trc health and safety management system ehs policy

TRC HEALTH AND SAFETY MANAGEMENT SYSTEM

DOCUMENT TITLE: COVID-19 Back to Work Program

DOCUMENT NUMBER: CP054 Revision Number: 0

APPROVED BY: Mike Glenn of 13

EHS Policy

Management System Procedures

Compliance Programs

Forms, Checklists, Permits, etc.

1. PURPOSE

The safety and health of our employees, their families, our clients, and subcontractors, as well as the general public is of paramount importance to TRC and the first consideration of this program. Employees who can effectively work from home should continue to do so until it is determined safe to return to work without significant restrictions (Phase Three, detailed below).

2. SCOPE

As employees begin to return to work as the COVID-19 pandemic shows signs of easing, it is imperative that TRC maintains vigilance in ensuring the safety of our employees who will be coming back to TRC owned or leased office space and engaging in field activities. TRC will be guided by state-specific and local reopening guidance and will not allow office re-entry in a manner that is inconsistent with such orders and appropriate safety protocols.

The guidelines in this document will help make that transition in a way that reduces the risk of potential infection from the COVID-19 virus and provides peace of mind that we are acting in the best interests of all employees. TRC will follow a three-phase plan that mirrors the recommendations from the CDC/White House to begin reopening various segments of the economy.

Note that while this document reflects what is being recommended at the Federal level, state and local governments will have their own plans. Be sure to monitor circumstances and announcements for the state, county, and city where you live/work and follow that guidance if it is more stringent than what is prescribed here. You should bring local rules to the attention of your OSC to ensure that the Company is aware of same.

3. DEFINITIONS

CDC: U.S. Centers for Disease Control

CRC: COVID-19 Response Coordinator

COVID-19 Response Area: The area where supplies are kept. This area should have masks, nitrile gloves, and sanitizer

Corporate EHS Team: TRC Environmental Health and Safety Department

Entrants: Anyone entering a TRC Office location

°F: Degrees Fahrenheit

OPL: Office Practice Lead





EHS Policy


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OSC: Office Safety Coordinator

OSHA: Occupational Safety and Health Administration

PPE: Personal Protective Equipment

Social Distancing: Also called “physical distancing” includes maintaining a minimum distance of six feet away from other people, not congregating in groups, and other similar methods to avoid the spread of COVID-19

USDOL: United States Department of Labor

WHO: World Health Organization

4. RESPONSIBILITIES

4.1 The SVP, Director of Corporate EHS and the Director, Corporate EHS & Compliance are responsible for the following:

• Implementing this Program throughout TRC.

• Defining roles and responsibilities necessary to effectively implement this Program.

• Facilitating communications to employees and management during each phase of the program.

• Periodically review the effectiveness of this Program and modify as necessary to ensure it remains current and effective.

4.2 Corporate EHS Team is responsible for the following:

• Assisting the SVP, Director of Corporate EHS and Director of Corporate Safety and Compliance with the implementation of this Program throughout TRC.

• Facilitating communication to OPL, Project Managers/Supervisors, and OSCs regarding each phase of program.

4.3 Office Practice Leaders (OPLs) are responsible for the following:

• Communicating and implement the requirements of this Program to office personnel, including the PPE requirements.

• Identifying the COVID-19 Response Coordinator (CRC) and a couple of backup employees in case the main CRC is out of the office.

• Identifying COVID-19 Response Area.





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Compliance Programs


• Communicating with SVP, Director of Corporate EHS and the Director, Corporate Safety and Compliance, and Corporate EHS Team regarding any issues during the implementation of this Program.

4.4 Office Safety Coordinators (OSC) are responsible for the following:

• Assisting OPL in the implementation and communication of this Program to office personnel.

• Working with Office Managers to verify hand-hygiene products are available in the office and appropriate office sanitizing methods are practiced.

• Promoting other risk mitigation methods (e.g., social distancing, minimize room occupancies, etc.).

• Communicating with OPL and Corporate EHS Team on effectiveness of this Program.

4.5 COVID-19 Response Coordinator (CRC) is responsible for the following:

• Assisting OPL in the implementation and communication of this Program to office personnel.

• Working with Office Managers to verify hand-hygiene products are available in the office and appropriate office sanitizing methods are practiced.

• Promoting other risk mitigation methods (e.g., social distancing, minimize room occupancies, etc.).

• Screening Entrants as they arrive to the office location.

• Assisting employee(s) that becomes ill at the office.

o Direct the ill employee to put on their mask and, instruct them to leave the office and drive home if they are able. If the employee is unable to drive home, the employee will be instructed to stay in place until emergency personnel arrive.

o Immediately contact the HR Business Partner and the Corporate EHS Team Communicating with OPL, Supervisor, and Corporate EHS Team effectiveness of this Program.

4.6 Project Managers (PM) and Supervisors are responsible for the following:

• Notifying clients or other potential visitors of TRC’s program requirements should they need to visit the office.

• Communicating and supporting mitigation strategies to employees.

• Communicating with OPL and Corporate EHS Team to ensure and promote the effectiveness of this Program.





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4.7 Employees are responsible for the following:

• Understanding and following this Program.

• Completing required training detailed in this Program.

• Coordinating with OPL and PM/Supervisor prior to your return to the office.

• Notifying the CRC and Supervisor if they become ill at the office.

• Providing feedback on the effectiveness of this Program to OPL, Project Managers/Supervisors and Office Safety Coordinators to improve the effectiveness of this Program.

5. PROCEDURES

5.1. Criteria for Returning to the Office

In order to ensure that TRC provides a safe and healthy workplace for its employees, it is imperative that no one come to the office if they are ill. The criteria below shall be followed prior to arriving at a TRC facility. You should NOT return to the office if any of the following conditions or statements are true:

• You have had a fever >/=100.4°F in the past 72 hours. You may only return to work if the fever was your only symptom and it has returned to normal for at least 72 hours without the use of fever-reducing medications such as Acetaminophen and Ibuprofen.

• Whether accompanied by a fever or not, you have experienced any other symptoms related to an upper respiratory issue (such as nagging dry cough, shortness of breath, etc.) or other symptoms of COVID-19 (including chills, sore throat, loss of taste or smell, nausea, vomiting, diarrhea, etc.). If you have exhibited any of these symptoms you should not return to the TRC facility until you have been symptom-free for a period of 72 hours, at least 7 days since your symptoms started, and you have received a negative test for COVID-19 or a release from a medical professional. This information must be coordinated with the Corporate EHS Team and you may return to work only after having been cleared through the TRC risk analysis process.

• You have been exposed to someone who is suspected of having, or has tested positive for having, COVID-19 within the past 14 days. This applies even if you have remained symptom-free. You may only return to the TRC Facility after 14 days post-exposure, and in the absence of symptoms during that entire time period. This information must be coordinated with the Corporate EHS Team and you may return to work only after having been cleared through the TRC risk analysis process.





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5.2. TRC Facility Preparation Prior to Reoccupation

If the office has been unoccupied for the seven days prior to the anticipated reopening, there is no cleaning or other preparation necessary. That said, TRC is working with our landlords, property owners, and management companies to have the offices cleaned and to ensure that the common areas have been disinfected in accordance with Cleaning and Disinfecting Your Facility guidance provided by the CDC and included as Attachment A.

For offices that have been occupied within the seven days prior to opening, a cleaning and sanitization process will be undertaken. This cleaning and sanitization process should include the following:

• All common and high-traffic areas (restrooms, breakrooms, kitchens, cafeterias, meeting rooms, etc.) should be deep cleaned using EPA approved cleaners known to kill viruses. It is strongly recommended that a third-party service be used to perform this task. See Attachment A to this document for recommended cleaning procedures.

• Signage to ensure social distancing should be posted in high-traffic areas as noted above. In small congregation areas, such as a small kitchenette or copy machine area, signage should prohibit occupation of the space by more than one employee at a time.

• Meeting rooms should be posted with a maximum occupancy that allows for sufficient social distancing based on the size of the room.

• Floor markers should be placed in areas where employees may queue up, such as at soda machines, coffee machines, etc.

• Where possible, allow only one person at a time in restrooms. Post signs in the restrooms reminding employees about hand-washing protocols. If it is not possible or practical to limit occupation of the restroom, place floor markers that indicate six-foot boundaries. In situations where TRC employees are sharing a public restroom in a building and these controls aren’t possible, abide by social distancing protocols to the extent possible.

• Place hand sanitizer stations strategically around the office, especially at entrances.

• Place sanitizing wipes where they can be used to open doors that cannot be left open.

5.3. Return to Work Training

All employees, whether they have been working from home during the COVID-19 pandemic or not, shall complete training on this document and its requirements for social distancing, hygiene, screening, reporting criteria, etc. The training will be provided via the TRC Academy. All employees returning to an office must complete the module and acknowledge the requirements contained within this document.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html





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5.4. Phase One

5.4.1. Work Schedules

One method of limiting potential exposure to the COVID-19 virus is to limit the number of employees in the office at any given time. As States “open up” during this phase, TRC will be strategic and conservative in returning to office space. Our first choice during Phase One is to continue to work from home if Company and client needs can be met while doing so. The following strategies should be employed during Phase One of our return to work process:

• PPE requirements will be communicated to each employee of the office and will align with federal, state, and local guidance. Currently, Phase One would require all Entrants to wear masks while in a common area within TRC’s internal office space and in common areas shared with other building tenants, including walking around. This means all Entrants must have the mask on when they enter the building. Visitors and delivery persons will be issued a mask if they do not have one. An employee may take the mask off only when they are working alone in their work area (i.e. cubicle or office) provided that the employee is also following appropriate social distancing.

• Consult with your Sector’s senior management and the Corporate EHS Team to determine when to reopen an office. Part of our strategy will be to engage in a practice of conservatism in order to assess how individual state and local strategies are working.

• When the office officially reopens, only bring employees back to the office who are necessary for project work that is needed at the time. Allow employees who are not required to be present in the office and can be productive at home to continue working from home. Consult with your OPL and PM/Supervisor to coordinate your return to the office.

• OPLs and PM/Supervisors will coordinate a rotating schedule, if needed, to determine which employees come into the office. For example, have employee group X come to the office on a Monday/Wednesday/Friday schedule and group Y come in on Tuesdays and Thursdays. Employees should work from home on the days they are not scheduled for the office. Another possibility is to set up shifts where the employees work a half day at the office and a half day from home. Alternate the number of personnel in each group and leave a buffer period for the changeover so that one group is not arriving as the other group leaves. Be creative but try to find ways to limit occupancy if and where possible.

• Any employee who needs an accommodation or to discuss a reason why he or she is unable to return to the workplace as needed/requested should contact human resources.





EHS Policy


Compliance Programs


5.4.2. Pre-entry Screening for All Entrants

During Phase One of the return to the offices, each Entrant must be screened before entering the building/office area. The screening will consist of three questions and a non-contact temperature reading. The three questions are:

1. Do you have signs of a fever or measured temperature at or above 100.4°F, symptoms related to a respiratory issue (such as a nagging dry cough or shortness of breath) or other symptoms related to COVID-19 (including chills, sore throat, fatigue, persistent headaches, loss of taste or smell, nausea, vomiting or diarrhea) currently or within the past 72 hours?

2. Have you had “close contact” with an individual diagnosed with COVID-19 in the last 14 days? “Close contact” means living in the same household as a person who has tested positive for COVID-19, caring for a person who has tested positive for COVID-19, being within 6 feet of a person who has tested positive for COVID-19 for 15 minutes or more, or coming in direct contact with secretions (for example, sharing utensils or being coughed on) from or by a person who has tested positive for COVID-19 while the person was symptomatic.

3. Have you, or anyone inside your residence been exposed to someone else who is currently being quarantined by a doctor or a local public health official?

If the answer to any of the above questions is “Yes”, then entry into the office will be prohibited. The Entrant should immediately leave the premises, return home, and contact their doctor. Likewise, for an Entrant whose temperature reading is measured at or above 100.4°F.

5.4.3. Employee Interaction and Social Distancing

• In Meeting Rooms

o If at all possible, hold meetings virtually. But if in-person meetings must be held, use these guidelines to maintain social distancing.

o Mark chairs with signs to indicate which may be occupied and which may not. This is done to prevent persons from sitting directly adjacent to each other. Another option is to remove chairs from the meeting rooms. Signs should be posted at the entrance to the meeting rooms indicating how many persons may occupy the room at a time. It is recommended that the maximum allowable occupants be no more than half of what normal occupancy would be or as allowed by state guidelines – for example, a gathering of no more than 10 people.

o If social distancing cannot be maintained in meeting rooms, close them and prohibit their use during Phase One.





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Compliance Programs


• In Cafeterias/Break Rooms/Kitchens/Copy Rooms

o Place signs to remind employees to follow social distancing practices.

o In small areas where it is not possible to maintain 6-foot distancing, allow only one employee in the area at a time.

o Place floor markers showing where to stand to maintain 6-foot distancing. This is especially important for access to soda machines, refrigerators, coffee makers, copiers, etc.

o Mark or remove chairs to prevent close seating.

o Provide sanitary wipes or hand sanitizer near coffee makers, copiers, and other high-touch devices or surfaces.

o Post signs encouraging hand washing and/or the use of hand sanitizer.

o If social distancing cannot be maintained in these facilities, close them and prohibit their use during Phase One.

• In Restrooms

o If possible, restrict restroom use to one person at a time. If not possible or practical (i.e. in buildings where the restroom is common to other businesses), try to place signs and floor markings that remind employees about social distancing and hand washing.

5.4.4. Response to Employees Who become, or Appear to be, Ill at Work

• Designate a person in the office who will be the CRC in situations where an employee displays symptoms of illness, or who becomes aware that they may have been exposed. The CRC will often be the OPL or OSC but can be any designee. Communicate the name and phone number of the CRC to all employees for that office.

• Designate a room or area that will be the COVID-19 Response Area. This area should have masks, nitrile gloves, and sanitizer in it.

• Any employee who becomes ill or who becomes aware that they may have been exposed to COVID-19 should call the CRC right away. A phone call is strongly preferred rather than going to see the CRC in person. This is in order to reduce the possibility of exposing another person to the virus. The CRC should direct the ill employee to put on their mask and instruct the employee to leave the office and drive home if they are able. The employee should immediately contact their personal medical provider. If the employee is unable to drive home, the employee will be instructed to stay in place until emergency personnel arrive.





EHS Policy


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• The CRC will immediately contact the HR Business Partner and the Corporate EHS Team (see the list of contacts in Section 7) to let them know of the potential exposure in the office and receive additional guidance as needed.

• The CRC should find out with whom the ill employee has had contact prior to their leaving, then coordinate with HR to make the necessary notifications. The CRC will continue to work with HR and the Corporate EHS Team to determine if these persons need to leave the office and enter self-quarantine. Do not reveal the name of the ill employee unless directed to do so by the HR contact.

• The ill employee’s work area, and any common areas used/touched by the ill employee should be cleaned and disinfected per the instructions in Attachment A as soon as possible. The personnel conducting the cleaning should wear nitrile gloves and a mask. The personnel should immediately dispose of the PPE upon finishing the cleaning of the ill employee’s work area and then wash their hands or use hand sanitizer. If it cannot be determined exactly what areas the ill employee may have touched, it may be necessary to do a thorough deep cleaning and disinfection of the office, most likely by a professional cleaning company. Coordinate with the Corporate EHS Team to determine if this is necessary.

5.4.5. Supplies and PPE

The following supplies/PPE should be kept in each office until further notice. Given that these items can be in short supply, reach out to the Corporate EHS Team for assistance and recommendations if you are not able to source them on your own. Further, given access/supply issues, the backstock of these items should be kept secure with only necessary quantities being kept out in the office and COVID-19 Response Area.

• Hand sanitizer – may be in the form of large bottles, individual bottles, dispenser bags, individual wipes, etc.

• Disinfecting wipes – in the absence of these wipes, a container of mild bleach solution (10 parts water to 1-part bleach) may be used in common areas to disinfect counters, handles, coffee makers, etc.

• Masks – These can be cloth, surgical, N95, or KN95. Masks are not considered elastomeric half or full-face mask respirators. See the TRC bulletin Face Covering and Respirator Use During COVID-19 Pandemic for specific guidance. Use of a mask is required as detailed above. Use of N95 and KN95 respirators are available for use and will be deemed voluntary based on the OSHA standard and does not require a medical clearance or fit test, however we can arrange for a medical clearance evaluation for your voluntary usage of N95 or KN95 masks if you would prefer one.

• Disposable nitrile gloves.

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https://trccompanies.sharepoint.com/sites/Safety/Documents/Forms/AllItems.aspx?viewid=2953f351%2D84a3%2D4c72%2D9d30%2Dc8faeb2d45b7&id=%2Fsites%2FSafety%2FDocuments%2FSafety%20Communications%2FSafety%20Bulletins%2FRed%20Bulletins%2FCOVID%2D19%2F04%2E17%2E20%20RED%20Safety%20Bulletin%20%2D%20Face%20Covering%20and%20Respirator%20Use%20During%20COVID%2D19%20Pandemic





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5.4.6. Visitors

Having visitors come into our offices, at least during the early part of the RTW, is strongly discouraged. Continue social distancing protocols whenever possible by handling vendor and client meetings via phone or online applications. However, if a visitor is coming into the office, they must be screened in the same manner as the employees (see 5.4.2 Pre-entry Screening for All Entrants, above). If the visitor is cleared to enter, then they must review and agree to the guidelines of this Program, wear a mask, and be escorted by an employee (while maintaining proper distancing). It is recommended that meetings with visitors be held in a meeting room or common area rather than an office or cubicle so that it is easier to keep at a safe distance. Remember not to make physical contact, including shaking hands. If the visitor will be working alone in an office or cubicle during their time at the office, the visitor may remove their mask while alone and not moving around the office as described in Section 5.4.1.

5.5. Phase Two

During Phase Two some restrictions may be relaxed slightly if there has been no increase of exposure or positive tests for COVID-19 in the employee population. However, as noted above, stricter state-specific standards shall govern any relaxation of Phase One protocols. Consult with the Corporate EHS Team before advancing your office to Phase Two. The Criteria for Returning to Work, Office Preparation Prior to Reoccupation, and Return to Work Training are common to all three Phases and will remain unchanged. One thing to remember, if persons will return to the office during Phase Two who were not working in the office during Phase One, they must receive the Return to Work Training via the TRC Academy.

5.5.1. Work Schedules

There are no changes to the work schedule recommendations from Phase One. It is still strongly encouraged that employees work from home during Phase Two if possible, provided that they can meet client needs and remain productive. Requirements for wearing masks during this phase may be amended, but do not change the process unless communication from the Corporate EHS Team is issued to that effect.

Any employee who needs an accommodation or to discuss a reason why he or she is unable to return to the workplace as needed/requested should contact human resources.

5.5.2. Pre-entry Employee Screening

This process will remain unchanged (and is still mandatory) during Phase Two.

5.5.3. Employee Interaction and Social Distancing

This process will remain unchanged during Phase Two.





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5.5.4. Response to Employees Who become, or appear to be, Ill at Work


5.5.5. Supplies and PPE


5.5.6. Visitors


5.6. Phase Three

Under the Federal plan, Phase Three removes all restrictions on businesses. However, the inception of this Phase is likely to be, at the very least, months into the future. TRC will evaluate conditions within the Company and determine how we will respond at that time. Continue to monitor company communications from the SVP, Director of Corporate EHS and others as the recovery process evolves.

5.7 TRC COVID-19 Travel Restriction

Non-essential travel is prohibited. The travel restrictions established and previously communicated in response to the COVID-19 pandemic will stay in effect until you receive guidance otherwise. If you have any questions or require clarification as to what essential or non-essential travel is, please talk with your Practice Leader or the SVP, Director of Corporate EHS.

5.8 Amendments/Modifications

This document will be subject to modification and amendment, as necessary.

5.9 Disclaimer of Employment Contract

Neither this Policy nor any other document cited in this Policy confers any contractual right, either express or implied, to remain in the Company’s employ. Nothing in this Policy constitutes an employment contract or a guarantee of employment.

6. REFERENCES/RELATED DOCUMENTATION

Refer to these internal TRC documents for additional details on COVID-19 response:

• CP052 Pandemic Program

• CP052.1 COVID-19 Guidelines for Field Activities

• Face Covering and Respirator Use During COVID-19 Pandemic





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The information included herein was obtained from the CDC, WHO, USDOL, OSHA, White House plan for Opening Up America Again, and researched best practices.

7. CONTACT LISTS:

• Corporate EHS Team

o Mike Glenn – SVP, Director Corporate EHS – [email protected] – 949.697.7418

o Todd Woletz – Dir., Corporate EHS & Compliance – [email protected] – 608.332.0942

o Andy Boehm – Corporate EHS Team – [email protected] – 949.564.5481

o Jeremy Lund – Corporate EHS Team – [email protected] – 717.497.7142

o Mike Caro – Corporate EHS Team – [email protected] – 636.284.8187

o Tim Johnson – Corporate EHS Team – [email protected] – 925.260.9491

• HR Business Partners

o Jenny Moczygemba – EV Sector – [email protected] – 512.501.1944

o Christy Bendtson – Power Sector – [email protected] – 207.621.7003

o Regina Robertson – IF Sector – [email protected] – 916.995.9446

o Josh Giguiere – O&G Sector – [email protected] – 918.500.2256

• Risk/Legal Partners

o Marc Faecher – Chief Risk Officer – [email protected] – 973.634.2946

o Catherine Bragg – Deputy General Counsel – [email protected] – 860.559.0118

8. ATTACHMENTS

A. CDC Guidance – Cleaning and Disinfecting Your Facility

9. REVISION HISTORY

Revision Number

Revision Date Summary of Revision Modified by

0 4/30/20 New Document Mike Caro

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/businesses-employers.html

https://www.who.int/health-topics/coronavirus#tab=tab_1

https://www.dol.gov/coronavirus

https://www.osha.gov/SLTC/covid-19/

https://www.whitehouse.gov/wp-content/uploads/2020/04/Guidelines-for-Opening-Up-America-Again.pdf

mailto:[email protected]










APPROVED BY: DRAFT of 13

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Attachment A CDC Guidance – Cleaning and Disinfecting Your Facility

CS316248A 04/01/2020

cdc.gov/coronavirus

Cleaning And Disinfecting Your Facility

Everyday Steps, Steps When Someone is Sick, and Considerations for Employers

How to clean and disinfectWear disposable gloves to clean and disinfect.

Clean• Clean surfaces using

soap and water. Practice routine cleaning of frequently touched surfaces.

High touch surfaces include:

Tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.

Disinfect• Clean the area or item with soap and

water or another detergent if it is dirty. Then, use a household disinfectant.

• Recommend use of EPA-registered household disinfectant. Follow the instructions on the label to ensure safe and effective use of the product.

Many products recommend:

- Keeping surface wet for a period of time (see product label)

- Precautions such as wearing gloves and making sure you have good ventilation during use of the product.

• Diluted household bleach solutions may also be used if appropriate for the surface. Check to ensure the product is not past its expiration date. Unexpired household bleach will be effective against coronaviruses when properly diluted. Follow manufacturer’s instructions for application and proper ventilation. Never mix household bleach with ammonia or any other cleanser.

Leave solution on the surface for at least 1 minute

To make a bleach solution, mix:

- 5 tablespoons (1/3rd cup) bleach per gallon of water OR

- 4 teaspoons bleach per quart of water

• Alcohol solutions with at least 70% alcohol.

Soft surfacesFor soft surfaces such as carpeted floor, rugs, and drapes

• Clean the surface using soap and water or with cleaners appropriate for use on these surfaces.

http://www.cdc.gov/coronavirus

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2


• Launder items (if possible) according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely.

OR

• Disinfect with an EPA-registered household disinfectant. These disinfectants meet EPA’s criteria for use against COVID-19.

Electronics• For electronics, such as

tablets, touch screens, keyboards, remote controls, and ATM machines

• Consider putting a wipeable cover on electronics.

• Follow manufacturer’s instruction for cleaning and dinfecting.

- If no guidance, use alcohol-based wipes or sprays containing at least 70% alcohol. Dry surface thoroughly.

LaundryFor clothing, towels, linens and other items

• Wear disposable gloves.

• Wash hands with soap and water as soon as you remove the gloves.

• Do not shake dirty laundry.

• Launder items according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely.

• Dirty laundry from a sick person can be washed with other people’s items.

• Clean and disinfect clothes hampers according to guidance above for surfaces.

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Cleaning and disinfecting your building or facility if someone is sick

• Close off areas used by the sick person.

• Open outside doors and windows to increase air circulation in the area. Wait 24 hours before you clean or disinfect. If 24 hours is not feasible, wait as long as possible.

• Clean and disinfect all areas used by the sick person, such as offices, bathrooms, common areas, shared electronic equipment like tablets, touch screens, keyboards, remote controls, and ATM machines.

• If more than 7 days since the sick person visited or used the facility, additional cleaning and disinfection is not necessary.

- Continue routing cleaning and disinfection

When cleaning• Wear disposable gloves and

gowns for all tasks in the cleaning process, including handling trash.

- Additional personal protective equipment (PPE) might be required based on the cleaning/disinfectant products being used and whether there is a risk of splash.

- Gloves and gowns should be removed carefully to avoid contamination of the wearer and the surrounding area.

• Wash your hands often with soap and water for 20 seconds.

- Always wash immediately after removing gloves and after contact with a sick person.

.



- Hand sanitizer: If soap and water are not available and hands are not visibly dirty, an alcohol-based hand sanitizer that contains at least 60% alcohol may be used. However, if hands are visibly dirty, always wash hands with soap and water.

• Additional key times to wash hands include:

- After blowing one’s nose, coughing, or sneezing.

- After using the restroom.

- Before eating or preparing food.

- After contact with animals or pets.

- Before and after providing routine care for another person who needs assistance (e.g., a child).

Additional Considerations for Employers

• Educate workers performing cleaning, laundry, and trash pick-up to recognize the symptoms of COVID-19.

• Provide instructions on what to do if they develop symptoms within 14 days after their last possible exposure to the virus.

• Develop policies for worker protection and provide training to all cleaning staff on site prior to providing cleaning tasks.

- Training should include when to use PPE, what PPE is necessary, how to properly don (put on), use, and doff (take off) PPE, and how to properly dispose of PPE.

• Ensure workers are trained on the hazards of the cleaning chemicals used in the workplace in accordance with OSHA’s Hazard Communication standard (29 CFR 1910.1200).

• Comply with OSHA’s standards on Bloodborne Pathogens (29 CFR 1910.1030), including proper disposal of regulated waste, and PPE (29 CFR 1910.132).

For facilities that house people overnight: • Follow CDC’s guidance for colleges and universities. Work with state and local health officials to

determine the best way to isolate people who are sick and if temporary housing is needed.

• For guidance on cleaning and disinfecting a sick person’s bedroom/bathroom, review CDC’s guidance on disinfecting your home if someone is sick.

COVID-19

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https://www.cdc.gov/

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1200




https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-ihe-response.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fprepare%2Fdisinfecting-your-home.html