tsa 2011 briefing on submission of school data and selection of special arrangements (primary...

TSA 2011TSA 2011Briefing on Submission of School Data Briefing on Submission of School Data and Selection of Special Arrangements and Selection of Special Arrangements

(Primary Schools) (Primary Schools)

23 November 201023 November 2010Academic Community HallAcademic Community Hall

Hong Kong Baptist UniversityHong Kong Baptist University

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ScheduleSchedule時間項目講者

14:30 – 14:35 致歡迎詞黎國偉先生

香港考試及評核局教育評核服務部總經理

14:35 – 15:152011年全港性系統評估安排

及學校資料上載注意事項

陳文軒先生香港考試及評核局系統評估行政組經理

15:15 – 15:25 小休

15:25 – 15:40為特殊教育需要學生提供特別評估安排

譚彩姍女士教育局教育心理服務組

專責教育主任

15:40 – 16:00 為學生點選特別安排簡介陳文軒先生

香港考試及評核局系統評估行政組經理

16:00 – 16:30 答問時間

以上各講者及姜梁詠怡女士

教育局助理秘書長（評估及支援）羅慧基女士

香港考試及評核局國際及專業考試部總經理

林玲芝女士香港考試及評核局

教育評核服務部高級經理

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TSA 2011 ImprovementsTSA 2011 Improvements

Feedback received from schools / AAS in July/August

System enhancement to simplify the procedures of school data upload

Information of students can be updated and amended online until 13 May 2011 (except a frozen period from 25 Mar to 13 Apr 2011)

Appointment letter of Oral Examiners will be sent direct to the teachers concerned

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TSA 2011 ImprovementsTSA 2011 Improvements

More facilitation will be provided to students selecting WS1 and WS7 special arrangements

Demo video on Written Assessments to be produced for invigilators and students

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TSA 2011 Operation TimetableTSA 2011 Operation Timetable

Online submission of school data until 7 7 December 2010December 2010

HKEAA will inform schools the Oral & CAV assessment date and duties of Oral Examiners on 8 March 20118 March 2011

Cutoff date for updating school and student data for Oral & CAV Assessments and barcode label printing - 24 March 2011 24 March 2011

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TSA 2011 Operation TimetableTSA 2011 Operation Timetable

Deadline for updating student information (including special arrangement) - 13 13 May 2011May 2011

All PM session schools will have their Oral & CAV assessments on 4 May4 May (P3) and/or 12 May 201112 May 2011 (P6)

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Submission of School DataSubmission of School Data

Six steps:Six steps:1. Check and update school informationschool information2. Upload student informationstudent information3. Select special arrangementsspecial arrangements for students4. Select medium of assessmentsmedium of assessments5. Nomination of Assessment Administration Assessment Administration

Supervisor (AAS)Supervisor (AAS) and his/her deputy6. Nomination of P3 and/or P6 Chinese and

English Oral Examiners (OE)Oral Examiners (OE)

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http://www.bca.hkeaa.edu.hkhttp://www.bca.hkeaa.edu.hk

Login ID: TSAPXXXTSAPXXX

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Password will only be required to Password will only be required to change every 180 dayschange every 180 days

Lowered complexity of password Lowered complexity of password combination: 8 to 12 characters with combination: 8 to 12 characters with numbers and lettersnumbers and letters

““Forgot PasswordForgot Password””function is not function is not applicable to TSA administrator applicable to TSA administrator account. Complete a form to ask for account. Complete a form to ask for password re-issue if necessarypassword re-issue if necessary

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1. School Information1. School Information

School Information Centre ( 學校資料管理 )

School Administration ( 學校管理 )

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1. School Information 1. School Information (cont(cont’d)d)

Check the school information is correct

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Update bank account information if necessary

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Update the contact information of all account administrators if necessary

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2. Student Information2. Student Information If schools have already uploaded P3

and/or P6 students for conducting “School Assessment (SA)”, they can skip the student batch upload process and only check if any update is required

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2. Student Information 2. Student Information (Student Batch Upload)(Student Batch Upload)


Batch Upload ( 上載批次檔案 )

Student Batch Upload ( 上載學生批次檔案 )

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Step 1Step 1• Get SAMS / WEBSAMS data

query if necessary• Extract student data from

SAMS / WEBSAMS• Save all P3 and P6 student

information in 1 text (.txt) file

Step 2Step 2• Upload the text

(.txt) file

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If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into text file ( 文字檔 .txt)

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• If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school

• Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you.

Confirm if the number of student records is correct

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2. Student Information 2. Student Information (Student Administration)(Student Administration)


Student Administration ( 學生管

理 )

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Select appropriate class

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“Create” to add new students

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Input the information of new students

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Select the drop-out student

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“Release” the selected drop-out students

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3. Special Arrangements3. Special ArrangementsTSA Centre

( 全港性系統評估中心 )

Participating Students’ Information

( 參與評估學生的資料 )

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3. Special Arrangements 3. Special Arrangements (cont(cont’d)d)

Select level, then class one by one and press

“Refresh”

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Select appropriate special arrangements for students if

necessary

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Remember to “Save” all work done / changes on every page

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• Repeat the same procedure until all P3 and P6 students requiring special arrangements have been selected

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4. Medium of Assessment4. Medium of Assessment If schools are taking the default

language (i.e. Cantonese in Chinese Oral, Listening and CAV and Chinese in Mathematics) as the medium of assessment of all P3 and P6 classesall P3 and P6 classes, they can skip this part

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4. Medium of Assessment 4. Medium of Assessment (cont(cont’d)d)

TSA Centre ( 全港性系統評估中心 )

Select Assessment Medium for TSA

( 選擇全港性系統評估語言 )

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MathematicsMathematicsDefault: ChineseSelection: Schools may select English question papersfor individual classes

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Chinese OralChinese OralDefault: CantoneseSelection: Schools may select Putonghua for individual levels

Chinese Audio-visualChinese Audio-visualDefault: CantoneseSelection: Schools may select Putonghua for individual levels

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Chinese ListeningChinese ListeningDefault: CantoneseSelection: Schools may select Putonghua for individual classes

Remember to “Save” any change

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5. Nomination of AAS5. Nomination of AAS Read the Instructions for Nomination of

AAS An AAS should not be an Oral Examiner

in the same year NOT required to return the nomination

form to HKEAA

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5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)

TSA Centre ( 全港性系統評估中心 )

Nomination Centre ( 評估提名中

心 )

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Nominate AAS and Deputy AAS

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Input required information of 1 AAS and 1 Deputy AAS

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6. Nomination of Oral Examiners6. Nomination of Oral Examiners Read the Instructions for Nomination of

Oral Examiners (OE) Each school should nominate:

11 P3 OE cum P6 Reserve OE for each subject AND

11 P6 OE cum P3 Reserve OE for each subject

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6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

School can nominate other qualified teachers as extra P3 or/and P6 Reserve OE. HKEAA may appoint them as External OE for other schools

NOT required to return the nomination form to HKEAA

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6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d) Live training workshop for new OE:

9 Apr 2011 (Sat) AM P3 and P6

16 Apr 2011 (Sat) AM P3 and P6

PM P3 only / P6 only

Chinese Lang. CCC Kei Faat Pri Sch (Yau Tong)

English Lang. SKH Yautong Kei Hin Pri Sch

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Start to input the information of nominated OE

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Nominate Chinese Language OE

Schools selected PTHPTH for Chinese Oral AssessmentMUST nominate Chinese OE who can conduct assessments in PTHPTH

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Nominate English Language OE

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Completed OE nomination record

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Verification of Submitted School DataVerification of Submitted School Data Verify the accuracy of the data input in

the six main areas Modify the data for any error found Verify the number of classes uploaded

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ConclusionConclusion Preparation Data Submission Verification Data Submission to be completed

between 23 Nov – 7 Dec 201023 Nov – 7 Dec 2010

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User Guide for School AdministratorUser Guide for School Administratorhttp://www.bca.hkeaa.edu.hk/web/TSA/zh/PriUserGuide.html

http://www.bca.hkeaa.edu.hk/web/TSA/zh/PriUserGuide.html

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Support and EnquirySupport and Enquiry

•Hotline: 3628 8181

•Email: [email protected]

mailto:[email protected]

tsa 2011 briefing on submission of school data and selection of special arrangements (primary...

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