the data and processes of an organization into one single system. Any ERP systems will have many components including hardware and software, in order to achieve integration ERP systems use a unified database to store data for various functions found throughout the organization.

Before

Availability of Inventory Items: - Physical Checking / Manual records - Difficult to get & time consuming.

Inventory Valuation: - Inventory valuation of a particular item was difficult to get.

Budget Control Requisition: - Manual Records.

Budget Control - Works Contract: - Manual Records.

Follow-up actions in Material Procurement: - Manual Records.

PO Matching: - Done manually - Possibility of human error.

Marketing Details: - Manual Records and were available to limited persons only and highly time consuming.

Process Manufacturing: - Manual Records, available to limited persons only and highly time consuming.

Process Manufacturing authorization: - Manipulation of data possible.

Record Keeping: - Manual Data Traceability is very poor and time consuming.

Transparency: - Data available for limited persons only.After

ERP software, among other things, combined the data of formerly separate applications. This simplified keeping data in synchronization across the enterprise, it simplified the computer infrastructure within a large organization, and it standardized and reduced the number of software specialties required within larger organizations

Availability of Inventory Items: - Can be checked from any terminal at any time across the organization also fast & easy to get.

Inventory Valuation: - Information readily available.

Budget Control Requisition: - Records can be viewed from the system readily.

Budget Control - Works Contract: - Width every bill total amount available and already spent is updated does not allow exceeding the allocated amount.

Follow-up actions in Material Procurement: - System provides all the necessary information for better and easy follow-up actions.

PO Matching: - System does not allow the subsequent actions if previous actions are not done correctly.

Marketing Details: - Transparency in data - Reports available to all persons concerned

Process Manufacturing: - All figures related to products, ingredients, waste, overtime, downtime etc. are readily available in the system costing automatically generated for every day. Process Manufacturing authorization: - Manipulation of data not possible except by proper authority.

Record Keeping: - Significant reduction of manual records. Data can be generated from system easily.

Transparency: - Relevant data can be viewed by authorized persons. Major Milestone: - Integration of Process and Information: -

Total integration of Business Units: Corporate Head Quarters.

Depots

Mills

Regional Offices

Total integration of Business Process: Sales / Marketing

Production

Maintenance

Purchase

Inventory

Human Resource Management

CHAPTER-III

ERP and HPC

[ Business Units Modules & architecture]

ERP Modules

Purchase: Online Requisition Online Requisition Tracking Request for Quotation Online Bid analysis Receiving: Weigh Bridge Interfacing Online Quality Checking and Acceptance Payment on quality acceptance Online inventory management and PO tracking Manufacturing: Online manufacturing order Highly informed PPD Online Production information Online Production Cost Calculation MIS Maintenance: Preventive Maintenance Archive Drawings and documents Inventory management Control and Monitoring Work Contracts On line Cost Calculation Marketing: Online Order Tracking Entire Depot Activity Stock Management Transparency Distribution: Product Tracking Bar Code Interfacing Entire Dispatch and Excise Activities Inventory: Instantaneous inventory status Auto up gradation and location control Ware house management Intermediate Cost management The Transition Legacy to ERP On time completion and implementation Switch Over with Zero Data Loss Rollover Uninterrupted Business Flow Managing 50,000 different variety of Inventory Information Managing 10000 different Varity of product code Upgrading. Boosting users acceptance level

CHAPTER-IV

SERVER SPECIFICATION

Production Server: 64 Bit Dual Node Sun Fire server V490 Development Server: 32 Bit Single Node Sun Fire server V240 Bropts Server: 32 bit single node Sun Fire server V480 CHAPTER-V

NETWORK BACKBONE

Description of Network Backbone: -

The organizations headquarter is located at Kolkata. The network is basically consisting of four 2Mbps DSL modems. The two modems are located at NPM, one located at Kolkata and one at HPC. These modems are connected by the BSNL 2Mbps landline connection. The CISCO 1841 router having IP 192.9.25.26 is connected with the DSL modem at NPM and router having IP 192.9...31.1 is also connected to the modem at NPM. At Kolkata the router having IP 192.10.200.25 is connected with the modem. Finally the modem at HPC is connected with the router having IP 192.9.1.1.

The routers are connected with the 24 port CISCO 2590 100 mbps Ethernet switch internally which controls the whole LAN. The two servers are located at NPM of specification Dual Node Server SunFire v480. In case of link failure between NPM and CPM then data are redirected to the Kolkata and from Kolkata it is redirected to NPM. In this way the problems related to the server are tackled completely in critical situations.

The 2Mbps Landline BSNL connection is present between the router at Kolkata and MPLS VPN of BSNL which is connected to the 15 sales Depots throughout the country. PROJECTCREATING DATABASE FOR WORKERS ATTENDANCE IN MS ACCESS

Steps to create a database for Labours Attendance in MS Access through a Form:

Start Microsoft Access Click the blank database in the middle section of the form Name this as a HPC Material Gate and then click create Make a table having three Fields namely LabourID, LabourName, Contractor Name,Shift,Attendance and Date Name this table as ContractorLabour Now make form having Six fields from the ContratorLabour table as LabourID , Labourname, Contractor name, Shift Attendance and Date. Like this you can create a database for Workers attendance in ms access CHAPTER- VII CONCLUSION

I have been immensely benefited, in this 30 days summer training session in HPC (CPM). This would help me for my career as a software engineer because of the fact that I, underwent various hand on experience as well learned a lot many new concepts used in erp software.

This training has not only been fruitful, but it also was an interesting experience to interact with the members of IT department and to know the working environment and various processes practiced in HPC (CPM)

I, consider myself to be lucky enough to have the rare opportunity to get myself involved in such a real time working environment.

In a nutshell, this whole affair of my association with HPC (CPM) will always remain a memorable experience to me.