traveling shoes walking different paths to the same destination glenda alvin head, acquisitions and...
TRANSCRIPT
TRAVELING SHOES
Walking Different Paths to the Same DestinationGlenda Alvin
Head, Acquisitions and Serials
Assistant Director for Collection Management
Tennessee State University
TECH SERVICES JULY 1997
Head of Serials; two library assistants
Head of Acquisitions: three library assistants
Head/Cataloging: 1 assistant librarian & 3
library assistants
12 positions; System: DRA
Functions: Collection Development, Books,
Serials, Weeding, Gifts, Preservation, Gov Docs
& Cataloging.
EASY STREET!
COLLECTION MANAGEMENT 2015
Head of Acquisitions and Serials/Assistant Director for Collection
Management: 1 librarian and 3 assistants
Head of Cataloging; 1 Assistant librarian
7 positions; System: III Sierra
All Librarians have liaison responsibilities
Functions: Collection Development, Books, Serials, Gifts, Weeding,
Preservation, Government Docs, Cataloging, Databases, Link Resolver,
ERM, Document Delivery PLUS Office Supplies, and Payroll
Public Services lost 1 position-Circulation Librarian; Has gained 3
library assistants
HARDSHIP HIGHWAYPLENTY OF POT HOLES !
MEANDERING PATH TO UNCERTAINTY STARTED WITH….
Changes in Budget Allocations
Changes in Format (ejournals, ebooks, etc.,)
Changes in Job Assignments
Changes in Leadership
Changes in Staffing
CHANGES IN BUDGET ALLOCATION
Reduction in funding meant less
books and periodicals to process, which
led to:• Less need for student assistants,
followed by:• Less need for Library Assistants
CHANGES IN FORMATS
Ejournals
Ebooks
Databases
Document Delivery Options
CHANGE IN LEADERSHIP-WHERE TO?
Library Dean retired after 24 years at the helm.
Interim Dean appointed two years ago. No
discussion of a search
New library building scrapped and replaced by
Nursing.
Focus is on day-to-day managing and putting out
fires.
WANTED: DANCING SHOESPERSONNEL ISSUES
CHANGES IN STAFFING
Buyouts-lost Cataloging Assistant to Circulation
Retirements-lost Serials position to Circulation
Health (Library Assistant-Copy Cataloging and
Weeding)-lost position to Special Collections.
Staff In Service Day-Cross Training/Certificate
FLEXIBIL ITY, FAIRNESS AND CREATIVITY
For those left behind: Increased
workload and multi-tasking, which
can sometimes lead to morale
issues.
.
PUT SHOE ON THE OTHER FOOT
Be honest with your staff about what you
can and cannot do about re-classification
and changes in workload, retirement, etc.,
Be sensitive, but fair to career staff concerns
about declining physical and mental abilities.
STEPPING UP
Gave majority of retired serials assistant job to bindery library
assistant- fought for his promotion and got it. Move smaller tasks
to Serials Librarian (claims) and Accounting Clerk(standing
orders)
Negotiated with Circulation Supervisor to handle
discards(removal of records from catalog and packing of books)
Due to decline in book orders, two catalogers and student
assistant are able to handle the workload without outsourcing.
WALKING THE LINE
Middle Manager has some authority and no real power
Always in a position of negotiation and mediating. Complaints
from and about peers (other department heads) and staff have
to be dealt with on two levels: above (Dean) and peers.
All policies and initiatives have to be approved by the Dean,
so the ability to effect meaningful or lasting change is limited
because accomplishment comes with shared vision.
Effect change where you can make a difference.
WALKING INTO THE SUNSET!
Bye!
Three of us are at the
about the same age and
will retire about the
same time
Goal is to position the
department for new
technologies and
challenges.