TWINFIELD Accountants Portal

Digital fi nancial information exchange

iXBRL. You hear about it more and more. But what does it actually stand for: iXBRL is an standard based on XML that enables

economic entities (government bodies, businesses, institutions, regulators, banks, etc,) to communicate fi nancial data, both

internally and externally, in a dynamic and uniform way.

It is a standard which allows data to be exchanged between two or more parties. Twinfi eld - as a supplier of Accounting Software

Solutions - has to communicate with various parties, such as the tax department, banks and Companies House. In this white paper, we

explain how Twinfi eld has tackled the iXBRL issue. This document therefore includes an explanation and diagrams.

Twinfi eld & iXBRL

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How does Twinfi eld see iXBRL?In collaboration with various parties, including the tax department and accountancy fi rms, Twinfi eld

came to the conclusion that the fi nancial system should be the basis for the exchange of data between

the various different parties. The aim has always been:

1. To be able to extract all the data from Twinfi eld Online ccounting for iXBRL reports.

2. All the non-fi nancial data needed for iXBRL reports can be compiled using Twinfi eld Controller/Auditor,

so that all the data can be extracted from a single source.

3. Any data needed from other systems can be automatically retrieved and/or manually entered in the

Twinfi eld XBRL Viewer/Editor for the completion of iXBRL reports.

4. Other sources can be accessed via the Twinfi eld XBRL Viewer/Editor with a few clicks of a mouse.

5. It must be accessible via Internet Explorer, Google Chrome, Apple Safari, and Firefox.

Twinfi eld has both national and international clients, so it must be possible to use the solution of Twinfi eld

anywhere in the world.

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Taxonomies

Final iXBRL documents

The port manager

Certificate management

Government Banks Partners Accountant

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iXBR

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Import strucuture

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iXBRL viewer/editor

Evid

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Twinfield Workflow

Accounts production

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Manual input

Financial data

Master data

iXBRL documents

Data sources

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Now the terminology is clear, we can look at the content of the Twinfi eld iXBRL solution.

We have defi ned three important building blocks:

1. The taxonomy import function

2. The iXBRL viewer/editor and the data sources

3. The port manager

The building blocks

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Taxonomies

Final iXBRL documents

The port manager

Certificate management

Government Banks Partners Accountant

Annu

al re

port

VAT

repo

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iXBR

L

Own

Taxo

nom

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Corp

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Tax

Import strucuture

user rights

- TAX- Credit rating- Etc.

iXBRL viewer/editor

Evid

ence

Twinfield Workflow

Accounts production

1 2 3

Manual input

Financial data

Master data

iXBRL documents

Data sources

Other sources

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CONNECTION

Twinfield

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With this function, you can upload the structures of the various taxonomies of the taxonomies

you want to use in the iXBRL Viewer/Editor. For example, that includes:

• Annual accounts

• Turnover tax

• Corporation tax

• Income tax

• Abbreviated income statements for corporation tax returns

• Credit reports

• And any self-defi ned taxonomies

1. The taxonomy import function

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Taxonomies

Final iXBRL documents

The port manager

Certificate management

Government Banks Partners Accountant

Annu

al re

port

VAT

repo

rt

iXBR

L

Own

Taxo

nom

y

Corp

orat

ion

Tax

Import strucuture

user rights

- TAX- Credit rating- Etc.

iXBRL viewer/editor

Evid

ence

Twinfield Workflow

Accounts production

1 2 3

Manual input

Financial data

Master data

iXBRL documents

Data sources

Other sources

wor

king

pap

ers

N

CONNECTION

Twinfield

CONNECTION

Etc.

Etc.

Etc.

iXBRL viewer/editor

Manual input

Financial data

Master data

iXBRL documents

Data sources

Other sources

Proof:

- PDF document

- Word document

- Excel document

- Images

- Comments

- Etc.

KOPPELING

Twinfield

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Detail Data sources and the iXBRL viewer/editor

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Once the taxonomy structure has been imported, you can view

it in the Viewer/Editor. All the requested details can be entered

manually or automatically linked to the different data sources.

Effi ciency can be increased signifi cantly when you link as many

fi elds as possible to data sources that are available online. Once

you have made a link, you can use it for all fi nancial accounts

using the same reporting structure.

In example, you can make a link to the master data in your

Twinfi eld company accounts. You can link fi nancial data that

has already been entered in your Twinfi eld accounts to your

self-defi ned reporting structure. Links between different iXBRL

documents are also possible. With this function, for example,

you can link fi elds in the Abbreviated Income Statement to fi elds

in the Credit Report.

For your daily operations, no doubt other (non-Twinfi eld)

systems are also used in your organisation (e.g. a CRM

application). You can also make links to these systems using a

web service. Naturally, you can also link such data fi les as .xls

(Microsoft Excel), .xml (standard language for display of online

structures as text), and .csv (comma separated fi les).

For each fi eld - in addition to the link - you can also add

evidence. This allows you to save uploaded documents

(.pdf, .doc, .xls), images, and comments. This means your digital

archive is always up-to-date and you can show the history of the

compilation of the document.

Using Twinfi eld Workfl ow you can monitor and manage the

various phases in the compilation of iXBRL documents. You can

also make a direct online link via a web service to include your

own application in the workfl ow.

Before a document is made defi nitive, you can have the structures

approved by the Twinfi eld Validation service. This function

is naturally an integrated part of the solution. In this way, you

can avoid unexpected issues when you send a document. The

approved and defi nitive iXBRL documents can be accessed and

used by you at any time. You can send approved documents

via the Port Management function to the receiving port of the

relevant organisation, for instance the Government Gateway.

2. The iXBRL Viewer/Editor and the data sources

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Taxonomies

Final iXBRL documents

The port manager

Certificate management

Government Banks Partners Accountant

Annu

al re

port

VAT

repo

rt

iXBR

L

Own

Taxo

nom

y

Corp

orat

ion

Tax

Import strucuture

user rights

- TAX- Credit rating- Etc.

iXBRL viewer/editor

Evid

ence

Twinfield Workflow

Accounts production

1 2 3

Manual input

Financial data

Master data

iXBRL documents

Data sources

Other sources

wor

king

pap

ers

N

CONNECTION

Twinfield

CONNECTION

Etc.

Etc.

Etc.

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Your documents can be sent to predefi ned ports, such as:

• the digiport of your Chamber of Commerce

• the tax department

• Statistics Netherlands

• the transaction port of the bank (for example, for your Credit Reports)

• to your own systems

Countless solutions and variations are possible within this framework. Security is naturally

an important aspect. The necessary certifi cates can be set for the ports. This means you can

easily regulate who can communicate with whom, and who is authorised to send certain

information and reports.

3. The port manager

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1. What is iXBRL?

iXBRL stands for eXtensible inline Business Reporting

Language. It is a standard technology for the digital

exchange of financial data and reports.

2. What is SBR?

SBR stands for standard Business Reporting. It is

a program, started by the government, to create a

standardised method for the exchange of financial data

and reports. iXBRL is the technology used to implement

the SBR method in practice.

3. I am an accountant. What will the Twinfield iXBRL

solution look like for me?

As an accountant - in addition to the Twinfield

environment where the financial administrations

are edited - you will also have access to an online

environment, the Accountants Portal, where you can

develop and deposit the financial reports for your

clients. In this way, your clients can log in to this portal

to view, approve and send these reports.

4. I run my own business. What will the Twinfield

iXBRL solution look like for me?

Your company will have access to an online portal

where you, with your account, can develop and deposit

financial reports. You can view these reports, and if

necessary check certain figures down to book entry

level. Once the report has been approved, it can be sent

electronically.

5. What type of reports are supported by Twinfield?

- Filing of annual accounts with Companies

House of Commerce

- Bank credit reports

- Returns for VAT, corporation tax,

and income tax

- Abbreviated income statement returns for

corporation tax

- Self-defined taxonomies

6. When is Twinfield’s iXBRL solution available?

The iXBRL solution of Twinfield will be included as

standard in the product from 1 January 2011 onwards.

Naturally, this will all be done automatically for you. See

also question 8.

7. What features will be included in the Twinfield

iXBRL solution?

Within the Twinfield Accountants Portal, the accountant

and the business owner will work together to draw up

a report. The Accountants Portal will include an ‘iXBRL

viewer/editor’. This is used to import a taxonomy. Via

FAQ14

a workflow process (in collaboration with the client)

the mapping of the financial accounts takes place.

Supporting documents are collected in a digital archive.

Once the report has been compiled and approved by the

accountant and the business owner, the report is sent

via the ‘Port Manager’ directly to the receiving port (or

‘gateway’) of the recipient organisation.

8. I am already a Twinfield client, what do I have to

do to get the new iXBRL module?

That depends on the type of subscription you have. Are

you an accountant? Then the module will automatically

be made available for you in January. Do you run a

business and have you got an SMB Accounting or

Complete Accounting subscription? Then the module

will also automatically be made available for you

in January. Have you got a Shared View or Basic

Accounting subscription? Then you work together with

an accountant. You will have access to the online portal

of the accountant in order to view and approve reports.

9. What is the new module going to cost me?

Nothing. iXBRL will be made available at no extra charge

and will be an integral part of Twinfield.

10. What do I have to do to be ready for iXBRL?

You will need authorisation and log in credentials for

online filing,, which you will have to acquire yourself

from the designated bodies.

11. Can data be tagged on the basis of the supporting

taxonomies? And if so, in which part of the software?

Yes, you can tag data in the iXBRL viewer/editor for:

- Financial accounts (financial data

and master data)

- Existing iXBRL documents

- Imported documents

12. How do I add extra information necessary within a

taxonomy, for example for a bank? And can I tag this

information?

Using the iXBRL viewer/editor, which is part of the

Accountants Portal, extra information can be imported

in various formats.

13. Is it possible to draw up an abbreviated income

statement return for corporation tax?

Yes.

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14. Will it also be possible to use the iXBRL features

in foreign countries?

Yes.

15. Does it support different languages?

Yes, Dutch and English. In the Online Accounting system

we support all of these languages: Dutch, English,

German, French, Danish, Hungarian, and Czech.

16. Is it possible to import existing iXBRL documents?

Yes.

17. How difficult is it to start working with the iXBRL

module using an existing Twinfield application?

If you are working with Twinfield, then you already have

a report structure. This structure is based on the chart

of accounts used by you and can be linked to for the

imported taxonomies straightway.

18. In order to start using the Twinfield Accountants

Portal, do the accounts have to be in Twinfield

already?

No. The Twinfield Accountants Portal has a flexible

design which allows it to be linked with other systems.

19. Say I want to use iXBRL within our (in-house)

portal, is that possible?

Yes. Because Twinfield has a separate ‘Port Manager’

function, it can be linked with existing portal

environments.

20. Is it possible to make links with work

programmes?

Yes, the ‘iXBRL viewer/editor’ can be linked with existing

work programmes.

21. What browsers are supported?

Internet Explorer, Firefox, Safari, Chrome.

22. Can I generate taxonomies myself as a client?

Yes.

23. Can I tag evidence to a taxonomy?

Yes.

24. Can I save history in relation to changes and edits

that I have made within the work programme (an audit

trail)?

Yes.

FAQ16

25. Can I work together with several other people at

the same time on an iXBRL document on the basis of

a taxonomy?

Yes.

26. Can I link my own workflow to this?

Yes.

27. Can I define/configure my own workflow?

Yes.

28. Can I configure my own ports within the ‘Port

Manager’?

Yes.

29. Can I link my uthentication details to each port

separately?

Yes.

30. Can I import and export certificates?

Yes.

31. Is it possible to draw up an abbreviated income

statement return for corporation tax?

Yes.

32. Is it possible to draw up annual accounts on a

fiscal basis

using SBR?

Yes.

33. Is it possible to draw up a credit report using

SBR?

Yes.

34. Is it possible to file documents digitally with the

Chamber of Commerce using SBR specifications?

Yes.

35. Does the software have a link with Digiport for

the filing of SBR reports, and with the electronic

mailbox of banks?

Yes.

36. Can I link my certificate to each port separately?

Yes.

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notes

www.twinfi eld.co.uk

About Twinfi eld

Twinfi eld is an international web service for online accounting which ensures effi cient, secure, real-time data exchange between clients and

administration or accountancy fi rms. Established in the year 2000 and with more than 80,000 companies and 40,000 subscribers, Twinfi eld is

the fi rst and largest web service for online accounting in Europe and has been lauded by both Gartner and IDC, the leading global technology

analysts. Subscribers have access to their online accounts from anywhere and at any time via a secure internet connection. Twinfi eld Online Ac-

counting is available via a range of monthly subscriptions to suit both small and large organisations.201009-ACC-XBRL-UK

Online Acounting