Social Justice Through Exceptional SchoolsCentral RSA Academies Trust

TRUST PAYROLL SERVICE MANAGER INFORMATION PACK

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We are a group of schools with a strong and powerful relationship with The Royal Society for the Encouragement of Arts, Manufactures and Commerce (The RSA).

The RSA has a strong history of supporting educational innovation, thinking and approaches, going back as far as the Nineteenth Century.

Today the Central RSA Academies Trust (CRSAAT) work together as a group of schools, working closely with the RSA, to ensure the best possible educational outcomes for young people in our schools. We aim to ensure excellent test and examination results for our students, and ensure they are fully prepared for a happy and fulfilling life.

INTERESTED IN WORKING AS PART OF AN ORGANISATION WITH A POWERFUL VISION AND STRONG VALUES?

WE BELIEVE IN BEST!

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The Trust is founded by Arrow Vale RSA Academy

Ipsley CE RSA Academy joined the Trust

Arrow Vale RSA Academy achieve ‘Outstanding’ by Ofsted

Arrow Vale RSA Academy becomes a National Teaching School

Church Hill Middle RSA Academy & Abbeywood First RSA Academy join the Trust

Ipsley CE RSA Academy Achieves ‘Outstanding’ SIAMS inspection

CRSAAT becomes the accounting body for the RSA Academies Teaching School Alliance (TSA)

RSA Academy Tipton joins the Trust

The Trust is renamed Central RSA Academies Trust & central office in Birmingham opened

Abbeywood First RSA Academy becomes a Teaching School

Sutton Park Primary RSA Academy joins the MAT

TRUST IN NUMBERS

THE HISTORY OF THE CRSAAT

500 Staff

6 Academies

3200 Pupils

2012

2017

2014

2018

2015

2013

2016

2019

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Trust Payroll Service Manager

Salary: £26,999 - £31,371Type: 6 months Full Time in the first instance

THE ROLE

Context:

Working together as part of the RSA Family of Academies, our exceptional schools create learning that is inspirational for all: igniting imagination and enabling creativity and curiosity which result in the highest achievement. People are valued and happy, developing the skills and networks for success and fulfilment.

The Trust is committed to deliver on the following strategic objectives so this role will be a key part of that delivery:

Outstanding Professionals• Developing workforce expertise for all (SO 1.3)

Innovative Systems Enabling Creative Schools• MAT growth (SO 2.1)• Financial health (SO 2.3)

Exceptional Learners• Exceptional outcomes (SO 4.6)

In order to achieve our objectives, we will be embarking on new projects todeliver and embed new business systems, processes and ways of working toimprove our efficiency and to make progress towards becoming a high performingorganisation. This includes a comprehensive overhaul of existing IT systems andbusiness processes. We are also committed to our talent management strategy,‘Let’s Talk People’.

We are seeking a payroll person to work within the Trust finance team.

JOB PURPOSETo be the prime source of payroll expertise for the Central RSA Academies Trust. To work with the schools and manage the outsourced payroll processor to provide an excellent payroll service to the Trust.

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MAIN DUTIES• To be the customer representative and prime point of contact for the outsourced payroll

provider on a day-to-day basis. To know and understand in detail the service that is being provided by the Trust.

• To maintain the standard payroll procedures, ensuring that they meet both school and outsource provider requirements. To ensure that the procedures are well-documented and educate school employees on them as required. To work with the HR teams to ensure the HR and payroll procedures are aligned and roles and responsibilities clear and understood.

• On a monthly basis to ensure the Trust payroll inputs are completed on time, including starter and leaver details, pay and other changes, both permanent and temporary and provision of the standard change forms and any other documents, such as P45s, to the outsourced payroll provider. To support with these tasks if required.

• Ongoing to ensure that all required documentation for maternity, paternity and adoption leave is provided to the outsourced payroll provider, to check maternity schedule calculations provided and to be a point of contact for employees for queries related to these payments.

• Ongoing to work with the schools to ensure that sickness absences are correctly notified to payroll and that payments for these absences are accurately reflected in the payroll system.

• On a monthly basis to lead the payroll checking process, ensuring that all required amendments are documented and re-checked as appropriate. To confirm to the Trust Finance Team that all checks are complete ahead of BACS sign off.

• On a monthly basis to ensure the post payroll processing is complete, including publishing of payslips, issue of any P45s, third party disbursements and HMRC returns.

• On a monthly basis support the Trust Finance lead as required in reconciling the payroll.• To manage the central payroll mailbox and be a point of contact for schools, and employees,

to ensure all queries and payroll issues are resolved in a timely manner. This may include holding payroll drop-in sessions at schools. To escalate issues where appropriate to the payroll provider or Trust Finance lead. To report on issues and queries and identify where procedures need to be amended, or further education is required, to prevent them re-occurring.

• To lead the monthly Service Management Review with the outsourced payroll provider, escalating issues or required changes to the provider or Trust Finance lead as required.

• On a monthly basis to derive and produce a standard set of reports to inform the Trust Finance lead and Board about the quality of the payroll service.

• To manage the change control process for any amendments to the system or services required.• Ongoing to liase with the pensions administration provider to ensure the service is provided

as required and that the Trust fulfils its requirements. To manage any queries relating to the service, including direct from employees relating to opting in or out of the pension schemes.

• Ongoing to work with the Trust HR Team to manage the implementation of any pay changes, including annual uplifts, increments or one-off changes.

• Ongoing to ensure the Trust Finance lead and HR Team are informed of any legislative or other changes which may impact the payroll or payroll service. To work with them to understand the nature of the changes and ensure any required amendments to the payroll service or procedures are documented, understood and implemented.

• Ongoing to seek to engage with other customers of the outsourced payroll provider, to participate in any user groups or committees, to ensure the Trust can learn from other users and have considered input into any required system or service changes.

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Person Specification:

• Working knowledge of payroll legislation• Knowledge of standard payroll processes, with an ability to use online tools to check or manually

calculate pay• Be systems literate, with excellent excel skills, including the ability to both manipulate and

present and summarise data• Ability to liase with employees at all levels of the organisation and comfortable with presenting

to senior teams• Ability to forge good working relationship with outsourced service provider to promote

partnership working• Ability to work as part of a team, but also on own initiative

Personal qualities:

• Self-motivation, enthusiasm and results-focus• Flexible, adaptable and comfortable with ambiguity• Negotiating, influencing and holding to account• Pragmatic and solution-oriented• Committed to high standards and continuous improvement• Ability to move between big picture and detail• Commitment to Equality & Diversity practice

REQUIRED SKILLS/KNOWLEDGE

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As part of the evolving journey of RSA Academies and our relationship with our schools and the communities they serve, we have been exploring our ‘distinctiveness’ and asking, ‘what makes an RSA school?’

As a considered response to this the RSA have created three school-wide ‘commitments’ that relates to the arts, creativity and cultural education and to the world beyond school. Here they are:

Arts, Creativity and Cultural Education Commitment Preparing for the World Beyond School Commitment

Inclusion, Mental Health and Well Being

They have been developed by the RSA Academies team, in close consultation with the RSA Academies Board and the Chairs of Governors and Principals of all the RSA schools. As such, they are a commitment that everyone has signed up to and has a part to play in making happen. They are a journey however, and each school is at a different starting point with ideas and activities to share as well as areas to learn. The RSA’s role is in supporting and providing opportunities for the schools to do this, whether through our ‘resource packs’, connections with RSA Fellows or wider local, national or international networks.

The commitments are about the culture of the school fundamentally, and their sense of place in local community as well as ways to work with other schools in the RSA Family of Academies – in short about the opportunities open to the children and staff.

RSA COMMITMENT (OUR SPONSOR)

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For a private and confidential discussion about this exciting post please contact the Central Office on 0121 270 3117 or email info@centralrsaacademies.co.uk to arrange

a telephone conversation with the CFO.

We also encourage applicants to visit all our Academy websites as well as our Trust website: www.centralrsaacademies.co.uk.

If you wish to organise a visit in person please call Fiona Thompson on 0121 270 3117To apply, please complete the application form and email it to us with an up to date CV

Closing date 30th June 2019

Central RSA Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post will be subject to an enhanced DBS clearance.

HOW TO APPLY

WWW.CENTRALRSAACADEMIESTRUST.CO.UK

INFO@CENTRALRSAACADEMIES.CO.UK

B.06 ASSAY STUDIOS | 141 NEWHALL STREET

BIRMINGHAM | B3 1SF | 0121 270 3117