TWEPP 201217-21 SEPTEMBER

LOCAL ORGANIZING COMMITTEE PROGRESS AND PROPOSALS

ITEMS FOR INFOMORATION & DISCUSSION

Conference venue

Accomodation details

Conf. Dinner

Conf. Entertainment

Conf. Reception status

Poster session progress

TWEPP2012 poster picture

CONFERENCE VENUEMartin Wood Lecture Theatre complex

• Seats up to 250 people• Can overflow with video to Lindeman if necessary

• For plenary and parallel sessions• Area out front for registration• All rooms in the complex have been booked

• Mendlesson – small meeting room• Audrey wood – 35-40 seat classroom• All corridor space

Lindeman Lecture Theatre (in Clarendon next door)

• 180 people• Parallel sessions only

Rooms available in other buildings for break-out meetings.

• Fischer room and Dennis Sciama in the Denys Wilkinson Blg.

REGISTRATION WEB PAGE

http://www.physics.ox.ac.uk/auw11/index.asp

Oxford Held an ATLAS upgrade week in Spring 2011.

This web site contains the form of what we need to establish the TWEPP 2012 local web area.

Will need a link to the Indico site for the scientific programme.

ACCOMODATION

Lady Margaret Hall will be primary place of accomodation.

• 180 ensuite rooms available cost £65/night• 30 “Standard Plus” rooms cost £55/night• We will encourage early booking

• Other accomodation at nearby colleges will be available as needed.

LMH is conveniently Located Across the University Park from the Martin Wood building where the conference will take place.

LMH

Martin Wood - Physics

Oxford City Centre

CONFERENCE DINNER

At Lady Margaret Hall (LMH)

On Thursday the 20th of Sept.

Jack Liebech – world class violinist accompanied by piano

Venue – Holywell music room

Purpose built as a music room over 260 years ago

Seats up to 250

Unmatched sound quality

On the Tuesday or Wednesday evening

Conveniently located near “The Turf” Tavern

ENTERTAINMENT

RECEPTION

Monday the 17th

Still working this out; Possibilities still include:

Natural history museum

• Will be OK, but they will be renovating so venue may not be quite as nice

Ashmolean Museum

• Price negotiations

Other venues being explored

• Oxford Town Hall (right in city centre)• All Souls College library• LMH again (convenient and happy to do it, but should EVERYTHING

be there?)• One of the downtown hotels

MARTIN WOOD GROUND FLOOR

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Posters

MARTIN WOOD 1ST FLOOR

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4 18

POSTER SESSION

The one potential sticking point

Have gone through entire Martin Wood complex and stepped out poster locations.

Poster boards we have are A0 Lanscape.

• We do not have A0 Portrait available• However we will be able to accommodate people

who bring a poster in portrait format

70 posters is maximum we can reasonably do.

• Leaves room for reception• 2-3 sponsor stands

TWEPP POSTERSOME POSSIBLE PICTURES – OUR RECOMMENDATION

TWEPP 2012OXFORD, ENGLAND

TWEPP 2012OXFORD, ENGLAND

TWEPP 2012LADY MARGARET HALL, OXFORD

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TWEPP 2012OXFORD, ENGLAND

SUMMARY OF LOCAL PROGRESS

Conference venue

Accomodation details

Conf. Dinner

Conf. Entertainment

Conf. Reception status

Poster session progress

TWEPP2012 poster picture

BookedBooked

Booked

Booked

In progress

Proposal

Advice from Sci. Committee